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HomeMy WebLinkAbout09/02/2008, BUS 3 - GOAL-SETTING AND FINANCIAL PLAN SCHEDULE FOR 2009-11 counat e�.D= 9-2-08 j ac,Enaa Report 3 CITY OF SAN LUIS OBISPO FROM: Ken Hampian, City Administrative Officer Bill Statler, Director of Finance & Information Technology SUBJECT: GOAL-SETTING AND FINANCIAL PLAN SCHEDULE FOR 2009-11 CAO RECOAEVEENDATION Approve the goal-setting and Financial Plan schedule for 2009-11. REPORT-IN-BRIEF Building on our past experience in successfully integrating Council goal-setting into the budget process, this report sets forth the proposed process and schedule for the 2009-11 Financial Plan. As described more fully below, the following summarizes the proposed "five-step" goal-setting process for 2009-11 and key Council dates: Key D. .. Process for 2009-11 Thursday, November 20 ® Setting the Table. Lay the foundation for goal-setting by Special Meeting considering the current status of both long and short terms goals 7:00 to 10:00 PM previously adopted by the City and place them in the context of our general fiscal outlook. Tuesday,December 16 A Budget Foundation. Finalize plans for the goal-setting process; Regular Meeting review Financial Plan policies and organization; review the audited 7:00 to 10:00 PM financial results from 2007-08; and discuss the results of the five-year Note: May start at 4:00 fiscal forecast. PM for other business Wednesday,January 14 © Community Forum. Consider comments and suggestions from Special Meeting community groups, interested individuals and Council advisory bodies. 6:30 to 9:30 PM Saturday,January 31 ® Council Goal-Setting Workshop. Discuss candidate goals Special Meeting presented at the January 14 forum; consider Council member goals; 8:30 AM to 4:00 PM prioritize and set major City goals. Tuesday,April 14 © Major City Goal Work Programs. Conceptually approve detailed Special Meeting work programs for major City goals adopted by the Council; and set 7:00 to 10:00 PM strategic budget direction for preparation of the 2009-11 Financial Plan. Important upcoming date: special budget workshop on September 30, 2008. As discussed with the Council at the July 15 meeting, we recommend holding a special budget workshop on September 30, 2008 in order to: Goal-Setting and Financial Plan Schedule for 2009-11 Page 2 1. Define the scope of the fiscal challenges facing us in 2008-09 based on three key changes since adoption of the 2008-09 Budget: a. Potential for adverse fiscal impacts on cities as the State addresses its very serious budget problems. b. Downturn in the local economy and its impact on key City revenues such as sales tax, property tax and transient occupancy tax (TOT). c. Results of binding arbitration with the Police Officers Association. In defining the likely gap facing us, we will also include an analysis of interim financial results for 2007-08. In short, the purpose of this first step is to assess how our current circumstances compare with the adopted 2008-09 Budget. 2. Recommend short-term budget-balancing actions: capital improvement plan (CIP) and operating budget deferrals and deletions; and other short term budget actions, including appropriate use of reserves. 3. Provide a preliminary assessment of the general fiscal outlook for 2009-11, with the recognition that this will be better defined in the five-year fiscal forecast that will be presented to the Council on December 16. The results of this workscope are likely to set the fiscal tone and framework for the remainder of the 2009-11 Financial Plan process. DISCUSSION As reflected in the proposed schedule for preparing the 2009-11 Financial Plan provided in Attachment 1, we recommend continuing to use a multi-year budgeting approach that begins with the Council setting goals for the most important things for the City to accomplish over the next two years. Based on our experience over the past eighteen years along with feedback from the Council, staff and community on the goal-setting process, this has been a successful approach in assuring that the fundamental purpose of the City's budgetary process is achieved: Linking what we want to accomplish for our community over the next two years with the resources necessary to do so. As reflected in the attached schedule, we are building on our past experience and proposing to again use a"five-step"process like we did two years ago for the 2007-09 Financial Plan: 1. "Setting the Table" Workshop. We propose a similar "background" workshop like we held two years ago, which will be devoted to a comprehensive review of the status of current City plans, goals, policies and programs. This is an especially appropriate start for Council goal- setting, as we have always defined the purpose of the City's budget process as asking ourselves: Of the many goals, objectives and work programs set forth in our long-term planning and policy documents, which are we going to focus on in the next two years? 