HomeMy WebLinkAbout06/01/1993, C-14 - WATER AND WATER RECLAMATION PLANTS CHEMICAL BIDS FOR 1993/95 IIIII����IIIUIIIIIIIII�i IuIU f MEETING DATE:
I�jjflu�� C� O Sdn SUIS OB1SpO June 1, 1993
COUNCIL AGENDA REPORT ITEM NUMBER:�fI/
FROM: John Moss V PREPARED BY: Ken Earingt
Interim Utilities Director Water Plant Supervisor
SUBJECT: Water and Water Reclamation Plants Chemical Bids for 1993/95
CAO RECOMMENDATION:
By motion, approve specifications for 1993-1995 Water and Water Reclamation
Treatment Chemicals; authorize staff to solicit bids; and authorize CAO to award the
contract to lowest responsible bidder.
DISCUSSION:
Specifications have been prepared for the soliciting of competitive bids for chemicals
required over the next two years for the Water and Water Reclamation Treatment processes.
The competitive chemical bidders list included with the package is the result of similar City
requests for bids for treatment chemicals over the years. The chemicals, estimated at a
combined annual cost of $289,000.00 in 1993/94 and $317,800.00 in 1994/95, are listed
below:
Chemical Budget Line Item 1993-94 1994-95
WATER TREATMENT PLANT
Liquid Chlorine 500-5515-360-293 $23,200.00 $23,200.00
Liquid Alum 500-5515-360-282 $20,000.00 $20,000.00
Filter Aids 500-5515-360-305 $49400.00 $4,400.00
Powdered Activated Carbon 500-5515-360-280 $2,700.00 $2,700.00
Sodium Silicofluoride 500-5515-360-412 $4,500.00 $4,500 .00
Sodium Hydroxide 500-5515-360-292 $14,000.00 $14,000.00
Potassium Permanganate 500-5515-360-292 $6,000.00 $6,000.00 j
TOTAL $74,800.00 $74,800.00
WATER RECLAMATION TREATMENT PLANT
Liquid Chlorine 520-5533-360-293 $8,800.00 -0-
Sodium Hypochlorite 520-5533-360-293 $103,000.00 $140,000.00
Sulfur Dioxide 520-5533-360-376 $9,000.00 -0-
Ferrous Chloride 520-5533-360-292 $3,400.00 $5,000.00
Sodium Hydroxide 520-5533-360-292 $66,000.00 $66,000.00
Sodium Bisulfite 520-5533-360-376 $24,000.00 $32,000.00
TOTAL $214,200.00 $243,000.00
�uh�►�►i►�ullllll�Ip► �����II city of San tins OBISpo
C 3UNCIL AGENDA REPORT
Treatment Chemical Bids
Page 2
All chemical suppliers are required in the bid documents to supply chemicals in accordance
with applicable American Water Works Association standards and the City specifications.
As in past years, specification packages will be sent to all of the various chemical companies
(12) that supply the required chemicals and the lowest responsible bidder will be selected to
supply the City's treatment chemicals.
FISCAL IMPACT:
The estimated total cost of $289,000.00 in 1993/94 and $317,800.00 in 1994/95 has been
included in the Water and Wastewater Treatment Budgets recommended in the Preliminary
1993/95 Financial Plan. This procedure follows the Purchasing Control Guideline, Section
401-3 - Formal Contract Purchases (Greater than $10,000).
Specifications are available in the Council Office for review.
MEETING DATE:
411N������������IfII�D IIIIIICity Of San LUIS OBISPO June 1, 1993
IA
COUNCIL AGENDA REPORT ITEM NUMBER:
_ FROM: Recreation Department - Jim Stockton
SUBJECT: Agreement with San Luis Obispo Swim Club for
Continued Use of SLO Swim Center
CAO RECOMMENDATION:
Adopt a resolution approving an Agreement between the City of San
Luis Obispo and San Luis Obispo Swim Club, Inc. for use of SLO Swim
Center for a period of one year beginning July 1, 1993 .
BACKGROUND:
San Luis Obispo Swim Club, Inc. has been a been an excellent co-
user of SLO Swim Center since the Center' s opening in May 1979 .
Since the Recreation Department, by recommendation of the Joint
Advisory Committee and approval by the City Council, does not offer
a competitive swim program, the Swim Club' s programming at the
Center allows a full experience aquatic choice for the residents of
our Community.
Staff is requesting City Council' s consideration of an up-dated
Agreement with the Swim Club at this time to accomplish a more user
friendly pool time allotment between Club activities and regularly
scheduled Recreation Department instruction, education, and
recreation programming. In addition to improved pool-time
scheduling, the new Agreement addresses a new fee schedule that is
adjusted annually in accord with Consumer Price Index and more
clearly details the Club' s responsibilities regarding new State
mandates effecting aquatic programs and facility use.
