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HomeMy WebLinkAbout01/06/2009, C 1 - MINUTES ,.,cETING AGENDA- DATE ITEM # C I MINUTES REGULAR MEETING OF THE CITY COUNCIL CITY OF SAN LUIS OBI$PO TUESDAY, NOVEMBER 18, 2008 -7:00 P.M. COUNCIL CHAMBER, 990 PALM STREET SAN LUIS OBISPO, CALIFORNIA ROLL CALL: Council Members Present: Council Members Andrew Carter, Christine Mulholland, Allen Settle, Vice Mayor Paul Brown and Mayor Dave Romero City Staff Present: Ken Hampian, City Manager, Jonathan Lowell, City Attorney, Shelly Stanwyck, Assistant City Manager, and Audrey Hooper, City Clerk, were present at Roll Call. Other staff members presented reports or responded to questions as indicated in the minutes. INTRODUCTIONS Director of Finance and Information.Technology Statler introduced Steve Schmidt, who was recently promoted to the position of Information Technology Manager, and newly hired Network Administrator Tim Cool. --------------------------------------------------------------------------------------------------------------------- ANNOUNCEMENT Mayor Romero announced the current vacancies on the City's advisory bodies. ------------------------------------------------------------------------------------------------------------------ PRESENTATIONS Mayor Romero presented Dr. Steve Hansen, representing the County Medical Association and the County Tobacco Control Coalition, with a proclamation recognizing the efforts of local hospitals on behalf of and proclaiming the City's support for a tobacco free environment. ------------------------ APPOINTMENTS Al. APPOINTMENTS TO THE MASS TRANSPORTATION COMMITTEE, Council Member Mulholland reported on the interview process and the recommendations of the Subcommittee. ACTION: Moved by Mulholland/Carter to, as recommended by Council Subcommittee Members Christine Mulholland and Andrew Carter, make the following appointments to the Mass Transportation Committee (MTC): 1. Appoint Kathy Howard as the Alternate DRAFT eli City Council Meeting Page 2 Tuesday, November 18, 2008 Member with a term expiring March 31, 2010. 2. Appoint Robert Wolf to the position of Senior Representative with a term expiring March 31, 2009. 3. Appoint Elizabeth Thyne as the Alternate Member with a term expiring March 31, 2010; motion carried 5:0. PUBLIC COMMENT Council Member Elect John Ashbaugh thanked Fire and Police personnel for the tremendous job they did in containing the EI Cerrito fire last week. Gary Fowler,San Luis Obispo, expressed disappointment in the relocation of the precinct at the Ludwick Center to the back of the facility. John Altman, San Luis Obispo, discussed his disappointment that the Bill Roalman Bicycle Boulevard has not yet been completed. Steve Barasch, San Luis Obispo, discussed an incident when a construction cone hit the vehicle in which he and his wife were traveling on Johnson Avenue. He cited another incident when his wife was endangered as a pedestrian because of construction work. He provided suggestions for better supervision of contracts and ensuring contractors are responsive when these incidents occur. City Attorney Lowell said staff will consider Mr. Barasch's suggestions, noted Mr. Barasch has filed a lawsuit against the City stemming from the incident, and explained the City will tender defense of the litigation to the contractor doing the pavement work on Johnson Avenue. The following speakers discussed their continuing concerns related to the public access channel, particularly its lack of diversity, and distributed copies of related advertisements, photographs, and an article about Mr. Germany that appeared in a recent issue of the "Central Coast Home & Outdoor" publication (on file in the City Clerk's office): Ron Bearce, San Luis Obispo Leslie Bearce, San Luis Obispo Patrick Germany, Paso Robles Council Member Elect Jan.Howell.Marx, San Luis Obispo, referred to upcoming Planning Commission vacancies and said she hoped the current Council would defer selection of the new Commissioners until December 2nd or slow down the interview process.. Arnold Ruiz, San Luis Obispo, discussed his ongoing concerns regarding the condition of Laguna Lake and asked for City authority to assist with a project to restore the lake. (A letter detailing Mr. Ruiz's concerns is on file in the City Clerk's office.) Public Works Director-Walter discussed the status of the Laguna Lake project and said that staff will be bringing a project request forward with the 2009-2011 Capital Improvement Program. ®RAS 1 -a C i 1 City Council Meeting Page 3 Tuesday, November 18, 2008 Adam Fukushima, San Luis Obispo Bicycle Coalition, noted that the portion of the Bill Roalman Bicycle Boulevard referenced by Mr. Altman earlier will be completed within the next few months. He clarified that Mr. Altman's position did not reflect that of the Bicycle Coalition. Sean McNabb, San Luis Obispo, discussed his continuing concerns regarding the 300 Lawrence Drive project. He referred to a letter he received from the City dated September 10th indicating that no construction was taking place on the site. He also referred to a complaint he filed with the City on October 7th alleging that if this was not a construction site, a sign violation had occurred when a construction sign was installed. (A copy of the complaint is on file in the City Clerk's office.) City Manager Hampian said that staff will investigate and respond to Mr. McNabb's concerns. Marcia Nelson, San Luis Obispo, suggested that information regarding campaign donations and expenditures should be more readily available on the City's website. Charles Oldham, San Luis Obispo, referred to Mr. Fowler's comments regarding the relocation of the precinct in the Ludwick Center and explained that the main room was being used by the seniors on Election Day. CONSENT AGENDA At Council Member Mulholland's request, Council concurred to pull items C2, C3 and C10 from the Consent Agenda. ACTION: Moved by Brown/Settle to approve the Consent Agenda excluding items C2, C3, and C10, as indicated below. C1. MINUTES OF SEPTEMBER 30, OCTOBER 7AND 21, 2008. ACTION: Moved by Brown/Settle to waive oral reading and approve the minutes as amended; motion carried 5:0. (See memo on file in the City Clerk's office.) C2. SANTA ROSA PARK ROLLER HOCKEY RINK EXPANSION, SPECIFICATION NO. 90751. Council Member-Mulholland expressed concern regarding the cost for pursuing two design options as contained in recommendation #1 ("Extended Slab" and "Remove and Replace") and suggested that it would be more feasible to only pursue the "Remove and Replace" option: Council concurred. The motion included revised costs. ACTION: Moved by Mulholland/Brown to: 1. Direct staff to move forward with design for the Santa Rosa Park Roller Hockey Rink.Expansion Project based on the "Remove upr CIA -3 City Council Meeting _ Page 4 Tuesday, November 18, 2008 and Replace" option. 2. Award a Purchase Order to Wallace Group in the amount of $35,895 to provide construction documents for the design of both options and authorize the Finance Manager to execute the Purchase Order. 3. Authorize the transfer of $25,000 from the Completed Projects account to the project design account to cover estimated design costs. 