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HomeMy WebLinkAbout06/16/2009, C1 - MINUTES I MUJING AGENDA. Q DATE 09 ITEM # C1 MINUTES SPECIAL MEETING OF THE CITY COUNCIL CITY OF SAN LUIS OBISPO TUESDAY, APRIL 14, 2009 990 PALM STREET SAN LUIS OBISPO, CALIFORNIA 5:00 P.M. —SPECIAL MEETING— COUNCIL CHAMBER ROLL CALL: Council Members Present: Council Members John Ashbaugh, Andrew Carter, Jan Howell Manx, and Mayor Dave Romero were present at Roll Call. Vice Mayor Allen K. Settle was seated immediately thereafter. City Staff Present: Ken Hampian, City Manager, Jonathan Lowell, City Attorney, Shelly Stanwyck, Assistant City Manager, and Audrey Hooper, City Clerk, were present at Roll Call. Other staff members presented reports or responded to questions as indicated in the minutes. BUSINESS ITEMS City Manager Hampian discussed the schedule and process for tonight's meeting. 1. OVERTIME PRACTICES. Human Resources Director Irons presented the agenda report, including supplemental overtime information provided to Council under separate cover(on file in the City Clerk's office). She and Finance & Information Technology Director Statler responded to questions. At the request of Vice Mayor Settle for the record, Finance & Information Technology Directory Statler clarified that most benefits, such as retirement and health coverage, do not increase with overtime. He explained that it is for this reason that the cost of regular staffing and overtime are often about the same. He also indicated that, in some cases, such as in 2004 when the City implemented constant staffing in the Fire Department, it can be less costly to use overtime than regular staffing in meeting service delivery goals. Public Comments No comments were forthcoming. —end of public comments— DRAFT C( - 1 City Council Meeting - Page 2 Tuesday, April 14, 2009 ACTION: Moved by Marx/Ashbaugh to modify the City's Budget and Fiscal Policies to be included in the 2009-11 Financial Plan to clearly define the use and management of overtime costs throughout the organization; motion carried 5:0. 2. ECONOMIC STIMULUS UPDATE. Assistant City Manager Stanwyck presented the agenda report. She, Finance & Information Technology Director Statler, Public Works Director Walter, and Natural Resources Manager Havlik responded to questions. Public Comments Andre Ourthiague, San Luis Obispo, discussed his belief that all future applications for federal stimulus grant funds should also be approved by the City Council. —end of public comments— _ A brief discussion followed during which City Manager Hampian clarified the process that will be followed in submitting these grant appliations and responded to questions. ACTION: Moved by Marx/Settle to authorize staff to apply for American Recovery and Reinvestment Act grants and authorize the City Manager to execute any agreements related to such grants; motion carried 5:0. ANNOUNCEMENT OF CLOSED SESSION TOPIC City Attorney Lowell announced the Closed Session topic indicated below that was heard at 6:00 p.m. The meeting recessed at 5:50 p.m. 6:00 P.M. CLOSED SESSION - COUNCIL HEARING ROOM The Closed Session convened at 6:00 p.m. with all Council Members present. CONFERENCE WITH LABOR NEGOTIATOR Pursuant to Government Code § 54957.6 Agency Negotiator. Monica Irons Employee Organizations: San Luis Obispo City Employees Association (SLOCEA) San Luis Obispo Police.Officers Association (SLOPOA) San Luis Obispo Police Staff Officers Association (SLOPSOA) San Luis Obispo Fire Association (Fire) DRAFT Cf - a City Council Meeting Page 3 Tuesday, April 14, 2009 San Luis Obispo Fire Battalion Chiefs Association Unrepresented Confidential Employees Unrepresented Management Employees PUBLIC COMMENT ON CLOSED SESSION ITEM Mayor Romero called for public comments. None were forthcoming and the meeting adjourned to the Closed Session. THE CLOSED SESSION ADJOURNED AT 6:50 P.M. 7:00 P.M. SPECIAL MEETING —COUNCIL CHAMBER The meeting convened with all members present. CLOSED SESSION REPORT City Attorney Lowell reported that the Closed Session was held as indicated above. Council provided direction to its labor negotiator regarding labor negotiations with the specified organizations. There was no