FISCAL IMPACT:
I
The proposed Agreement will have no effect on the tentative Aquatic
Program or Aquatic Maintenance Budgets for the 1993-1995.
i
SLO Swim Center generated revenues will realize approximately
$4 , 900 in Fiscal Year 1993-94 , with approval of this Agreement and
be adjusted annually in accord with Consumer Price Index.
The dollar amount realized may seem small in comparison to the
number of hours per year the Swim Club uses the pool . However,
information from other cities indicate that the recommended charges
for 1993-1994 are on a par with other like operations .
Additionally, the proposed Agreement with the Swim Club is not for
exclusive use of the pool but rather a use shared with other
Recreation Department programs.
A significant Impact to be considered is the possible cost to the
City if Swim Club services were not available and competitive
swimming became a Recreation Department program. The current SLO
Swim Club operation approaches $60, 000 per year with approximately
1/3 of the budget coming from fund raisers. Other cities from
����i �(uIIIIIIUIP° ���8111 MY of San L"IS OBISp0
COUNCIL AGENDA DEPORT
Davis to Mission Viejo indicate swim club operations from $140, 000
to over $300, 000 . Staff investigation indicates that in the
current fiscal climate the Recreation Department could not assume
competitive swimming responsibilities and meet Department revenue
recovery goals.
ALTERNATIVES:
1 . Approve new Agreement. This action would allow more efficient
and customer friendly scheduling of pool time, an increase in
annual revenues and place State mandated requirements in their
proper perspective.
2 . No Action. Taking no action would result in the continuance
of the current Agreement, should representatives of both sides
agree, unless directed by City Council to take alternative action
on behalf of the City.
ATTACHMENTS : Resolution and Agreement
,I
RESOLUTION NO. (1993 Series)
A RESOLUTION OF THE COUNCIL OF THE CITY OF SAN
LUIS OBISPO APPROVING AN AGREEMENT BETWEEN THE
CITY AND SAN LUIS OBISPO SWIM CLUB, INC. FOR USE
OF SLO SWIM CENTER AT SINSHETMER PARK FROM JULY 1,
1993, THROUGH JUNE 30, 1994 .
BE IT RESOLVED by the Council of the City of San Luis Obispo
as follows :
Section 1 . That certain agreement, attached hereto marked
Exhibit "A" and incorporated herein by reference, between the City
of San Luis Obispo and San Luis Swim Club, Inc. is hereby approved
and the Mayor is authorized to execute the same.
Section 2 . The City Clerk shall furnish two copies of this
resolution and copies of the executed agreement approved by it to:.
San Luis Obispo Swim Club, Inc.., and one copy of resolution and
agreement each to the City Finance Director and the City Director
of Recreation.
On. motion of seconded by ,
and on the following roll call vote:
AYES.
- NOES:
ABSENT:
the foregoing Resolution was passed and adopted this day of.
1993 .
Mayor . Peg Pinard
ATTEST:
City Clerk
APPR ED:
Cit Adm ni trativ Officer Fi ami n e Dir ctor
to ne Di ec of Recreation
C-/5-�
Exhibit "A"
AGREEMENT
USE OF SLO SWIM CENTER
AT SINSHEIMER PARK
THIS AGREEMENT, made and entered into this day of
1993, by and between the -CITY OF SAN LUIS OBISPO, a
municipal corporation (hereinafter "City") and the SAN LUIS OBISPO
SWIM CLUB, INC. , also known as the SAN LUIS OBISPO SEA HAWKS, an
educational, non--profit, tax-exempt corporation headquartered in
the City of San Luis Obispo (hereinafter, "Club") .
WITNESSETH:
WHEREAS, City is the owner and cperator of the SLO Swim Center
located in Sinsheimer Park (hereinafter, "Pool" ) ; and
WHEREAS, City desires that all residents of San Luis Obispo
with interests in any manner of aquatic activities, including
competitive swimming, have the opportunity to make use of Pool; and
WHEREAS, Club makes available aquatic training and competitive
experience as well as other aquatic activities to all members of
the community and has indicated its desire to make Pool its home
facility;
NOW, THEREFORE, in consideration of the mutual promises,
agreements, covenants and conditions herein set forth, City and
Club hereby mutually agree and covenant as follows :
I. City hereby grants to Club the use of Pool for team
workouts- for the days and hours listed.