3 -49- Goal-Setting and Financial Plan Schedule for 2009-11 Page 3 With this approach, the City's two-year budget process becomes our key tool in programming the implementation of these plans and policies by allocating the resources necessary to do so. In short, we do not start the goal-setting process from scratch with an empty plate: it needs to be informed by our adopted long-term plans, current two-year goals and fiscal outlook. Accordingly, we plan to present comprehensive (but concise and meaningful) reports on the following: a. Status of General Plan Programs. Building on the approach we used two years ago, we plan to present an overview of the status of each General Plan program in all of the ten Elements (about 400 programs in total). Organized by Element, we will provide a short summary of each program, whether it has been completed, and if not, a high -New Council-Elect Members level assessment of how difficult it will be to complete. As we did two years In order to "set the table" in a timely ago, we also plan to present a similar manner for the goal-setting and budget summary of the status of the programs process, it must be scheduled before in the Conceptual Physical Plan for the any new Council members take office City's Center. While this is not a in December. However, the "Council- General Plan Element, it is referenced in Elect Members"will be known by then and are encouraged to attend. the General Plan, and several of its programs are closely linked. In fact, with its emphasis on revisiting existing plans, policies and goals, this b. Long Term Capital Improvement Plan. is an excellent "primer"for any new This will provide a "high level" Council members. For this reason, we summary of the estimated costs of the will highlight the importance of this new facilities and infrastructure that will workshop with Mayor and Council be needed to implement our General candidates, and strongly encourage them to put this on their calendars and Plan at build-out based on plans and attend if they are elected. policies previously adopted by the Council. c. Status of Our Current Two-Year Major City Goals: Carryovers and Spin-Offs. Some of our major city goals may not be complete by June 2009; as such, the "carryover" work on them may be candidate Major City Goals for 2009-11. And even for those goals where the specific work programs for 2007-09 may be completed by June 2009, there may be "spin-off' tasks as a result. This is especially true for work programs in 2007-09 where the objective was to complete plans or studies: with those now in place, a likely "spin-off' into 2009-11 may be implementation of these studies. d. Status of Current Capital Improvement Plan (CIP)Projects. This report will present an overview of the status of all current CIP projects (about 200), organized by function and phase. It will also identify candidate projects for deletion or deferral based on their status and priority relative to other needs that have emerged since they were initially approved. 33 Goal-Setting and Financial Plan Schedule for 2009-11 Page 4 e. Results of Cost of Services Study. During the past year, we have been working on a comprehensive cost of services study. Its purpose is to answer four key questions: • What does it cost the City to provide various services such as building permit application review, adult softball and child day care? • Are these costs reasonable? • What are current cost recovery levels? • What fee changes are necessary to achieve adopted cost recovery policies? The last comprehensive study like this was presented to the Council in 1999. Accordingly, an update is timely, and the budget process provides an excellent context for presenting initial results. E General Fiscal Outlook. It is also important to place goal-setting in the context of our fiscal condition and outlook. This report on our "general fiscal outlook" will not provide a detailed forecast (as discussed below, this will be presented to the Council on December 16); however, it will highlight