further reportable action at this time. BUSINESS ITEMS 3. CITY COUNCIL GOAL WORK PROGRAMS FOR 2009-11. City Manager Hampian made some introductory remarks, following which Assistant City Manager Stanwyck presented the agenda report for each of the following goals. She and staff as indicated below responded to Council's questions throughout the presentations. Unless noted, no changes were made to the goals or the related work programs. Infrastructure Maintenance Public Works Director Walter, Recreation Supervisor Fitzgerald, City Engineer Lynch, and Finance & IT Director Statler responded to questions. Public Comments Steve Barasch, San Luis Obispo, suggested that it may be more cost effective for the City to hire contractors to perform certain street pavement work on easements over City property rather than having the street maintenance crew do the work. —end of public comments— ® F Ir CI -3 City Council Meeting U Page 4 Tuesday, April 14, 2009 Public Works Director Walter explained when it is more cost-effective to use City staff for street pavement work. Council consensus was to accelerate the repainting of light poles in the downtown. Traffic Congestion Relief Public Works Director Walter responded to questions. Public Comments Adam Fukushima, SLO County Bicycle Coalition, spoke in support of the proposal for the Railroad Safety Trail. Eric Veium, San Luis Obispo, spoke in support of infrastructure for bicycles and buses. —end of public comments— Council consensus was to add language to this goal to reconsider the cost/benefit of the planned median in the Mid Higuera Area Plan which covers improvements on Higuera Street between Marsh and High Streets. Economic Development Public Comments The following people asked Council to allocate resources in support of economic development. Clint Pearce, San Luis Obispo Erik Justesen, RRM Design Group and Chamber member Ron Yukelson, resident and Chamber Board member Bob Stets, Chamber Board member Eric Veium, San Luis Obispo Kathi Main, business owner and Chamber member Steve Barasch, San Luis Obispo Carl Dudley, resident Ken Smokoska, Work Force Education Training for a Green Economy, encouraged staff to support green technology programs for students as well as new jobs in the field of green technology. Leslie Halls, San Luis Obispo, made several revenue enhancing suggestions, including offering an incentive such as the City paying automobile registration for cars purchased in the City, giving out $30 gift certificates to shoppers who have ®RAS 911 C1-� City Council Meeting –) Page 5 Tuesday, April 14, 2009 spent a designated amount during a one-day shopping spree, or paying an additional percentage to real estate brokers who sell vacant properties. —end of public comments--- Council asked staff to identify the potential for added staff resources to support this goal. They also suggested that references to AB 811 (regarding climate protection) should be included along with clearer descriptions of the environmental community's involvement in accomplishing this goal. Preservation of Critical Services & Fiscal Health Public Comments No comments were forthcoming. —end of public comments-- Council concurred that, with the exception of item 14e ("Human Resource Programs and Practices), most of task 14 ("Resume Formal Organizational Reviews on an Ongoing Basis")will be removed from the action plan for this goal and the funding allocation of$37,500 will be redirected toward supporting the economic development goal. The following "Other Important Objectives" were continued to the meeting of April 21 at 3:00 p.m.: Land Use and Circulation Revisions Open Space Preservation Green House Gas Reduction & Energy Conservation Downtown Maintenance and Beautification Historic Preservation Council recessed at 9:16 p.m. and the meeting reconvened at 9:25 p.m. with all members present.. 