HomeMy WebLinkAbout11/20/2007, C2 - AWARD ORCUTT ROAD WATERLINE REPLACEMENT PROJECT, SPECIFICATION NO. 90785 councit iov. 20, 2007
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CITY OF SAN LUIS OBISPO
FROM: Jay Walter, Public Works Director
Prepared By: Christine Cornejo, Engineering Technician
SUBJECT: AWARD ORCUTT ROAD WATERLINE REPLACEMENT PROJECT,
SPECIFICATION NO. 90785
CAO RECOMMENDATION
1. Award a contract to Whitaker Construction in the amount of $208,000 for the Orcutt Road
Waterline Replacement Project, Specification No. 90785.
2. Appropriate an additional $10,890 of funding from Water Fund Working Capital to the Water
Distribution System Improvements Main Account.
DISCUSSION
On October 2, 2007, the Council authorized inviting bids for the Orcutt Road Waterline
Replacement Project, Spec. No. 90785. Bids were opened on October 31, 2007 and Whitaker
Construction Company was the lowest bidder. All bids received for this project were higher than
the original construction cost estimate of $198,000. In order to award a contract to Whitaker
Construction Company additional funding will be required.
The waterline in Orcutt Road has experienced several breaks in the last two years. As a result, the
Orcutt Road Waterline Replacement project has been identified as a top priority by the Utilities
Department. Waterline breaks typically occur without warning pulling City crews away from
scheduled regular maintenance and result in shut downs that are inconvenient to the users and
costly to the City.
The Public Works Department is planning a major street improvement project to be constructed
on Orcutt Road in the vicinity of the proposed waterline improvement in early 2008. It is
therefore necessary to expedite installation of the new waterline before new paving is placed.
FISCAL IMPACT
This project is identified in the 2007-09 Financial Plan Appendix B, page 3-92, as a top priority
project. Funding of $228,160 for this project was appropriated from the Water Fund Working
Capital to the Water Distribution System Improvements Main Account.
Staff recommends the appropriation of an additional $10,890 from Water Fund Working Capital
to the Water Distribution System Improvements Main Account to fund the Orcutt Road
Waterline Replacement Project. There is adequate working capital in the Water Fund Working
Capital to fund this additional amount and retain working capital above policy levels.
C ,2—�
Award Orcutt Road Waterline Replacement Project, Specification No. 90785
Page 2
Original Project Budget: $198,100
10% Construction Contingencies: $19,810
Testing $10,000
Miscellaneous (incl. printing) $250
Current Total Project Funding: $228,160
Bid Amount (lowest bidder): $208,000
10% Construction Contingencies: $20,800
Testing $10,000
Miscellaneous (incl.-printing) $250
Total Cost of Project: $239,050
Proposed Additional Funding: $10,890
ALTERNATIVES
Staff sees no alternative to awarding this project now in order to accomplish the installation of
the new waterline before new paving is placed as a result of the Orcutt Road Street Improvement
Project due to start construction in early 2008.
ATTACHMENTS
1. Bid Summary
2. Copy of original report authorizing advertising
3. Contract
G:\Staff-Reports-Agendas-Minutes\ CAR\2007\CIP\90785 Orcutt Road Waterline\90785 CAR Award.DOC
Attachment 1
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Attachment 2
council M w D� Occ2,2007
j agenda nEpont ,�Numba
CITY OF SAN LUIS 0 B I S P 0
FROM: Jay Walter, Public Works Director
Prepared By: Jennifer Lawrence, Engineering Technician
SUBJECT: ORCUTT ROAD WATERLINE REPLACEMENT, SPECIFICATION NO.
90785
CAO RECOMMENDATION
1. Approve plans and specifications for Orcutt Road Waterline Replacement project,
Specification No. 90785
2. Authorize Staff to advertise for bids and authorize the CAO to award the contract if the
lowest responsible bid is within the Engineer's Estimate of$198,100.
3. Appropriate $228,160 from Water Fund Working Capital to Water Distribution System
Improvements Main Account to fund estimated project costs.