4. Authorize the City Manager to approve the construction plans and specifications, advertise for bids, and award the contract; motion carried 5:0. C3. AGRICULTURAL LEASE WITH WILLIAM OSTRANDER AT CITY-OWNED PROPERTY AT 0 CALLE.JOAQUIN (FORMER MCBRIDE/GEARHART PROPERTY). Council Member Mulholland raised concern regarding the length of the proposed lease and the lack of specific information in the lease pertaining to the infrastructure Mr. Ostrander offered to install. She asked Council to consider tabling this item so that other possibilities for the property could be investigated. Brett Cross, San Luis Obispo, expressed disappointment in the recommendation and offered to enter into a lease agreement with the City for the use of this property for an amount just higher than $1 rent offered to Mr. Ostrander. Council Member Elect Marx, San Luis Obispo, concurred with the recommendation that this matter be tabled and suggested a community garden should be explored for this site. Natural Resources Manager Havlik discussed the geography and historical context of the subject property, components of the lease, and Mr. Ostrander's offer to provide infrastructure on the site that would connect to the existing well. He responded to Council's questions. Eric Meyer, San Luis Obispo, suggested that a community garden might work on the site, but spoke in support of Mr. Ostrander. Discussion ensued during which Council Member Carter and Mayor Romero favored tabling this matter to allow for further investigation of alternatives or for, if an agricultural lease with Mr. Ostrander is presented to Council at a future date, modification of the agreement to clearly describe the infrastructure that would be installed. Council Member Brown acknowledged the points raised, but expressed concern regarding the length of time it would take to develop alternatives. Council Member Settle supported tabling this matter for a short period of time to allow refinement of the suggestion that language be added to the contract related to the installation of infrastructure. ACTION: Moved by Mulholland/Carter to table this item for several months for further investigation of alternatives and if an agricultural lease with Mr. Ostrander is presented DAP C 1 -4 City Council Meeting J Page 5 Tuesday, November 18, 2008 to Council for consideration, the agreement should clearly describe the infrastructure to be installed; motion carried 4:1 (Brown opposed). C4. STREET SWEEPER PURCHASE, SPECIFICATION 90847. ACTION: Moved by Brown/Settle to: 1. Approve a cooperative purchase in the amount of $173,575.71 to GCS Western Power and Equipment for one 2009 TYMCO Model 600 Regenerative Air Street Sweeper (Street Sweeper) and authorize Finance Manager to execute the purchase order. 2. Approve the use and transfer of$7,776 from the Capital Improvement Project (CIP) Reserve account to this project account to fully fund this purchase; motion carried 5:0. C5. STATEMENT OF AUDITING STANDARDS NO. 114: AUDITOR COMMUNICATIONS WITH THE COUNCIL. ACTION: Moved by Brown/Settle to designate the Mayor as the Council's representative in communicating with the City's independent auditors in implementing Statement of Auditing Standards No. 114; motion carried 5:0. C6. AMENDMENT T02007-2012 MEMORANDUM OF AGREEMENT WITH THE SAN LUIS OBISPO POLICE STAFF OFFICERS' ASSOCIATION. ACTION: Moved by Brown/Settle to adopt Resolution No. 10035 (2008 Series) amending the 2007-2012 Memorandum of Agreement with the San Luis Obispo Police Staff Officers' Association; motion carried 5:0. C7. MANAGEMENT EMPLOYEES' COMPENSATION. ACTION: Moved by Brown/Settle to adopt Resolution No. 10036 (2008 Series) approving management compensation through December 31, 2009; motion carried 5:0. C8. BANNERANDFLAG POLICY REVISIONS. ACTION: Moved by Brown/Settle to approve minor changes regarding banner size and composition to the City's Banner and Flag Policy; motion carried 5:0. C9. APPROVAL OF THE FINAL MAP FOR TRACT 2787. 562 SANDERCOCK (TR/ER 202-05). ACTION: Moved by Brown/Settle to adopt Resolution No. 10037 (2008 Series) approving the Final Map for Tract 2787 (562 Sandercock) and authorizing the Mayor to execute the subdivision agreement on behalf of the City; motion carried 5:0. ED � a � � _ � City Council Meeting Page 6 Tuesday, November 18, 2008 C10. SENIOR.CENTER PARKING LOT SPECIFICATION NO. 90803. Discussion ensued regarding whether Council should take public testimony and proceed with this item at this time or continue this matter until the new Council Members are seated on December 2"d, since it was not known whether a majority of the Council Would continue to support proceeding with the Senior Center parking lot. Council Members_ Settle and Mulholland supported continuing this matter to December 2" . Council Member Brown discussed his disappointment that it has taken two years to award the bid for this project, but indicated that he will support the majority of the Council in this matter to avoid potential litigation should the contract be entered into and the new Council then overturn this action.. Mayor Romero reviewed the history of this project and spoke in support of proceeding with the parking lot. He was in favor of receiving public testimony and acting on this item at this time. Council Member Carter said that while his support of the parking lot project has not changed, he does not want to expose the City to litigation, knowing that the next Council could vote to bring this matter back and potentially rescind this action. He said he also believed the new Council has a right to act on this matter. Dan MacKirdy, San Luis Obispo, said he supported tabling this matter. ACTION: Moved by Mulholland/Settle to continue action on this item to the meeting of December 2, 2008; motion carried 4:1 (Romero opposed). C11. PROPOSITION 1B 2008-09 APPROPRIATION. ACTION: Moved by Brown/Settle to approve a plan for the use of the City's share of the State's 2008-09 Proposition 1 B appropriation by increasing funding for street reconstruction and resurfacing by $657,700; motion carried 5:0. Council recessed at 8:50 p.m. and the.meeting reconvened at 9:05 p.m. with all members present. ----------------------------------------------------------- PUBLIC HEARINGS 1. 2008-09 PROGRAM OF PROJECTS FOR FEDERAL TRANSIT ADMINISTRATION SECTION 5307 GRANTS. Director of Public Works Walter introduced this item, following which Transit Manager Webster presented the agenda report and responded to questions.. 1 City Council Meeting Page 7 Tuesday, November 18, 2008 Mayor Romero opened the public hearing. No comments were forthcoming. Mayor Romero closed the public hearing. ACTION: Moved by Mulholland/Carter to: 1. As recommended by the Mass Transportation Committee, approve the 2008-09 Federal Transit Administration Program of Projects. 2. Adopt Resolution No. 10038 (2008 Series) authorizing the Public Works Director to file a grant application and execute a grant agreement with the Federal Transit Administration in the amount of$1,315,500; motion carried 5:0. 2. SAN.LUIS GARBAGE COMPANY INTERIM YEAR SOLID WASTE RATE. ADJUSTMENT APPLICATION. Utilities Director Mattingly introduced this item, following which Conservation Manager Munds presented the agenda report and responded to questions. Mayor Romero opened the public hearing. Enc Meyer, San Luis Obispo, expressed concern that the miniature garbage cans have not been in stock for sometime and so he has been forced to purchase the larger can. Conservation Manager Munds indicated that he would follow up on this matter. Mayor Romero closed the public hearing. ACTION: Moved by Carter/Mulholland to adopt Resolution No. 10039 (2008 Series) increasing solid waste rates by 4.08% for interim year 2009 to become effective on January 1, 2009; motion carred 5:0. 3. REVIEW OF THE HISTORIC STRUCTURES REPORT REGARDING REMAINING CHARACTER-DEFINING FEATURES OF THE SAUER BAKERY (848 MONTEREY) AND THE BLACKSTONE HOTEL.