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HomeMy WebLinkAbout07/01/2008, C7 - REALLOCATION OF COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROGRAM FUNDS. council M�uniDat 7.1.08 j acEnaa nEpont "`m"� 7 C I T Y OF SAN L U IS 01,111 S P O FROM: John Mandeville,Community Development Director Prepared By: Kim Murry,Deputy Director,Long Range Planniipg 977 SUBJECT: REALLOCATION OF COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROGRAM FUNDS. CAO RECOMMENDATION As recommended by the Human Relations Commission: 1. Authorize the re-allocation of a total of$25,000 in CDBG funds from the 2005, 2006, and 2007 program years from the Economic Opportunity Commission (EOC) to HomeBase in order to continue consultant services for development of a 10-Year Plan to End Chronic Homelessness. 2. Forward the Council's funding recommendations for amending the 2005, 2006, and 2007 Action Plans to the County Board of Supervisors. DISCUSSION Background The County Board of Supervisors recently directed their staff to coordinate the development of a 10-Year Plan to End Chronic Homelessness (10-Year Plan) to address recent legislation and the potential that future access to grants would be dependent on having such a plan in place. HomeBase, a consulting firm specializing in developing 10-Year Plans, was hired to guide the community in this effort. Since February, HomeBase has worked with a cross-section of the community, including housing providers, social service providers, non-profit organizations and County and City staff members through a series of sub-committee working meetings to develop a draft plan. The draft plan is now at the point where it needs to be reviewed and guided through an endorsement process with the cities and the County. County staff requested assistance from the City of San Luis Obispo to help fund additional work by HomeBase in order to perform extended outreach and education efforts as well as to assist staff during the approval process. The County requested that the City re-allocate the $25,000 in CDBG funds awarded to EOC over three program years for homeless services planning to HomeBase. EOC supports this re-assignment of funds. G7 - � Reallocation of CDBG funds from EOC to HomeBase Page 2 The CDBG funds requested are listed below: 2005 CDBG $ 3,074 2006 CDBG $14,583 2007 CDBG $ 7,343 Total $25,000 The EOC was awarded CDBG funds to hire a professional planner to work in concert with the City and a community planning task force to develop a master plan to site and construct a permanent shelter with a one-stop service campus. EOC's stated goal was to go beyond homeless service provision in its current form to integration of essential services and access to housing opportunities - precisely what the 10-Year Plan is intended to address. Staff supports this re-allocation of funds: the proposed purpose for the funds will not change, merely the recipient carrying out the purpose. In addition, the need for the funds is immediate, thus fulfilling the obligation of the City to expend CDBG funds in a timely manner. Human Relations Commission Review The Human Relations Commission (HRC) requested that re-allocation of CDBG funds over $10,000 be brought to the HRC for consideration in developing a recommendation to the City Council. The HRC reviewed the request for shifting funds from EOC to HomeBase on Tuesday, June 17`h and concluded that the request was consistent with the Council's adopted CDBG funding priorities, listed below: 1. Enhance and develop housing affordable to low and very-low income persons. 2. Emergency shelter, homelessness prevention and services. 3. Education concerning and/or removal of architectural barriers for the disabled and elderly. 4. Economic development (to include seismic retrofit, economic stability, low and moderate income jobs). Implementation of The 10-Year Plan will address both priorities #1 and #2 by wrapping a Housing First approach with the social services required to address chronic and periodic homelessness. CONCURRENCES Finance is comfortable with this re-allocation of funds. FISCAL IMPACT By re-allocating the $25,000 to an active, viable CDBG project, the City prevents potential loss of unexpended funds. C7 - 2 Reallocation of CDBG funds from EOC to HomeBase Page 3 ALTERNATIVES 1. The Council may recommend reallocation of these funds to a different project. 