The URL can be used to link to this page

Home My WebLink About01/06/2009, C11 - PARK RESTROOM REPLACEMENT PROJECT - LAGUNA LAKE PARK RESTROOMS; SPECIFICATION NO. 90755A \ � I council M.-finJanuary 6 2009 j agenba RepoRt CITY OF SAN LUIS O B I S P O FROM: Jay Walter, Public Works Director D°W Prepared By: Bridget Fraser, Engineer III SUBJECT: PARK RESTROOM REPLACEMENT PROJECT — LAGUNA :LAKE , PARK RESTROOMS; SPECIFICATION NO. 90755A RECOMMENDATION 1. Approve the plans and specifications for "Laguna Lake Park Restrooms, Specification No. 90755A," authorize staff to solicit bids and authorize the City Manager to award a contract if the lowest responsible bid is less than or equal to the Engineer's Estimate of$490,000. 2. Approve the transfer of up to $47,433 from the completed projects account, if needed to fund the estimated increase in the construction costs. DISCUSSION In December 2004, the City entered into an agreement with the Department of Justice to bring various City facilities into compliance with federal ADA regulations. The two Laguna Lake Park restrooms and the Santa Rosa Park restroom were among the various facilities targeted for compliance upgrades. Given the condition and age of these restrooms and the extent of the remodeling required to bring them into compliance, it was determined that these structures were not suitable for remodeling and should be replaced. Replacement of these three restrooms was approved as part of the 2007-09 Financial Plan. In January 2008, BFGC Architects, one of the City's on-call architects, was hired to provide preliminary design and cost estimates for the two restrooms at Laguna Lake Park. The preliminary estimates received from the architect indicated costs considerably higher than the project budget - likely due to the significant cost increases that occurred in the market-since the project budgets were generated several years earlier. The current budget would support two of the restrooms slated for replacement but not all three. Council, at its July 1, 2008 meeting, approved staffs recommendation to move forward with the design and construction of the two Laguna Lake Park restrooms, to also move forward with the design of Santa Rosa Park restroom but to defer the construction on Santa Rosa restroom until additional funds were secured. Subsequently, at its September 16, 2008 meeting, Council authorized the transfer of a majority of the Community Development Block Grant (CDBG) funds allocated to Santa Rosa project to the Laguna Lake project holding back only enough to fund the Santa Rosa design phase. Staff has since submitted a new application for CDBG funds as well as a new CEP request for the Santa Rosa project. If the application and request are approved, funds will be available to use for construction next fall. CII- � r i Park Restroom Replacement Project-Laguna Lake Park Page 2 The construction documents for Laguna Lake Park restrooms are complete and the project is ready for bidding. Staff recommends moving forward with soliciting bids for the Laguna Lake Park restrooms to take advantage of the current market and favorable bidding climate. CONCURRENCES 1. The Community Development Department has reviewed and approved this project as a minor/incidental project and has granted this project a Categorical Exemption in accordance with the California Environmental Quality Act(CEQA) 2. Parks and Recreation Commission reviewed and approved this project at its August 6, 2008 meeting. 3. Federal National Environmental Policy Act (NEPA) clearances are currently being processed through the County Environmental Coordinator who oversees the CDBG program. The project may move forward with advertising but the contract for construction can be awarded only upon completion of the environmental process. It is expected that NEPA clearances will be obtained before bid opening. However,if necessary, award of the contract will be delayed until the NEPA clearances have been completed. FISCAL IMPACT The Park Restroom Replacements Project is identified in the 2007-09 Financial Plan on pages 3- 390 through 3-393 of Appendix B. Funding for this project comes from a combination of General Funds, Community Development Block Grant allocations for the years 2005 and 2007 and a State Workforce Housing Reward Program grant. The following table represents the current construction and construction management budgets and updated construction phase