HomeMy WebLinkAbout08/19/2008, C2 - LEAGUE OF CALIFORNIA CITIES ANNUAL CONFERENCE VOTING DELEGATE/ALTERNATE 2008 counat �n,D�
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CITY OF SAN LUIS OBITSPO
FROM: Audrey Hooper, City Cler Q4//
Prepared By: Elaina Cano, Deputy City Clerk Elb
SUBJECT: LEAGUE OF CALIFORNIA CITIES ANNUAL CONFERENCE
VOTING DELEGATE/ALTERNATE 2008
RECOMMENDATION
Designate Mayor Dave Romero as the voting delegate and Vice Mayor Paul Brown as the voting
alternate to the League of California Cities Annual Conference.
DISCUSSION
This year's League of California Cities Conference is scheduled for Wednesday, September 24,
through Saturday, September 27, at the Long Beach Convention Center. The annual business
meeting will be held at 8:30 am., September 27. It is important that cities be represented at the
business meeting in order to vote on conference resolutions.
Each City Council is asked to designate a voting delegate and a voting alternate who will be
present at the annual business meeting. League bylaws provide that each city is entitled to one
vote in matters affecting municipal or League policy. The League must receive the Voting
Delegate Form no later than September 5, 2008. It has been past practice for Council to
designate the Mayor as voting delegate and the Vice Mayor as voting alternate.
ATTACHMENTS
1. Annual Conference Voting Procedures
2. Voting Delegate Form
G:/City Clerk Agmda ReporudAgenda Repon-Ammul League Voting Delegate 2008
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ATTACHMENT 1
�� 1400 K Street, Suite 400•Sacramento, California 95814
Phone: 916.658.8200 Fax: 916.658.8240
OF CALIFORNIA www.cacities.org
CITIES
Annual Conference Voting Procedures
2008 Annual Conference
1. One City One Vote. Each member city has a right to cast one vote on matters pertaining to
League policy.
2. Designating a City Voting Representative. Prior to the Annual Conference,each city
council may designate a voting delegate and up to two alternates;these individuals are
identified on the Voting Delegate Form provided to the League Credentials Committee.
3. Registering with the Credentials Committee. The voting delegate,or alternates,may pick
up the city's voting card at the Voting Delegate Desk in the conference registration area. We
encourage voting delegates and alternates to sign in at the Voting Delegate Desk so that they
may receive a special stamp on their name badge and thus be admitted to the voting area at
the Business Meeting.
4. Sign mi Initiated Resolution Petitions. Only those individuals who are voting delegates
(or alternates)and who have picked up their city's voting card by providing a signature to
the Credentials Committee at the Voting Delegate Desk may sign petitions to initiate a
resolution.
5. Voting. To cast the city's vote,a city official must have in his or her possession the city's
voting card and be registered with the Credentials Committee. The voting card may be
transferred freely between the voting delegate and alternates,but may not be transferred to
another city official who is not either a voting delegate or alternate.
6. Voting Area at Business Meeting. At the Business Meeting, individuals with the voting
card will sit in a separate area. Admission will be limited to those individuals with a special
stamp on their name badge identifying them as a voting delegate or alternate. If the city's
voting delegate and alternates wish to sit together,all should sign in at the Voting Delegate
desk and obtain the special stamps on their badges.
7. Resolving Disputes. In case of dispute,the Credentials Committee will determine the
validity of signatures on petitioned resolutions and the right of a city official to vote at the
Business Meeting.
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E AFORN G U E CITY:
CITIES
2008 ANNUAL CONFERENCE
VOTING DELEGATE/ALTERNATE FORM
Please complete this form and return it to the League office by Septembers.2008. Forms not sent
by this deadline may be submitted to the Voting Delegate Desk located in the Annual Conference
Registration Area. Your city council may designate one voting delegate and up to two alternates.
In order to vote at the Annual Business Meeting,voting delegates and alternates must be designated by
your city council. Please attach the council resolution as proof of designation. As an alternative,the
Mayor or City Clerk may sign this form,affirming that the designation reflects the action taken by the
council.
Please note: Voting delegates and alternates will be seated in a separate area at the Annual Business
Meeting. Admission to this special area will be limited to individuals(voting delegates and alternates)
who are identified with a special stamp on their conference badge. If your city's voting delegate and
alternates wish to sit together at the Business Meeting,they are all encouraged to sign in at the Voting
Desk in order to obtain the identifying stamp that will admit them to the special voting area.
1. VOTING DELEGATE
Name:
Title:
2. VOTING DELEGATE-ALTERNATE 3.VOTING DELEGATE -ALTERNATE
Name: Name:
Title: Title:
PLEASE ATTACH COUNCIL RESOLUTION DESIGNATING VOTING DELEGATE
AND ALTERNATES.
ATTEST (I affirm that the information provided reflects action by the city council to
designate the voting delegate and alternate.)
Name: Phone:
Title: Date:
Please complete and return by September 5 to:
League of California Cities
ATTN: Mary McCullough FAX: (916) 658-8240
1400 K Street
Sacramento, CA 95814
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