key trends and emerging challenges. In summary, while the goal-setting process can certainly be used to initiate goals that have never been on our radar before, it should start from where we are today, based on the long- term plans and objectives we have already adopted, and the high-priority programs and projects already underway. And we should place this in the context of our fiscal outlook. As it did two years ago, comprehensively"setting the table" in this way will require a dedicated budget workshop. Accordingly, we recommend holding a special budget workshop for this purpose on the evening of Thursday, November 20, 2008 to ensure adequate time for the Council to ask questions and fully discuss these issues. It should be noted that the evening meeting reflects a modest change from two years ago, when this similar workshop was held during day from 10:00 AM to 3:00 PM. However, since this workshop took much less time than scheduled, we believe that an evening meeting will work from a time perspective and be more accessible for community members. 2. `Budget Foundation' Workshop. Again, as we did two years ago, we recommend holding a special workshop dedicated to the "financial and policy" tools that serve as the foundation for the City's budget and goal-setting process. We plan to cover the following topics at this workshop, which we recommend holding on the evening of Tuesday,December 16, 2008. a. Finalize plans for the Community Forum and Council goal-setting workshop. b. Review Financial Plan policies and organization, and recommend changes as appropriate. c. Present the Comprehensive Annual Financial Report for 2007-08 and discuss the audited financial results. d. Review and discuss the results of the General Fund Five-Year Fiscal Forecast. 3--y Goal-Setting and Financial Plan Schedule for 2009-11 Page 5 In the past, we have held this workshop as a special meeting. However, since the second regular meeting falls relatively early in the month this year, we recommend dedicating this meeting to the budget workshop. In the unlikely event that other business is required, we recommend starting the meeting at 4:00 PM for that purpose. 3. Community Forum. Held on the evening of Wednesday, January 14, 2009, the purpose of this workshop is to solicit suggested goals and work programs from Council advisory bodies, community groups and interested individuals. As we did two years ago, we plan to hold the forum at the Ludwick Community Center. Other Community Outreach Efforts. Following Council approval of the budget calendar, we will mail notices to over 175 community groups, governmental agencies, media organizations and interested individuals inviting them to participate in this process. In addition to these notices, we also plan to place display ads in The Tribune, SLO Journal and New Times in order to encourage the broadest possible participation in this process. Information about the goal- setting and budget process will also be placed on our web site. We also plan to again insert a Community Budget Bulletin in our utility bills inviting the public to participate in the goal-setting and budget process, and soliciting their comments on the"three to five most important things for the City to do in the next two years." Two years ago, we received about 600 replies in response to this insert, which we transcribed in their entirety and distributed to the Council along with a summary of"top themes." 4. Council Goal-Setting Workshop. Following the receipt of written and oral comments on January 14, the goal-setting workshop will be held on Saturday, January 31, 2009 in the City/County Library Community Room. 5. Major City Goal Work Programs. Following the Council goal-setting workshop, staff will prepare detailed work programs for the Major City Goals in order to: a. Clearly define and scope the work program. b. Ensure that there is a clear understanding of the means used in pursuing the goal. c. Convert the general goal into specific action steps so we can measure progress in achieving it. Each work program will provide the following information: Objective. What do we specifically want to accomplish? (This will be based on the objective adopted by the Council at the January 27 goal-setting workshop.) Discussion. What are the factors driving the need for this goal? What actions have we already taken in trying to resolve this problem area? What are the key assumptions? What key challenges, constraints or obstacles can we expect in achieving this goal? What concerns or issues will remain unresolved even if the goal is achieved? Who are the key stakeholders? 