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Home My WebLink About11/18/2008, PH 1 - PUBLIC HEARING ON THE 2008-09 PROGRAM OF PROJECTS FOR FEDERAL TRANSIT ADMINISTRATION SECTION 5307 G council °� November 18,2008 j ac Enda ucpout '�Nmmb� CITY OF SAN LUIS OBISPO ! FROM: Jay Walter, Director of Public Works, Prepared by: John Webster, Transit Manager SUBJECT: PUBLIC HEARING ON THE 2008-09 PROGRAM OF PROJECTS FOR FEDERAL TRANSIT ADMINISTRATION SECTION 5307 GRANTS CAO RECOMMENDATION 1. Conduct a public hearing on the 2008-09 Federal Transit Administration Program of Projects. 2. As recommended by the Mass Transportation Committee, approve the 2008-09 Federal Transit Administration Program of Projects. 3. Adopt a resolution authorizing the Public Works Director to file a grant application and execute a grant agreement with the Federal Transit Administration in the amount of$1,315,500. DISCUSSION Background Since the 1990 census,the City has been classified as an Urbanized Zone Area by the federal government and is eligible to receive Federal Transit Administration (FTA) grants for transit system operating and capital assistance. To apply for these grants, the Council must annually: 1. Publish the Program of Projects (POP); 2. Seek approval by the San Luis Obispo Urbanized Zone Area(SLOUZA) Technical Committee; 3. Hold a public hearing on the proposed POP for federal transit assistance; 4. Adopt a resolution authorizing the Public Works Director to file a grant application and execute the grant agreement; and 5.. Forward the approved POP to San Luis Obispo Council of Governments (SLOCOG) for review and amendment into the Federal Transportation Improvement Program (FTIP). The 2008-09 Program of Projects was published in the Tribune on November 1, 2008. Funding Estimate The estimate of funding for the current year apportionment for the San Luis Obispo Urbanized Zone Area is $1,441,684, plus the unused amount of$117,300 from the previous year, making the total amount available for programming in 2008-09 $1,558,984. Due to concerns regarding the Federal Budget authorization, not all Federal Funding is being recommended at this time. The recommended POP for the San Luis Obispo Urbanized Zone Area for FY 2008-09 is $1,515,500. Of this amount, the City of San Luis Obispo will be allocated the amount of$1,315,500 and the San Luis Obispo Regional Transit Authority (SLORTA) will be allocated the amount of$200,000. 2008-09 Federal Transit.Administration Program of Projects Page 2 Development of the Program of Projects The 2008-09 Program of Projects represents the fifth year that SLORTA is an eligible recipient of Federal Transit Administration 5307 funding in the San Luis Obispo Urbanized Zone Area apportionment. As required by Federal Transit Administration, all transit operators within the UZA must execute a Memorandum of Understanding (MOU) formalizing how the funds will be made available to eligible transit operators. According to the adopted MOU, the San Luis Obispo Urbanized Zone Area Technical Committee has reviewed and approved the proposed POP. The Committee, comprised of the City of San Luis Obispo, SLORTA, the Air Pollution Control District, and SLOCOG, has met to review, rank, and approve the 2008- 09 grant requests. The Federal Transit Administration requires a public hearing on the 2008-09 POP to inform the public how the UZA recipients will spend their grants and provide the public an opportunity to comment on those recommendations. San Luis Obispo Transit will receive $1,315,500 of the estimated total apportionment in the San Luis Obispo Urbanized Zone Area, and SLORTA will receive $200,000 of the apportionment. The San Luis Obispo Urbanized Zone Area Technical Committee approved the project list in Table I below on October 1, 2008: (Table 1: SLOULA Recommended 2008-09 Program of Projects I I I Transit Total Federal Local Operator Cost Share Share SLOTransit erations for 2007-08 SLO City _ $ 1,9_66.837 $ 600,000 $ 1,366,837 Bus Re lacement(1) SLO City N $ 380,000 $ 342,000 $ 38,000 Capital Cost of Contracting SLO City $ 420,000 $ 336,000 $ 84,000 Capital Augment Bus replacement SLO City_ $ 37,500 $ 37,500 $ - Electronic FareboxProject SLORTA J $ 360,000 $ 200,000 $ 160,000 (Total Prograrmred Recommended I $ 3,164,337 I $ 1,515,500 I $ 1,648,8371 1Maintained for future Prong/Shortfalls I I $ 43,484 Program of Project Details The Program-of-Projects (POP) includes the following individual projects: 1. SLO Transit Operating Assistance for 2008-09. The federal share of this project is $600,000. This project will help fund transit operating expenses. 