HomeMy WebLinkAbout09/07/2010, C4 - SANTA ROSA PARK RESTROOM REPLACEMENT PROJECT; SPECIFICATION NO. 90923 COuncILy� y� MavnxD,rc
j AQenbA REPORt Se teinb 7 2010
1�Nun CC.
CITY OF SAN LUI S OB I SPO
FROM: Jay Walter, Director of Public Works ZG'
Prepared By: Bridget Fraser, Senior Civil Engineer
SUBJECT: SANTA ROSA PARK RESTROOM REPLACEMENT PROJECT;
SPECIFICATION NO. 90923
RECOMMENDATION
1. Approve the plans and specifications for "Santa Rosa Park Restroom Replacement,
Specification No. 90923,"
2. Authorize staff to solicit bids and authorize the City Manager to award a contract if the
lowest responsible bid is less than or equal to the Engineer's Estimate of$285,000.
DISCUSSION
In December 2004 the City entered into an agreement with the Department of Justice to bring
various City facilities into compliance with Federal Americans with Disabilities Act (ADA)
regulations. The Santa Rosa Park restroom was among the various Facilities targeted for compliance
upgrades. Given the condition and age of this restroom and the extent of the remodeling required to
bring it into compliance, it was determined that this structure was not suitable for remodeling and
should be replaced. Replacement of this restroom was approved by the City Council as part of the
2007-09 Financial Plan along with two restroom replacements at Laguna Lake Park.
After preliminary design work and preliminary estimates were completed on the Laguna Lake park
restrooms, it became apparent that the budgets set up for the three restrooms were low. Council
directed staff to move forward with construction of the two Laguna Lake restrooms (which were
further along in design than the Santa Rosa restroom) and to move forward with design on the
Santa Rosa restroom. Additional funds for the Santa Rosa restroom were budgeted in the 2009-11
Financial Plan with 98% of the funds ($430,000) coming from Community Development Block
Grant(CDBG)allocations.
While bidding the two Laguna Lake restrooms, Council directed staff to investigate the use of a
prefabricated restroom structure as a possible cost-saving measure for the Santa Rosa restroom.
Design on the Santa Rosa project was halted while staff conducted this investigation. At the July
21, 2009 Council meeting, staff presented Council with findings that supported the design of a site-
built structure rather than a prefabricated structured. Council directed staff to pursue the site built
structure and authorized design to recommence. RRM Design Group, one of the City's on-call
architects, was hired to provide construction documents for a site-built structure.
The construction documents for the Santa Rosa restroom are now complete and the project is ready
for bidding. Staff recommends moving forward with soliciting bids for the project to take advantage
of the current market and continuing favorable bidding climate.
C � I
Santa Rosa Park Restroom Replacement Project Page 2
CONCURRENCES
1. The Community Development Department has reviewed and approved this project as a
minor/incidental project and has granted this project a Categorical Exemption in accordance
with the California Environmental Quality Act(CEQA)
2. Parks and Recreation Commission reviewed and approved this project at its March 3,2010
meeting.
3. Environmental Clearances have been obtained and authorization to proceed has been granted
by the County Environmental Coordinator who oversees the Community Development Block
Grants Programs.
FISCAL IMPACT
The Santa Rosa Park Restroom Replacement Project is identified in the 2009-11 Financial Plan
on pages 3-316 through 3-318 of Appendix B. Funding comes from a combination of General
Funds, and Community Development Block Grant allocations for the years 2004, 2006, 2007,
2008 and 2009. This project was not identified as a Measure Y funded project in the Financial
Plan. The total budget identified for this project is $440,000 ($50,000 design, $330,000
construction and $60,000 construction management). The following table represents the current
available construction budgets and construction phase cost estimates for the restroom project.
I Construction __
Current Available Construciton Budget: Amount.
CDBG Allocations $282,659
CDBG-R Recovery funds $47,300
Available Budget $3299959
Estimated Construction Phase Costs:
Construction
Santa Rosa.Restroom $285,000
Contingencies @ 16% $44,959
Engineers Estimate $3299959
Construction Management
Current Availabe Const.Management Budget: Amount
CDBG Allocations $60,000
Available Budget $60,000
Estimated Construction Management Phase Costs:
Special Inspection/Testing $10,000
Construcion Administration/Architectural Services $20,000
CM Contingencies $5,000
Engineers Estimate $359000
Remaining Const. Management Budget 525,000
Cy -�
Santa Rosa Park Restroom Replacement Project Page 3
As shown above, the current available construction phase allocations of$329,959 appears to be
sufficient to cover the estimated construction phase costs. However, in the event bids come in
higher than expected there is $25,000 available in the construction management phase that could
supplement the construction budget. Inspection will be performed by in-house staff thereby
freeing up the construction management funds for other uses. Additionally, there is $10,683 of
General Funds remaining in the design phase account that can be used to support project costs as
needed.
ATTACHMENT
Vicinity Map
AVAILABLE FOR REVIEW IN THE COUNCIL OFFICE
Plans and Specifications
Council Agenda Report for July 21, 2009
T:\Council Agenda Reports\Public Works CAR\2010\CIP\90923 Santa Rosa Restrooms\90923 Adv SR Restroom.Doc
C � - 3
Ila
rip
id
II
TP
LOCATION MAP
m SANTA ROSA PARK
RESTROOM RE PLACE MENT PROJECT
SPECIFICATION 90923 08/10