4. STRATEGIC BUDGET DIRECTION. Finance and Information Technology Director Statler presented the agenda report. He and Fire Chief Callahan responded to questions. Public Comments Doug Dowden, SLOCEA President, offered to answer questions on behalf of SLOCEA and noted SLOCEA's support as Council seeks solutions to the budget challenges. ®RAS 71 C/_5 I City Council Meeting - Page 6 Tuesday, April 14, 2009 Marta Peluso, resident and Executive Director of Arts Obispo, spoke in support of retaining the Promotional Coordinating Committee (PCC) grants-in-aid budget. Upon learning that this matter will not be considered until June 4, other speakers supporting PCC grants-in-aid agreed to defer comments until that meeting. Carol Florence, San Luis Obispo resident and business owner, spoke in opposition to the proposed increase in development fees. She suggested, instead, that Council should explore a decrease in those fees for a specified period of time as other cities are doing. She agreed with earlier comments in support of economic development. In response to Council Member Ashbaugh, she clad-fled that she does not object to a pre-application process. —end of public comments--- The following is a summary of the strategies that were discussed, including Council consensus and direction: Reducing Reserves. Council agreed to a limited use of the reserve (i.e., $300,000 annually)while still maintaining a 20% reserve level. General Fund Capital Improvement Plan (CIP) Council supported reducing the CIP from the 2007-09 levels by $4.8 million. Revenue Enhancements There was overall support by the Council to approve, in concept, the recommended revenue enhancements as part of the budget balancing strategy. However, Council provided additional direction on the following four items: 1. Child Care Fees. Staff will return with rate structure options for lower overall cost recovery than initially proposed (i.e., along the lines of 10% versus 20%). 2. Engineering Permits: Roll-Off.fees. Staff will return with an additional analysis and options for this fee. 3. Open Container Violations. Staff will return with additional analysis and options that consider the seriousness of open container violations compared with other offenses. 4. Encroachment Permits. Staff will return with additional analysis and options for lower fees for small-scale curb/gutter/sidewalk and trenching encroachment permits (such as residential sewer laterals). DAFT C1- � City Council Meeting -J Page 7 Tuesday, April 14, 2009 Council Member Manx reminded Council of its procedures to require a vote to continue a meeting past 11:00 p.m. and moved to continue this meeting no later than midnight. Motion failed due to lack of a second. A brief discussion ensued during which Council indicated its desire to discuss the Cost of Services Study at another meeting. During the discussion, City Manager Hampian also clarified that the operating budget reduction options provided to Council were for information purposes only. No further discussion or action was requested from Council on these options at this time for reasons specified in the agenda report. Council concurred to continue implementation of the Cost of Services Study to 3:00 p.m. on April 21. Council agreed to continue consideration of the Council Work Programs that were not considered at this meeting at that time. Council Member Marx expressed concern with several of the initial proposed budget reduction options and remarked on new ideas which she would support when this matter comes back to Council. ACTION: Council consensus and direction were noted above. No further action was required. There being no further business to come before the City Council, Mayor Romero adjourned the meeting at 11:30 p.m. Audrey Hooper City Clerk APPROVED BY COUNCIL: 06/02/09 ®RAFT C/ J-� MINUTES SPECIAL AND REGULAR MEETINGS OF THE CITY COUNCIL CITY OF SAN LUIS OBISPO TUESDAY, APRIL 21, 2009 990 PALM STREET SAN LUIS OBISPO, CALIFORNIA 3:00 P.M. — SPECIAL MEETING — COUNCIL CHAMBER ROLL CALL: Council Members Present: Council Members John Ashbaugh, Andrew Carter, Jan Howell Marx, Vice Mayor Allen K. Settle and Mayor Dave Romero City Staff Present: Ken Hampian, City Manager, Jonathan Lowell, City Attorney, Shelly Stanwyck, Assistant City Manager, and Elaina Cano, Deputy City Clerk, were present at Roll Call, Other staff members presented reports or responded to questions as indicated in the minutes. BUSINESS ITEMS THE FOLLOWING ITEMS WERE CONTINUED FROM THE MEETING OF APRIL 14, 2009: 1. CONTINUED CONSIDERATION OF THE STRATEGIC BUDGET