2. Bus Replacement. The federal share of this project is $342,000. This project will fund one replacement bus to comply with the California Air Resource Board (CARB) emission requirements. Because of this mandate, the City must replace its older transit buses in order to keep its emissions reduction at least 85% or more from the 2002 base. This project anticipates a 90:10 Federal/Local split using a new Federal Transit Administration Cooperative Procurement Pilot Program(CPPP) in which the City is a participant. 3. Capital Cost of Contracting. The federal share of this project is $336,000. This project will pay capital /— 2008-09 Federal Transit Administration Program of Projects Page 3 costs for bus maintenance paid via the transit services contract. Capital Cost of Contracting fluctuates annually because of the yearly priorities between capital and operating demands on Federal Transit Administration Section 5307 funds in the SLO UZA. 4. Capital Augment Bus Replacement. The federal share of this project is $37,500. This project will allow an additional amount of Federal 5307 funds to be added to the 2007-08 Grant to augment the anticipated 90:10 Federal/Local split for bus replacement under the new Federal Transit Administration Cooperative Procurement Pilot Program (CPPP) in which the City is a participant. The 2007-08 Grant used the 80:20 formula split as the CPPP was not available when the grant was executed in July 2007. 5. Electronic Farebox Project. The federal share of this project is $200,000. This project will install new electronic recording farebox equipment including the necessary software in the SLORTA fleet and maintenance facility. SLORTA will be responsible for securing the remaining $160,000 from its local funds. The impact of this project is to update SLORTA bus farebox equipment consistent with SLO Transit farebox equipment for more accurate collection and reporting capabilities. MTC Review In order to meet the submittal deadline for SLOCOG approval of the POP in December, staff has had to compress the time line for City approval. The SLO UZA Technical Committee approved the recommended 2008-09 POP on October 1, 2008. The Mass Transportation Committee is expected to concur with the staff recommendation for the 2008-09 POP and recommend approval to Council at the November 12, 2008 meeting. The MTC's recommended action and draft minutes regarding the 2008-09 POP will be forwarded to the Council as a red file prior to the Council meeting. FISCAL IMPACT As part of the 2008-09 POP, Federal Transit Administration 5307 grant funds are being recommended for one vehicle replacement project, but at a slightly higher per bus cost than what was adopted at the May 20, 2008 Enterprise Fund Review. Staff recommends the small increase of 5307 grant funds for this purpose ($5,000) which will require a 10% match of local funds as required by the new Federal Transit Administration Cooperative Procurement Pilot Program (CPPP). There is additional funding for bus replacement available under the 08-09 Prop I B funding cycle and staff will be submitting applications during the next few months after evaluating what Capital equipment projects are a priority. The following table indicates the budget amendment request: Fleet Replacement—Transit(Enterprise Fund Review on May 20, 2008) Adopted Revised 2008-09 2008-09 80:20 split) 90:10 split) FTA $350,000 $342,000 TDA $350,000 $38,000 Total $750,000 $380,000 2008-09 Federal Transit Administration Program of Projects Page 4 ATTACHMENTS 1. Resolution for FTA Grant Application 2 FTA Program of Projects G:\Staff-Reports-Agendas-Minutes\_CAR\2008\Transit\2008-09 