3 -s Goal-Setting and Financial Plan Schedule for 2009-11 Page 6 Action Plan. What specific tasks will we need to accomplish in order to achieve the goal, and when will we complete them? These "action steps" are the fundamental building blocks in defining and scoping the work program, and in monitoring our progress in accomplishing the goal over the next two years. Responsible Department. Who is accountable for getting it done? Financial and Staff Resources Required to Achieve the Goal. What will it take to achieve the goal? Do we need to add resources (staffing, contract services, CIP project) to do this? Outcome: Final Work Product. What will we get if we achieve the goal? What's the "deliverable?" Goal-Setting Framework Based on our experience over the past years, we plan to use an outside facilitator for the forum and goal-setting workshop. We have received some Council feedback on whether outside assistance is necessary. We believe that this has been a critical success factor in our approach to integrating goal-setting with the budget process. Using an independent facilitator allows all Council members to participate fully in the process; and allows staff to devote our efforts to listening and learning. Because of his familiarity with the City and our goal-setting process, we plan to again use Don Maruska as the facilitator for this process. As noted above, we will present a detailed approach for the forum and goal-setting workshop to the Council on December 14, 2008. In the interim, provided in Attachment 3 is a summary of the goal-setting process we used two years ago along with the contents of the workbooks we put together for this. While there will undoubtedly be changes to this for 2009-11, these background materials provide a good starting point for the process we envision. Council Advisory Body Participation Consistent with past Council direction, the advisory bodies will again play an important role in the goal-setting process by providing the Council with their recommended goals for 2009-11. We have already provided advisory body members with background materials outlining their important role in this process and scheduled an update on this process at the next quarterly meeting with the Mayor and advisory body chairs on October 9, 2008. Lastly, support staff liaisons are beginning to work with the Chairs in scheduling time for this purpose at upcoming advisory body meetings. SUMMARY Importance of Goal-Setting in Good Times and Bad We will go into 2009-11 Financial Plan with mixed fiscal signals at best. On one hand, we are fortunate to have the added resources from Measure Y, the 1/2-cent sales tax measure approved by voters in November 2006, which generates about $6 million annually in General Fund revenues. On the other hand, as noted above, we are facing significant fiscal challenges from the results of 3—Z�e Goal-Setting and Financial Plan Schedule for 2009-11 Page 7 binding arbitration, the serious threat of significant State budget takeaways and downward trends in key revenues like sales tax, property tax and TOT. The depth of these challenges will become clearer over the next several months. However, regardless of our specific fiscal circumstances, we still need an effective process for setting goals for the most important, highest priority things for us to do in the next two years. And this is the essence of the budget process: of all the things we want to do in making our community a good place to live, work and play, which are the most important? And what are the difficult resource trade-offs we have to make to do them? On one hand, the specific answers to these questions — and the difficulty in arriving at these answers—are likely to vary depending upon our fiscal circumstances. However, the need to raise these questions — and to use a process where the community and elected leadership can meaningfully participate in crafting answers to them—is the same in both good times and bad. ATTACHMENTS 1. 2009-11 Financial Plan Schedule 2. Goal-Setting and Budget Process Schematic 3. Background Materials from Two Years Ago(2007-09 Financial Plan) o. G:Finance/Budget Folders/Financial Plans/2009-11 Financial Plan/Council Goa]-Setting/Financial Plan Schedule,9-2-08 3-7 2009-11 Financial Plan Calendar Attachment 1 When Who What September 2,2008 Council • Approves Financial Plan process and schedule. September 30,2008 Council Y Reviews fiscal update and approves short-term budget actions in Special Workshop closing gap in 2008-09. 