cost estimates for the two Laguna Lake Park restrooms. Current Budgets: Amount Total Construction $525,057 Construction Management $40,000 $5659057 Estimated Construction Phase Costs: Construction Laguna Lake Restooms Contruction $490,000 Contingencies @ 10% $49,000 $539,000 Construction Management/Administration @ 15% $73,500 $6129500 Estimated Shortfall: $47,443 As shown above, the estimated construction phase costs of $612,500 is over the current construction and construction management budgets of $565,057. Some additional funding may C ( 1— ca — Park Restroom Replacement Project—Laguna Lake Park Page 3 be required to cover construction costs, based on the Engineer's Estimate. However, given the favorable bid environment, the bids may come in less than the estimate. Therefore, staff recommends authorizing the CAO to allocate up to $47,443 from the CEP Completed Projects account, if necessary. There is approximately $91,416 available in this account that could be used to support this project, and if the $47,443 is needed, there will be a remaining balance of $43,973. ATTACHMENT Vicinity Map AVAILABLE FOR REVIEW IN THE COUNCIL OFFICE Plans and Specifications Council Agenda Report for July 1, 2008 Council Agenda Report for September 16, 2008 G:\Staff-Reports-Agendas-Nfinutes\_CAR\2009\90755A Laguan Lake Restrooms\90775advllrestroom.DOC Clr-3 a tae� r.L � �T► ,� - � �. .;,`�. I�� •S`.1-41-1 LOCATION I • i � • PARK- •• REPLACEMENT- PROJECT = - LAKE LAGUNA &SANTA ROSA REMOOMS ., . Page 1 of 1 Council, SloCity From: Brett Cross[brettcross@hotmail.com] Sent Tue 1/6/2009 1:41 PM To: Council,SloCity Cc: Subject:, Laguna Lake Restrooms Item #C it Attachments: Does anyone think that spending $306,250 for one bathroom just a little bit outrageous?. Anybody?. It's more than just shameful, it shows a complete lack of regard for taxpayers money. And I know staff will say that the money really isn't coming from the City.but is CDBG monies, as though that money really doesn't matter- I guess. Plus there will be some argument that the City may not actually spend the budgeted amount, although the city is certainly prepared to spend the $612,500. BED FILE I don't want to spend a bunch of space discussing CDBG grant monies but the MEETING AGENDA money is really meant to be spent on housing opportunities for low and DATE ITEDA ,;`•_ C// moderate income families. And yes, I understand that.the City fall under a different set of guidelines and can use the monies for a much broader set of goals. But the money should be being used for housing which of course isn't happening with this project or the sidewalk programs which is another$500k. So back to the bathrooms, which cost a whopping $750 a square foot to build. #4tz That's right$750 a sq ft. First, why in the world would the City design G�CCUNCIL C--CDD DIR custom bathrooms when there.are companies that build prefab restrooms the 0 � C CHIEFare delivered on a flatbed trailer that I'm guess have to be less Er TORNEIRexpensive?. Awhile back I spent a total of 5 minutes searching on the P CLERK/ORCE CHFinternet and found 3 companies that build prefabs. Here is one of the ❑ DEPT HEADIRcompanies that I saved the URL http://www.restroom.com/Index.html. I don't �� DIR get it, I mean I really don't. I guess it's easy to spend money like a a f�AY- �ia D I R drunken sailor when its not really your money. Only problem is that I don't think any of the staff sails (Bob Newman retired so he's out) and I won't 'C comment on the drunk part. /T"/ Second, there should be a bit more discussion about the ultimate number and placement of bathrooms at the park vis a vis the Laguna Lake Park Master Plan. Anyone look at that lately?. Somebody should take a look at that plan, because I believe it shows at least three bathrooms and the two that are being replaced look to be in a different location. As Council Members you folks need to take.a step back and have a bit more of a discussion about staffs proposal. I wonder how this would play out in the National spotlight?. I'm wondering if at the next conference you folks attend how you'll react when a keynote speaker instead of making fun of an underground frog tunnel points out that City of San Luis Obispo spent $750 sq. ft. for public bathrooms that didn't even include gold plated toilet seats. Sincerely, Brett Cross https:Hmail.slocity.org/exchange/slocitycouncil/Inbox/Laguna%2OLake%2ORestrooms%20I... 1/6/2009