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Home My WebLink About06/17/2008, C3 - NOVEMBER 4, 2008, GENERAL MUNICIPAL ELECTION council "' °••� ,� otl j agenda uEpont 'mN° b. CITY OF SAN LUIS OBIS_PPO FROM: Audrey Hooper, City Clerk(' SUBJECT: NOVEMBER 4,2008, GENERAL MUNICIPAL ELECTION CAO RECOMMENDATION 1. Adopt a Resolution calling for, and giving notice of, a General Municipal Election on Tuesday, November 4, 2008, and adopting regulations pertaining to candidates' statements. 2. Adopt a Resolution requesting that the San Luis Obispo County Board of Supervisors to consolidate the November 4, 2008, General Municipal Election with the Statewide General Election to be held on that date. DISCUSSION Background Section 302 of the City Charter establishes the first Tuesday, after the first Monday, in November of even-numbered years, as the date for the City's General Municipal Election for the election of Mayor and two Council Members. In addition, provisions of the State Elections Code and the City Election Campaign Regulations (M.C. § 2.40.090) contain provisions related to the printing and distribution of candidates' statements in the ballot pamphlet. Resolutions 1. Calling the Election. The Resolution calling the election includes provisions related to candidates' statements. In particular, Section 2 of the resolution allows for the filing of up to a 200 word candidate's statement. In accordance with Council action at its meeting of June 7, 2005, Section 3 of the resolution includes language requiring that candidates pay for the inclusion of his/her candidate's statement in the ballot pamphlet. The estimate for printing a candidate's statement in the ballot pamphlet in English is $450 and for printing in Spanish is $550. 2. Requesting Consolidation. The Resolution requesting consolidation allows the City to combine its election with the statewide election and avoid duplication of printing and mailing of sample ballots, computer tabulation, precinct workers and canvassing results. Other requirements, including additional City legal advertising as called for in the City's Election Campaign Regulations will be performed by the City Clerk. All filings, including Candidates' Statements of Qualifications, Statements of Economic Interests, and Campaign Disclosure Statements, will be processed through the City Clerk's Office. C General Municipal Election-November 4, 2008 2 FISCAL IMPACT The cost of the election will be influenced by the number of candidates filing for elected office. It is estimated that the election will cost approximately $40,000. This estimate is based'on eight candidates and one ballot measure. There is sufficient money set aside in the City Clerk's Election budget to pay those costs. ATTACHMENTS 1. Resolution Calling Election 2. Resolution Requesting Consolidation �3 -z GA702-01 Elections\Election 2008\Election Staff Reports\Agenda Report Calling Election 06-17-08.doc � a J RESOLUTION NO. (2008 SERIES) A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN LUIS OBISPO CALLING AND GIVING NOTICE OF THE HOLDING OF A GENERAL MUNICIPAL ELECTION TO BE HELD TUESDAY,NOVEMBER 4,20089 FOR THE ELECTION OF CERTAIN OFFICERS AS REQUIRED BY THE PROVISIONS OF THE CHARTER AND ADOPTING REGULATIONS FOR CANDIDATES' STATEMENTS WHEREAS, under the provisions of the Charter, a General Municipal Election shall be held on Tuesday,November 4, 2008, for the election of Municipal Officers; NOW, THEREFORE, BE IT RESOLVED that the Council of the City of San Luis Obispo does declare, determine and order as follows: SECTION 1. Pursuant to Section 302 of the City Charter, a General Municipal Election shall be held Tuesday, November 4, 2008, for the purpose of electing a Mayor for the full term of two years and two Council Members for the full term of four years each. SECTION 2. Pursuant to Election Code Section 13307 and Municipal Code Section 2.40.090(A)(7), each candidate may submit with the nomination papers a Statement of Qualifications of the candidate of no more than 200 words, which statement will be printed and mailed out with the sample ballot. SECTION 3. The candidate shall be required to pay for the cost of printing the candidate's statement in the voters' pamphlet. The City Clerk shall estimate the total cost of printing, handling, and mailing the candidates' statements filed pursuant to this section, and require each candidate