(984 AND 986 CHORRO AND 840, 842 AND 844 MONTEREY) AS DIRECTED BY THE CITY COUNCIL IN CONJUNCTION WITH THE.CHINATOWN PROJECT::C-D-H ZONE: SLO CHINATOWN, LLC, APPLICANT (ARC 69-05). Community Development Director Mandeville introduced this item, following which Senior Planner Pam Ricci presented the agenda report and responded to questions. Mayor Romero opened the public hearing. The following speakers expressed concerns regarding the adequacy of the Historic Structures Report. Their comments and/or concerns included, in part, that the report should have included a cost-benefit analysis and a structural feasibility analysis of the D � C� _ City Council Meeting _ Page 8 Tuesday, November 18, 2008 buildings, that the Cultural Heritage Committee (CHC) was not given adequate time to review the report, that the Streamline Moderne style should be retained, that the ovens should not be relocated, and that it is important that the goals of the National Trust for Historic Preservation and the Main Street Program be achieved. Linda Groover, San Luis Obispo Allen Cooper, San Luis Obispo Paula Carr, San Luis Obispo Joseph Abrahams, San Luis Obispo Elisabeth Abrahams, San Luis Obispo Louise Schiler, San Luis Obispo Bob Vessels, San Luis Obispo (Mr. Vessely stated that he did not oppose the project, but had concerns regarding the report.) Susan Devine, San Luis Obispo Diane Duenow, San Luis Obispo Alex Gough, San Luis Obispo (Mr. Gough stated that he did not oppose the project, but also had concerns regarding the report.) Thomas Wheeler, San Luis Obispo Russell Brown, San Luis Obispo Deborah Cash, Executive Director of the Downtown Association, explained why the Association supported the staff recommendation. Council Member Carter said it should be noted that Mr. Copeland is on the Board of the Downtown Association. Dean Moore, San Luis Obispo, owner of the Forden's building at 854 Monterey Street, discussed the importance to the downtown of moving forward with this project. Vangeli Evangelopoulos, San Luis Obispo, expressed concern regarding the loss of historic buildings in the downtown. John Fowler, San Luis Obispo, Chair of the CHC, explained that although staff felt the CHC had exceeded its scope in making its recommendation regarding the retention of the Blackstone Hotel's Art Moderne facade, its members felt that the second phase of the Historic Structures Report should be conducted to look at a structural feasibility analysis of retaining the facade. He expressed concern on behalf of the City's historic past. Council Member Elect Ashbaugh, San Luis Obispo, discussed what the Historic Structures Report addressed and proposed that the applicant should, if structurally feasible to do so, either retain the Swiss-Italian facade to tie in with Sauer-Adams adobe, and treat the fagade as it was before 1913 with either a neo-classical, Italianate or similar type of character. LDAP CI - � City Council Meeting - Page 9 Tuesday, November 18, 2008 Eric Mever, San Luis Obispo, suggested that there is a way to save the historic fabric of the downtown and that it is in the best interest of the City to try to incorporate the historic structures. Mark Rawson, representing the applicant, discussed the history of the project and asked for direction that would enable the project to move forward. He acknowledged the significant feature of the ovens and said they are in agreement with preserving them in their existing location. Mayor Romero closed the public hearing. Staff addressed comments raised by the prior speakers. Of particular concern was the adequacy of the Historic Structures Report. Staff discussed the direction Council gave at its meeting of December 18, 2007 with the review of the Final EIR for the project, and pointed out that the report addressed all of the issues Council asked be included in it. Council-Member Settle, Vice Mayor Brown, Council Member Carter and Mayor Romero spoke in favor of the recommendation. Council Member Carter clarified that the report was phased and expressed satisfaction with it. However, he expressed concern with the applicant's design capabilities. Council Member Mulholland suggested that the report did not contain adequate evidence.. She said that she has not supported tearing down historic buildings and couldn't make the overriding considerations for this project. She said that she had not been presented with anything that would change her mind. ACTION: Moved by Settle/Brown to, as recommended by the Cultural Heritage Committee (CHC), adopt Resolution No. 10040 (2008 Series) accepting the Historic Structures Report as complete with all conditions set forth by the CHC; except the requirement to incorporate the Blackstone Hotel's circa 1926 Streamline Modeme fagade architecture into the new construction because this condition goes beyond what was referred for further study and reintroduces an issue already decided by Council in its certification of the EIR; motion carried 4:1 (Mulholland opposed). BUSINESS ITEMS 4. CITY COUNCIL POLICIES AND PROCEDURES, ADVISORY BODY HANDBOOK, BYLAWS FOR THE TOURISM IMPROVEMENT DISTRICT BOARD,-PROMOTIONAL COORDINATING COMMITTEE BYLAWS, AND MASS TRANSPORTATION. City Clerk Hooper presented the agenda report. Public Comments City Council Meeting _ Page 10 Tuesday, November 18, 2008 Council Member Elect Marx, San Luis Obispo, said she opposed Ballot Measure E-08, but was satisfied with the revised documents. She suggested that Council should consider starting its meetings at 6:00 p.m. and consider adjourning at 10:00 p.m. instead of 11:00 P.M. There was no consensus to pursue Ms. Marx's recommendation. Council Members spoke in support of the recommendation. City Clerk Hooper indicated that a recommendation had been made to add the word "hub" after"regional" in the sectoin of the Advisory Body Handbook which discusses the purpose of the Promotional Coordinating Committee (page 4-100 of the Staff Report). Council concurred with the recommendation. —end of public comments-- ACTION: Moved by Carter/Settle to: 1. Adopt Resolution No. 10041 (2008 Series) amending the City Council Policies and Procedures Manual and Advisory Body Handbook, including clarification and strengthening of residency requirements with the correction noted above. 2. Adopt Resolution No. 10042 (2008 Series) approving the initial Tourism Business Improvement District Board Bylaws. 3. Adopt Resolution No. 10043 (2008 Series) amending the Promotional Coordinating Committee Bylaws to reflect the addition of a Tourism Business Improvement District Board representative. 