HomeMy WebLinkAbout12/16/2008, C1 - SAFE ROUTES TO SCHOOL IMPROVEMENTS, SPECIFICATION NO. 90877 (2). council 12/16/2008
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CITY O F SAN LUIS O B I S P O
FROM: Jay D. Walter, Director of Public Work4 `'6�
Prepared By: Jake Hudson, Senior Traffi Engineer.--
SUBJECT: SAFE ROUTES TO SCHOOL IMPROVEMENTS, SPECIFICATION NO.
90877.
RECOMMENDATION
1. Approve plans and specifications for the Safe Routes to School Improvements Specification
No. 90877.
2. Authorize staff to advertise for bids and authorize the City Manager to award the contract if the
lowest responsible bid is within the Engineer's Estimate of$161,000.
DISCUSSION
Background
As part of the State of California Safe Routes to School (SR2S) grant program, City staff,
working with San Luis Coastal Unified School District officials, has identified eligible
improvements at Hawthorne Elementary, Sinsheimer Elementary and San Luis Obispo High
school. Major elements of the project include signing/striping improvements and ADA
(American with Disabilities Act) curb ramps at Hawthorne Elementary, signing improvements at
Sinsheimer Elementary and curb extensions and ADA curb ramps at San Luis Obispo High
school.
The original SR2S grant application was approved by Council in April 2003. Funding was not
approved by the State at that time; however staff continued to resubmit the SR2S grant
application annually and ultimately received notice of award in November 2007. In July of 2008
the State authorized the grant expenditures and subsequently funding was appropriated by
Council on July 15, 2008. Plans and Specifications have now been completed and the project is
ready to advertise for construction.
FISCAL IMPACT
On July 15, 2008 the Council appropriated $255,150 in approved Safe Routes to School (SR2S)
grant funding and allocated $26,000 of general fund for the required local match. To date
$16,000 has been spent on design services. The Engineer's Estimate for the project is within
budget and funding has already been allocated for construction management services, therefore
no additional funds are necessary at this time. The project estimate is approximately $72,000 less
than the grant allocation; this is due to a change in the design of the flashing beacon systems
from what was originally estimated when the grant was submitted. Staff will evaluate any
potential improvements which may qualify for the remaining grant funding as a secondary
project.
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Safe Routes to School, Specification No.90885 Page 2
Engineer's Estimate: $209,300
Construction Allocation: $161,000
15%Contingencies: $24,150
15%Construction Management $24,150
Project Subtotal: $209,300
Miscellaneous(PGE Permitting,Printing,etc.): N/A
'total Project Cost: $209,300
Funds Available to Date: $265,150
ALTERNATIVES
The Council may defer construction until a later date. Staff does not recommend this
alternative as the project is 90% grant funded. If construction is delayed, the State's grant funding
will be jeopardized. In addition, staff anticipates construction costs will only continue to increase
over time, which might compromise the ability to construct the improvements that have been
proposed.
ATTACHMENTS
1. San Luis High School Vicinity Map
2. Hawthorne Elementary Vicinity Map
3. Sinsheimer Elementary Vicinity Map
Project Plans and specifications are available for review in the Council reading file.
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ATTACHMENT
SAN LUIS HIGH SCHOOL VICINITY MAP
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HAWTHORNE ELEMENTARY VICINITY MAP
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SINSHEIMER ELEMENTARY VICINITY MAP
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