A. September - May
Monday - Friday
6: 00-7:00am
8 : 00-9 :30am
10:30-1 :30pm
3 :30-8 : 00pm
Saturday
8 :00-9 :30am
3 ;00-5 : 00pm
B. June - August
Monday - Friday
6 :00-9 :30am
10 :30-1 :30pm
3 :30-8 : 00pm
Saturday
8 :00-9 :30am
3: 00-5 : 00pm
This use is not necessarily exclusive and the Club will share
Pool during these hours with non-conflicting groups as scheduled by
the SLO Swim Center Supervisor and/or Coordinator. Non-conflicting
groups are defined as any authorized group activity that does not
occupy the same area of the pool . The basic use area for the Club
shall not exceed eight lanes, short course, or two lanes, long
course. Some hours of use may be limited to two or three lanes
short course, depending on the time of the year. The specific
lanes assigned to Club may vary during different seasons of the
year. In the event that Club use hours are cance'lle'd (and not able
to be rescheduled) due to occasional special events, Club will
receive at least two weeks notice and pool use rates will be
adjusted.
II. CLUB agrees to pay the City use fees as follows :
A quarterly invoice will be mailed to Club from the City
Finance Department.
A. $1331.25 for 1st quarter - July, August, Sept .
B.. $1074 . 00 for 2nd quarter - Oct . , Nov. , Dec.
C. $1170 . 00 for 3rd quarter - Jan., Feb. , Mar.
D. $1331.25 for 4th quarter - April, May, June
*The pool will close for nine (9) days each December for pool
and facility maintenance . Club will not be billed for this period.
If Club and City agree that Club may use the Pool at times in
_ addition to those set out above, the use fee for the additional
time shall be $60. 00 per month_ hour (e..g. additional use of two
hours per day, Monday through Saturday for one month = $120 . 00 . )
III. Term and Renewal :
A. The term of this agreement shall be one (1) year, to
commence on July 1, 1993 .
B. This agreement may be renewed on the same terms and
conditions on a year-to-year basis upon mutual consent of the
parties hereto. The amount of ' the use fee will automatically be
adjusted on July 1 of each subsequent year by the percentage change
in the U.S. Bureau of Labor Statistics Consumer Price Index for all
urban consumers (CPI-U) , all cities average for the prior calendar
year.
IV. City hereby further grants the Club the use of Pool to
host certain swim meets. Swim meet dates must be submitted to the.
SLO Swim Center Supervisor and/or Coordinator a minimum of sixty
(60) days prior to the date of the event to accommodate possible
rescheduling. Club shall generally have exclusive use of pool and
pool facilities for scheduled, approved swim meets. Club agrees
that no swim meet set-up or participant warm-up will be allowed
prior to the starting times arranged and that all swim meet
participants and spectators. will remain outside the confines of the
SLO Swim Center until such starting time.
V. City agrees to provide the additional custodial supplies c
required during a swim meet .
i
VI . Club agrees to leave entire pool area and shower/dressing
rooms in a clean, safe condition at the culmination of each swim
meet.
VII. In consideration for the pool time and services
during swim meets, Club agrees to pay City according to the
following schedule of rates:
A. Sanctioned Swim Meets (Scheduled in accordance with
Section IV)
1 . Friday . . . . . . $60 . 00 - plus loss of revenue from
- any City program that must be cancelled to
allow the meet . Meets may not begin before
5 : OOpm.
2 . Saturday and Sunday . $180 . 00/day - plus
loss of revenue from any City program that must
be cancelled to allow the meet.
B. Sanctioned Dual, Intersquad meets or time trials
(Scheduled in accordance with Section IV and when
not occurring during regular- hours for Club use) :
1. $60 . 00/event - plus loss of revenue from any l
City program that must be cancelled to allow
the meet.
C. In addition to the above listed use fees for meets,
Club agrees to reimburse City, at the rate of $6 . 00 per hour per
employee, for one (1) city. employee during regular sanctioned meets
and two (2) city employees during invitational meets, to oversee
the welfare of city property during these meets.
VIII. . City agrees to grant Club the concession rights during
meets mentioned above. In consideration for concession rights,
Club agrees that no food sales or food consumption will be allowed
on deck and Club agrees to pay City ten percent (10%) of gross
sales of any food or product sold during meets. City retains the
right to operate concessions at any sponsored meets.
IX. City hereby grants the Club the right, with no liability
to the City for loss or damage, to store at Pool such aquatic
paraphernalia that is associated with the Club' s program. The
storage thereof shall not interfere with normal City operations of
other aquatic programs. Storage area shall be approved by the SLO
Swim Center Supervisor and/or Coordinator.
X. Club shall furnish to City evidence of current policy of
comprehensive general liability insurance in an amount not less
than $1, 000, 000 which shall name the City as additional insured for
those periods of time that Club is conducting its ,program at the
SLO Swim Center facility..