filing a statement to pay in advance to the City his or her estimated pro rata share as a condition of his or her statement in the voters' pamphlet. Accordingly, the City Clerk is not bound by the estimate and may, on a pro rata basis, bill the candidate for any additional actual expense or refund any excess amount paid depending on the final actual cost. Said amount will include the cost for the translation and printing in the voters' pamphlet the statement in Spanish, if requested by the candidate. in the event of overpayment; the Clerk shall prorate the excess amount among the candidates and refund the excess amount paid within 30 days following notification by the Registrar of Voters office of the exact cost. The City Clerk will, however, at no extra cost, make copies available in the City Clerk's office of a Spanish translation of the candidates' statements upon request. SECTION 4. That the ballots to be used at the election shall be in form and content as required by law. C3 3 C - -- Resolution No. (2008 Series) ATTACHMENT I Page 2 SECTION 5. That the polls shall be open at seven o'clock a.m. of the day of the election and shall remain open continuously from that time until eight o'clock p.m. of the same day when the polls shall be closed, except as provided in Section 14401 of the Elections Code of the State of California. SECTION 6. That the City Clerk shall certify to the passage and adoption of this resolution. Upon motion of ,seconded by , and on the following roll call vote: AYES: NOES: ABSENT: The foregoing resolution was adopted this 17th day of June 2008. David F. Romero, Mayor ATTEST: Audrey Hooper City Clerk APPROVED AS TO FORM: onath . Lowell i Attomey C - �� ATTACHMENT Z RESOLUTION NO. (2008 SERIES) A RESOLUTION OF THE COUNCIL OF THE CITY OF SAN LUIS OBISPO REQUESTING THE SAN LUIS OBISPO COUNTY BOARD OF SUPERVISORS TO CONSOLIDATE THE GENERAL MUNICIPAL ELECTION ON TUESDAY, NOVEMBER 4,20089 WITH THE STATEWIDE GENERAL ELECTION TO BE HELD ON THAT DATE WHEREAS, the City Council of the City of San Luis Obispo has called a General Municipal Election to be held on November 4, 2008, for the purpose of the election of certain officers; and WHEREAS, Section 302 of the City Charter establishes November of even-numbered years as the date for conducting the City's General Municipal Election; and WHEREAS, it is desirable that the General Municipal Election be consolidated with the Statewide General Election to be held on the same date and that within the City the precincts, polling places and election officers of the two elections be the same, and that the County Election Department of the County of San Luis Obispo canvass the returns of the General Municipal Election and that the election be held in all respects as if there were only one election; NOW,THEREFORE, BE IT RESOLVED that the Council of the City of San Luis Obispo does declare, determine and order as follows: SECTION 1. Pursuant to the requirements of the Section 10403 of the Elections Code,the Board of Supervisors of the County of San Luis Obispo is hereby requested to order the consolidation of the General Municipal Election with the Statewide General Election to be held on Tuesday, November 4,2008. SECTION 2. The Board of Supervisors is requested to certify the results of the canvass of the returns of the General Municipal Election to the Council of the City of San Luis Obispo, which shall thereupon declare the results thereof. SECTION 3. The Board of Supervisors is hereby requested to issue instructions to the County Clerk and Registrar of Voters to take any and all steps necessary for the holding of said General Municipal Election. The City will pay its pro rata share of extra costs incurred by the County in consolidating the elections pursuant to Section.51350 of the Government Code. SECTION 4. The City Clerk is hereby directed to file certified copies of this resolution with the Board of Supervisors, the County Clerk and the Registrar of Voters of the County of San Luis Obispo. C.� s ATTACHME'1T 2 Resolution No. (2008 Series) Page 2 SECTION 5. The City Clerk shall certify to the passage and adopt of this resolution. Upon motion of seconded by and on the following roll call vote: AYES: NOES: ABSENT: The foregoing resolution was adopted this 17th day of June 2008. David F. Romero, Mayor ATTEST: Audrey Hooper City Clerk APPROVED AS TO FORM: Jo than well City Attorney