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HomeMy WebLinkAbout05/06/2008, C5 - SENIOR CENTER KITCHEN, BATH & STORAGE REMODEL, SPECIFICATION NO. 90749 council May 6,2008 j agenda. RepoRt C CITY OF SAN LUIS OBISPO FROM: Jay Walter, Public Works Director Prepared By: Michael J. McGuire, Engineer III MM SUBJECT: SENIOR CENTER KITCHEN, BATH & STORAGE REMODEL, SPECIFICATION No. 90749 CAO RECOMMENDATIONS: 1. Approve plans and specifications for "Senior Center Kitchen Remodel, Specification No. 90749". 2. Authorize Staff to advertise for bids and authorize the City Administrative Officer to award the contract if the lowest responsible bid is within the Engineer's Estimate of$170,000. 3. Approve the transfer of$99,140 from the CIP Reserve to the project construction account. DISCUSSION Background One of the City Council's Major City Goals for 2007-09 is to enhance the senior center facilities through improvements to the current Senior Center and pursuit of plans for a future Senior Center. This report articulates how staff is addressing the improvements to the existing Senior Center. The Senior Center, located at 1445 Santa Rosa Street, has over the past few years experienced a high number of complaints about the inadequacy of the existing kitchen facilities of the Center. The current layout of the kitchen has a cramped preparation area, which contributes to inefficient circulation within the kitchen and for serving meals in the main meeting room. In addition, the existing storage rooms for the main meeting room of the Center do not efficiently use the available storage space. Also, the women's restroom at the Center is not compliant with the requirements of the American Disabilities Act(ADA). The operation of the existing commercial-grade range/stove is not in compliance with the current code standards for a commercial kitchen and if a commercial-grade kitchen is desired, it would require that the range/stove and the rest of the kitchen be upgraded to commercial standards per the County Health Department. It was initially thought that replacing the existing unit with a residential-grade range/stove along with some over-counter microwave ovens would make for a more efficient kitchen and provide additional counter space. In meetings with the seniors using the Center, they indicated the need to keep the double-oven configuration for their monthly socials, regular meetings and special events that require food dishes with different cooking temperatures. Also, a double oven and multiple burner unit would provide greater flexibility for catered events at the Center and allow for possible added programming,whether provided by the Senior Center or the City in the short or longer terms. However, the existing unit is not National Sanitation Federation (NSF) certified, as required by the County Health Department, and is not code- compliant for its use in a commercial-grade kitchen. To address these issues, a slightly larger,NSF certified range/stove was specified along with a larger commercial fire suppression-type hood. As the planning began for a commercial kitchen, it was determined that the kitchen space could be expanded by relocating the interior walls without adding additional floor space to the Center. As Cs- I o Senior Center Kitchen, Bath 8 Storage Remodel Page 2 the kitchen area was enlarged, plumbing, mechanical and electrical systems had to be relocated and resized to accommodate the new fixtures and appliances. A food preparation sink needed to be installed which required a larger water heater and larger piping. The existing refrigerator needed to be replaced with a commercial-grade unit that has a sensitive thermostat for keeping food cold at an exact specified temperature. The mechanical exhaust and fire suppression system also needed to be relocated on the roof and upgraded for the new appliances. For sanitation requirements, stainless steel countertops were specified. Lighting, switches and outlets had to be relocated and rewired for adjustment to the enlarged space. Also, per the Building Department, a grease trap was required to intercept kitchen waste before going into the City sewer system. Constructing this remodel will not only provide the community a meeting facility with full food-serving capability but also provide a user-friendly kitchen and serving area for the Seniors. The remodel of the kitchen area required relocating walls into the existing storage rooms, which are long and narrow rooms that are highly inefficient for storage of the materials that the seniors use on a frequent basis. Incorporated into the kitchen remodel is creating one large storage room with increased storage capacity and easier accessibility. Also,part of this project is to slightly realign the location of the toilet in the women's restroom so that it complies with ADA requirements. BFGC Architecture of San Luis Obispo has prepared plans and specifications that address these issues. Staff recommends approval of these construction documents for the purpose of advertising this project for bidding. CONCURRENCES The project has the concurrence of the Parks and Recreation Department as well as approval of the Executive Board of the Senior Center. A building permit shall be issued to the awarded contractor by the Building Department. FISCAL IMPACT This project was approved in the 2007-09 Financial Plan (see pages 3-345 to 3-351, Appendix B). The project budget provides $100,000 for construction, $20,000 for construction contingency and $20,000 for construction management for a total construction budget of $140,000. To completely fund the design phase of this project, $9,640 was transferred from the construction account to the design account, leaving $130,360 balance in the construction budget. Based on the Engineer's Estimate, an additional $99,140 will be needed for construction and construction management. Budget Engineer's Estimate Construction: $100,000 Construction: $170,000 Construction Contingency: 20,000 Construction Contingency: 34,000 Construction Management: 20,000 Construction Management: 25,500 Total: $140,000 Total: $229,500 Design Budget Transfer: 9,640 Funds Available: $130,360 Additional Funding Needed: $99,140 r� Senior Center Kitchen, Bath&Storage Remodel Page 3 Construction costs have increased due, in part, to the need to upgrade the existing plumbing, electrical and mechanical systems to accommodate the new kitchen fixtures. All of the fixtures and appliances installed in the kitchen must be commercial grade as required by the County Health Department and as such, are typically more expensive than fixtures for a residential application. Generally, remodels of existing buildings are more expensive than new construction due to unforeseen conditions that may occur. Also, the continued rise in the cost of oil and the general economic climate trickles down to increased costs for labor, shipping and materials. Staff recommends funding the added costs through the CIP Reserve, which was established by the Council as part of the 2007-08 Mid-Year Budget Review. The current balance is $718,412. With this transfer the remaining balance will be $619,272. ALTERNATIVES Do not modify the kitchen. If the Council decides not to fund the increased cost of the remodel, the Seniors use of the kitchen can continue as they have been using it previously. The food preparation needs are minor enough that there would be no requirement to upgrade the equipment. The preference for a large range/stove expressed by the Seniors using the facility triggered a County Health Department requirement that the entire kitchen be upgraded to a commercial kitchen designation. As an advantage, a commercial grade kitchen is beneficial to the Seniors, and also to other groups that rent the Senior Center for activities that serve or prepare food. Eliminating the features and equipment associated with a commercial grade kitchen will not satisfy the preference of the Seniors and will eliminate potential revenue from group rentals of the space that expect to prepare food, as the City would not be allowed to rent the Center for that purpose. Complete other items of the project scope. Should the Council decide not to make improvements to the Kitchen at this time, the Women's Restroom in the Senior Center will still need remodeling to bring it into compliance with ADA requirements. This remodeling would cost approximately $10,000. Also, the inefficient storage closets could be remodeled into one accessible unit for approximately $30,000. COUNCIL READING FILE Plans and Specifications are available in the Council Reading File. G:\Staff-Reports-Agendas-Minutes\ CAR\2008\CIP\90749 Senior Center Remodel/90749 CAR Advertise.doe cs � 3