POP\CAR POP Federal Transit Grant for 2008-09 PRODUCTION draft 10-29-08.doc ( 1 Attachment 1 RESOLUTION NO. (2008 Series) A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN LUIS OBISPO AUTHORIZING THE FILING OF THE 2008-09 FEDERAL CAPITAL AND OPERATING ASSISTANCE GRANT APPLICATION WITH THE FEDERAL TRANSIT ADMINISTRATION WHEREAS, the Federal Transit Administration has been delegated authority to award federal financial assistance for a transportation project; and WHEREAS, a grant of federal assistance will impose certain obligations upon the City of San Luis Obispo and may require the City of San Luis Obispo provide the local share of project costs; and WHEREAS, the City of San Luis Obispo has or will provide all annual certifications and assurances to the Federal Transit Administration required for the project; and WHEREAS, a grant of federal assistance will impose certain obligations upon the San Luis Obispo Regional Transit Authority and may require the San Luis Obispo Regional Transit Authority provide the local share of project costs; and WHEREAS, the San Luis Obispo Regional Transit Authority has or will provide all annual certifications and assurances to the Federal Transit Administration required for the project. NOW,THEREFORE, BE IT RESOLVED by the City Council of the City of San Luis Obispo as follows: SECTION 1. The City of San Luis Obispo and San Luis Obispo Regional Transit Authority are eligible recipients as defined by 49 U.S.C. 5307, 5336j, and 5340. SECTION 2. The Public Works Director is authorized to execute and file an application for federal assistance on behalf of the City of San Luis Obispo with the Federal Transit Administration for federal assistance authorized by 49 U.S.C. Chapter 53, Title 23, United States Code and other federal statutes authorizing a project administered by the Federal Transit Administration. SECTION 3. The Public Works Director is authorized to execute and file with the application the annual certifications, assurances, and other documents the Federal Transit Administration requires before awarding a federal assistance grant. SECTION 4. The Public Works Director is authorized to execute grant agreements with the Federal Transit Administration on behalf of the City of San Luis Obispo in Exhibit A. Resolution No. (2008 Series) Page 2 Upon motion of seconded by and on the following vote: AYES: NOES: ABSENT: the foregoing resolution was adopted this day of 2008. Mayor ATTEST. _ APPROVED AS TO FORM: City Clerk omey R /—C¢ Attachment 2 EXHIBIT A FEDERAL TRANSIT ADMINISTRATION GRANT APPLICATION for SLO TRANSIT PROGRAM OF PROJECTS FOR FISCAL YEAR 2008-2009 The City of San Luis Obispo will be conducting a public hearing to receive comments on the Draft Program of Projects on November 18, 2008 at 7:00 p.m. in Council Chambers, 990 Palm Street, San Luis Obispo. The below Draft Program of Projects will become the final program unless modified: Federal Apportionments: For 2008-2009 $1,441,684 Carryover from previous year $117,300 Available to Program $1,558,984 Transit Federal Total Proiect Operator Amount Amount Operating Assistance 7/1/08 to 6/30/09 SLO City 600,000 1,966,837 Bus Replacement (1) SLO City 342,000 380,000 Capital Cost of Contracting SLO City 336,000 420,000 Capital Augment Bus Replacement SLO City 37,500 37,500 Electronic Farebox Project SLORTA 200,000 360,000 Total Project Cost $39164,337 Federal Share $1,5157500 City of San Luis Obispo 1,315,500 San Luis Obispo Regional Transit Authority 200,000 Local Share $196489837 City of San Luis Obispo 1,488,837 San Luis Obispo Regional Transit Authority 160,000 counat memoRAnbum Date: November 17, 2008 TO: Ken Hampian FROM: John Webster, Transit Manager SUBJECT: MTC Action: FEDERAL TRANSIT ADMINISTRATION PROGRAM OF PROJECTS (POP) The purpose of this memo is to provide the Council with a status update regarding the Mass Transportation Committee (MTC) review and recommendation for 2008-09 Federal Transit Administration (FTA) Section 5307 Program of Projects. The MTC met on November 12, 2008 and after consideration of the staff report they unanimously approved the staff recommendation