2. The Council may choose to leave the CDBG funds assigned to the EOC for homeless planning services. This is not recommended since this work is being conducted under the HomeBase consultant contract and the EOC would need to request re-allocation to a different yet-to-be-defined project. The City may end up losing the funds due to non-use. ATTACHMENTS 1. Council Note regarding the 10 Year Plan 2. EOC letter in support of re-allocation 3. HomeBase proposed scope of work 4. Resolution approving re-allocation of funds G:\CD-PLAN\IKMURRY\City Council Reports\CC report to reallocate CDBG funds from EOC.DOC C7 - 3 Attachment 1 Council Note: What is the 10 Year Plan to End Chronic Homelessness? Many jurisdictions throughout the nation are adopting "10 Year Plans " in response to the Administration's goal of ending chronic homelessness. Cities and Counties across the country are being encouraged to create 10-Year Plans that incorporate homelessness prevention, provision of housing, and services coordination in a way that is different from current approaches. 300 cities and counties are underway with this jurisdictional planning effort with many having already begun implementation. Recent legislation under SB 2 incorporates changes to the Housing Element law and includes reference to 10 Year Plans.. In addition, future funds (such as Support Housing Program funds or Emergency Shelter Grant funds) may be tied to adoption of a 10 year plan. Given this background, the County of San Luis Obispo recently directed staff to develop a County-wide 10 Year plan and a consultant has been hired to help guide this process. The philosophy of the 10 Year Plan is to find different ways to assign resources so that services currently focused on the chronically homeless population can be accessed and organized in a more cost-effective manner. The County 10 Year Plan development effort has representatives from a cross-section of service providers (i.e. EOC, Dept of Social Services), housing providers (i.e. Peoples' Self Help Housing, private group home providers, the Housing Authority) and staffs from the County and local cities. City staff members Brigitte Elke and Kim Murry are participating on two of the subcommittees: the Finance & Administration Committee and the Short Term & Permanent Housing Committee respectively. The three other committees involved in this process include the Prevention & Discharge Committee, the Supportive Services Committee and the Leadership Council. The Housing Committee has endorsed an approach called "Housing First" that. has been successfully implemented in other jurisdictions. This principle involves getting individuals and families off of the streets and out of shelters and placing them as quickly as possible into permanent housing, and providing case management and other support services as needed after moving them into housing. Housing First reduces the number of visible homeless persons on the streets and promotes integration into the community. It provides a stable location that is critical for linking people with the support services they want or need in order to stabilize the individual and keep them housed. The Housing First approach is premised on the belief that people who are homeless are more receptive to services after they are in permanent housing, rather than while living on the streets or in temporary programs. Thus, the Housing First approach does not condition provision of housing on a person accessing services or participating in any programs. Results of these programs C7-q ent 1 Attachm show that when housed, many people achieve increased stability, improved mental health functioning, and reduced drug and alcohol use. Additionally, cost data from numerous jurisdictions has shown that it can be cheaper to provide permanent supportive housing (i.e. housing combined with services) through the Housing First model rather than leaving the homeless on the streets or in temporary shelters. Once people are permanently housed and receiving supportive services, they are less likely to cycle through expensive emergency services, such as hospital emergency rooms, jails, and detox centers. INDIVIDUALS EXPERIENCING CHRONIC HOMELESSNESS CONSUME A DISPROPORTIONATE AMOUNT OF RESOURCES 10% of the homeless population consumes over 50% of the resources i Individuals experiencing chronic homelessness are 50% heavy users of costly public Other I resources, including homeless 90% I Emergency medical subpopulations services • Psychiatric treatment 50% Detox facilities Chronically i homeless10% Shelters • Law Enforcement/ Population Resources Corrections Bur;MaMa R..Laudan Y.Arun and Edgar Lee. 2001. Helping America's Homeless:Emergency Sheffer or Affordable Housing?W asminTon,DC: Man Institute Press.Kuhn,R.&Cuthane.D.P.