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HomeMy WebLinkAbout11/20/2007, PH2 - PUBLIC HEARING ON THE 2007-08 PROGRAM OF PROJECTS FOR FEDERAL TRANSIT ADMINISTRATION (FTA) SECTION council M °e November 20,2007 j acEnba RepoRt N C I T Y O F SAN LU I S O B I S P O FROM: Jay Walter, Director of Public Works Prepared by: John Webster, Transit Manager SUBJECT: PUBLIC HEARING ON THE 2007-08 PROGRAM OF PROJECTS FOR FEDERAL TRANSIT ADMINISTRATION (FTA) SECTION 5307 GRANTS CAO RECOMMENDATION 1. Conduct a public hearing on the FY 2007-08 Federal Transit Administration Program of Projects. 2. As Recommended by the Mass Transportation Committee, approve the FY 2007-08 Federal Transit Administration Program of Projects (POP). 3. Adopt a resolution authorizing the Public Works Director to file a grant application and execute a grant agreement with the FTA in the amount of$1,341,040. DISCUSSION Background Since the 1990 census,.the City has been classified as an urbanized zone area (UZA) and is eligible to receive Federal Transit Administration (FTA) formula grants for operating and capital assistance. To apply for these grants, the Council must annually: 1. Publish the Program of Projects (POP); 2. Seek approval by the San Luis Obispo Urbanized Zone Area Technical Committee; 3. Hold a public hearing on the proposed POP for federal transit assistance; 4. Adopt a resolution authorizing the Public Works Director to file a grant application and execute the grant agreement; and 5. Forward the approved POP to San Luis Obispo Council of Governments (SLOCOG) for review and amendment into the Federal Transportation Improvement Program (FTIP). The 2007-08 Program of Projects was published in the Tribune on October 20, 2007. Funding Estimate The planning estimate for the current year apportionment for the San Luis Obispo Urbanized Zone Area (SLO UZA) is $1,292,640, plus the unused amount from the previous year. The total amount available for programming in FY 2007-08 is $1,451,440. The City of San Luis Obispo will be allocated the amount of $1,341,040, and the San Luis Obispo Regional Transit Authority will be allocated the amount of$110;400. Transit Program of Projects—2007-08 Page 2 Development of the Program of Projects The 2007-08 POP represents the fourth year that the. San Luis Obispo Regional Transit Authority (SLORTA) is an eligible recipient of FTA 5307 funding in the San Luis Obispo Urbanized Zone Area. As required by FTA, all transit operators within an Urbanized Zone Area must execute a memorandum of understanding (MOU) formalizing how FTA funds will be made available to eligible transit operators within each Urbanized Zone Area. According to the adopted MOU, the San Luis Obispo Urbanized Zone Area Technical Committee has reviewed and approved the proposed POP. The Committee, comprised of the City of San Luis Obispo, SLORTA, Air Pollution Control District, and SLOCOG, has been meeting to review, rank and approve this year's grant requests. FTA requires a public hearing on the FY 2007-08 POP to notify the public how the UZA will spend its FTA grants and provide the public an opportunity to comment on those recommendations. This public hearing is a FTA requirement, and will allow the SLO UZA to receive FTA grant reimbursements for $1,451,440 for the current fiscal year. The City of San Luis Obispo will receive $1,341,040 of the total apportionment in the San Luis Obispo Urbanized Zone Area. SLORTA will receive $110,400 of the apportionment. The San Luis Obispo Urbanized Zone Area Technical Committee approved the project list in Table 1 below on September 19, 2007: Table 1: Recommended 2007-08 Program of Projects Transit I Total Federal Local Operator I Cost Share Share SLO Transit Operations for 2007-08 SLO City $ 2,312,254 $ 450,000 $ 1,862,254 Bus Replacement (1) _ SLO City $ 375,000 $ 300,000 $ 75,000 Capital Cost of Contracting SLO City $ 400,000 $ 320,000 $ 80,000 Particulate Trap Retrofit SLO City $_ 1_58,800 $ 127,040 $ 31,760 Transit Facility repairs SLO City $ 180,000 $ 144,000 $ 36,000 Replacement Runabout Vehicles (2) SLORTA $ 138,000 $ 110,400 $ 27,600 Total i $ 3,564,054 1 $ 1,451,440 $ 2,112,614 Finally, the FTA grant agreement requires annual certifications of compliance regarding regulations such as civil rights, procurement procedures, and substance abuse. Program of Project Details The Program of Projects includes the following individual projects: 1. SLO Transit Operating Assistance for 2007-08. The federal share of this project is $450,000. This project will help fund transit operating expenses. 