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Home My WebLink About10/16/2007, C3 - TRANSIT VEHICLE DIESEL ENGINE PARTICULATE TRAP RETROFIT f councilOctober 16,2007 j acEnba Report CITY OF SAN LUIS OBISPO FROM: Jay Walter, Director of Public Works Prepared By: John Webster,Transit Manager SUBJECT: TRANSIT VEHICLE DIESEL ENGINE PARTICULATE TRAP RETROFIT CAO RECOMMENDATION Authorize the CAO to execute a Purchase Order with Cummins West for the purchase and installation of transit vehicle diesel engine particulate trap retrofit devices. DISCUSSION Background The Federal Transit Administration required the City of San Luis Obispo to hold a public hearing which was held on August 1, 2006 on the 2006-07 Program of Projects. This public hearing was to notify the public how the San Luis Obispo Urbanized Zone Area would spend its Federal Transit Administration grants and provided the public an opportunity to comment on those recommendations. The public hearing resulted in San Luis Obispo resolution 9826 (2006 series) which allowed the San Luis Obispo Urbanized Zone Area to receive Federal Transit Administration grant reimbursements in the amount of$1,652,000 for the 2006-07 fiscal year. The City of San Luis Obispo received $1,546,400 of the total apportionment in the San Luis Obispo Urbanized Zone Area. The San Luis Obispo Urbanized Zone Area Technical Committee approved the project listing table below which included the particulate trap retrofit in the amount of$158,750 and this list was adopted by theSanLuis Obispo City Council on August 1, 2006 [A roved 2006-07 Program of Projects Transit Total Federal Local Operator Cost Share Share SLO Transit Operations for 2006-07 SLO City $ 2,060,000 $ 353,000 $1,707,000 Bus Replacement SLO Cit $ 1,133,000 $ 906,400 $ 226,600 Capital Cost of Contracting SLO City $ 150,000 $ 120,000 $ 30,000 Particulate Trap Retrofit SLO City $ 158,750 $ 127,000 $ 31 750 Short Range Transit Plan Update SLO City $ 50,000 $ 40,000 $ 10,000 Replacement Runabout Vehicle SLORTA $ 132,000 $ 105,600 $ 26,400 Notal $ 3,683,750 $ 1,652,000 1 $2,031,750 The federal share of the particulate trap retrofit project is $127,000. This project will fund particulate traps on buses to comply with the California Air Resources Board (CARB) mandate. The equipment is C3-� Transit Vehicle Particulate Trap Retrofit Page 2 manufactured by Cummins West located in Bakersfield, California and is the only Emission control retrofit recommended for our transit vehicles that utilize the Cummins ISC 280 HP engine. Since the City of San Luis Obispo has previously applied for Federal 5307 Grants,we have pre-award authority which allows the City to proceed with an anticipated federally funded project before the actual 2007-08 Federal Grant application process has been completed. The City will be eligible for capital expense reimbursement for this project after the 2007-08 Federal Transportation Administration 5307 Grant is approved in 2008. This equipment needs to be installed before December 31, 2007 due to our existing California Air Resource Board waiver that mandates that all SLO Transit buses must be in compliance with current emission standards by that date. Sole Source Procurement The proposed emission control retrofit equipment is the only product available on the market that is adaptable for our transit fleet vehicles,which use the S-50 Detroit Diesel engine and,more importantly, also meet the California Air Resource Board's standard for reducing both particulate matter and NOx emissions. Accordingly, sole source procurement for the Cummins West manufactured retrofit devices is justified. CONCURRENCES The San Luis Obispo Urbanized Zone Area Technical Committee approved the recommended program of projects on June 26, 2006, The San Luis Obispo Urbanized Zone Area Technical Committee approved the recommended 2007-08 program of projects on September 19, 2007, which included the