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Home My WebLink About11/18/2008, AGENDA council agcnaa CITY OF SAN LUIS OBISPO CITY HALL, 990 PALM STREET Tuesday, November 18, 2008 7:00 P.M. REGULAR MEETING Council Chambe 990 Palm Stree CALL TO ORDER: Mayor Dave Romero ROLL CALL: Council Members Andrew Carter, Christine Mulholland, Allen K. Settle, Vice Mayor Paul Brown, Mayor Dave Romero PLEDGE OF ALLEGIANCE INTRODUCTIONS INTRODUCTION OF NEW EMPLOYEES IN THE DEPARTMENT OF FINANCE AND INFORMATION TECHNOLOGY. (STATLER — 3 MINUTES) APPOINTMENTS 1. APPOINTMENTS TO THE MASS TRANSPORTATION COMMITTEE (CARTER/MULHOLLAND — 3 MINUTES) RECOMMENDATION: As recommended by Council Subcommittee Members Christine Mulholland and Andrew Carter, make the following appointments to the Mass Transportation Committee (MTC): 1. Appoint Kathy Howard as the Alternate Member with a term expiring March 31, 2010. 2. Appoint Robert Wolf to the position of Senior Representative with a term expiring March 31, 2009. 3. Appoint Elizabeth Thyne as the Alternate Member with a term expiring March 31, 2010. INCity Council regular meetings are televised live on Charter Channel 20. The City of San Luis Obispo is committed to including the disabled in all of its services, programs, and activities. Telecommunications Device for the Deaf(805) 781-7410. Please speak to the City Clerk prior to the meeting if you require a hearing amplification device. For more.agenda information,call 781-7100. Any writings or documents provided to a majority of the City Council regarding any item on this agenda will be made available for public inspection in the City Clerk's office located at 990 Palm Street,San Luis Obispo,during normal business hours. Council Agenda Tuesday, November 18, 2008 PUBLIC COMMENT PERIOD FOR ITEMS NOT ON THE AGENDA(not to exceed 15 minutes total) The Council welcomes your input You may address the Council by completing a speaker slip and giving it to the City Clerk prior tc the meeting. At this time, you may address the Council on items that are not on the agenda or items on the Consent Agenda. Tirni limit is three minutes. State law does not allow the Council to discuss or take action on issues not on the agenda, except th members of the Council or staff may briefly respond to statements made or questions posed by persons exercising their publi testnnony rights (Gov. Code Sea 54954.2). Staff may be asked to follow up on such items. Staff reports and other writter documentation relating to each item referred to on this agenda are on file in the City Clerk's Office in Room 1 of City Hall. CONSENT AGENDA The Consent Agenda is approved on one motion. Council Members may pull consent items to be considered afte Business items. The public may comment on any item on the Consent Calendar. C1. MINUTES OF SEPTEMBER 30, OCTOBER 7 AND 21, 2008. (HOOPER) RECOMMENDATION: Waive oral reading and approve as presented. C2. SANTA ROSA PARK ROLLER HOCKEY RINK EXPANSION, SPECIFICATION NO. 90751. (WALTER/FRASER) RECOMMENDATION: 1. Direct staff to move forward with design for the Santa Rosa Park Roller Hockey Rink Expansion. Project based on the "Extended Slab" option with an alternative design for.the "Remove and Replace"option. 2.Award a Purchase Orderto Wallace Group in the amount of$42,525 to provide construction documents for the design of both options and authorize the Finance Manager to execute the Purchase Order. 3. Authorize the transfer of $31,000 from the Completed Projects account to the project design account to cover estimated design costs. 4. Authorize the City Administrative Officer(CAO)to approve the construction plans and specifications and advertise for bids. 5. Direct staff tto return to Council for bid award. i C3. AGRICULTURAL LEASE WITH WILLIAM OSTRAND R AT CITY-OWNED PROPERTY AT 0 CALLE JOAQUIN (FORMER MCBRIDEIGEARH RT PROPERTY). (STANWYCK/HAVLIK) RECOMMENDATION: Approve an Agricultural Lease with William Ostrander to allow the lease of City-ownedproperty at 0 Calle Joaquin Road for a five-yearlterm and authorize the Mayor to execute the Agreement. l C4. STREET SWEEPER PURCHASE. SPECIFICATION %847. (WALTER/HOLSTINE) RECOMMENDATION: 1. Approve a cooperative purchase in the amount of$173,575.71 to GCS Western Power and Equipment for one 2009 TYMCO Mq'del 600 Regenerative Air Street Sweeper(Street Sweeper) and authorize Finance Manager to{�eexecute the purchase order. 2. Approve the use and transfer of$7,776 from the Capital Improvement Project (CIP) Reserve account to this project account to fully fund this purchase. i C5. STATEMENT OF AUDITING STANDARDS NO. .114: / UDITOR COMMUNICATIONS WITH THE COUNCIL. (STATLER/MALICOAT) 2 Council Agenda Tuesday, November 18, 2008 RECOMMENDATION: Designate the Mayor as the Council's representative in communicating with the City's independent auditors in implementing Statement of Auditing Standards No. 1.14. C6. AMENDMENT TO 2007-2012 MEMORANDUM OF AGREEMENT WITH THE SAN LUIS OBISPO POLICE STAFF OFFICERS' ASSOCIATION. (IRONS/JENNY) RECOMMENDATION: Adopt a resolution amending the 2007-2012 Memorandum of Agreement with the San Luis Obispo P�Iice Staff Officers'Association. C7. MANAGEMENT EMPLOYEES' COMPENSATION.. (IRONS/HENDRICKS) RECOMMENDATION: Adopt a resolution approving management compensation through December 31, 2009. C8. BANNER AND FLAG POUCY 14E ISIONS. (KISER/FITZGERALD) RECOMMENDATION: Approve minor changes regarding banner size and composition to the City's Banner and Flag Policy. C9. APPROVAL OF THE FINAL MAP FOR TRACT 2787. 