regarding the 2008-09 Program of Projects for the Federal Transit Administration (FTA) 5307 Grant as presented. There are no direct fiscal impacts to the General Fund due to the recommendations by the MTC on this issue. G:\Staff-Reports-Agwdas4Antes\_CARt2008\Trensit\2008-09 POPt2W7-08 POPNREDWebster Public hearing memo cover sheet 11-17-08 Trensh Program of Projects.0a 6'COUNCIL LU DD DIR O'CA0 IN DIR RED FILE 13'ACAO IRE CHIEF MEETING AGENDA 03TTORNEY [f pyy DIR 13CLERK/ORIG - ff POLICE CHF DATE �/ ITEM # TLt�� 0 DEPT HEADS In REC DIR J� 2 F..TIL DIR ZAR DIR CAS CL4L-QK- CITY OF SAN LUIS OBISPO MASS TRANSPORTATION COMMITTEE MEETING 990 PALM ST __.. _-... WEDNESDAY, NOVEMBER12, 2008 DRAFT MINUTES CALL TO ORDER: Chairperson Susan Rains called the meeting to order at 2:30 p.m. ROLL CALL Present: Susan Rains, D. Gregg Doyle, Denise Martinez, and Stanley Yucikas Absent: Tracey Amundson, Margaret Crockett, and Kathy Howard Vacant: Alternate (2) Staff: John Webster, Dee Lawson ANNOUNCEMENTS Audrey Hooper, City Clerk, discussed upcoming Council issues regarding alternate member vacancies and the applications received. She also discussed Measure E regarding residency requirements re MTC appointments. She suggested the MTC address their bylaws for opening up the Cal Poly Student and Cal Poly Update positions to residents outside the city limits. Mr. Doyle suggested that the Tech Advisor position be opened up as well. Mr. Webster introduced Ed King, RTA Regional Director, and Cassie Harrison resident manager for First Transit introduced Carole Perry, their new Operations/Safety Manager. PUBLIC COMMENTS There were no public comments. A. CONSENT ITEMS A-1 Approval of September 10,2008 Regular Meeting Minutes Mr. Webster asked that the minutes reflect student member Christine Batteate had to resign her position, due to relocation issues. Mr. Yucikas moved to approve the slate of minutes as amended. Ms. Martinez seconded the motion. The motion passed unanimously. B. DISCUSSION ITEMS B-1. .Short Range Transit Plan (SRTP) Update—Update from Urbitran Assoc. Staff Stuart Geltman, Urbitran Assoc. representative,presented the updated information on changes from the previous presentation to the final draft proposal. Highlight discussion included: • Current Route Network • Planning Precepts • System Plan o Route 1 —unchanged o Route 2 —modified to ensure service goes to Tank Farm Rd. and up to campus; will not serve Poly Canyon Village o Route 3 —unchanged o Routes 4& 5—modified re campus circulation and will serve Home Depot area o Route 6 —unchanged o Cross-town Route —unchanged o Trolley —unchanged o Ramona/Tassajara project —unchanged o Discussed coordination with RTA o New service areas • Outlined Implementation Schedule—Five Year Plan details o Alternate year fare increases o Discussed miscellaneous operating statistics o Ridership estimates o Service costs o Cost projections and possible revenue expectations o Upcoming legislation ramifications • Financial Plan Elements o Capital Plan o Marketing Plan o Management Plan He stated Urbitran hoped to complete the process shortly. Mr. Doyle stated a concern with certain aspects of the Cross-town route and was no confident that ridership numbers would support the route. He felt there could be modifications that could utilize secondary ridership support, e.g. serving south end of Cal Poly. Staff recommended that the MTC receive comments on the report and assign it to the AdHoc Committee (Mr. Doyle and Ms. Rains). A special MTC review meeting for the final draft SRTP/comments was slated for Tuesday, December 9, from 6p— 8p. C. ACTION ITEMS C-1. Review and Approve Council Advisory Body Recommendations Mr. Webster discussed working on the draft goals based on member comments received. Mr. Doyle suggested that the first item listed be moved down to the third position, advancing the other items for priority. The MTC agreed. Mr. Doyle moved to adopt the goals report as amended. Mr. Yucikas seconded the motion. The motion passed unanimously. C-2.. Review and Approve 2008-09 Program of Projects; Mr. Webster discussed the project program and grant funding and timelines: • SLO Transit operations • Bus replacement • Capital cost of contracting • Capital cost to augment bus replacement • Electronic farebox project Mr. Doyle moved to approve the report as recommended by staff.; `Mr. Yucikas seconded the motion. Th motion passed unanimously r i D. INFORMATION ITEMS D-1 Transit Manager's Report Mr. Webster recapped several points in the report, including: • Contractor issues • Bus replacement • Alexander-Dennis double-decker bus • SLORTA going out to bid • Region-wide Fare Improvement Study • Prop 1 B/Safety security • SLO Transit informational reports He also discussed the impacts of budget cuts and state actions over the next two years. He stated there could be a funding loss of up to $300K, which will impact services. Mr. Doyle suggested putting a"price tag"on service components so when cuts occurred, immediate action could be implemented. There was general discussion on funding allocations and short-range modifications that could offset loss the funding. The MTC felt core services vs. implementation based on funding availability aspects needed to be identified and addressed in the SRTP. Staff agreed to work with Urbitran on this issue. D-2 Operating and Performance Reports Mr. Webster recapped the report. E. MEMBER COMMENTS Ms. Rains noted that a new schedule needed to be posted at the University Union. Ms. Martinez felt that customer service and relations training needed to be better addressed for transit staff and drivers. Mr. Yucikas felt that drivers needed to be better equipped with resource information on other transit systems to better address questions riders have regarding cross-scheduling and transferring. The meeting adjourned at 4:15 p.m. to the special meeting on Tuesday, December 9, 2008 at 6:00 p.m. in the Council Hearing Room. Respectfully submitted, Lisa Woske, Recording Secretary j san Luis oBtspo transit AGENDA REGULAR MEETING CITY OF SAN LUIS OBISPO MASS TRANSPORTATION COMMITTEE 990 Palm Street Council Hearing Room 2:30 p.m. Wednesday, November 12th, 2008 CALL TO ORDER Chair calls the meeting to order. ROLL CALL OF COMMITTEE MEMBERS AND STAFF Chair: Susan Raines Vice-Chair: Denise Martinez Committee Members: Denise Martinez (Disabled) Margaret Crockett (Member at Large)* Susan Rains (Cal Poly) (Alternate)-vacant Tracey Amundson (Student) D. Gregg Doyle (Technical) Stanley Yucikas (Business) (Alternate)-vacant Senior Kathy Howard Staff John Webster, Sr., Transit Manager Tim Bochum, Deputy Director of Public Works Sept I Oth, 2008 Regular meeting MTC agenda Sept ]Oth, 2008 Regular meeting MTC agenda Page 2 of 3 ANNOUNCEMENTS: PUBLIC COMMENTS 10 min. At this time, members of the public may address the Committee on items not on the agenda, not to exceed three minutes per person. Items raised are generally referred to the staff and, if action by the committee is necessary, may be scheduled for a future meeting. The Chair will provide the opportunity for the public to address items on the agenda. Service Complaints: Complaints regarding bus'service or routes are to be directed to the Transportation Assistant at 781_7531. Reports of complgints/cotnmendations are available to the public upon request:. A. CONSENT ITEMS 5 min. Consent Items can be approved by a single vote by the Committee. Any member of the Committee can pull and discuss any individual consent item. A-1 Approval of September 10, 2008 Regular Meeting Minutes B. DISCUSSION ITEMS B-1 Short Range Transit Plan (SRTP) update-Urbitran Associates Staff 30 min C. ACTION ITEMS C-1 Review-/Approve Council advisory body recommendations 15 min C-21 (Review and approve 2008-09 Program of Projeets) 15 min,- 2 Sept 10th, 2008 Regular meeting MTC agenda Page 3 of 3 D. INFORMATION ITEMS D-1 Transit Manager's Report (with attachments) 15 min. D-2 Operating- Performance Reports (Attachment"A") 5 min. MEMBER'S COMMENTS 10 min NEXT MEETING DATE/LOCATION January 14,2009 Council Hearing Room ADJOURNMENT G:\Transportation-Data\_Unsorted Stuff\Transportation\Transportation COmm mittees\MTC ComitteeTY 2009\NOVEMBER 12-2008 REGULAR MEETING\I-MTC Agenda,REGULAR MEETING NOV 12TH-2008.doc 3