4. Direct staff to return to the Mass Transportation Committee to amend its Bylaws to conform to amendments related to the Cal Poly employee and student representatives; motion carried 5:0. COUNCIL LIAISON REPORTS Council Member Mulholland reported on her attendance at the October 23rd conference of the California Council of Promotional History at the Dallidet Adobe, the October 15th South Central Coast Basinwide Air Pollution Control Council meeting, the October 30th Student community Liaison Committee meeting, the November 5th County Water Resources Advisory Committee meeting, the November 12th Integrated Waste Management Authority Board meeting, the November 12th Mass Transportation Committee meeting. Vice Mayor Brown explained that although he will no longer serve as the City's appointed representative to the committee developing the 10-year plan to end homelessness in the County, because of the stage of that.project, he has volunteered his services in the months of January and February to assist the municipalities and the County to adopt the outline for this plan. Council Member Settle referenced his attendance at the meetings with CAL LAFCO in Sacramento related to the State budget. -�a�a 0 City Council Meeting - Page 11 Tuesday, November 18, 2008 Mayor Romero reported on his attendance at the November 7th UC Santa Barbara economic forecast meeting and the Mayors' luncheon that was held on the same day and at which Assemblyman Sam Blakeslee spoke on the topic of the State budget. COMMUNICATIONS Council Member Carter complimented staff and others participating in the emergency services drill held on October 29th. He commented on the resignation of Dan Carpenter from the Planning Commission. Because of a comment made by Council Member Elect Marx earlier, he expressed his hope that the Council will concur to permit the current Council Liaison Subcommittee to proceed with the interview process and make recommendations for the current Planning Commission vacancies. Council Member Settle concurred, pointing out that the Subcommittee hopes to interview next Tuesday and make appointments on December 2"d Council agreed that there was no reason to delay this Planning Commission interview and appointment process. There being no further business to come before the City Council, Mayor Romero adjourned the meeting at 11:33 p.m. Audrey Hooper City Clerk APPROVED BY COUNCIL: 01/06/09 MINUTES SPECIAL MEETING OF THE CITY COUNCIL CITY OF SAN LUIS OBISPO THURSDAY, NOVEMBER 20, 2008 - 7:00 P.M. COUNCIL CHAMBER, 990 PALM STREET SAN LUIS OBISPO, CALIFORNIA ROLL CALL: Council Members Present: Council Members Andrew Carter, Christine Mulholland, and Allen K. Settle, Vice Mayor Paul Brown and Mayor Dave Romero City Staff: Present: Ken Hampian, City Manager, Jonathan Lowell, City Attorney, Audrey Hooper, City. Clerk, and Shelly Stanwyck, Assistant City Manager, were present at Roll Call. Other staff members presented reports or responded to questions as indicated in the minutes. City Manager Hampian acknowledged the Police and Fire Department employees for their efforts in containing the EI Cerrito fire last week and asked Utilities Director Mattingly to expand on the involvement of other unsung heroes in ensuring the safety of the City. Utilities Director Mattingly recognized the water distribution staff for their involvement in responding to the EI Cerrito fire. She added, however, that this would not have been possible had the City Council, in 2000, not recognized the need for a larger water tank and increased water pressure in that area. She displayed photographs of the new Alrita Pump Station and the expanded Bishop water tank and expressed appreciation to the Council for making the decision to proceed with this project. BUDGET WORKSHOP— "SETTING THE TABLE" FOR THE.2009-11 GOAL-SETTING AND FINANCIAL PLAN PROCESS City Manager Hampian.initiated the report, providing and overview of the background and purpose of the Workshop. Comments from the public were solicited during each of the following presentations. In addition, staff responded to Council's questions throughout each presentation. 1. STATUS.OF GENERAL PLAN IMPLEMENTATION PROGRAMS AND GENERAL PLAN UPDATE OPTIONS. Community Development Director Mandeville provided Council with an update on the status of the General Plan Implementation Programs and General Plan Update Options. ®RAF I` ei _ , � City Council Meeting Page 2 Thursday, November 20, 2008 Mike Multari, San Luis Obispo, speaking for himself and not as a representative of the Planning Commission, expressed concerns about spending funds on the use of outside consultants given the current economic climate. He suggested that an option should be prepared that would indicate how much of the work the staff could do instead. He also suggested that there would be inefficiencies in doing a Circulation Element (CE) Update before doing a Land Use Element (LUE) Update. Council Member Elect Jan Howell Marx, San Luis Obispo, explained why she preferred Option 3, Focused Update of the LUE and CE. However, she suggested that an estimated cost of$950,000 to do this is high and suggested this option could be more focused. She also questioned whether this could be done by staff. She suggested that there needs to be a scoping meeting if Option 3 is pursued and that the LUE and CE need to be done simultaneously to avoid inconsistencies. Mayor Romero expressed discomfort with bringing the CE forward without the LUE. He pointed out that while the LUE is updated regularly, it hasn't included the areas within the City's Sphere of Influence, which needs to be done in the future. He said he is looking for a focused LUE and CE Update. 2. LONG-TERM CAPITAL IMPROVEMENT PLAN. Finance and Information Technology Director Statler provided Council with a summary of the City's long-term Capital Improvement Plan (CIP). No public comments were forthcoming. 3. STATUS OF 2007-2009 GOALS AND OBJECTIVES. Assistant City Manager Stanwyck presented the status of the 2007-2009 goals and objectives. 4. STATUS OF CURRENT CAPITAL IMPROVEMENT PLAN PROJECTS. Finance and Information Technology Director Statler provided an overview of the progress of the CIP projects. No comments from the public were forthcoming. 5. GENERAL FISCAL OUTLOOK. Finance and Information Technology Director Statler provided Council with an assessment of the City's fiscal outlook. No comments from the public were forthcoming. City Council Meeting Page 3 Thursday, November 20, 2008 Council Members remarked on the importance of maintaining the 20% reserve as the City moves into its next budget cycle, expressed concern regarding the State budget, acknowledged the importance of Measure Y funding, and expressed concern regarding the long-term impact of binding arbitration on the City's budget. There being no further business to come before the City Council, Mayor Romero adjourned the meeting at 9:40 p.m. Audrey Hooper City Clerk APPROVED BY COUNCIL: 01/06/09 DRAT 0 MINUTES SPECIAL MEETING OF THE CITY COUNCIL CITY OF SAN LUIS OBISPO MONDAY, DECEMBER 1, 2008 - 12:00 NOON COUNCIL CHAMBER, 990 PALM STREET SAN LUIS OBISPO, CALIFORNIA ROLL CALL: Council Members Present: Council Members Andrew Carter, Christine Mulholland, Allen K. Settle, Vice Mayor Brown and Mayor Dave Romero and Council Members Elect John Ashbaugh and Jan Howell Marx City Staff: Present: Ken Hampian, City Manager, Jonathan Lowell, City Attorney, Elaina Cano, Deputy City Clerk, and Shelly Stanwyck, Assistant City Manager, were present at Roll Call. Other staff members presented reports or responded to questions as indicated in the minutes. CONSENT AGENDA. C1. RESULTS OF THE NOVEMBER 4. 