7:00 PM to 10:00 PM October 9,2008 CAO/Finance • Updates advisory body chairs on the goal-setting process. November 3 2008 Finance • Begins sending letters inviting participation in goal-setting process to community groups and interested individuals;and begins inserting Community Budget Bulletins in utility bills. November 10,2008 Advisory Bodies • Provide recommended goals to Finance. November 17,2008 Finance • Distributes consolidated listing of draft recommended goals to advisory bodies for their review. November 20,2008 Council • Holds workshop on status of General Plan and programs,long-term Special Workshop capital improvement plan(CIP), Major City Goals,objectives and CIP 7:00 PM to 10:00 PM projects;results of cost of services study;and general fiscal outlook. December 16,2008 Council • Finalizes goal-setting process;considers Financial Plan policies and Regular Meeting organization; reviews audited financial results for 2007-08;and May Stan at 4:00 PM discusses results of General Fund five-year fiscal forecast. December 29,2008 Finance • Receives written comments from community groups and interested individuals,and any changes in goals from advisory bodies. January 14,2009 Council • Holds community forum at the Ludwick Community Center. Special Workshop 6:30 to 9:30 PM January 31,2009 Council • Holds goal-setting workshop:discusses candidate goals presented at Special Workshop January 14 community forum;discusses Council member goals 8:30 AM to 4:00 PM distributed on January 29;prioritizes and sets major City goals. February 3,2009 Council • Finalizes goals and priorities(if needed).. February 24,2009 Council • Considers mid-year budget review. Special Workshop 7:00 PM to 10:00 PM March 19.2009 Departments • Submit budget requests and major City goal work programs. April 14,2009 Council • Approves detailed work programs for Major City Goals. Special Workshop • Sets strategic budget direction in preparing Preliminary Financial Plan. 7:00 to 10:00 PM April to Mid-May Budget Review Team, • Analyze department budget requests;hold briefings with departments; Finance prepare revenue estimates;make recommendations to the CAO. May 28,2009 CAO • Finalizes budget recommendations and issues preliminary budget. June 4,9, 11,2009 Council • Holds evening workshops to review and discuss Preliminary Budget: Special Workshops — June 4: Overview and General Fund operating programs. Preliminary Budget — June 9: General Fund CIP projects. 7:00 to 10:00 PM — June 11:Enterprise Fund programs,CIP projects and rates. June 10,2009 Planning Commission • Reviews CIP for General Plan consistency. June 16,2009 Council • Holds continued Financial Plan review and adopts budget. (Holds special meeting on June 23 to continue review and adopt budget if required.) Key Council Dates in Bold 3-� Attachment 2 Goal-Setting and the Budget Process 2009-11 Financial Plan Advisory Bodies Letters from Community Groups Community Surveys Letters from Individuals Goal-Setting Input V4 am Fiscal Forecast ** Current 2-Year Long-Term Plans, Goals * Goals & Policies * November 20, 2008 Council Goal-Setting December 16, 2008 "Setting the Table" Workshop "Budget Foundation" Budget Workshop January 31, 2009 Workshop Staff Budget Preparation 1 Major City Goal Work Programs & Strategic Budget Direction: April 14 Preliminary Budget: May 28 Budget Workshops: June 4, 9 and 11 Adopted Budget: June 16, 2009 city of San IDIS OBISPO g Background Materials: Goal-Setting Process Two Years Ago Attachment 3 BACKGROUND MATERIALS Goal-Setting Process Two Years Ago (2007-09 Financial Plan) .r L77 77 .. . . . A. Goal-Setting Workbook: Table of Contents B. Outline for Community Forum C. Outline for Council Goal-Setting Workshop D. Suggested Guidelines for Council Members During the Goal-Setting Process E. Council Member Candidate Major City Goals F. Criteria for Major City Goals 3-10 Background Materials: Goal-Setting Process Two Years Ago Attachment 3 A. Goal-Setting Workbook TABLE OF • 1.Workshop Agendas BACKGROUND MATERIALS January 10:Community Forum 1 7.Status Reports from November 16,2006 Workshop January 27:Council Goal-Setting Workshop 3 RECOMMENDED CITY GOALS A.Status of General Plan Implementation Programs Introduction A-1 2.Council Advisory Bodies Implementation Program Status by Element A-5 Introduction I B.Long-Term Capital Improvement Plan(CIP) Architectural Review Commission 