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Home My WebLink About09/07/2010, C8 - SLO TRANSIT CAPITAL PROJECTS council eptember 7,2010 j ac En as Report 1W.N°mba C $ CITY OF SAN LUIS OBISPO FROM: Jay D Walter, Director of Public Work pts) Prepared By: John Webster, Transit Mager SUBJECT: SLO TRANSIT CAPITAL PROJECTS RECOMMENDATIONS 1. Appropriate$209,561 in approved Safety and Security State Grant and Public Transportation Modernization Improvement and Service Enhancement Account (PTMISEA) funding for the SLO Transit Radio Replacement Project. 2. Authorize staff to advertise for bids for the SLO Transit Radio Replacement Project and authorize the City Manager to award a contract if costs are within the approved project budget amount of$209,561. 3. Adopt a resolution to specifically include PTMISEA funding language for the project. DISCUSSION SLO Transit Safety& Security Grant On April 20, 2010 the City Council authorized a California Transit Security Grant Program (CTSGP) application for replacement of SLO Transit two-way radio communication equipment in the amount of$209,561. (Attachment 1) The Safety & Security Grant has been approved and staff seeks to appropriate funding in the amount of$209,561 to provide for the replacement of outdated two-way radio communications equipment with 26 new units: 20 mobile, one base station at the transit facility and five handheld units. The SLO Transit Radio Replacement project will also provide for a second base station to be installed in the City's Communication Center located at Fire Station No.1 on Santa Barbara Street. Table 2: Safely& Security Grant Funding. SLO Transit Radio Replacement Project $ 209,561 'Fundina,Source Safety&Security Grant(Descretionary) $ 174,750 Safety&Security Grant(2008-09&2009-10 FY Apportionment) $ 9,122 Proposition 1 B(2010-11 FY Apportionment) $ 25,689 TOTAL $ 209,561 C8- I i" SLO TRANSIT SYSTEM CAPITAL PROJECTS 2010-11 Page 2 During the application review process, State officials noted that the original grant Resolution No. 10163 (2010 Series) approved on April 20, 2010 needs to include language specific to the Proposition 1B PTMISEA grant program. The subsequent resolution is included as Attachment 2. FISCAL IMPACT The SLO Transit Safety & Security Grant Application was approved and will utilize funding available through the California Emergency Management Agency(Cal EMA) and Proposition 1 B PTMISEA funding apportionments. The total radio replacement project award is $209,561. The City has been awarded $174,750 in Safety & Security Grant discretionary funding in addition to $9,122 in prior year Safety& Security Grant apportionments and $25,689 in PTMISEA grant. There is no fiscal impact realized by the General Fund in the adoption of staff recommendations and this resolution. It is also important to note that these funds are only available for Capital projects and cannot be converted to backfill SLO Transit operational funding shortfalls at the Federal or State level. ALTERNATIVES Deny invitation forbids. The City Council could chose not proceed with the invitation for bids. However, staff does not recommend this alternative as this would result in the eventual return of grant funding already awarded and available to be expended. ATTACHMENTS 1. Council Agenda Report, Authorizing Grant Application 2. Resolution, Grant Application T:\Council Agenda Repons\Public Works CAR\20 f0\Transit\CAR-SLO transit Capital Projects-09-07-2010\CAR-SLO TRANSIT CAPITAL PROJECTS 09-07-2010vl.doc CB- �- Attachment #1 councilF^ F „) Man"rpril 20,2010 acEn0A 126PORt Item Num6e. CITY OF SAN LUIS O B I S P O FROM: Jay D. Walter, Director of Public Works Prepared By: John Webster, Transit Manager SUBJECT: TRANSIT SYSTEM SAFETY, SECURITY & DISASTER RESPONSE ACCOUNT APPLICATION AND RESOLUTION RECOMMENDATIONS 1. Authorize the City Manager or her designee to execute for and on behalf of the City of San Luis Obispo, a public entity established under the laws of the State of California, the actions necessary for the purpose of obtaining financial assistance provided by the California Emergency Management Agency. 2. Adopt a resolution authorizing the submittal of this and future Prop 1 B and Safety & Security grant applications. 3. Authorize staff to continue to pursue and submit applications for funding opportunities that may be available to supplement existing funding. DISCUSSION Proposition 1 B was passed by California voters in November 2006 to help provide sorely needed funding for various infrastructure improvements. Voters approved $20 billion in bonds which included a $1 billion bond act for the California Transit Security Grant Program (CTSGP). Of that amount, $60 million was allocated based upon the established State Transit Assistance (STA) population-based formula. The result was a supplemental Proposition 1 B Safety and Security grant in the amount of$4,561 annually to be used for San Luis Obispo (SLO) Transit capital security and safety projects. The Office of Homeland Security (OHS) required as a condition of receiving CTSGP funding, that a Governing Body Resolution and Agent Authorization form are formally adopted and approved by the area's regional transportation planning agency, San Luis Obispo Council of Governments (SLOCOG). SLOCOG approved this Governing Body Resolution on June 4, 2008, thereby appointing.Executive Director Ronald DeCarli and Administrative Director Peter Rodgers as authorized agents to administer CTSGP funding. California Emergency Management Agency(Cal EMA). The Grants Management Directorate (GMD) provides timely grant reimbursements to sub- grantees of the Homeland Security Grant Program (HSGP), Transit Security Grant Program C �- 3 Attachment CAR Transit System Safety and Security Grant Page 2 (TSGP), Infrastructure Protection Grant Unit (IPGU), and all other sub-grantees receiving homeland security funding. The GMD was created to enhance and improve the overall customer service of the Governor's OHS, which merged with the Office of