DISCUSSION
Replacement of water distribution pipes, mainlines and related infrastructure is an ongoing
program to replace aging and deteriorating infrastructure. This program has three objectives:
1. Ensure reliable water services;
2. Reduce the need for emergency repairs;
3. Enhance available fire flows..
The waterline in Orcutt Road has experienced several breaks in the last two years. As a result,
the Orcutt Road Waterline Replacement project has been identified as a top priority by the
Utilities Department. While construction projects require the water to be shut off, similar to what
occurs when a line breaks, the shut-off can be scheduled with users so they are prepared and
inconvenienced as little as possible. Waterline breaks typically occur without warning.
The Public Works Department is planning a major street improvement project to be constructed
on Orcutt Road in the vicinity of the proposed waterline improvement in early 2008. It is
therefore necessary to expedite installation of the new waterline before new paving is placed.
CONCURRENCES
The Community Development Department has given this project a categorical exemption from
environmental review.
Orcutt Road Waterline Replacement, Specification No. 90785 J ATTACHMEWTAye 2
FISCAL IMPACT
This project is identified in the 2007-09 Financial Plan Appendix 13, page 3-92, as a top priority
project. Prior CIP projects for waterline replacements at various locations have already used the
$1.3 million dollars budgeted in 2007-08 and so funding for this project is not currently available
within the Water Distribution System Improvements Main Account or existing resources.
Staff recommends appropriating $228,160 from working capital to the Water Distribution
System Improvements Main Account to fund the Orcutt Road Waterline Replacement estimated
project costs. There is adequate working capital in the Water Fund to fund this project and retain
working capital above policy levels.
Engineer's Estimate —�—$198,100
10% Contingencies $19,810
Total for Construction $217,910
Testing _J_ $10,000
Miscellaneous incl rinsing) $250
Total Project Cost 1 $2289160
Requested Appropriation from Working Capital $228,160
ATTACHMENTS
1. Vicinity Map
AVAILABLE FOR REVIEW IN THE COUNCIL OFFICE
1. Plans and Special Provisions
G:\Staff-Reports-Agendas-Minutes\_CAR\2007\CIP\90785 Orcutt Road Waterline\90785 CAR adv.doc
iIIIIIIIIIIIIIIII IIIIIIIIIATTACHMENT 2
city of san lugs oB�spo
BUDGET AMENDMENT REQUEST
Requesting Department lFund Name Fund No.
Utilities Water
500
REVENUES AND OTHER FINANCING SOURCES
._ Amendment
Account Desai tlon Revenue Account No. Amount
TOTAL
EXPENDITURES AND OTHER FINANCING USES
General Ledger No, capital Pro' No. Amendment
Account Description Program Account Project Prase Amount
WATER FUND
Working Capital 10,890
Dist Sys Improve Main Acct 50055100 90227953 90227500 90227953 10,890
Dist Sys Improve Main Acct 50055100 90227953 90227500 90227953 10,890
Orcutt Road Waterline Replace 50055100 90785953 90785500 90785953 10,890
TOTAL $ -
PURPOSE
Per Council Agenda Report dated November 20,2007,transferring$10,890 from Water-Fund working capital to
pass through Dist Sys Im royements Main Account to provide additional funding for Orcutt Road Waterline
Replacement. Contractor: Whitaker Consttvction
Department Head Date Director of Finance Date
11/01/07
CRY Adminf Officer Data Entered By Data
Page—of
-nent
AtiaCht
CITY OF SAN LUIS OBISPO
CALIFORNIA
AGREEMENT
THIS AGREEMENT;made on this day of , 2007,by and between the City of San Luis Obispo,
a municipal corporation and charter city,San Luis Obispo County,California(hereinafter called the Owner)and
Whitaker Contractors Inc.(hereinafter called the Contractor).
WITNESSETH:
That the Owner and the Contractor for the consideration stated herein agree as follows:
ARTICLE 1, SCOPE OF WORK: The Contractor shall perform everything required to be performed, shall
provide and furnish all of the labor, materials, necessary tools, expendable equipment, and all utility and
transportation services required to complete all the work of construction of
ORCUTT ROAD WATERLINE REPLACEMENT,SPEC NO.90785
in strict accordance with the plans and specifications therefor, including any and all Addenda,adopted by the Owner, in
strict compliance with the Contract Documents hereinafter enumerated.
