HomeMy WebLinkAbout04/15/2008, C8 - BUENA VISTA & GARFIELD AT MONTEREY INTERSECTION IMPROVEMENTS, SPECIFICATION NO. 90676 C
Council I�0 DD 4/152008
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CITY OF SAN LUI S OB IS PO
FROM: Jay D. Walter, Director of Public Woo, w
Prepared By: Jake Hudson, Engineer III - Traffic
SUBJECT: BUENA VISTA& GARFIELD at MONTEREY INTERSECTION
IMPROVEMENTS, SPECIFICATION NO. 90676
CAO RECOMMENDATION
1. Approve plans and specifications for Buena Vista & Garfield Intersection Improvements,
Specification No. 90792.
2. Authorize staff to advertise for bids and authorize the CAO to award the contract if the lowest
responsible bid is within the Engineer's Estimate of$232,147.50.
3. Approve the transfer of$24,000 from the completed projects account to fund additional design
and construction costs.
4. Approve the transfer of$35,000 from CIP reserve to fund construction management.
DISCUSSION
Background
The intersection improvements at Buena Vista & Garfield at Monterey were originally identified
in the 2003 Annual Traffic Safety Report .and funded by Council at its November 10, 2006
meeting. Staff identified a significant collision pattern at the location of Buena Vista Avenue and
Garfield Street at Monterey Street which involved westbound vehicles turning off Monterey
Street, crossing the intersection diagonally and colliding with southbound Buena Vista vehicles.
In February 2005, a temporary realignment was installed in order to correct the pattern, while
City staff met with adjacent property owners to receive their input for a permanent solution.
From late 2005 to mid 2006, City staff held several meetings with adjacent property owners to
develop a solution which addressed both the safety aspects of the temporary realignment and the
access issues of the surrounding businesses. The solution called for a realignment which also
provided opportunities for aesthetic improvements within the unused portions of the right-of-way
(Attachment 1). Project plans and specification have been completed and the project is now ready
to advertise for construction bids.
During design of the project, staff requested additional design for the reconstruction of severely
damaged sidewalk and driveway at the frontage of 2015 Monterey (Applefarm). This addition
was relatively insignificant as far as construction costs due to significant savings in mobilization
from the other intersection work. However due to drainage, ADA, and compliance with City
standards, additional design work had to be completed which, in addition to several minor
revisions and additions to the design scope of work, cost an additional $6,000.
Public Art Component
At its September 17'x, 2007 meeting the Architectural Review Commission reviewed the
preliminary project plans, identified the potential for public art at this location, and directed staff
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Buena Vista&GarFeld at Monterey Intersection Improvements,Specification No.90676 Page 2
to remove a portion of the landscape design (Attachment 2) from the primary roadway plans. The
intention of doing so is to have the landscaping and public art designed as single cohesive project
in which the landscape and public art elements compliment each other. Both Public Works and
Parks & Recreation staff are working together to deliver two separate contracts; the first for
public art which the Council approved as part of the proposed public art projects for 2007-09,
and the second for landscape design which staff can award as a purchase order under the current
purchasing policy. Each of these contracts will require that the landscape architect and the artist
work directly with each other and with City staff. The public art piece it self will be funded out of
the public art fund however the additional landscaping and design services will cost an additional
$17,000.
Construction Contract Management & Inspection
Consistent with the strategy approved by the Council during the 2007-08 mid-year budget
review, we recommend contacting for construction management for this project. As discussed
with the Council at that time, largely due to implementing Measure Y priorities, the number of
scheduled capital improvement plan (CIP) projects in the 2007-09 Financial Plan has increased
almost two-fold from previous years. The 2007-09 Financial Plan addressed this increased
workload by providing added funding for contract design and contract management resources.
While the amount funded for contract design is adequate, the mid-year budget review noted that
staff underestimated the amount we would need for contract inspection.
Accordingly, the Council adopted a two-prong strategy in responding to the need for added
construction management: adding a contract employee for the balance of.2007-09 and assessing
the need for supplemental funding for consultant construction management on a case-by-case
basis as projects come forward for approval of plans and specifications.
Based on current City inspection staff workload and the suitability of this project for contracted
construction management, staff is recommending transferring $35,000 from the CIP Reserve for
this purpose. This amount is based on current market rates for contract construction management
at 15% of project construction costs.
FISCAL IMPACT
The preliminary estimate for the Buena Vista & Garfield project was $290,000 with $25,000
allocated for design services and $265,000 for construction, which the council approved at its
November 14th, 2006 meeting. Additional design services and construction estimates for
sidewalk and driveway repair in front of 2015 Monterey and the landscape/public art component
of the project will cost an additional $24,000, which staff is recommending to fund out of the
completed projects account. There is currently $24,799.18 in the completed projects account,
after the funds transfer the completed projects account balance will be $799.18. Construction
management will cost an additional $35,000 which staff is recommending to fund out of the CIP
reserve account. There is currently $807,500 in the CIP reserve account, after the funds transfer
the CIP reserve account balance will be $772,500.
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Buena Vista&Garfield at Monterey Intersection Improvements, Specification No. 90676 Page 3
Existing New Project
Project Budget
Budget
Engineer's Estimate: $290,000 $349,000
Design Allocation: $25,000 $48,000
Construction Allocation: $240,000 $241,000
15%Construction Management: $0 $35,000
10% Contingencies: $24,000 $24,000
Project Total: $289,000 $348,000
Miscellaneous $1,000 $1,000
(PGE Permitting,Printing,etc.):
Total Cost: $290,000 $349,000
Comp. Projects Acct.: $0 $24,000
CIP Reserve $0 $35,000
Project Acct.: $290,000 $290,000
Total Funds Available: $290,000 $349,000
ALTERNATIVES
The Council may defer construction until a later date. However, staff anticipates
construction costs will only continue to increase over time.
ATTACHMENTS
1. Sheet C 1 of the Construction plans, new intersection alignment.
2. Plan view of existing area earmarked for landscaping and public art.
Project plans and specifications are available for review in the Council reading file.
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Buena Vista&Garfield at Monterey Intersection Improvements,Specification No.90676 Page 4
ATTACHMENT 1
NEW INTERSECTION ALIGNMENT
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Buena Vista&Garfield at Monterey Intersection Improvements,Specification No.90676 Page 5
ATTACHMENT 2
PLAN VIEW OF LANDSCAPE/PUBLIC ART AREA
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APPLE FARM
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