HomeMy WebLinkAbout10/16/2007, C2 - TRANSIT FUND TRANSFER FOR BUS ENGINE REPAIR council October 16,2007
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CITY OF SAN LUIS OBISPO
FROM: Jay Walter, Director of Public Work ,)
Prepared By: John Webster,Transit Manager
SUBJECT: TRANSIT FUND TRANSFER FOR BUS ENGINE REPAIR
CAO RECOMMENDATION
Approve the transfer of$22,665.36 from the 2006-07 Transit Fund Balance to the 2007-08 Transit Fund
operating account to complete an unanticipated transit vehicle engine repair.
DISCUSSION
In May 2007 San Luis Obispo Transit vehicle #140 required an unanticipated major engine repair/rebuild
from an outside vendor. This repair was completed after the close of the 2006-07 Budget and was not
included as a cost item when this year's Transit Fund budget was developed. There are insufficient funds in
the currently approved Transit Fund budget to pay for this repair.
First Transit, the City's transit contractor, has submitted to the City the vehicle repair cost as part of their
August billing under the non-fuel reimbursement/ (refund) line. Staff is recommending the fund transfer as
First Transit has already paid the vendor for this unanticipated cost. There is approximately $69,704 in
Transit Funds from prior years available to pay for this vehicle repair and staff is recommending that the
requested transfer be authorized.
FISCAL IMPACT
The fiscal impact will be $22,665.36 transferred from the 2006-07 Transit Fund Balance to 2007-08 Transit
fund. There are sufficient funds in the Transit Reserve Fund to cover this unanticipated expense.
Budget Balance Transfer New Balance
2006-07
Transit Reserve $699704.49 $22 665.36 $47,039.13
2007-08
Transit Fund ($10,665.26) $22966536 $12,000*
Line 7277
*Approved 2007-08 Line 7277 amount
ATTACHMENT
Copy of First Transit August 2007 invoice
G:\Staff-Reports-Agendas-Minutes\_CAR\2007\Tmnsportation\Transit\ENGINE REPAIR FUND TRANSFER\CAR Tmnsit Fund Tmnsfer for-engine repair-
09-27-07 V3 fiml.doc
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ATTAC11MENT 1
First pram%h.
29 Prado Road
San Luis Obispo,OA 93401-7314
Tel: 805 544 2730
Fax:805 544 2918
www.firsttransitcom
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INVOICE
Mr. John Webster INVOICE DATE September 7, 2007
City of San Luis Obispo INVOICE NUMBER 55750041
Public.Works Department FOR MONTH OF 8/1/2007 - 8/31/2007
919 Palm Street TERMS Net 30
San Luis Obispo, CA 93401
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PLEASE REMIT TO:
First Transit, Inc. FIRST TRANSIT]OB NUMBER" 5575
22192 Network Place FIRST TRANSIT CONTACT W. Kim Blakeman
Chicago, IL 60673-1221 E.I.N. / F.I.D. # 23-1716119
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MAKE ALL CHECKS PAYABLE TO: NET AMOUNT
First Transit, Inc. Fixed Fee $70577.00
ROUTE 1 $61238.81
ROUTE 2 $9,122.85 I
ROUTE 3 $9,799.31
ROUTE 4 $18,275.12
ROUTE 5 $19,935.65
ROUTE 6 Peak $0.00
ROUTE 6 Summer $4,650.05
ROUTE 2 Evening 0.00
Regular Miles Invoiced ROUTE 3 Evening $0.00
29,667.2 ROUTE 4 Evening $0.00
ROUTE 5 Evening $924.27
Evening Miles Invoiced ROUTE 6 Evening $0.00
386.4 TROLLEY
$2,942.16
Incentives $0.00
Total Miles Invoiced Fuel Reimbursement/(Refund) $15r546.44
30,053.6 Non-Fuel Reimbursement/(Refund) $22,665.36
Questions concerning this invoice? $18,01677.01
Call: 805-54427305 — PAY THL5 AMOUNT
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