It is agreed that said labor, materials, tools, equipment, and services shall be furnished and said work performed and
completed under the direction and supervision and subject to the approval of the Owner or its authorized representatives.
ARTICLE 11, CONTRACT PRICE: The Owner shall pay the Contractor as full consideration for the faithful
performance of this Contract,subject to any additions or deductions as provided in the Contract Documents,the contract
prices as follows:
Item Item Unit Estimated Item Price Total
No. Quantity (in figures) (in figures)
1. Install(N)8"-Class 200 Water Main LF 1010 $110.00 $111,100.00
Install(N)8"-Class 200 Water Main in PCC
LF 20 $110.00 $2,200.00
street
3. Remove&Abandon(E)Water Facilities LS 1 $3,800.00 $3,800.00
Install(N)Fire Hydrant Assembly&
4' EA 5 $,500.00 $22,500.00
Reflectors
5. Tie-in(E)Water Service,Detail 1 EA 3 $1,200.00 $3,600.00
6. Tie-in(E)Water Service,Detail 2 EA 5 $1,150.00 $5,750.00
7. Tie-in(E)Water Service, Detail 3 EA 10 $1,150.00 $11,500.00
8. Tie-in(E)Water Service,Detail 4 EA 5 $1,150.00 $5,750.00
9. Tie-in(E)Water Service,Detail 5 EA 1 $1,650.00 $1,650.00
10. (E)Fire Service connect to(1)waterline EA 2 $950.00 $1,900.00
11. Sawcut,Remove and Replace Concrete for LF 240 $62.00 $14,880.00
connection of services
12 Tie-in(i)to(E)Waterline @ Laurel Lane& LS 1 $3,385.00 $3,385.00
Orcutt
- 1 - C�--9
ATTACHMENT 3
Item Item Unit Estimated Item Price Total
No. Quantity (in figures) (in figures)
13 Tie-in(N)to(E)Waterline @ Orcutt Road& LS 1 $3,385.00 $3,385.00
Femwood
14. Traffic Control LS 1 $9,800.00 $9,800.00
15. Comply with OSHA LS 1 $1,300.00 $1,300.00
16 Replace Thermoplastic Pavement Striping , LS 1 $5,500.00 $5,500.00
and Legends
BID TOTAL: $208,000.00
Payments are to be made to the Contractor in accordance with and subject to the provisions embodied in the documents
made a part of this Contract.
Should any dispute arise respecting the true value of any work omitted, or of any extra work which the Contractor may
be required to do,or respecting the size of any payment to the Contractor,during the performance of this Contract,said
dispute shall be decided by the Owner and its decision shall be final,and conclusive.
ARTICLE III,COMPONENT PARTS OF THIS CONTRACT: The Contract consists of the following documents,
all of which are as fully a part thereof as if herein set out in full,and if not attached,as if hereto attached:
1. Notice to Bidders and information for bidders.
2. Standard Specifications,Engineering Standards and Special Provisions.
2. Accepted Proposal.
4. Public Contract code Section 10285.1 Statement and 10162 Questionnaire.
5. Noncollusion Declaration.
6. Plans.
7. List of Subcontractors.
8. Agreement and Bonds.
9. Insurance Requirements and Forms.
ARTICLE W. It is further expressly agreed by and between the parties hereto that should there be any conflict between
the terms of this. instrument and the bid or proposal of said Contractor, then this instrument shall control and nothing
herein shall be considered as an acceptance of the said terms of said proposal conflicting herewith.
WITNESS WHEREOF, the parties to these presents have hereunto set their hands this year and date first above
written.
APPROVED AS TO FORM: CITY OF SAN LUIS OBISPO,
A Municipal Corporation
Jonathan P. Lowell Ken Hampian,City Administrative Officer
CONTRACTOR
Whitaker Contractors, Inc.
S.Brett Whitaker,President