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Home My WebLink About11/18/2008, C10 - SENIOR CENTER PARKING LOT SPEC NO. 90803 I council November November 18,2008 acEnaa Report i�NGjo CITY O F SAN LUIS O B I S P O FROM: Jay D. Walter,Public Works Director Prepared By: Barbara Lynch,City Engineer SUBJECT: SENIOR CENTER PARIONG LOT SPEC NO.90803 CAO RECOMMENDATION Take action on the Senior Center Parking Lot construction contract, if bids opened on November 13, 2008 exceed the engineer's estimate of$220,000. DISCUSSION On September 16, 2008, the City Council approved plans and specifications and authorized advertisement for bids for the construction of the Senior Center Parking Lot in Mitchell Park. The Council also authorized the City Administrative Officer to award the contract if the lowest responsible bid is less than or equal to the Engineer's Estimate of$220,000. Construction bids are to be opened on Thursday, November 13, 2008. Because the bid opening falls between the date when the November 18, 2008 agenda will be distributed and the date of the actual meeting, this agenda report "holds a place" for Council action, should bids be higher than the authorized amount. FISCAL EVIPACT If bids are within the engineers estimate, there will be no added fiscal impact to the City, and no action required by Council. The bid climate is quite favorable at this time, so staff is hopeful that Council will not need to consider an added appropriation. However, if bids are higher than the estimate, then there will be some added cost to the City, necessitating an additional action by the Council. Staff.will inform the Council of the outcome of the bids once they are received and confirmed. ATTACHMENTS Vicinity map G:\Staff-Reports-Agendas-Minutes\-CAR\2008\CIPM803 Senior Center Parking I.ot\90803 Award.doe CD C C7 T O Z El -I i 7777777 � e r l U m Z m Z m D v 6: n CD SANTA ROSA STREET SENIOR CENTER PARKING LOT = city of �� O CONSTRUCTION PLAN san lues oBlspo 1,71/7 Page 1 of 1 ®This message was sent with high importance. Council, SloCity From: Pat Cormick[cormick@tcsn.net] Sent: Mon 11/17/2008 2:43 PM To: Council,SloCity Cc: Subject: Senior Center Parking Lot Attachments: Dear Council Members: Since I might not be able to attend the meeting slated for November 18th, 2008,to voice an opinion about the Senior Center Parking Lot proposal, I'd like to express my thoughts in this e-mail. The Senior Center parking space situation has been an issue for a long time. It has been in front of the City Council many times and has finally sifted down to its present concept. Much effort has gone into trying to find a workable, needed solution. That solution is now on the table for final approval and should probably go forth as presented. To continue fussing with alternatives, delays, or fantasies of building another Senior Center seem counterproductive. Delaying the approval for the project until the new Council Elect Members are seated means back to the drawing board for more rounds of bickering over the same ground. I note in an e-mail from Council Member-Elect Jan Marx that she would make "planning"for a new Senior Center"one" of her priorities "when it comes to budget goal setting."That statement is quite different than saying a new Senior Center is anywhere near a top priority. The estimated cost noted in the e-mail of$221,000 for 11 parking spaces would seem reasonable as I've heard that it runs about$18,000 to$19,000 to create one parking space these days. I have talked with several of the folks who live in the area around Mitchell Park and many would welcome having more available parking in front of their homes, places that have been used by folks attending various activities at the Senior Center consistently over the years. Thank You Pat Cormick 244 Lincoln St San Luis Obispo 93405 543-9393 �[— C'COUNCIL TCDD DIR RED FILE ICAO Ef FIN DIP E!rACAO u'FIRE CHIEF MEETING AGENDA CDATTORNEY L'i PW DIP DATE1146* ITE�4 # C(b IT-6LERK/ORIG aPOLICE CHF ❑ DEPT HEADS n REC DIP P d N E UTIL DIP 5 HR DIP CDbt NC I I- 0 A0 000 https://mail.slocity.org/exchange/slocitycouncil/Inbox/Senior%2OCenter%20Parking%20... 11/18/2008 N�2n C�Py E -ten-<< I^ 'CUNCIL 11—CDD DIR RED FILE _ L_'A° O-FIN DIR LTACAO [r FIRE CHIEF MEETING AGENDA ffATfORNEY Q PW DIR 15CLERK/CRIG IT POLICE CHF DAT 11 C ITEM # C/O ElD{EEP,HEADS [:�REC DIR ZUTIL DIR From: Rick May [mailto:rmay@rapidid.com] �CAL .Sent: Monday, November 17, 2008 12:33 PM To: Romero, Dave; Mulholland, Christine; Carter, Andrew; Settle, Allen; Brown, Paul Oil o Cc: Hampian, Ken i C L&ge— Subject: Senior Parking - Please Continue with the Voted Project Dave, Paul, Christine, Alan, Andrew & Ken: All — I realize there is a parking lot Consent Item, but there will be individuals in opposition to this good and need project. As in the past vote, my quick comments are. as follows: . 