2 Overview B-1 Bicycle Committee 3 CIP Project Summary by Function B-4 Cultural Heritage Committee 4 Downtown Association 5 C.Status of 2005-07 Goals and Objectives Housing Authority 8 Human Relations Commission 9 Introduction C-1 Jack House Committee 12 Major City Goals C-4 Joint Recreational Use Committee 13 Other Council Objectives C-23 Mass Transportation Committee 14 Carryover Goals and Objectives C-25 Parks and Recreation Commission 15 Planning Commission 16 D.Status of Current CIP Projects Promotional Coordinating Committee 17 Introduction D-1 Tree Committee 18 Status Report: Major CIP Projects D-4 3.Community Budget.Bulletin Status Report: All CIP Projects D-5 Overview 1 8.Goal-Setting Process for 2007-09 Responses 2 December 12,2006 Council Agenda Report Goal-Setting Process for 2007-09 1 4.Community GroupstOthers San Luis Obispo Property Owners Association 1 9. Fiscal Outlook: December 12,2006 Forecast Katy Morris 3 Five-Year General Fund Fiscal Forecast:2007-12 Jerry Reiss 4 Rob Franz 5 10. Results from Public Opinion Research Bob Vessely 6 Bonny Dougherty 7 Graphic Summary:March 2005 and June 2006 Surveys 1 Angela Moms 8 March 2005 Survey Results 5 Rachael Osborne 9 June 2006 Survey Results 9 Evila Briones 10 Nicole Pap 11 11.Other Background Information Robert and Virginia Griffin 12 Kimberly Hain 19 2007-09 Financial Plan Schedule I John Lex 20 Goal-Setting and the Budget Process 2 Ken Schwartz 21 Budget Process Overview 3 ECOSLO 22 Budget-in-Brief:2006-07 4 San Luis Obispo Chamber of Commerce 24 Financial Plan Policies 8 Richard Schmidt 26 Public Notification Transitions-Mental Health Association 30 Display Ads 28 News Release 29 5. Results from Community Forum Notice to Community Groups 30 Community Budget Bulletin and Survey 32 Distributed on January 16 Memorandum to Advisory Bodies 34 6.Council Member Goals 12. Notes and Other Materials Distributed on January 25 Provides the Council with a place for notes and other supplemental materials received by them. 3 -11 Background Materials: Goal-Setting Process Two Years Ago ✓ Attachment 3 B. Community Forum 6:30 PM to 9:30 PM, Wednesday, January 10, 2007 Ludwick Community Center 6:30 Welcome Mayor 6:35 Process,Current Goals,Measure Y Results and Fiscal Outlook CAO 7:00 Public Comment 1. Members of public who desire to speak complete public comment cards and indicate topic. Where a group has several members present,we encourage them to select a spokesperson and have others in their group indicate support for the same position with a show of hands. 2. We invite each speaker to address: a. What do you recommend as a Major City Goal? b. Why is it important to you and the City? c. How do you suggest that it might be accomplished? 3. Mayor calls upon a speaker and identifies topic. 4. Department Head in the priority area for the topic steps up to write the idea on a flip chart sheet and clarifies any linkages with existing programs or plans. 5. Staff posts the public comment in the relevant budget topic area. 9:00 Participants Vote on Top Priorities with Dots 9:15 Participants Complete Summary Feedback Form 9:30 Participation Prizes and Close Preparation • Prepare handouts on budget process,community priorities so far and fiscal forecast to expedite review. • Provide poster boards for each of the major budget priority categories with current and continuing program activities and budget allocations. • Set up the room with a gathering area for each of the budget priority categories. • After receiving public comments, provide 5 adhesive dots per attendee. • Prepare summary feedback form for attendees to note suggested priorities and recommendations. • Give participants coupons for final prize drawings(City t-shirts, mugs,etc.) to reward those who stay to discuss issues with their neighbors. Outline of Summary Feedback Form • Identify desired level of attention(less, same, or more) for budget priorities. • Invite suggestions to accomplish proposed goals. 