(1938). ADONIng cluster analysis ro Wst of a typology of homelessness: Results from to analysis of acrnirns=ave data. The Amen=Journal of Community Psyenology,17(1),2343.Commumiy Shener Board. Rebuilding Lives: A N&W Strategy to House Homeless Men. Cosur In ,OH: Emergency Food and Sheffer Board. An overview of the draft plan organization is shown below. - Attachment 1 San Luis Obispo County Homeless Plan Overview Homeless Governing Board: A countywide collaborative governing body overseeing and coordinating the system of care • Staffed by a full-time Homeless Coordinator and 2 other full-time staff overseeing fundraising and data collection/performance evaluation ✓ Providing leadership ✓ Promoting system integration ✓ Developing an annual work plan to ✓ Overseeing &facilitating housing guide plan implementation production ✓ Establishing funding priorities and ✓ Fundraising overseeing allocations ✓ Carrying out a public communication campaign ✓ Facilitating communication and ✓ Conducting advocacy coordination between jurisdictions, ✓ Overseeing systemwide program governmental departments, providers, evaluation and quality improvement homeless people&advocates ✓ Organizing provider trainings Housing Services Prevention • Creation of regional Basic . 4 regional Human Services • Use of comprehensive assessment Housing Assistance Centers to Campuses providing centralized tool at intake to identify people who facilitate access to housing & access to comprehensive services are homeless or at-risk and housing-related services(BHAC) • Network of Primary Responders designated discharge planner at all • Countywide Housing First Policy based on the campuses coordinating publically funded institutions to get people into housing a single case plan for each client& • Discharge/Transition team quickly facilitating linkage of services w/ coordinating a collaborative case • Development of a range of housing plan to ensure continuity of care, housing, including affordable • Use of triage approach to target involving discharge planners at all housing, permanent supportive, services to those most in need institutions, Primary Responders no-demand housing, and interim . Streamlined paperwork&.single data and BHAC and transitional housing (for system to support coordinated • Creation of medical respite beds crisis situations or specific sub • Homeless courts to divert people needs service provision P P population ) from criminal justice stem • Short term and shallow housing • Countywide Work Fast policy and • y homeless employment&training Eviction prevention housing subsidies to help people regain programs to get people into assistance and services(through &maintain housing employmentwork as quickly as,training or volunteer BHAC) • Services linkages for all housing possible • Performance mandates linked to h Provided through Primary • Streamlined access to benefits Department budgets and NGO Responders&Human Services . Development of profit—generating contracts in support of County Campuses micro-enterprises to fund service focus on preventing and ending • Focus on facilitating and provision homelessness expanding affordable housing . Promoting community participation = production through appointment and volunteering to support efforts to of a point person,creation of a address homelessness Pipeline Committee, increasing available funding and streamlining approval processes Attachment 1 Next Stens: The committees will have their final meetings in June. The consultant will present the draft plan to the committees and sub-committee teams will be identified to work out the initial organizational steps. The plan will be presented to the County Board of Supervisors and to the Council of each City. Staff anticipates the draft plan will come to City Council for adoption during the next 8- 12 months. G7 -7 Attachment 2 0 l 1030 SOUTHlX001)DRIVE SAY LUIS OBISPO ECONOMIC OPPORTUNITY CALIFORYIA 93}01 COMMISSION•SINCE 196 (805)5455 2008 FAX(805)549-8388 June 6 www.eocslo.org Kim Murry Deputy Director, Long Range Planning Community Development Department City of San Luis Obispo 919 Palm Street San Luis Obispo, CA 93401 Dear ' ..M6Mme._r>y. I The CDBG 2007 Action Plan included a$25,000 grant for"Homeless Services Planning by EOC"to be funded from the following resources: 2005 CDBG $3,074 2006 CDBG $14,583 2007 CDBG $7,343 We request that these planning resources be used to support the consulting services of HomeBase,to continue facilitating the community process to develop and implement the 10-Year Plan to End Chronic Homelessness. If you have questions or need additional information, please call our Planning Director Lillian Judd at 547-0523. We appreciate the City's financial support of and participation in this important countywide effort. i. S' cerely, Elizabeth`Biz'%Steinbe Chief Executive Officer •Adult Day Services •Child Care Resource Connection •Emergency Services•Energy Conservation • Weatherization Services •Family Planning Services •Head Start •Homeless Shelter•Migrant Child Care•Senior Health Screening• Teen Parenting Program L c7 - � Attachment 3 Mapping the Path Home 10 Year Homeless Plan Next Steps and HomeBase Draft Work Plan I. Plan Draft Review The Plan has been drafted and delivered in a and hard copy format. A mid-June deadline has been set for edits/concerns to be sent to HomeBase. We will revise and'finalize for Leadership Council July meeting. Additional Work to be Contracted: • Any further edits beyond the July meeting,.from any source • Format for a public release/media friendly version Cost Estimate: we would reserve 4000 for this activity, and convert any unspent funds to support development and production of documents for meetings between July 2008-June 30 2009. 