The URL can be used to link to this page

Home My WebLink About04/15/2008, C12 - LOS OSOS VALLEY ROAD/US 101 INTERCHANGE PROJECT - DESIGN FUNDING AMENDMENT councilAril 15,2008 c j aenba nepoiA Ibi. �N CITY OF SAN LUIS OBISPO FROM: Jay D. Walter,Director of Public Works Prepared By: Tim Bochum, Deputy Director of Public Works SUBJECT: LOS OSOS VALLEY ROADIUS 101 INTERCHANGE PROJECT — DESIGN FUNDING AMENDMENT CAO RECOMMENDATION Approve A Contract Services Agreement Amendment in' an amount of $40,000 With Dokken Engineering To Perform Caltrans Value Analysis For The Los Osos Valley Road/US 101 Interchange Project. DISCUSSION On November 6, 2007, the Council approved advancing $115,000 from the FY 2007-08 LOVR/US 101 Interchange project design component (budgeted at $2,500,000 for FY 2007-08) to complete the remaining environmental review tasks for the Project Report and Environmental(PA&ED) stage of the LOVR/US 101 Interchange Project. In addition to this budget change, and as part of the final stages of the PA&ED process, Caltrans requested that the City advance the Value Analysis review for the project and complete it now instead of waiting for the project design phase. Value Analysis reviews all project components to determine if there might be design changes that could reduce project costs or impacts. Staff concurred with this request in order to determine if there were any substantial project cost estimates or design alternatives that would reduce the project budget prior to seeking SLOCOG funding for the project. In order to complete the Value Analysis work quickly, Dokken Engineering (the lead Engineer for the project) agreed to advance the cost of the report ($40,000) out of its existing budget for the PA&ED work being completed. This was done with an understanding that a contract amendment would be needed at a later time to make their budget whole and pay them for all work done as part of the PA&ED phase. There currently exists $107,148 in unprogrammed funds in LOVR/US 101 Project CIP# 99821 account. The $40,000 for the Value Analysis portion of the work will be encumbered from this funding source. An additional $2,385,000 exists in the budget for proceeding to the plans, specifications and estimates phase of the work. Los Osos Valley Road Interchange Project Value Analysis Page 2 FISCAL UVIPACT On November 6, 2007, the Council approved advancing $115,000 from the FY 2007-08 LOVR/US 101 Interchange design component(budgeted at$2,500,000 for FY 2007-08) to complete the remaining environmental review tasks for the Project Report and Environmental(PA&ED) stage of the LOVR/US 101 Interchange Project. Approval of Contract Amendment #3 ($40,000) will be from unexpended TIF revenues in CIP Account# 99821. After funding of this amount, there will be approximately $67,148 left in the CIP account that will remain as contingency for the project. As with all previous phases of the LOVR/US 101 project, any remaining funds in this account will be "rolled over" to the next phase of the project in order to help complete the project. ALTERNATIVES Council could deny the request for contract amendment.This alternative would leave an unfunded obligation to Dokken Engineering. The consultant agreed to front to cost of this work in order to save time and keep the project progress moving. Attachments 1. Amendment to PA&ED Contract with Dokken Engineering G:\Staff-Reports-Agendas-Minutes\_CAR\2 OMransportarion\LOVR Dokken Amend VA\CAR LOVR funding VA Amendment.DOC DQ December 6,2007 ATTACHMENT Mr.Timothy Scott Bochum Deputy Public Works Director City of San Luis Obispo 919 Palm Street San Luis Obispo,CA 93401 RE: Los Osos Valley Road Project Report Amendment#3 to PA&ED Contract for Value Analysis Session Dear