Emergency Services(OES) in 2009 to become California Emergency Management Agency(Cal EMA). Transit System Safety, Security &Disaster Response Account Funds shall be available for capital projects that provide increased protection against a security and safety threat, and for capital expenditures to increase the capacity of transit operators, including waterbome transit operators, to develop disaster response transportation systems that can move people, goods, and emergency personnel and equipment in the aftermath of a disaster impairing the mobility of goods, people, and equipment. SLO Transit is eligible to receive funding from the Transit System Safety, Security & Disaster Response Account. Grant applications must include a resolution, approved by the City Council authorizing submittal and authorizing the City Manager or her designee to execute for and on behalf of the City, the actions necessary for the purpose of obtaining financial assistance provided by the Cal EMA. Interconnectivity with the City radio System The radio replacement project will allow for direct communications during an actual emergency or drills with other City departments such as Police, Fire, Public Works, or Utilities. The Public Safety dispatchers will be able to monitor the transit frequencies and coordinate on critical elements such as evacuations and movement of the City's "carless/special needs" population. The transit radio project might also be able to realize some economies of scale if this project uses the same vendor award for the new City Dispatch Center during the procurement process, but it is not part of the existing dispatch center project currently underway. Transit staff will closely coordinate with IT staff to ensure equipment compatibility and coordinated purchase if possible. SLO Transit Safety & Security Grant Application The Safety & Security Grant application will provide funding to replace SLO Transit's outdated two-way radio communications equipment with twenty six (26) new units: twenty (20) mobile, one (1) base station at the transit facility and five (5) handheld units. The SLO Transit Radio Replacement project will provide for a second base station to be installed in the City's Emergency Operations Center (EOC) located in Fire Station No.l on Santa Barbara Street. The transit project will utilize funding from the CTSGP available through Cal EMA and City apportionments. The total radio replacement project is estimated to cost $209,561 and will be funded by the Safety and Security grant and City local matching funds which include both discretionary and fiscal year apportionments as well as Proposition 1B funding. The City local match is estimated at approximately 17% of the total project cost, or$34,811 Transit Enterprise Fund Budget SLO Transit Radio Replacement Project $ 209,561 Safety& Security Grant(Descretionary) $ 174,750 Safety& Security Grant(2008-09&2009-10 FY Apportionment) $ 9,122 Proposition 1B(2010-11 FY Apportionment) $ 25,689 Attachment: CAR Transit System Safety and Security Grant Page 3 FISCAL IMPACT There are no associated negative fiscal impacts realized by the General Fund in the adoption of staff recommendations and this resolution. It is also important to note that these funds are only available for Capital projects and cannot be converted 'to backfill SLO Transit operational funding shortfalls at the Federal or State level. Staff will return to Council for authorization to appropriate grant revenues and expenditures once the grant has been awarded. ALTERNATIVE Don't adopt the resolution. The City Council could chose not to adopt the resolution to apply for the City's allocation of Proposition 1B Safety and Security funds. Staff is not recommending this alternative as if not approved; this funding will be made available to another agency. Council has previously directed staff to pursue all funding opportunities that would be available to supplement existing funding. ATTACHMENT Resolution TXotmcil Agenda Reports\Public Works CAR\2010\Transit\TRANSIT SAFETY SYSTEM APPLICATION 04-20-2010\TRANSIT SYSTEM SAFETY&SECURITY APPLICATION-vl.doc C8 Attachment#2 RESOLUTION NO. (2010 Series) A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN LUIS OBISPO AUTHORIZING THE EXPENDITURE OF PROP 1B, PUBLIC TRANSPORTATION MODERNIZATION, IMPROVEMENT, AND SERVICE ENHANCEMENT ACCOUNT (PTMISEA) FUNDING WHEREAS, the City of San Luis Obispo (referred hereinafter as the City) operates the San Luis Obispo (SLO) Transit; and WHEREAS, The City of San Luis Obispo and SLO Transit are eligible applicants for California Proposition Fund Program Policies and Procedures; and WHEREAS,the City has allocated a portion of Proposition 1B, Public Transportation Modernization, Improvement, and Service Enhancement Account (PTMISEA) funding to be used for SLO Transit capital projects; and WHEREAS, the City of San Luis Obispo is requesting up to $25,689 in 2009/10 funding year cycle from the PTMISEA program for the SLO Transit radio replacement project; and WHEREAS, a grant of State assistance will impose certain obligations upon the City of San Luis Obispo and may require the City of San Luis Obispo provide the local share of project costs; NOW,THEREFORE, BE IT RESOLVED by the City Council of the City of San Luis Obispo as follows: SECTION 1. The City Manager or her designee is authorized to execute for and on behalf of the City, a public entity established under the laws of the State of California, any actions necessary in the submittal of this or future applications for the purpose of obtaining financial assistance provided by the Proposition 1B, Public Transportation Modernization, Improvement, and Service Enhancement Account(PTMISEA). Resolution No. (20 10 Series) Attachment #2 Page 2 On motion of , seconded by and on the following vote: AYES: NOES: ABSENT: the foregoing resolution was passed and adopted this day of , 2010. David F. Romero Mayor ATTEST: Elaina Cano City Clerk APPAQVED AS TO FORM: a�Y Christine Dietric City Attorney C �- 7