particulate trap retrofit project for a second time. FISCAL IMPACT There will be no impact to the City's General Fund. Project funding will be from a Federal Transit Administration 5307 Grant, which includes a Transportation Development Act local match component. The expected project costs and Federal/Local share amounts have not changed since the program of projects was first approved on August 6, 2006. ALTERNATIVES There is no other source for the specific equipment needed to retrofit the engines of City Transit vehicles. Failure to complete this equipment retrofit will result in the City's noncompliance with statewide transit vehicle emissions standards. ATTACHMENTS 1. Price Quote/Sole Source letter from Cummins West dated 09/27/2007 G:\Staff-Reports-Agendas-Minutes\_CAR\2007\Ttansportation\Transit\ENGINE PARTICULATETRAPS\CAR-PARTICULATE TRAPS v4-final 09-27- 07.130C C3-,2 ATTACHMENT 1 September 27, 2007 Mr. Matt Haller Maintenance Manager First Transit 29 Prado Road San Luis Obispo, CA 93401-7314 Dear Matt: Cummins West is pleased to able to quote to First Transit on the sale and installation of 5 Cleaire Longview J model systems. This quote also includes two spare PM filter elements that will fit all 5 applications, an installed replacement turbocharger for each and one spare turbocharger for the Detroit Diesel and one spare turbo for the Cummins. 1) Three "J" model Cleaire Longviews on 2001 Gillig low floor Buses 2151, 2152, 2153 with Cummins ISC engines Each Extended 3 "J" model Longviews $15,625.00 $46,875.00 3 Installation Kits 750.00 2,250.00 Labor on 3 installs 2,244.00 6,732.00 1 Spare PM Filter 7,080.00 7,080.00 Cummins Turbocharger(4) 1,500.00 6,000.00 #4025037 1 on ea. engine 1 spare 7.25% sales tax on $62,205.00 4.509.86 Total for (3)2001 Gillig Low Floors $73,446.86 2) Two "J" model Cleaire Longviews.on 1997 Gillig high floor buses 145 and 150 with DDCS50 engines. 2 "J" model Longviews $15,625.00 $31,250.00 2 Installation Kits 1,000.00 2,000.00 Labor on 2 Installs and turbo# 2,448.00 4,896.00 235280421 on ea. engine 1 spare I C.3 j i ...................................................- __... ... .. .. ........... -._............. . ... . ATTACHMEN1 - 1 Detroit Rebuilt Turbochargers (3) 1,700.00 5,100.00 Sublet parts and labor to DDC 1,000.00 2,000.00 to Recalibrate ECU and sensor Spare Filter 7080.00 7080.00 7.25% sales tax on $47,430.00 3.438.68 Total for 2 Gillig high floors $55,764.68 Grand Total for These 5 Buses: $1299211.54 If you have any questions or further documentation, I would be happy to supply it to you. My number is 559-287-8971. Sincerely, Jim Finnegan Cleaire Sales manager Cummins West Inc. i I i I. I C3 r2` ..... ...... .. . _ ....... . . . . � tTTACHMENT' >i September 27, 2007 Mr. Matt Haller Maintenance Manager First Fleet Inc 29 Prado Road San Luis Obispo, CA 93401-7314 Dear Matt: This letter is to confirm to you the benefits of using Cummins West and the Cleaire Longviews as a preferred installer and diesel particulate filter supplier to help you meet the CARB 2001 urban bus mandate to reduce both PM and Nox. The Cleaire Longview uses technology to reduce PM by 85% (level 3)and Nox by 25% all in the same muffler can. You are mandated by CARB to reduce both emissions from your tailpipe. Longview is the only CARB verified product to do both PM and NOx. We are verified on any on-highway diesel engine built between 1994 and October 2002. Cummins West is also the only distributor in Northern CA. and the branches you would deal with are in either Fresno or Bakersfield. We are currently retrofitting 6 city buses for Santa Maria with the Cleaire Longview in our Bakersfield shop. As a company we have retrofitted over 1500 transit buses, and with great success. If you have any questions or need any documentation, I would be happy to supply it to you. My number is 559-287-8971. Sincerely, Jim Finnegan Cleaire Sales manager Cummins West Inc.