Mr.Bochum: We are requesting additional funds to hire the subconsultant of Martin Hsu PE, CVS and Associates Inc. to prepare, facilitate and deliver a Value Analysis (VA) study for the Los Osos Valley Road/US-101 Interchange Project. This VA Study is required by Caltrans in response to the total project cost exceeding $20 million. The total cost to complete the VA Study is $40,000. This includes $35,504 for Hsu and $4,495 for Dokken Engineering to manage the contract with Hsu and provide a participant to the VA session. I will be participating in portions as well,but no increase has been proposed for that time. The complete task list and cost proposal from Martin Hsu and Associates Inc. has been attached for reference. This is the third amendment for this project. Summary Total Dokken Engineering Others Original Contract Engin. $499,860 $340,350 $159,510 Original Contract Env. $181,140 $99,147 $81,993 Amendment 1 (4/11/07) $16,300 ($2,500) $18,800 Amendment2(Nov 07) $114,817 $60,931 $53,886 rur 'L ` Amendment 3 1 $40,000 1 $4,495 $35 05 Contract Total $852,117 1 $502,423 1 $349,694 Please indicate your-approval of this request by signing below and returning a copy of this letter to our office. Should you have any questions or need additional information,please do not hesitate to contact me. Sincerely, Approved: DOKKENENGRJEERING Matthew N. Griggs,P.E. Timothy Bochum Project Manager Deputy P bli Works Director 1294-03/0521MNG Date: 3 -A-05 2365 Iron Point Road,Suite 200,Folsom,CA 95630 Tele:916.858.0642 • Fax:916.858.0643 • www.dokkenengineering.com ATTACHMENT ATTACHMENT E:TASK ORDER COST ESTIMATE Diso-lel $ EA County-Rou6a-Kp City ofSan LUIS Ob(spp Los Oso:Valley RoadAjS 101 friterhicange= LatoorCestic g e Budget E p' m L' -• a rtl E s a Sway AetlNly rc E .�a Study Activity Sway produce m m a = Subtotal Sutrtohl Project Manager 0 $0.00 0 $0.00 b, preparation W Team Leader Hsu $148.92 $3,871.92 24 $3,574.08 Coordination OMal Support TH Hsu $49.64 §5,658.96 6 $297.84 G. o Cast Model Derdepmert Team Leader Hsu $148.92 $1,191.36 6 $1,193.36 Meetlep Leadership seam Leader Hsu $108.92 $595.68 4 $595.68 e n e Segment 1 Maetbbry Team Leader Leader Hsu $148.92 30 $4,467.60 oro a LetaerNi $4,467.60 n e iV. Segment 2 MeatiTeam Leader Hsu $148.92 C "i Leadership n0 $4,467.60 30 $4,467.60 a Project Manager 0 $0.00 0 $0.00 e Team,Leader Hsu $148.92 $14,533.20 24 (3,574.08 Y ZS VAP RW°rt �Reader/Quality McNellls $69.38 $5,598.00 12 $832.56 n< preparation > Oencal Support 7M Hsu $49.64 24 (1,191.36 DRphout atla I Meeting Team Leader Hsu $148.92 2 $3,574.08 Lead-gy'`'p&Cooedimtlon $3,574.08 u $ Project Manager J.Hickey $0.00 0 $0.00 £ aZ Team Leader Hsu $146.92 $9,172.08 24 $3,574.08 roecc Final VA Report preparation Pear Reader/Quality Md4ellls $69.38 $5,598.00 12 $832.56 Control E8 Oerical Support TH Hsu $49.64 24 $1,191.36 Na o r Study a seout CooldInation Team Leader Hsu $148.92 8 $1,191.36 N u a 8 ReePnntl•n penal SuPport 7H Hsu 549.64 $1,389.92 q $1.389.92 $798.56 Labor SUDTofal: 30 754.16 30 754.16 $30,754.16 itlit Budget m ODC iWn Study product Subtotal N N Air Travel Hsu FA $600.00 3 $1,800.00 sAirport Shuttle Hsu RT $90.00 3 $270.DO }aI Rental ear Hsu Day $50.00 8 $400,00 i Meals a d lnddent 1. New 3 Day $40.00 g a $3,550.00 $320.00 Lotl9ing/Mo[ets Hsu Day $95.00 8 $760.00 >r P � Parking Msu Day $15.00 0 0 Personal Car 0 Mlle $0.05 0 $0.00 a� Shipping Hat applicable LS fZOD.00 1 $200.00 es c Reproauedon Mot applicable LS $1,000.00 $1,200.00 1 $1,000.00 V p Con/can.Roam Not epplirabla Day $0.00 0 $0.00 Other Obec Cub SubTatrD $4,750.00 $4,750.00 Total Taslr Order: :95,504.16 plea reser to Un em I IW o Manly Ilea hum charges under ovary tsek order Wdgt and Imam urn Los Oso$Valley InMmhanges Budget _ C/