2008, GENERAL MUNICIPAL ELECTION.. Deputy City Clerk Cano reported on the results of the election: Dave Romero was elected to the office of Mayor, John Ashbaugh and Jan Howell Marx were elected to the offices of Council Member, and.Measure E-08, Charter Amendments, passed. ACTION: Moved by Brown/Mulholland to adopt Resolution No, 10044 (2008 Series) declaring the results of the November 4, 2008, General Municipal Election; motion carried 5:0. PRESENTATIONS PRESENTATIONS TO OUTGOING COUNCIL MEMBERS PAUL BROWN AND CHRISTINE MULHOLLAND. Mayor Romero presented gifts and proclamations to outgoing Council Members Paul Brown and Christine Mulholland. Ventura Supervisor Linda Parks presented Christine Mulholland with a resolution from the Ventura County Board of Supervisors in honor of her service to the community. City Council Meeting Page 2 Monday, December 1, 2008 APPOINTMENTS Al. OATHS OF OFFICE FOR.MAYOR-ELECT AND COUNCIL MEMBERS- ELECT. Deputy City Clerk Cano administered the Oaths of Office and presented Certificates of Election to Mayor Dave Romero and Council Members John Ashbaugh and Jan Howell Marx. A2. VICE.MAYOR APPOINTMENT FOR 2009. ACTION: Moved by Marx/Carter to appoint Council Member Allen Settle as Vice Mayor to serve a one-year term commencing upon appointment; motion carried 5:0. There being no further business to come before the City Council, Mayor Romero adjourned the meeting at 12:31 pm. Elaina Cano Deputy City Clerk APPROVED BY COUNCIL: 01/06/09 F` � I- lb MINUTES SPECIAL MEETING OF THE CITY COUNCIL CITY OF SAN LUIS OBISPO TUESDAY, DECEMBER 2, 2008 -4:00P.M. COUNCIL CHAMBER, 990 PALM STREET SAN LUIS OBISPO, CALIFORNIA ROLL CALL: Council Members Present: Council Members John Ashbaugh, Andrew Carter, and Jan Howell Marx, and Mayor Dave Romero were present at Roll Call. Vice Mayor Allen K. Settle was seated at 4:30 p.m. City Staff Present: Ken Hampian, City Manager, Jonathan Lowell, City Attorney, Shelly Stanwyck, Assistant City Manager, and Audrey Hooper, City Clerk, were present at Roll Call. Other staff members presented reports or responded to questions as indicated in the minutes. STUDY SESSION 1. STORM WATER-PROGRAM STATUS. Public Works Director Walter introduced this item, following which City Engineer Lynch commenced the staff presentation. In response to concerns raised by Council Member Carter, City Manager Hampian explained that representatives from the local cities and County government would meet on Wednesday with the Regional Water Quality Control Board and Creative Mediation . for facilitated collaboration to address concerns and assist the local agencies in meeting the mission of the Board in a way that is affordable and reasonable for the agencies. Industrial Waste Manager Floyd discussed total maximum daily loads (TMDLs)and explained that the primary of concern is the downtown area. At Council's request, staff will schedule a tour of"the tunnel" in the spring or summer, when weather permits. Utilities Director Mattingly described the collaborative countywide storm water program used in Ventura County. She said that this collaborative approach toward clean water was successful, lent itself well to saving money, and enabled small cities to take advantage of expertise that might not otherwise be available to them. She discussed the need to take a similar approach in San Luis Obispo.. DRAT a � i- I-�- City Council Meeting Page 2 Tuesday, December 2, 2008 Council expressed concern about the onerous performance standards with which cities must comply. Council Member Marx recommended investigating additional models which may be of benefit to the City and acknowledged the merits of Ventura County's approach. ACTION: The report was received. No further action was required. 2. 2008-09 CITYWIDE.WINTER WEATHER PREPARATION. City Engineer Barbara Lynch and Natural Resources Manager Havlik presented the agenda report and responded to questions. Mayor Romero pointed out that the clean up that was done at the San Luis Creek Bypass at Los Osos Valley Road last year was a critical flood control measure in that area. ACTION: The report was received. No further action was required. CONSENT AGENDA ACTION: Moved by Settle/Ashbaugh to approve the Consent Agenda as indicated below. C1. POLYBUTYLENE SERVICES REPLACEMENT PROJECT, SPECIFICATION NO. 90871. ACTION: Moved by Settle/Ashbaugh to: 1. Approve plans and specifications for the "Polybutylene Services Replacement Project, Spec. No. 90871." 2. Authorize staff to advertise for bids and authorize the City Manager award the contract if the lowest responsible bid is within the engineer's estimate of$641,870; motion carried 5:0. C2. UNION PACIFIC RAILROAD LEASE AGREEMENT. ACTION: Moved by Settle/Ashbaugh to adopt Resolution No. 10045 (2008 Series) approving a lease agreement with Union Pacific Railroad for the development of a Class 1 bicycle path along a section of the railroad corridor on the west side of California Boulevard generally between Hathway Street and the Cal Poly campus. 2. Authorize the Mayor to execute the agreement which includes accepting weed abatement and debris removal responsibilities within the city limits of the railroad corridor; motion carried 5:0. C3. AMENDMENT TO AGREEMENT FOR SLO RATTLERS' USE OF SAN LUIS OBISPO BASEBALL STADIUM. i I City Council Meeting - Page 3 Tuesday, December 2, 2008 ACTION: Moved by Settle/Ashbaugh to authorize the Mayor to execute an amendment to the original Baseball Stadium Use agreement for the. SLO Rattlers to continue their use of the San Luis Obispo Baseball Stadium for the 2009 season; motion carried 5:0.. COUNCIL LIAISON REPORTS Mayor Romero reported on his attendance at a recent Nacimiento Commission meeting. Council Member Ashbaugh reported on his participation in the business visitation last week. He and Council Member Marx expressed appreciation to Department Heads for the recent orientations for new Council Members. COMMUNICATIONS Councilmember Marx suggested that Council begin its meetings at 6:00 p.m. instead of 7:00 p.m. in order to avoid the late meetings. . A brief discussion followed regarding the meeting time, the order of agenda items, which are set forth in Council's Policies and Procedures, and the public comment period. There was not a consensus to change the Council meeting start times. However, staff will survey start times for other cities. The Special Meeting adjourned at 6:10 p.m. MINUTES REGULAR MEETING OF THE CITY COUNCIL CITY OF SAN LUIS OBISPO TUESDAY, DECEMBER 2, 2008 - 7:00 P.M. COUNCIL CHAMBER, 990 PALM STREET SAN LUIS OBISPO, CALIFORNIA ROLL CALL: Council Members Present: Council Members John Ashbaugh, Andrew Carter, Jan Howell Marx, Vice Mayor Allen K. Settle and Mayor Dave Romero City Staff Present: Ken Hampian, City Manager, Jonathan Lowell, City Attorney, Shelly Stanwyck, Assistant City Manager, and Audrey Hooper, City Clerk, were present at Roll Call. Other staff members presented reports or responded to questions as indicated in the minutes. F IF City Council Meeting - Page 4 Tuesday, December 2, 2008 APPOINTMENTS Al. APPOINTMENTS TO THE PLANNING COMMISSION. Council Member Carter reported on the interview process, during which 17 candidates were interviewed. He explained the extensions of the terms. Council Member Ashbaugh cautioned the Subcommittee, when considering the next vacancy, to look for someone who has the perspective of the business community at heart. ACTION: Moved by Carter/Settle to appoint Michael Boswell and Mike Draze to the Planning Commission for terms expiring March 31, 2013, and appoint Eric Meyer to the Planning Commission fora term expiring March 31, 2012. A2. APPOINTMENT TO THE BICYCLE ADVISORY COMMITTEE. City Clerk Hooper reported on the interview process and recommendation. ACTION: Moved by Settle/Ashbaugh to appoint Cheryl Lenhardt to the Bicycle Advisory Committee (BAC) to serve an unexpired term ending on March 31, 2010; motion carried 5:0. PUBLIC COMMENT Zaki Shabbar and Mona Shabbar, owners of Zaki's Restaurant on Calle Joaquin, raised concerns regarding the presence of the homeless in the area surrounding his business and asked that the excessive vegetation be removed. Mr. Shabbar also raised concerns regarding his inability to get a sign permit using the existing pole. Community Development Director Mandeville and City Manager Hampian responded to the