DIRECTION: COST OF SERVICES STUDY REVIEW FOLLOW-UP. (Formerly item B4.) Director of Finance and Information Technology Statler presented the agenda report, including a summary of the items that were discussed at the prior meeting, and responded to Council questions and concerns. REVENUE ENHANCEMENTS Public Comments None. ---end of public comments--- There was overall support by the Council to approve, in concept, the recommended revenue enhancements that were discussed at the prior meeting as part of the budget balancing strategy. ®IAAF City Council Meeting -- Page 2 Tuesday, April 21, 2009 COST OF SERVICES STUDY Council discussion ensued regarding the Cost of Services Study. Following is a recap of Council's action or direction: Public Safety Police Public Comments There were no public comments. —end of public comments— ACTION: Moved by Carter/Ashbaugh to support the fee increases for the Police Department as recommended; motion carried 5:0. Fire Public Comments There were no public comments. —end of public comments— ACTION: Moved by Marx/Carter to accept staff recommendations under the Fire findings; motion carried 3:2 (Ashbaugh/Settle opposed). Recreation Programs Public Comments There were no public comments. —end of public comments— ACTION: Moved by Carter/Ashbaugh to accept staff recommendations; motion carried 4:1 (Settle opposed). Development Review Planning Public Comments DRAFT C (- q City Council Meeting Page 3 Tuesday, April 21, 2009 There were no public comments. —end of public comments— ACTION: Moved by Carter/Ashbaugh to accept staff recommendations; motion carried 4:1 (Settle opposed). Building Public Comments There were no public comments. —end of public comments— ACTION: Moved by Ashbaugh/Marx to accept staff recommendations; motion carried 4:1 (Settle opposed). Engineering Public Comments There were no public comments. —end of public comments— ACTION: Moved by Marx/Carter to accept staff recommendations with modifications to the sewer lateral, trench and sidewalk encroachment permit fees; motion carried 4:1 (Settle opposed). General Government Public Comments There were no public comments. —end of public comments— ACTION: Moved by Carter/Settle to accept staff recommendations; motion carried 5:0. 2. CONTINUED CONSIDERATION OF CITY COUNCIL WORK PROGRAMS FOR 2009-11. (Formerly item B3.) City Manager Hampian introduced this item, following which Assistant City Manager Stanwvck presented the report, which included a summary of the four major goals K��a C1 -/o City Council Meeting Page 4 Tuesday, April 21, 2009 discussed at the prior Council meeting (Infrastructure Maintenance, Traffic Congestion Relief, Economic Development, and Preservation,of Critical Services and Fiscal Health). "Other Important Objectives" were discussed and Council consensus or direction was provided as indicated below. GREEN HOUSE GAS REDUCTION & ENERGY CONSERVATION Finance and Information Technology Director Statler and Deputy Director of Long Range Planning Murry responded to questions.. During the discussion, there was Council consensus to explore the "Energy Facilities Financing District" earlier in the next two-year period. Public Comments Chris Kitts, Associate Director, Environmental Biotechnology Institute, Cal Poly, made a presentation regarding Renewable Energy Opportunities. —end of public comments— Council discussion ensued during which Council directed the Utilities and Community Development staff to continue discussions with the Cal Poly representatives and evaluate the best way to integrate these opportunities into the work program. ACTION: Moved by Settle/Marr to adopt Staff recommendations to adopt and begin implementing a plan to reduce greenhouse gas emissions, and conserve energy for Municipal operations and the community; motion approved 5:0. LAND USE AND CIRCULATION REVISIONS Public Works Director Walter, Communitv Development Director Mandeville and Finance and Information Technology Director Statler responded to Council questions. ACTION: Moved by Settle/Ashbaugh to adopt staff recommendations to initiate a focus revision to the Land Use and Circulation Elements; motion carried 5:0. OPEN SPACE PRESERVATION Assistant City Manager Stanwyck and