11. Plan Adoption Process The Plan adoption steps outlined when the drafting began include adoption by each jurisdiction. The option to contract for support of this work was not executed as part of the initial contract. Additional Work to be Contracted: • Create a schedule for each city, the County, and other bodies to review and adopt the Plan. Work with Leadership Council members or other volunteers to secure the time slots and for them to make the presentations. • Develop 1 template-set of supporting materials for the presenters to adapt for use. • Given budget constraints, travel onsite to support the presentation to the Board of Supervisors and City of San Luis Obispo City Council, if scheduled in the same week. • Through conference calls debriefing each presenter, andlor review of minutes taken of the session, track the dialog, pro/con elements of the Plan, and the status of each jurisdictional response. Report back to Leadership Council. Cost Estimate: we would reserve 7500 for this activity, and convert any unspent funds to support development and production of documents for meetings between July 2008-June 30 2009. HomeBase. Legal and Technical Assistance Advancing Solutions to Homelessness 6110108 1 G'7 - 9 Attachment 3 III. Convening in support of Plan Implementation: June The momentum built during the Plan drafting process can be sustained in support of implementation. Work underway, covered by the existing contract, is described below. June 2008 Meeting & Events Schedule HSSC Time/Place: TBD by Stephan and Lee Topics to include: expanding name to include"housing'; serving as the umbrella for continued convenings monthly of the Housing, Prevention, and Services committee members of the Plan drafting process, with report-outs to the Leadership Council. May not meet this month in favor of Housing 1 st Forum. Housing Committee Not meeting this month in favor of the Housing 1st Forum Prevention &Discharge Planning Committee Time/Place: TBD by Lee and Rod Topic of focus: meeting with law enforcement/judiciary around Plan strategies pertinent to their work Plan Presentation Team Training 2-4 pm Monday, 6.16.2008 Location TBD Topics: Powerpoint Tool review; scheduling presentations; coordinating presenters Presentation Schedule to include: • Agency leadership, staff, clients • Churches, other key institutions • Elected bodies (council, redevelopment, public housing, hospital commission) • Business leaders, individual investors Co Chairs and Staff Coordinating Session 4 pm Monday, 6.16.2008 Morgan's office Topics to include: activity of the week, leadership development, check-in Housing 1st Community Forum 10-4 pm Tuesday, 6.17.2008 Veterans Hall Draft revised agenda w/presenters listed to follow Executive Committee Meeting HomeBase. Legal and Technical Assistance Advancing Solutions to Homelessness 6110108 2 l .7 -10 ® Attachment 3 2-5 pm Wednesday, 6.18.2008 Dept of Social Services Topics to include Plan Financing This group grows out of the Finance&Administration Committee, taking over and continuing their area of focus during the Plan Adoption process. Has responsibility for broadening business/finance sector participation in Leadership Council Leadership Council Meeting 9-11 am Thursday 6.19.2008 Veterans Hall Topics to include sticky points in Plan, financing, adoption mechanics, co-chairs report on committee work IV. Convening for Plan Adoption and Implementation: July and beyond Each of the 4 Plan Subject Matter Expert Committees was set to meet until the Plan was drafted, which has occurred. The June Housing 1st Forum will replace Committee meetings, for all but the Finance and Admin Committee, which will seque into an "Executive Committee"function of the Leadership Council. Additional Work to be Contracted: • Assure continuity for Leadership Council, Executive Committee, and co-chairs, at a minimum. Their focus on bringing new people and resources to the table will be the backbone of Plan success. This will include Agenda preparation, identifying what is needed for each meeting packet, assist as needed in the creation of key meeting documents, provide master materials for reproduction on-site by local staff, meeting facilitation, and tracking Action items agreed upon for follow-up work. • Work with co-chairs to identify meeting agenda and what is needed by way of supporting materials • Facilitate 5 months of bi-monthly meetings of the 3 over-arching groups: the Co-Chairs Coordination, the Leadership Council, the Executive Committee • Support co-chairs to prepare"next steps"directives for participants