2. Bus Replacement. The federal share of this project is $300,000. This project will fund one replacement bus to comply with the California Air Resource Board (CARE) emission requirements. Because of this mandate, the City must replace its older transit buses in order to Transit Program of Projects—2007-08 Page 3 reduce its emissions by 85%. 3. Capital Cost of Contracting. The federal share of this project is $320,000. This project will pay capital costs for bus maintenance paid via the transit services. contract. Capital Cost of Contracting fluctuates annually because_ of the yearly priorities between capital and operating demands on FTA Section 5307 funds in the SLO UZA Area. 4. Particulate Trap Retrofit. The federal share of this project is $127,040. This project will fund particulate traps on buses to comply with the California Air Resources Board (CARB) mandate. This option is not available for older buses, because these devices are specific to engine years, manufacturers, and models. The project was previously approved in the FY 2006-07 Program of Projects however the project was inadvertently left off the FY2006-07 Federal Transportation Improvement Program(FTIP) amendment. 5. Transit Facility Repairs: The federal share of this project is $144,000. This project will fund needed repairs to the roof which leaks due to age deterioration, overhead fluid lines in the maintenance area and a reconfigured internal employee training area or on site trailer. 6. Replacement Runabout Vehicles. The federal share of this project is $110,400. This project will replace two Runabout vehicles. SLORTA will be responsible for securing the remaining $27,600 dollars from its local funds. CONCURRENCES The San Luis Obispo Urbanized Zone Area Technical Committee approved the recommended POP on September 19, 2007. At their regular meeting of November 07, 2007, the Mass Transportation Committee concurred with the staff recommendation for the POP and recommended approval of the proposed POP to the Council. Their review and draft minutes regarding the POP will be forwarded to the Council as a red file prior to the Council meeting. FISCAL IMPACT As part of the FY 2007-08 POP, a small increase in the amount of FTA 5307 money to fund the vehicle replacement project is being recommended. Staff recommends taking advantage of all available remaining FTA 5307 for this purpose ($300,000) which will require a match of 20% from local funds. This increase amounts to an $35,000 increase in City Transportation Development Act (TDA) money for local match. Sufficient fund in the Transit Fund working capital exist for this purpose. The following table indicates the budget amendment request: Fleet Replacement—Transit(excerpt from FY 2007-09 Financial Plan—page 3-343) Adopted Revised FY 2007-08 FY 2007-08 FTA 284,000 300,000 a�:3 Transit Program of Projects—2067-08 Page 4 TDA 56,006 75,000 Total 340,000 375,000 ATTACHMENTS: 1. Resolution for FTA Grant Application 2 FTA Program of Projects G:\Staff-Reports-Agendas-Minutes\_CAR\2007\Transit\2007-08 POP\CAR POP Federal Transit Grant for 2007-08-PRODUCTIONv2-Tim revisions 10-30-07.doc C=;L,� %ATTACHMEN ' 1 RESOLUTION NO. (2007 Series) A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN LUIS OBISPO AUTHORIZING THE FILING OF THE 2007-08 FEDERAL CAPITAL AND OPERATING ASSISTANCE GRANT APPLICATION WITH THE FEDERAL TRANSIT ADMINISTRATION WHEREAS, the Federal Transit Administration has been delegated authority to award federal financial assistance for a transportation project; and WHEREAS, a grant of federal assistance will impose certain obligations upon the City of San Luis Obispo and may require the City of San Luis Obispo provide the local share of project costs; and WHEREAS, the City of San Luis Obispo has or will provide all annual certifications and assurances to the Federal Transit Administration required for the project; and WHEREAS, a grant of federal assistance will impose certain obligations upon the San Luis Obispo Regional Transit Authority and may require the San Luis Obispo Regional Transit Authority provide the local share of project costs; and WHEREAS, the San Luis Obispo Regional Transit Authority has or will provide all annual certifications and assurances to the Federal Transit Administration required for the project. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of San Luis Obispo as follows: SECTION 1. The City of San Luis Obispo and San Luis Obispo Regional Transit Authority are eligible recipients as defined by 49 U.S.C. 5307, 5336j, and 5340. SECTION 2. The Public Works Director is authorized to execute and file an application for Federal assistance on behalf of the City of San Luis Obispo with the Federal Transit Administration for federal assistance authorized by 49 U.S.C. Chapter 53, Title 23, United States Code and other federal statutes authorizing a project administered by the Federal Transit Administration. SECTION 3. The Public Works Director is authorized to execute and file with the application the annual certifications, assurances, and other documents the Federal Transit Administration requires before awarding a federal assistance grant. SECTION 4. The Public Works Director is authorized to execute grant agreements with the Federal Transit Administration on behalf of the City of San Luis Obispo. A"TACHMENT 1'D Upon motion of , seconded by , and on the following roll call vote: AYES: NOES: ABSENT: the foregoing resolution was adopted this day of , 2007. Mayor ATTESTED: APPROVED AS TO FORM: City Clerk City Amey oC ATTACHMENT FEDERAL TRANSIT ADMINISTRATION GRANT APPLICATION FOR SLO TRANSIT PROGRAM OF PROJECTS FOR FISCAL YEAR 2007-2008 The City of San Luis Obispo will be conducting a public hearing to receive comments on the Draft Program of Projects on November 20`h, 2007 at 7:00 p.m. in Council Chambers, 990 Palm Street, San Luis Obispo. The below Draft Program of Projects will become the final program unless modified: Federal Apportionments: For 2007-2008 $1,292,640 Carryover from previous year $158,800 Available to Program $1,451,440 Transit Federal Total Project Operator Amount Amount Operating Assistance 7/1/07 to 6/30/08 SLO City $450,000 $2,312,254 Bus Replacement (1) SLO City 300,000 375,000 Capital Cost of Contracting SLO City 320,000 400,000 Particulate Trap Retrofit SLO City 127,040 158,800 Facility Repairs SLO City 144,000 180,000 Replacement Runabout Vehicles(2) SLORTA 110,400 138,000 Total Project Cost $3,5649054 Federal Share $1,451,440 City of San Luis Obispo 1,341,040 San Luis Obispo Regional Transit Authority 110,400 Local Share $29112,614 City of San Luis Obispo 2,085,014 San Luis Obispo Regional Transit Authority 27,600 ONNOt HEHORANDUH Date: November 19, 2007 RECEIVED TO: City Council NOV 19 2001 ' VIA: Ken Hampian, City Administrative Officer PT 9W SLO CITY CLERK FROM: Jay Walter, Public Works Director John Webster, Transit Manager SUBJECT: Red File — Minutes for November 7, 2007, Mass Transportation Committee Meeting re Program of Projects The Mass Transportation Committee (MTC) met on November 7, 2007, at which time they approved the staff recommendation regarding the 2007-08 Program of Projects for the Federal Transit Administration (FTA) 5307 Grant by a 6:0 vote. Member Kathy Howard and Alternate Member Christine Matteate were not in attendance at that meeting. Attached for Council review is a copy of the MTC November 7, 2007, minutes confirming the MTC's action. c CARCmWRoar3RUm-0BP0PVa33BoftmPuftm=b 11-w67,wns1vhV=ofPmffiftdw 5LCOUNCIL RED FILE CAO Sg CDD DIR MEETING AGENDA JACAO '�FIN DIR ATTORNEY FIRE CHIEF �PW DIR pA 1l ,2d a ITEM #��[ fl DEPT HEADS Q POLICE CHF p bd REC DIR &p g„-�— e UTIL DIR ""i'���— HR DIR � C.ao MASS TRANSPOF",TION COMMITTEE Page 3 MINUTES - NOS .BER 79 2007 1 DRAFT times comparable with existing service rates and that all rates be posted dearly on the interior and exterior of all cabs. Ms. Rains seconded the motion. The motion passed unanimously. C-2 Review and Approve 2007-08 Program of Projects Mr. Bochum discussed programming of federal dollars and funding sections, e.g. 5307. He noted that this year's slate of proposed projects is similar to last year's, with increased dollar amounts. He recommended that MTC recommend to Council that the Program of Projects be approved as presented. Mr. Doyle moved to accept staff recommendation that Council approve the Program of Projects as presented. Ms. Rains seconded the motion. The motion passed unanimously. C-3 Review and Approve MTC Calendar for 2008 The MTC agreed to schedule the November 2008 meeting to be held on November 5, 2008 as opposed to November 12, 2008. Ms. Rains moved to approve the amended MTC Calendar for 2008. Ms. Martinez seconded the motion. The motion passed unanimously. D. INFOR141IATION ITEMS D-1 Transit Manager's Report Mr. Webster recapped several points in the report for discussion. He noted that Sabrina Haggie had accepted another position and that her current position was being recruited. D-2 Operating and Performance Reports and New Schedulelmaps Mr. Webster recapped several points in the report for discussion. Mr. Bochum reported that staff intended to carefully scrutinize the effectiveness of Routes 2 &3 evening services.