HomeMy WebLinkAbout04/15/2008, C9 - CORPORATION YARD ROOF REPAIRS, SPECIFICATION NO. 90441 c c
council D� April 15,2008
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CITY OF SAN LUIS OBISPO
FROM: Jay D. Walter,Director of Public Works
Prepared By: Michael J. McGuire, Engineer III K,,k
SUBJECT: CORPORATION YARD ROOF REPAIRS, SPECIFICATION No. 90441
CAO RECOMMENDATION
1. Approve plans and specifications for "Corporation Yard Roof Repairs, Specification No.
90441."
2. Authorize staff to advertise for bids and authorize the City Administrative Officer to award
the contract if the lowest responsible bid is within the Engineer's Estimate of$235,000.
3. Approve the transfer finds in the amount of $30;250 from the capital improvement plans
(CIP)reserve account to fund additional construction management costs.
DISCUSSION
The Corporation Yard Administration, Fleet Maintenance and Wastewater Collection buildings, all
steel structures built in the early 1980's, have dealt with water intrusion to the building interiors for
the past few years. This has been due to the deteriorating condition of the metal roofs, especially
around the perimeter of the buildings. Roof panel rusting and an inferior gutter system have
allowed water to penetrate into the building interior resulting in damage to walls, carpeting,
flooring, supplies and office equipment. Building Maintenance staff has made numerous short-term
repairs to the roof systems. Currently the existing roofs are in such poor condition that portions of
the roof and gutter are beyond repairing.
Staff retained the services of Architectural Roof Design Group Inc. (ARDG) to investigate and
remediate the existing roof structure of the buildings. ARDG has designed plans to repair the
gutters, replace or overlay damaged metal roof and skylight panels with new panels and cover the
entire roof surfaces with a fluid-applied elastomeric membrane coating.
Construction Management and Inspection
Consistent with the strategy approved by the Council during the 2007-08 mid-year budget
review, staff recommended contracting for construction management for this project. As
discussed with the Council, largely due to the implementation of Measure Y priorities, the
quantity of scheduled CEP projects in the 2007-09 Financial Plan has increased almost two-fold
from previous years. The 2007-09 Financial Plan addressed this increased workload by
providing additional funding for contract design and contract management resources. While the
amount funded for contract design was determined adequate, the mid-year budget review
revealed an underestimation in the amount needed for contract inspection.
As a result, the Council adopted a two-prong approach in response to the need for additional
construction management. A contract employee was added for the balance of 2007-09 fiscal year
Corporation Yard Roof Repairs Page 2
and the need for supplemental funding for consultant construction management would be
assessed on a case-by-case basis as projects come forward for approval of plans and
specifications.
Based on current City inspection staff workload and the suitability of this project for contracted
construction management, staff recommends the transfer of funds in the amount of$30,250 from
the CIP reserve account for this purpose. This amount is based on current market rates for
contract construction management of 15% of total project construction costs..
FISCAL IMPACT
The 2007-09 Financial Plan, Appendix B, pages 3-533 to 3-538, identifies $265,000 in the
construction phase to support this project.
Construction: $235,000
Construction Contingency: 24,000
Construction Management(CM): 5,000
Printing/Advertising: 1,000
TOTAL: $265,000
CIP reserve account: $30,250
NEW TOTAL: $295,250
As discussed above, construction management will cost an additional $30,250, which staff
recommends funding from the CIP reserve account. Currently, there is $781,412 in the CIP
reserve account. The balance remaining after the proposed transfer will be $751,162. There is a
sufficient account balance to cover this transfer of funds.
ALTERNATIVES
The Council may deny or defer construction of the project. However, staff anticipates that
water leakage into the building will continue. This impact will have the potential to damage the
structural framing, the building interiors and the building contents. Additionally, staff foresees
the increase of construction costs, labor and materials as a direct result of rising fuel costs.
ATTACHMENT
Project plans and specifications are available for review in the Council reading file.
G:\Staff-Reports-Agendas-Minutes\_CAR\2008\CIP\90441 Corp Yard Roof Repairs
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