Finance and Information Technologv Director Statler responded to Council questions. ACTION: Moved by Settle/Ashbaugh to adopt staff recommendations to continue efforts to acquire, preserve and protect open-space and to develop a master plan for City owned agricultural land; motion carried 50. ®RAF a City Council Meeting Page 5 Tuesday, April 21, 2009 DOWNTOWN MAINTENANCE Public Works Director Walter, Utilities Director Mattingly and Finance and Information Technology Director Statler responded to Council questions. ACTION: Moved by Marx/Settle to adopt staff recommendation to expand Downtown Beautification efforts to include enhanced maintenance and cleanliness, review and upgrade of standards and phased physical improvements, $50,000 each year for street light repainting and designate the key blocks between Chorro and Broad for the sidewalk restoration; motion carred 5:0. HISTORIC PRESERVATION Deputy Director of Long Range Planning Murry and Community Development Director Mandeville responded to Council questions and concerns. ACTION: Moved by Settle/Ashbaugh to accept staffs recommendation to conceptually approve a historic preservation ordinance and update the City's inventory of historic resources: motion carried 5:0. A brief discussion ensued, during which Council agreed to begin the June 40 and June 11"' meetings at 4:00 pm. THE MEETING ADJOURNED TO A CLOSED SESSION AT 6:03 P.M. ANNOUNCEMENT OF CLOSED SESSION.TOPIC City Attorney Lowell announced the following Closed Session topic: CONFERENCE WITH LABOR NEGOTIATORS Pursuant to Government Code § 54957.6 Agency Negotiators: Monica Irons Employee Organizations: San Luis Obispo City Employees Association (SLOCEA) San Luis Obispo Police Officers Association (SLOPOA) San Luis Obispo Police Staff Officers Association (SLOPSOA) San Luis Obispo Fire Association (Fire) San Luis Obispo Fire Battalion Chiefs Association Unrepresented Confidential Employees Unrepresented Management Employees PUBLIC COMMENT ON CLOSED SESSION ITEM Mayor Romero called for public comments. None were forthcoming and the meeting adjourned to the Closed Session. AAH City Council Meeting `" Page 6 Tuesday, April 21, 2009 THE CLOSED SESSION ADJOURNED AT 6:55 P.M. 7:00 P.M. — REGULAR MEETING— COUNCIL CHAMBER The regular meeting convened with all members present. CLOSED SESSION REPORT City Attorney Lowell reported that the Council met in Closed Session at 6:00 p.m. to discuss labor negotiations with the specified organizations. There was no further reportable action at this time. PRESENTATIONS San Luis Obispo County District 3 Supervisor Adam Hill introduced himself and gave a presentation. Council welcomed Supervisor Hill and thanked him for his attendance. League of California Cities Regional Representative.Dave Mullinax spoke about the State of California's fiscal situation and the League's recent endorsement of Propositions 1A-1 F. PROCLAMATIONS Mayor Romero presented Urban Forest Supervisor Keith.Pellemeier and City Arborist Ron Combs with a proclamation acknowledging April 25, 2009, as Arbor Day in the City of San Luis Obispo. In addition, Dana Karcher, Western Chapter International Society of Arboriculture Board of Director, presented the City with a Gold Leaf Award for holding outstanding Arbor Day activities involving children. Mayor Romero presented Jennifer Adams, Executive Director of the Sexual Assault Recover and Prevention Center, with a proclamation acknowledging the Center and proclaiming April 2009 as Sexual Assault Awareness Month in the City of San Luis Obispo. PUBLIC COMMENT Mark Polydoris, San Luis Obispo, suggested there should be a designated over night parking area for those who leave their cars over night in the Downtown area. Chris Stames, suggested increasing the amount of parking for two wheel vehicles in the Downtown area. Council directed Mr. Starnes to contact Public Works Director Jay Walter or Public Works Deputy Director Tim Bochum to discuss his suggestion. ®MA r i C!-13 I/ City-Council Meeting Page 7 Tuesday, April 21, 2009 Ashley Breneman, expressed her concerns about the recent cases of animal cruelty in Nipomo. Jennie Grelff, also expressed her concerns about the recent cases of animal cruelty in Nipomo. