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Home My WebLink About08/17/2010, C2 - AMEND THE PLANNING COMMISSION BYLAWS TO CHANGE THE REGULAR MEETING START TIME FROM 7:00 P.M. TO 6:0 • Meai Dae count L -2 i0 alien Va Repo Rt Igen,Numbe`/r r�J 2.. CITY OF SAN LUIS OBISPO FROM: John Mandeville, Community Development Director Prepared By: Doug Davidson, Deputy Community Development Director SUBJECT: AMEND THE PLANNING COMMISSION BYLAWS TO CHANGE THE REGULAR MEETING START TIME FROM 7:00 P.M. TO 6:00 P.M. RECOMMENDATION Amend the Planning Commission Bylaws to change the regular meeting start time from 7:00 p.m. to 6:00 p.m. DISCUSSION Background On May 26, 2010, the Planning Commission directed staff to schedule a discussion regarding amending the Bylaws to accommodate an earlier start time for Planning Commission meetings. At its regular meeting on July 14, 2010, the Planning Commission agreed to change the Bylaws by consensus. The proposed amendment would establish a start time of 6:00 p.m. as shown under section I.A. in the attachment. There are no other proposed changes to the Bylaws. ATTACHMENTS 1. Amended Planning Commission Bylaws 2. Draft Planning Commission Minutes July 14, 2010 G:\CD-PLAN\Ddavidson\PC\PCBylawsCC8-17-I O.doc • Attachment 1 Planning Commission Bylaws Amended by Resolution No. 10096 (2009 Series) MEMBERSHIP The Planning Commission has seven members who are not necessarily planning professionals. Members must be residents and registered voters of the City. No special training is required for appointment.. Members occasionally may be requested to attend seminars and workshops to enhance skills in planning. I. Meetings A. Regular meetings shall be held at TL99 6:00 p.m. on the second and fourth Wednesday of each month: B. No agenda item shall be introduced after 11:00 p.m. without the consent of a majority of commissioners present. C. Regular meetings shall be held in the City Council Chambers, City Hall, 990 Palm Street, San Luis Obispo, California. D. In the event the Planning Commission desires to hold all or any portion of a regular meeting at a place other than the City Hall, then the place of such meeting shall be posted on the bulletin board located at the entrance to City Council Chambers prior to the time herein designated for such regular meetings in accordance with law. II. Election of Officers A. The Commission shall select a Chairperson and Vice-Chairperson from among its members to serve for a one year term beginning April 1 sc of each year. B. Commissioners shall serve as Chairperson or Vice-Chairperson at the discretion of the Commission. ' C. The Chairperson shall preside at all meetings of the Commission. The Vice- Chairperson is Chairperson in the absence of the Chairperson or in case of inability of the Chairperson to act. D. No person shall serve as Chairperson or Vice-Chairperson for more than two consecutive terms. III. Conduct of Meetings A. Commissioners should address questions through the Chairperson. Updated 7/3/2007 C2- 2- 0 B. Members of the audience should address commissioners or other persons present through the Chairperson. C. Procedure for reviewing public hearing items: After roll call the Chairperson shall announce to the public the procedures to be followed to consider the public hearing items and then proceed as follows: 1. The Chairperson shall introduce the items and ask for oral staff reports. 2. The staff report precisely submitted to the Planning Commission shall be placed into the record with all communications received regarding the proposal. StaO reports shall be submitted for all public hearing items in a form acceptable to the commission.. 3. The applicant shall be invited to make a presentation on behalf of the request. 4. Members of the public wishing to speak in favor or in opposition of the application shall be invited to make a presentation. 5. The applicant shall .have the opportunity at the end of the public hearing to. address comments made by the public and address any further commission questions. 6. The public hearing shall be closed to the public and discussion confined to members of the commission; provided that the commission may reopen the public hearing at any time prior to a decision on an item on an affirmative vote of the majority of those members present. 7. The commission, upon formal motion, shall take action to dispose of the proposal. The Chairperson shall announce the vote and thereafter, inform the applicant and public of the right of appeal and procedures for filing such appeal. IV. Quorum Four members of the Planning Commission constitute a quorum for transacting business. V. Voting A. Except as otherwise provided in the San Luis Obispo Municipal Code and state law, no resolution, motion or any other action shall be passed or become c .�, -3 effective without receiving the affirmative vote of at least a majority of members present. B. Failure to receive such an affirmative vote shall result in failure or denial, as appropriate, of the motion, resolution or other action. C. Except as allowed under the Political Reform Action of 1974, any member abstaining due to a declared conflict of interest shall not participate in the discussion of the items or otherwise influence or attempt to influence in any manner the decision on the item. D. All members, when present, must vote except when abstaining due to a declared conflict of interest. E. Failure or refusal to vote when present - except for a declared conflict of interest shall be counted as an affirmative vote. VI. Public Records Records of all public hearings shall be made available to the public in the office of the Community Development Department. VII. Attendance A. Any member of the Planning Commission who fails, for any reason, to attend three (3) consecutive regular meetings, or a total of six (6) regular meetings within any 12-month period, shall be automatically considered by the City Council for replacement. The chairperson of the Planning Commission shall inform the Council of such a situation, explaining any special circumstances. B. Any member of the Planning Commission who fails, for any reason, to attend three (3) consecutive regular, adjourned regular, or specially-scheduled (excluding Commission site visits) meetings, or a total of six (6) such commission meetings within any 12-month period, shall be reviewed by the Chairperson for possible referral to the City Council. VIII. Policy All matters of policy not covered by law may be adopted as a "Resolution of Policy" and when so adopted shall be considered the official policy of the Planning Commission subject to ratification of the City Council. Draft Planning Commission Minutes Attachment 2 July 14, 2010 Page 3 AYES: Commrs. Singewald, Draze, Meyer, Whittlesey, and Multari NOES: None RECUSED: None ABSENT: Commrs. Boswell and Stevenson The motion passed on a vote of 5:0. COMMENT AND DISCUSSION: 2. Staff a. Agenda Forecast b. Planning Commission By-Laws Change: Consideration of a request to change the by-laws to reflect a 6 p.m. meeting start time from the current 7 p.m. On motion by Commr. Singewald , seconded by Vice-Chair Whittlesey, to change the meeting time to 6 p.m. AYES: Commrs. Singewald, Draze, Meyer, Whittlesey, and Multari NOES: None RECUSED: None ABSENT: Commrs. Boswell and Stevenson The motion passed on a vote of 5:0. 3. Commission ADJOURMENT: The meeting was adjourned at 8:30 p.m. Respectfully submitted by, Janet Miller Recording Secretary