Shabbar's concerns. They indicated that staff would work with them on the placement of a new sign that would be in compliance with the City's sign ordinance and spoke about the efforts being done to remedy the homeless situation in the area. Allan Cooper, San Luis Obispo, discussed the findings of a Visionary Workshop sponsored by the Save Our Downtown organization on November 15th. Those in attendance were asked to identify what they thought were the key issues critical to the downtown. The top ranking issues were: 1) preservation of its character, 2) preservation of a sense of history, 3) preservation of the view of the hills and the Cerros, and 4) maintaining its small scale and intimate and compact character. Mr. Cooper's statement is on file in the City Clerk's office. Gary Fowler, San Luis Obispo, asked Council to turn control ofthe Ludwick Center over to the seniors and relocate the child day care program to the current Senior Center. He City Council Meeting Page 5 Tuesday, December 2, 2008 also suggested the City enter into an agreement with the Senior Community to establish an advisory committee to start looking for new property and planning for a new Senior Center in the future. He suggested a non-profit be established for the seniors so they could start raising funds for their future needs. Teri Mohan, San Luis Obispo, expressed concern regarding the condition of the railroad corridor (i.e., the presence of debris and graffiti) and suggested that a graffiti enforcement officer should patrol the area and the City should dedicate staff to maintaining the railroad property instead of contracting for that responsibility. Paul Bonjour, SLO, Vice President of Laguna Neighbors Association, expressed concern regarding the condition of the outflow from Laguna Lake and the potential for flooding without maintenance measures. A brief discussion ensued regarding the proactive role the City has played in an attempt to maintain this area, the permit process involving other agencies, the need to protect fish habitats, and other issues that impact the maintenance in this area. Council concurred that staff should prepare a memo explaining in further detail the ways in which staff tries to balance the competing interests and approach the City is taking to address concerns in this area. PUBLIC HEARINGS 3. TENTATIVE TRACT MAP TO CREATE 23 COMMERCIAL LOTS WITH EXCEPTIONS (143, 151 AND 163 SUBURBAN ROAD, TR 74-07). Deputy Community Development.Director.Davidson presented the agenda report and responded to questions. Mayor Romero opened the public hearing. No comments were forthcoming. Mayor Romero closed the public hearing. ACTION: Moved by Settle/Marx to, as recommended by the Planning Commission, adopt Resolution No. 10046 (2008 Series) for properties located at 143, 151 and 163 Suburban Road, which: 1. approves a Mitigated Negative Declaration of environmental impact; and 2. approves the Tentative Tract Map to create 23 commercial lots, based on findings and subject to conditions and code requirements; motion carried 5:0. rr- C � -a� City Council Meeting Page 6 Tuesday, December 2, 2008 BUSINESS ITEMS 4. ADDITIONAL AFFORDABLE HOUSING FUND ALLOCATION TO ALLOW MODERATE-INCOME, FIRST-TIME HOMEBUYERS TO PURCHASE UNITS IN THE LAUREL CREEK TOWNHOMES PROJECT. Communitv Development Director Mandeville introduced this item, following which Housing Programs Manager Codron presented the agenda report. Staff responded to questions. Public Comments Sandra Rowley, San Luis Obispo, spoke in support of the affordable housing program and made suggestions for expanding the outreach to qualified moderate income buyers. —end of public comments— Housing Programs Manager Codron reviewed the various ways in which the lottery applications were advertised and discussed ways to broaden the program and draw additional potential buyers. Council Member Carter explained why he thought that the best way to provide affordable housing is to make the land available and let a non-profit agency provide the housing. Vice Mayor Settle, Council Members Marx and Ashbaugh, and Mayor Romero spoke in support of the program. ACTION: Moved by Marx/Settle to adopt Resolution No. 10047(2008 Series) approving an additional $300,000 from the Affordable Housing Fund, for a total of $700,000, to be used for down-payment assistance for moderate-income, first-time homebuyers to purchase ten designated BEGIN units in the Laurel Creek Townhomes project; motion carried 5:0. 5. SENIOR CENTER PARKING LOT SPECIFICATION NO. 90803. Public Works Director Walter introduced this item, following which Supervising Civil Engineer Horn presented the agenda report. Mayor Romero said that he had discussed with staff the possibility of designing a lot that entered and exited from Buchon Street. This would be a two-way lot with 90 degree parking. It would avoid the heritage tree, barbeque pit, picnic slab, and problems in the vicinity of the children's area. He asked staff to present the preliminary layouts prepared in response to his suggestion. gra a� City Council Meeting Page 7 Tuesday, December 2, 2008 At the Mayor's request, Supervising Civil Engineer Hom displayed and discussed a revised layout based on the Mayor's suggestions, as well as an aerial photograph. A brief discussion ensued during which staff responded to questions regarding the potential removal of the pump house/chlorine station and the purpose of and need for the curb cut on Buchon Street. In addition, staff advised that the low bidder had not been advised of the suggested modification. Public Comments Gabriel Kaprielian, San Luis Obispo, submitted and discussed a design he developed that would create ten new Senior Center parking spaces without major modifications to the existing site. A copy of Mr. Kaprielian's design is on file in the City Clerk's office. The speakers listed below opposed proceeding with the project. Some suggested that the space would be better used for a community garden. Cal Wilvert, San Luis Obispo Rosemary Wilvert, San Luis Obispo Anne Sinsheimer, San Luis Obispo Mary Ellen Gibson, San Luis Obispo Carol Nelson Selby, San Luis Obispo Cynthia Semel, San Luis Obispo Tess Goodnowott, San Luis Obispo The speakers listed below supported proceeding with the project. Marie Wilson, San Luis Obispo Kayanna Bailey, San Luis Obispo Former Council Member Paul Brown, San Luis Obispo The speakers listed below supported a compromise and some suggested that Mr. Kaprielian's design be pursued. Craig Jacobson, San Luis Obispo Eric Meyer, San Luis Obispo Emily McBride, San Luis Obispo Lara Baxley, San Luis Obispo Valerie Endres, San Luis Obispo Council recessed at 9:10 p.m. The meeting reconvened at 9:18 p.m. with all members resent. Stu Jenkins, San Luis Obispo, suggested that the solution would be to reserve more parking on the street surrounding the park to spaces for handicapped persons or senior citizens. �� C ira Ci - a-�) I City Council Meeting - -- Page 8 Tuesday, December 2, 2008 Charles Oldham, current Board Member and past President of the Senior Center, explained that while he did not object to the proposed revisions. He explained why, however, he objected to having too many solely dedicated as handicapped spaces. Gary Fowler, San Luis Obispo, explained why he thought that the Senior Cener should be relocated to the Ludwick Center. Richard Rall, San Luis Obispo, spoke in support of the project and said that the Ludwick Center is not a feasibile site for the Senior Center. Wallace Henry, San Luis Obispo, provided membership statistics and spoke about how the.Senior Center is used. Agatha Reardon, San Luis Obispo, said that use of the Ludwick Center as a Senior Center has been investigated in the past and explained why it is not a feasible site for a Senior Center. She spoke in support of the parking lot project. The following speakers also supported pursuing Mr. Kaprielian's design: Eugene Jud, San Luis Obispo (Mr. Jud suggested alternate forms of transportation for the seniors.) Wendy Knight (Ms. Knight also suggested various transportation options.) Trevor Tyler, San Luis Obispo Russell'Brown, San Luis Obispo, suported retaining the green space while providing accessibility and suggested consideration needs to be given to temporary solutions to meet the most pressing needs should be pursued. Peter McBride, San Luis Obispo, opposed the project. Megan Worthington, volunteer for Senior Nutritions, suggested there could be more creative solutions to resolve the need for more parking. Diane Wood, San Luis Obispo, expressed concern regarding the health of the heritage tree. Matt Ritter, San Luis Obispo, also expressed concern regarding the heritage tree and suggested that the current proposal should be rejected and other options should be pursued. —end of public comments— During the ensuing discussion, Council Members Ashbaugh and Carter and Mayor Romero spoke in support of pursuing a reduced project as suggested by Mayor Romero, while Vice Mayor Settle and Council Member Marx spoke in opposition to the project. City Council Meeting Page 9 Tuesday, December 2, 2008 Vice Mayor Settle explained that he was not willing to commit the funding for this project because of the current budget situation. He also expressed concern about approving an alternate design that had not been previously presented. He suggested that alternatives using on-street parking around the Senior Center should be pursued. Council Member Marx expressed concern about the precedent it would set to pursue this project and discussed her opposition to paving the park. She also expressed concern about the impact the project would have on the heritage tree. She suggested that a needs assessment should be done to determine what would really benefit the seniors. She also discussed the need for a community garden. She asked that the bids be rejected and that Council consider repealing the recent amendment to the Master Plan for the park. ACTION: Moved by Carter/Ashbaugh to direct staff to negotiate a change order with the low bidder to reduce size of project consistent with the concept set forth this evening by the Mayor, and direct staff to return to the Council on January 6th with a proposed design and cost for final action by the Council; motion carried 3:2 (Marx/Settle opposed). Following a brief discussion, Council concurred that: 1. The Utilities Director should return with a report regarding the pump house/chlorine station during the mid-year budget review in February. 2. The Parks and Recreation Director should return with a report regarding community gardens (including management of existing gardens, use fees, and options for additional gardens) to be brought to Council no later than its second meeting in January. 3. Staff should return to Council with recommended strategies regarding management of the new Senior Center parking lot prior to the opening of the new lot. There being no further business to come before the City Council, Mayor Romero adjourned the meeting at 11:00 p.m. Audrey Hooper City Clerk APPROVED BY COUNCIL: 01/06/08 MINUTES REGULAR MEETING OF THE CITY COUNCIL CITY OF SAN LUIS OBISPO TUESDAY, DECEMBER 16, 2008 -7:00 P.M. COUNCIL CHAMBER, 990 PALM STREET SAN LUIS OBISPO, CALIFORNIA ROLL CALL: Council Members Present: Council Members John Ashbaugh, Andrew Carter, Jan Howell Marx, Vice Mayor Allen K. Settle and Mayor Dave Romero City Staff Present: Ken Hampian, City Manager; Jonathan Lowell, City Attorney; Shelly Stanwyck, Assistant City Manager; and Audrey Hooper, City Clerk, were present at Roll Call. Other staff members presented reports or responded to questions as indicated in the minutes. PRESENTATIONS PHOTOGRAPHIC SURVEY OF VARIOUS DOWNTOWNS Dave Garth, Chamber of Commerce President and Chief Executive Officer, presented a photographic survey of the downtowns of other communities, including the Cities of Boulder, Colorado, and Napa, Paso Robles and Atascadero, California. He compared photographs of San Luis Obispo's downtown with these cities and explained why the Chamber believed improvements to the downtown are essential. His concerns included, in part, the condition of the sidewalks, oversized trees, trash cans, standing water, and unattractive and inconsistent signage.. Council Member Ashbaugh and Mayor Romero commented on the need to consider improvements to the downtown as a goal during the goal-setting process. GRAFFITI REPORTING AND DOWNTOWN TRENDS Police Chief Linden discussed the City's efforts to respond to graffiti concerns and demonstrated a new on-line graffiti reporting tool. She said that future discussions regarding how to create a more attractive downtown need to include the impact of alcohol establishments and that downtown businesses should be engaged in those discussions. She discussed differences between this City and some of those referenced in Mr. Garth's presentation, particularly because of the presence of a large number of alcohol establishments frequented by young adults who are either residents or visitors. f } City Council Meeting Page 2 Tuesday, December 16, 2008 APPOINTMENTS Al. COUNCIL LIAISON.SUBCOMMITTEE ASSIGNMENTS FOR 2009. Mayor Romero reported on this item. Council Member Marx explained why she wanted to be appointed to the position of Chair on the SLO Council of Governments and SLO Regional Transit Authority, and asked that her position be switched with Mayor Romero's. ACTION: Moved by Marx/Settle to approve Council Subcommittee assignments for calendar year 2009 as listed in the agenda report except that the roles of Mayor Romero and Council Member Marx were reversed on the SLO Council of Governments and SLO Regional Transit Authority; motion carried 4'1 (Carter opposed). In response to Mayor Romero, City Manager Hampian explained if the Downtown Association has an interest in having a City Council representative attend its meetings and serve as a liaison, it should submit.a written request so stating. If that is the case, the matter would be placed on a future agenda for discussion and action by Council. PUBLIC COMMENT Thomas Gutierrez, San Luis Obispo, discussed several concerns resulting from the presence of non-Oceannaire residents loitering or skateboarding in the sunken concrete spillage area in the neighborhood, south of Madonna Road on the Dalidio Ranch side. Mayor Romero asked that staff'investigate and respond to Mr. Gutierrez's concerns. Mark Shaffer, San Luis Obispo, discussed a car sharing program ("Fun Ride—The Green Way to Drive") that will be launched in the downtown early next year. Gary Fowler, San Luis Obispo, expressed appreciation to several departments he's been in contact with during the past year. He concurred with Mr. Garth's presentation and suggested that more under-grounding of utilities in the downtown needs to be done. He also suggested that there should be additional trash pick-ups in the downtown, particularly at or after 10:00 p.m. Amold Ruiz, San Luis Obispo, discussed his continuing concerns about Laguna Lake. City Manager Hampian noted the complex undertaking that addressing the Laguna Lake issues will