of all the meetings, to assist in overall coordination • Be sure each Committee is meeting to implement some component of systems change called for in the Plan • Support the"best practice"trainings and convenings through discussion with the 3 over- arching groups Cost Estimate: A minimum of 15,000 would support for this activity, supplemented by any unexpended funds from the 1-III work above. July 2008—December 2009: Building Relationships and Sustaining Momentum HomeBase.Legal and Technical Assistance Advancing Solutions to Homelessness 6110108 3 ® Attachment 3 • Committee Co-Chairs will continue to convene the Committees, once a month for 60-90 minutes. • Co-Chairs will present monthly to Leadership Council on work of the Committees, Plan Priority content area, and respond to questions and concerns Council members may have pertinent to their strategies/action steps • Julia at DSS will arrange meeting space, copies, supplies as needed • Morgan at County Planning will send out meeting announcements, maintain sign in sheets and rosters Co-Chairs Coordination prep sessions: • July: either 16th,4 pm or 17th for lunch after the Leadership Council meeting • Monthly thereafter to coordinate the Leadership Council meetings. This function can be taken over by the Executive Committee, if one leader from each Committee will join that group. Leadership Council • Create monthly meeting schedule for 18 months • HomeBase support with creating presentation materials, draft agenda,facilitate meetings, and tracking commitments made by Council members. • Central responsibility of the LC is to secure Plan Adoption, agree upon a permanent structure, and secure investments in Plan implementation • Leadership Council to explore"capture and redirect" revenue"saved" by public systems as new interventions are implemented • Explore how to repdodtize staff and the role agencies play in responding to homelessness Executive Committee • Focus on Plan adoption process, coordinating Plan Presentation Team • Plan and prepare for Leadership Council meetings • Reach out to and secure new members from the financial, business, realtor, developer sectors • Presentations to City Councils of each jurisdiction • Presentation to the Board of Supervisors for adoption • Development of the Governing Body • Process for establishing the Governing Body and securing commitments to participate and contribute resources • Brief federal and state representatives on the Plan, pre-adoption; post-adoption, and annually. Brief them on federal and state funding opportunities, and local ability to win competitive awards. Seek earmarks. • Determine if a separate Finance Committee is also needed (who would sit on it; how to secure participation; whether they need separate time slot or not). Pay attention to resources; Look at what kind of"package"of investments and actions are needed to fully implement the Plan. Consider developing a Resource or"business plan" addendum, that makes the case for significant new dollars. Consider at least a 3-year horizon for units or costs of housing and services. HomeBase.Legal and Technical Assistance Advancing Solutions to Homelessness 6/10108 4 C"'7 -12- C - Attachment 3 • HomeBase support all work of the Committee Short Tenn and Permanent Housing Committee • Work with each agency that assists specific homeless person into housing and services, monitoring process and barriers encountered, resolving challenges, documenting success • Convene a peer-peer problem solving session to explore any issues around sustaining programs • Celebrate the new units becoming available for homeless people • Report on the numbers of homeless people housed each month, what kind of housing, with what connected services Support Services Committee as the Homeless Services Coordinating Council • Meet with the Family Resource Centers • Meet with the One Stop Center employment program staff • Start work on the case management certification training • Continue to create a SSIISSDI fast track process for chronically homeless people • Meet w/Food Stamps and DVA representatives about increasing the access of homeless people to needed resources • Consider HSCC becoming HHSCC and allowing other Plan Committees to exist under its auspices, to streamline structure with Leadership Council Prevention and Discharge Planning Committee • Continue the Medically Fragile group; focus on housing people and report out each month on numbers housed,type of housing, type of services • Meet with law enforcement representatives about Plan strategies requiring their participation HomeBase can support this process by facilitating the Committee meetings monthly, bi-monthly, or only when the co-chairs request help. The Leadership Council, the Executive Committee, and the Co-Chairs coordination prep sessions are the guiding force of Plan Adoption and Implementation, and thus