1 . The Heritage Tree will be damaged. The city Arborist has taken this into consideration. No problem with the.tree. 2. The curved exit driveway places youngsters at risk—This discussion is normally addressed with the engineers as the divider is placed between the youth area and the driveway. A medical doctor always makes this statement, and says nothing about the fact the new wide play area is adjacent to two busy streets and no fence to keep the kids out of accidental wandering into the street. 3. Trees will be cut down—Trees will be added. 4. Seniors should take the bus to the Senior Center, because there is a bus stop in front of the center. Who is going to pick up the seniors and transport them to the bus stop in their home neighborhood to start the trip? 5. The addition of a BBQ pit removes from the value of the Park. The park is extremely underutilized and this addition brings this park into a more family oriented park. 6. Many talk about a public garden being taken out of existence. No public garden was planned for this location. 7. There is street parking around the park during the day. Correct, on most days there are spaces in the sides of the park as local residents drive to work. However, this does not provide a solution to the few who need immediate access to the building. 8. Several of those opposed to the lot admitted that they thought this area to be not useable because of the partial fence and unused concrete. The specific place for the parking lot location has been completely unused. 9. A similar park with a parking lot currently exists—at the Parks and Recreation office, and there is no challenge with the use or youngsters in the park. 10. The focus group opposed to the parking lot is a very small entity. They have generated a"broad"support for"no paving over the park" simply because this misstatement has generated an "apple pie, America"type of support. This focus group states that the wishes of a small group is trying to push over a large group. This is exactly what is happening. The focus group is small. An example - Since this item has been in the press; I have visited and talked with people in the park. On two different occasions, I talked with mothers in the play area. They had very little or no knowledge about the parking lot! I talked with a person sitting in the open area reading a book. Completely no knowledge about the parking lot. 11. At one time, it was expected that the Ludwick Center would be for Seniors. That did not happen for several reasons. Now, the center is well used by the City of SLO for its own purposes. Thus, the seniors either need another center or assistance at the current center until a new center is created. The assistance is the parking lot. Thanks, . Rick May 544-2669 council mEmonanbum November 13, 2008 TO: City Council VIA: Ken Hampian, City Manager FROM: Jay D. Walter, Director of Public Works SUBJECT: Senior Center Parking Lot Bid Opening Results On November 13, 2008 City staff opened bids for the Senior Center Parking Lot project, Spec No. 90803. Staff received 15 sealed bids, and the apparent low bidder was Spiess Construction of Santa Maria, with a bid of$194,328. Ten out of the 15 bids were below the Engineer's Estimate of$235,000 (which is up from the $220,000 estimate included in the earlier bid advertisement staff report due to fencing changes directed by Council). It typically takes staff approximately 10 business days from bid opening to ready a contract for fmal execution. Staff would ordinarily process the approval of the award through the City Manager, since the low bid is below the Engineer's Estimate and within the budget authorized by Council. Given the Thanksgiving holiday, this means that the contract should be ready for execution no later than December 1, 2008. Therefore, if we are to depart from the usual process, direction to do so should be given on November 18`n kpn-p C'p7Py -61 PAI RED FILE ErCOUNCIL La CDD DIR MEETING AGENDA *CO ZFIN D I R CI� AO [rFIRE CHIEF DATE/11&P ITEM # CID ATTORNEY C'i PW DIP 0 CLERK/ORIG POLICE CHF ❑ D,,T EADS a-REC DIP a UTIL DIP i�A ] 'H t DIR 6BuAJeiL. CLc-�� Page 1 of 2 n Council, SloCity From: Bob Banner[info@hopedance.org] Sent: Tue 11/11/2008 11:49 PM To: hd-I@hopedance.net;caucus@lists.riseup.net Cc: Subject: Fwd: November 18 City Council Meeting regarding Mitchell Park Parking lot y Attachments: �-mta- [F1tL1FIK10FlIG OUNCIL TCDD DIR Or-'CAO 2'FIN DIR CAO PJ'FIRE CHIEF Begin forwarded message: TTORNEY 2-PW DIR -POLICE CHF From: "Mary Ellen Gibson" <megibson @charter.net> EPT HEADS NF1 DIR