3 �� Background Materials: Goal-Setting Process Two Years Ago Attachment 3 Community Forum Feedback Thank you for participating in the Community Forum for the City of San Luis Obispo's 2007-09 goal-setting process. Please take a few minutes to share your community priorities with us. How would you suggest prioritizing the City's activities? For each budget community priority below, please indicate what level of attention would be desirable for it compared to the current situation, any suggestions about specific changes or potential goals and ideas about possible ways to achieve them. Level of Attention Suggested Changes Possible Ways to Community Priorities (Compared to or Potential Goals Accomplish Them Current) Less Same More Repairing and maintaining City streets,potholes,parks and storm drains Continuing programs that reduce and effectively manage traffic congestion Improving levels of police, fire and paramedic services Preserving open space Protecting senior services and programs Other Services 3 13 Background Materials: Goal-Setting Process Two Years Ago Attachment 3 C. Council Goal-Setting Workshop 8:30 AM to 4:30 PM Saturday, January 27, 2007 City-County Library Community Room 8:30-9:00 a.m. Refreshments 9:00-9:05 a.m. Welcome and Introductions Mayor 9:05 -9:10 a.m. Purpose,Process &Guidelines Facilitator 9:10—Noon Review Goals by Category Council Discuss Relationship of Goals to Current Activities Formulate and Select Candidate Goals Discuss Revenue Enhancement or Service Reduction Possibilities [staff writes candidate goals on flip charts] Noon— 12:15 p.m. [Council may accept further comments from the public that have not been previously presented] 12:15— 1:15 Lunch Break [staff compiles candidate goals] 1:15 -2:15 p.m. Discuss and Clarify the Goals Council Each Member Prepares a Written Ballot Ranking the Goals 2:15 -3:15 p.m. Break while staff tabulates the results 3:15 -4:00 p.m. Review and Identify Major City Goals 4:00-4:30 p.m. Discuss Next Steps Preparation • Staff compiles and distributes composite list of candidate goals to Council members • Staff prepares a template for Council ballot sheet • Assign staff to record goal statements as Council formulates them 3�y Background Materials: Goal-Setting Process Two Years Ago Attachment 3 D. Suggested Guidelines for Council Members During the Goal-Setting Process 1. Encourage advisory boards, community groups and citizens to submit written comments about desired goals. 2. Invite citizens to participate in Community Forum and to listen and learn from their neighbors. 3. Receive comments from community and acknowledge their input without prematurely expressing your point of view. 4. Assure the community that you are willing to listen openly to all perspectives. 5. Focus your submission of suggested goals on a short list of key priorities to target City resources (not to exceed seven candidates). 6. Avoid publicizing your submission of suggested goals. Let staff compile your submissions verbatim into a composite list of goals by category without identification of who made each suggestion. This enables you to see the whole picture. 7. Give yourself flexibility by not publicly staking positions in advance of the January 27, 2007 Council Goal-Setting Workshop. 8. Use this process as a way to learn from citizens and Council colleagues about what's important. 9. Explore areas where the Council can come together for positive action. 10. Recognize that this is an important step, but only the first step, in the planning and budgeting for the next two years. Background Materials: Goal-Setting Process Two Years Ago Attachment 3 E. Council Member Candidate Major City Goals Please prepare up to 7 candidates for Major City Goals below and submit them to Finance by Monday, January 22, 2007. Finance will then compile a verbatim, composite list by topic without identifying who submitted the particular statements. Please refrain from releasing your personal list so that each Council member has flexibility to review all of the submissions and discuss them at the Council Goal-Setting Workshop before staking a position. An electronic version of this form will be provided to you. O O O 0 Background Materials: Goal-Setting Process Two Years Ago Attachment 3 F. Criteria for Major City Goals 1. Be legitimate to our genuine beliefs (real, supported). 2. Agreed upon by a Council majority. 3. Focused in number for comprehension, communication and focus. 4. Set forth in one document—the Financial Plan. 5. Be clear and understandable. 6. Established as a high priority and a real commitment. 7. Reflect major goals that cannot be achieved without Council support. 8. Translated into the objectives of employees at all levels of the organization. 9. Created within a supportive atmosphere where participants are not afraid to state their suggestions for improving goals or objectives. 10. Reflect genuine consensus: while unanimous agreement is not required, they should be accepted to the point where resistance to them is reduced or eliminated.