of making "systems change" actually happen. These groups should be supported in sustaining momentum, at least until such time as the formal, new successor body is convened. A budget in support of this work will be developed once feedback on direction is provided. Contact: Marty Fleetwood, Executive Director,415.788.7961 ex 312 marty(),homebaseccc.org and/or Beth Theriault, Administrator,415.788.7961 ex 323 beth hornebaseccc.org HomeBase.Legal and Technical Assistance Advancing Solutions to Homelessness 6/10/08 5 C1 -13 Attachment 4 RESOLUTION NO. (2008 Series) A RESOLUTION OF THE COUNCIL OF THE CITY OF SAN LUIS OBISPO APPROVING REALLOCATION OF FUNDS FROM THE 20059 20069 AND 2007 CDBG PROGRAM YEARS AND RECOMMENDING AMENDMENT OF THE SAN LUIS OBISPO URBAN COUNTY'S ACTION PLANS FOR THOSE YEARS TO THE COUNTY BOARD OF SUPERVISORS. WHEREAS, the City of San Luis Obispo is a participating jurisdiction in the San Luis Obispo Urban County, along with the cities of Arroyo Grande, Atascadero, Grover Beach, and Paso Robles and the County of San Luis Obispo; and WHEREAS, said cities and County cooperatively administer several federal grant programs under the provisions of the Cooperative Agreement approved by the San Luis Obispo City Council on July 13, 1999 and as amended on September 7, 1999, and under applicable U.S. Department of Housing and Urban Development Department (HUD) rules; and WHEREAS,pursuant to said agreement, the Urban County Public Participation Plan and HUD rules, the City Council held a public hearing on July 1, 2008, to consider a reallocation recommendation by the Human Relations Commission(HRC); and WHEREAS, The Council has considered a request from the County to reallocate a total of$25,000 in Community Development Block Grant (CDBG) funds from years 2005, 2006, and 2007 in order to complete the review process of The 10 Year Plan to End Chronic Homelessness; and WHEREAS, the funds to be re-allocated were initially awarded to the Economic Opportunity Commission (EOC) in order to hire a professional planner to work in concert with the City and a community planning task force to develop a master plan to site and construct a permanent shelter with a one-stop service campus with the goal of going beyond homeless shelter provision to an integration of essential services and access to housing opportunities: and WHEREAS, HomeBase, a consultant hired by the County of San Luis Obispo, has been collaborating with a cross-section of the community, including housing providers, social services providers, non-profit organizations, and County and City staff members through a series of sub- committee working meetings to develop a draft plan; and WHEREAS, EOC supports the re-allocation of funds to HomeBase—the development of The 10 Year Plan to End Chronic Homelessness is a vital component of homeless services planning and will meet EOC's stated use for the funds and WHEREAS, the Human Relations Commission considered this request on June 17, 2008 and recommended reallocation of the funds to the City Council. NOW, THEREFORE, BE IT RESOLVED by the Council of the City of San Luis Obispo as follows: R G7-l� Attachment 4 Resolution No. (2008 Series) Page 2 SECTION 1. Environmental Determination. The Council hereby determines that the proposed funding actions are not"projects" as defined by Section 21065 of the California Environmental Quality Act (CEQA), since they will not cause a direct or indirect physical change in the environment and do not involve the issuance of a lease, permit, license, certificate or other entitlement. Consequently, no further CEQA review is necessary. SECTION 2. Community Development Block Grant Program. The$25,000 in funding awarded to EOC for Homeless Services Planning through the City's 2005, 2006, and 2007 Community Development Block Grant Program years below is hereby reallocated to HomeBase for the work described in Exhibit A. 2005 $ 3,074 2006 $14,583 2007 $ 7,343 SECTION 3. Action Plan. The Council hereby recommends the San Luis Obispo Urban County's Action Plans from CDBG years 2005, 2006, and 2007 be amended to reflect the reallocation of funds from EOC to HomeBase. SECTION 4. Board of Supervisors Consideration. The Council hereby forwards the above actions to the San Luis Obispo County Board of Supervisors for consideration and action. SECTION 5. City Administrative Officer Authority. The City Administrative Officer is authorized to act on behalf of the City in executing grant agreements and other actions necessary to implement the approved Consolidated Plan and CDBG Program. Upon motion of seconded by and on the following vote: AYES: NOES: ABSENT: The foregoing resolution was adopted this 1 s` day of July, 2008. Mayor David F. Romero C7- 1� C Attachment 4 Resolution No. (2008 Series) Page 3 ATTEST: Audrey Hooper City Clerk APPROVED AS TO FORM: (Jonathany. Lowell omey G7 - 1 