562 SANDERCOCK(TRIER 202- 05). (WALTER/HANNULA/DOSTALEK) RECOMMENDATION: Adopt a resolution approving the Final Map for Tract 2787 (562 Sandercock) and authorizing the Mayor to execute the subdivision agreement on behalf of the City. C10. SENIOR CENTER PARKING LOT SPECIFICATION NO. 90803. (WALTER/LYNCH) RECOMMENDATION: Take action on the Senior Center Parking Lot construction contract, if bids opened on November 13, 2008, ex the engineer's budget estimate of$220,000. PUBLIC HEARINGS 1. 2008-09 PROGRAM OF PROJECTS FOR FEDERAL TRANSIT ADMINISTRATION SECTION 5307 GRANTS. (WALTER/WEBSTER— 10 MINUTES) RECOMMENDATION: 1. Conduct a public hearing on the 2008-09 Federal Transit Administration Program of Projects. 2. As recommended by the Mass Transportation Committee, approve the 2008-09 Federal Transit Administration Program of Projects. 3. Adopt a resolution authorizing the Public Works Director to file a grant application and execute a grant agreement with the Federal Transit Administration in the amount of$1,315,500: 2. SAN LUIS GARBAGE COMPANY INTERIM YEAR SOLID WASTE RATE ADJUSTMENT APPLICATION. (MATTINGLY/MUNDS— 15 MINUTES) RECOMMENDATION: Adopt a resolution increasing solid waste rates by 4.08%for interim year 2009 to become effective on January 1, 2009. 3 _ J Council Agenda Tuesday, November 18, 2008 3. REVIEW OF THE HISTORIC STRUCTURES REPORT REGARDING REMAINING CHARACTER-DEFINING FEATURES OF THE SAUER BAKERY(848 MONTEREY) AND THE BLACKSTONE HOTEL (984 AND 986 CHORRO AND 840. 842 AND 844 MONTEREY)AS DIRECTED BY THE CITY COUNCIL IN CONJUNCTION WITH THE CHINATOWN PROJECT: C&H ZONE: SLO CHINATOWN, LLC.APPLICANT(ARC 69-05). (MANDEVILLE/RICCI — 1 HOUR, 30 MINUTES) RECOMMENDATION: As recommended by the Cultural Heritage Committee (CHC), adopt a resolution accepting the Historic Structures Report as complete with all conditions set forth by the CHC; except the requirement to incorporate the Blackstone Hotel's circa 1926 Streamline Moderne fagade architecture into the new construction because this condition goes beyond what was referred for further study and reintroduces an issue already decided by Council in its certification of the EIR. BUSINESS ITEMS 4. CITY COUNCIL POLICIES AND PROCEDURES ADVISORY BODY HANDBOOK BYLAWS FOR THE TOURISM IMPROVEMENT DISTRICT BOARD PROMOTIONAL COORDINATING COMMITTEE BYLAWS, AND MASS TRANSPORTATION COMMITTEE. (HOOPER—30 MINUTES) RECOMMENDATION: 1. Adopt a resolution amending the City Council Policies and Procedures Manual and Advisory Body Handbook, including clarification and strengthening of residency requirements. 2. Adopt a resolution approving the initial Tourism Business Improvement District Board Bylaws. .Adopt a resolution amending the Promotional Coordinating Committee Bylaws to reflect the addition of a Tourism Business Improvement District Board representative. 4. Direct staff to return to the Mass Transportation Committee to amend its Bylaws to conform to amendments related to the Cal Poly employee and student representatives. COUNCIL LIAISON REPORTS(not to exceed 15 minutes) Council Members report on conferences or other City activities. Time limit-3 minutes. COMMUNICATIONS(not to exceed 15 minutes) At this time, any Council Member or the City Administrative Officer may ask a question for clarification, make ar announcement, or report briefly on his or her activities: Irl addition, subject to Council Policies and Procedures they may provide a reference to staff or other resources for factual information, request staff to report back to th Council at a subsequent meeting concerning any matter,or take action to direct staff to place a matter of businerg on a future agenda.(Gov.Code Sec.54954.2) ADJOURN. 4 council agenda CITY OF SAN LUIS OBISPO CITY HALL, 990 PALM STREET Tuesday, November 18, 2008 COUNCIL AGENDA ADDENDUM 7:00 p.m. REGULAR.MEETING Council Chamber 990 Palm Street ADDED CONSENT ITEM: C11. PROPOSITION 1B 2008-09 APPROPRIATION. (STATLER/MALICOAT) RECOMMENDATION: Approve a plan for the use of the City's share of the State's 2008-09 Proposition 1 B appropriation by increasing funding for street reconstruction and resurfacing by $657,700. ® City Council regular meetings are televised live on Charter Channel 20. The City of San Luis Obispo is committed to including the disabled in all of its services,programs,and activities. Telecommunications Device for the Deaf(805) 781-7410. Please speak to the City Clerk prior to the meeting if you require a hearing amplification device. For more agenda information,call 781-7100. Any writings or documents provided to a majority of the City Council regarding any item on this agenda will be made available for public inspection in the City Clerk's office located at 990 Palm Street,San Luis Obispo,during normal business hours.