Such insurance shall insure such performance by the Club
of the indemnity provision of Section XXI but shall not limit the
liability of the Club to the stated amount of the insurance .
The evidence of insurance shall contain an endorsement
that the insurance is primary coverage and will not be terminated
or altered by the insurer except on 30 days written notice to City.
XI. Club agrees to furnish, for its own use, any and all
aquatic paraphernalia it deems necessary to conduct a safe training
and competitive program. Such property, including fixtures that
are not an integral part of Pool, shall-remain the property of the
Club and shall not be used by any other group without the written
permission first being granted by the. Club. Any equipment provided
by the Club to the City on a permanent-basis shall be covered by
separate agreements .
XII. Club agrees to furnish, for its own use, a minimum of
one (1) telephone; this telephone to be installed in Club office
space and in a location mutually agreed to by Director of
Recreation and Club representative . Telephone shall be
listed in local directory under Club' s .full name. All costs
associated with telephone will be borne by Club.
XIII . Club shall furnish any and all personnel necessary to
conduct its aquatic workouts anal swim meets. At least one coach
must be on deck for the duration of all Club workouts . Club
coaching staff shall remain current in all certifications required
by State agencies and U.S. Swimming (or other affiliation) . Should
Club personnel not be present on deck for a scheduled workout, the
Club workout will be . cancelled. If a City lap swim session is
concurrently operating, those participants wishing to swim will
become part of the City lap swim program and the Club will agree to
reimburse City at the current daily lap swim rate per participant.
Any person that is responsible for a Club aquatic
activity must be a paid or volunteer employee sanctioned by the
Club Board of Directors. A list of such sanctioned personnel will
be made available to City and kept posted in an obvious location in
the office for the City's Aquatic Supervisor and/or Coordinator.
XIV. City will make available to Club, on a space available.
basis, office space to conduct Club business. The space determined
for this use will be mutually agreed to by Director of Recreation
and Club representative. Club will compensate City $0 .45 per
square foot per month for this office area, billed quarterly by the
City Finance Department, together with billing for Pool use
fees. The Club office space shall be kept maintained, by Club
staff, in a manner acceptable to the City.
A. 156 .3 square feet x $ 0 .45 = $70 . 0b/month'
Should the area determined as Club office become necessary for City
operations, this section (XIV) maybe terminated, upon thirty (30)
days notice, and have no affect on •the remainder of this agreement.
XV. Club agrees to maintain at all times, during Club' s use
of Pool, an adequate supply of First Aid materials, including cold
pack supplies, to meet the needs of both the workout program and
any swim meet activity. �_ t
XVI . Club retains the right to expand its program to meet the
needs of the community as outlined in its corporate articles and
bylaws . Any expansion of programs will not change use time or
rental rates as described herein except as provided for in Section
II of this agreement.
XVII . Club shall be responsible for damage to the physical
plant and any City owned equipment, excepting normal wear and tear,
if the damage occurs during the time Club is using Pool and the
damage arises out of and is in connection with Club' s use of the _
Pool.
XVIII . Club shall notify the City- if its tax-exempt and non-
profit status should change .
XIX. Either party may terminate this agreement withcut the
other party's consent by giving six months written notice.
XX. Notices under- this agreement shall be sent by certified
mail, return receipt requested, postage prepaid, addressed as
follows :
CITY: Director of Recreation
City of San Luis Obispo
860 Pacific St .
San Luis Obispo, CA 93401
CLUB: San Luis Obispo Swim Club, Inc. ~\
Board of Directors
P.O. Box 142
San Luis Obispo, CA 93406
XXI . Club agrees to defend; indemnify, protect and hold City
and its agents, officers, and employees harmless from and against
any and all claims asserted or liability established for damages or
injuries to any person or property, including injury to Club' s
employees, volunteers, and participants, arising out of Club' s use
or occupancy of the SLO Swim Center, and all expenses of
investigating and defending against same. However, Club' s duty to
indemnify . and hold harmless shall not include any claims or
liability arising from the established sole negligence or willful
misconduct of the City.
IN WITNESS WHEREOF; the parties hereto have executed this agreement
on the day and year first above written.
SIGNATURE PAGE:
SAN LUI/S�OBISPO SWIM CLUB, INC.
NAME:
TITLE:
SIGNATURE:
NAME:
TITLE: CQ
SIGNATURE
CITY OF SAN LUIS OBISPO:
MAYOR:
ATTEST:
City Clerk:
APPROVED:
r UGC T
Ci y A minis ra ive Of icer Director of Finance
Cw�lltfm)e- -W� ,
L--L-d�
t tt Director of Recreation