involve, which must begin with the completion of an environmental impact. report. Terry Mohan, San Luis Obispo, expressed concern regarding the lack of diversity of the current Planning Commissioners and questioned the need to advertise for the most City Council Meeting Page 3 Tuesday, December 16, 2008 recent vacancy when there are still qualified applicants who have not been appointed. He suggested using the assistance of the County Honor Farm to repair the fences in the vicinity of the railroad bicycle path and said he had provided the Public Works Department with a name of a representative from the Honor Farm who is willing to assist the City with this project. Council Member Carter explained that when interviews were last conducted for Planning Commission vacancies, confirmation of the January vacancy had not been received. When staff was notified of that vacancy, they were required to follow legal requirements and advertise for it. He clarified that all applicants, including the ones recently interviewed, will be considered for the January vacancy. CONSENT AGENDA C1. SAFE ROUTES TO SCHOOL IMPROVEMENTS, SPECIFICATION 90877. ACTION: Moved by Settle/Marx to: 1. Approve plans and specifications for the Safe Routes to School Improvements Specification No. 90877. 2. Authorize staff to advertise for bids and authorize the City Manager to award the contract if the lowest responsible bid is within the Engineer's Estimate of$161,000; motion carried 5:0. BUDGET WORKSHOP: "BUILDING THE FOUNDATION" FOR THE 2009-11 FINANCIAL PLAN City Manager Hampian introduced and provided an overview of the Workshop. Staff and consultant, Don Maruska, responded to questions throughout the Workshop. In addition, public comments were invited, although none were forthcoming. 1. GOAL-SETTING PROCESS FOR 2009-11. Finance & Information Technology Director Statler discussed the purpose and various components of the goal-setting and budget process. Don Maruska, Consultant, discussed the criteria for establishing the major City goals, and the objectives, agenda, and format for the January 15th Community Forum. He discussed the multiple opportunities for community input prior to and during the Community Forum. He reviewed suggested guidelines for Council Members during the goal-setting process. He also reviewed the proposed agenda for the goal-setting workshop. Finance and Information Technology Director Statler discussed the process that will be followed after the January 31St meeting, as well as the process that will be followed for developing each work program that is identified during the goal-setting workshop. ®SAF T City Council Meeting Page 4 Tuesday, December 16, 2008 In response to Council Member Ashbaugh, staff agreed to use the City website as a way of soliciting feedback prior to the Community Forum. A brief discussion followed regarding the Community Forum feedback form, the importance of separating new from ongoing initiatives, and the ranking system for candidate goals. ACTION: Moved by Ashbaugh/Settle to approve the goal-setting process for 2009-11 with the use of the internet/City's website to solicit additional community input; motion carried 5:0. Council reordered the agenda to consider item 3 at this time. 3. COMPREHENSIVE ANNUAL.FINANCIAL REPORT FOR 2007-08. Finance & Information Technology Director Statler provided an overview of the Comprehensive Annual Financial Report and ending financial results for 2007-08. Kathi Niffenegger, representing Glenn, Burdette, Phillips & Bryson (GBPB), discussed the audit process as well as the status of the audit. ACTION: The report was presented. No action was required. Council recessed at 9:1.5 p.m. and the meeting reconvened at 9:25 p.m. with all members present. 2. FINANCIAL PLAN POLICIES AND ORGANIZATION. Finance & Information Technology Director Statler provided an overview of the Financial Plan policies. During the ensuing discussion, Council Member Ashbaugh suggested consideration should be given to changing some of the following budget and fiscal policies as follows: Property Taxes (Page 2-12 of the Agenda Report) This section needs to be revised to be more current since the City no longer has control over property tax revenues, but rather the State does. CIP Appropriation (Page 2-16 of the Agenda Report) It might strengthen the policy if language was added that indicates that concurrence of the consistency of the Capital Improvement Program (CIP) with the City's General Plan is required with adoption of the CIP in accordance with State law. UKAFIN City Council Meeting Page 5 Tuesday, December 16, 2008 Overtime At some point, it might be beneficial to add a generic statement that sets forth a principle regarding the use of overtime and how it is managed. Council Members Marx and Carter commented on their desire to receive regular reports on the amount of overtime being accrued. Real Property Management Sometime following the adoption of the budget, staff will consider the best method for incorporating, and the best document in which to include, policies that relate to property management. Council concurred that the priority at this time is balancing the budget, which must be done prior to commencing work on revising policies. ACTION: Discussion was held. No action was required. 4. GENERAL FUND FIVE YEAR FISCAL FORECAST 2009-14. Finance and Information Technology Director Statler presented the Agenda Report. Council Member Ashbaugh commented on the current unprecedented budget situation and encouraged the public to participate in the goal-setting process in light of the information that has been made available at this meeting. Vice Mayor Settle commented on the lack of a State budget and that this will be a key issue in the City balancing its budget. ACTION: The report was received. No further action was required. COUNCIL LIAISON REPORTS Mayor Romero commented on the staff report from the SLO Council of Governments for its meeting tomorrow that discusses the economic stimulus proposals. He noted that it includes a list from each City and the County of projects that could commence within the next six months. The Los Osos Valley Road project is on this list. He also reported on a recent Mayors meeting. Andrew reported on his attendance at a recent Parking Ad Hoc Task Force meeting. � F n e k 3o City Council Meeting Page 6 Tuesday, December 16, 2008 COMMUNICATIONS Council Member Marx asked that Council consider inviting representatives from the Urban Farming nonprofit organization to make a presentation regarding its community gardens projects on January 20 when the community garden report will be brought to Council. Council concurred. Council Member Ashbaugh noted that he will be in Washington, D.C., on January 20 and so will miss that Council meeting. Mayor Romero referred to a memorandum from Principal Administrative Analyst Brigitte Elke on the subject of smoking in public places. Council directed staff to schedule an agenda item to pursue this subject further following adoption of the budget. Council Member Carter suggested that in the future items drawing higher interest, such as the Fiscal Forecast, should be the first items of discussion on the agenda. Vice Mayor Settle and Council Member Marx concurred. City Manager Hampian discussed the agenda format which Council has formally adopted and expressed caution regarding reordering the agenda. There being no further business to come before the City Council, Mayor Romero adjourned the meeting at 11:45 p.m. Audrey Hooper City Clerk APPROVED BY COUNCIL: 01/06/08 A F 1