IJ UTIL DIR Date: November 11, 2008 5:50:01 PM PST me/gTo: "Mary Ellen Gibson" <megibson@charter.net> — SHR DIR Subject: November 18 City Council Meeting regarding Mitchell Park Parking lot Gdun,)C,L CAO I hope you will join all of us on November 18th at SLO City Hall 990 Palm Street Council �LC,2IC Chambers to protest (again)the proposal to put a parking lot in a portion of Mitchell Park. And I hope you will forward this e-mail to all of your friends. Mary Ellen --Original Message----- From: Jan Marx RED FILE To:janmarx@stanfordalumni.org MEETING AGENDA Sent: Monday, November 10, 2008 7:07 PM Subject: 11/18 Hearing re Mitchell Park-all is not lost! DATE !i Bog ITEM # C/o I am writing to you because I believe that you share my concern about paving over part of Mitchell Park. All is not lost! Many of you were/are very upset about paving part of the park, altering the historical design, and impacting 30% of the Modesto Ash Heritage tree's root area. Like you, I would rather see the curbs in the area restriped and a vanpool for Seniors, instead of creating private parking for the group using the old kindergarten at this time. The 9/16 staff report outlined a variety of alternatives to provide better access to the senior center for seniors. These alternatives are ALL a lot cheaper than the parking lot, which will cost around $221,000 or more for a net gain of 11 new spaces. They are also all more sustainable, since providing inner city green space as the city becomes more dense is a key component to Smart Growth. On November 18, the item is on the City Council agenda(Consent Item#10). It will be heard early in the evening. Bids are due from contractors November 13. Right now, Ken Hampian could sign a contract, if the lowest bid comes in under the cap of$220,000. But, the issue has been placed on the 11/18 agenda, which means that residents and newly elected Council members will have the opportunity to articulate their positions before any contract is signed. In my opinion, it would be best all around, if the project were slowed down at this point, so that the new Council will decide it. It is very important that as many people as possible turn out on 11/18 to speak up on this issue. Once sworn in, I plan to move that Council reconsider and reverse the parking lot decision. I also would like to see the Master Plan returned to its prior state with a garden in back of the old kindergarten building. If there are three votes on the new Council in favor of reversal, Mitchell Park and the Heritage Tree will be saved. Your attendance, https://mail.slocity.org/exchange/slocitycounciVInbox/Fwd:%20November%2018%20Cit... 11/12/2008 Page 2 of 2 emails and letters could make all the difference. I will make planning for a new Senior Center one of my priorities when it comes to budget goal setting. Please forward this email to anyone you believe shares our perspective on this important issue. Thank you for anything you can do to help. Jan Marx Council Member-Elect Bob Banner Publisher&Director HopeDance Radical Solutions Inspiring Hope 2975 Vineyard Dr. Templeton, CA 93465 FiLMs, PRiNT&Web info@hopedance.org httt ://www.hooedance.oro 805.369-0203 Disclaimer: The information we send out originates from reliable sources which we believe to be accurate:but this cannot be guaranteed.We are not responsible for any errors or omissions and we disclaim any liability incurred as a consequence of any of the content. https://mail.slocity.org/exchange/slocitycouncilnnbox/Fwd:%20November%2018%20Cit... 11/12/2008 Page 1 of 1 From: rosemary wilvert[rwilvert@sbcglobal.net] Sent: Tue 11/11/2008 9:34 PM To: Mulholland,Christine; Romero, Dave; Carter,Andrew; Settle,Allen; Brown, Paul Cc: Subject: parking lot at Mitchell Park Attachments: Dear Mayor and City Council Members, I'm glad the Mitchell Park parking lot is still open for discussion. I will come to the Council meeting on the 18th to speak on the issue of preserving intact this beautiful, most essential park in our downtown. We took our children there often as they grew up, and we continue to enjoy the many civic events in the park. I, and many others, hope we can find a better location for our senior center with parking.This is a vital need too, but it should not be in conflict with our citizens' need for green spaces within the city. Sincerely, Rosemary Wilvert 603 AI-Hil Drive San Luis Obispo 93405 544-8365 Rosemary 1��2v CoP �rnq-�� [l-COUNCIL p'CDD DIR RED FILE a'cAO SIN DIR MEETING AGENDA CrACAO ®'FIRE CHIEF �gTTORNEY DIR S /�A DATEITEM # CSD p CLERK/ORIG 0 POLICE CHF ❑ DEPT EADS 2-REC DIR I 2'UTIL DIR Z-HR DIR C0"NCrL Gov C�,eK https://mail.slocity.org/exchangei /Inbox/parking%201ot%20at%2OMitchell%2OPar... 11/12/2008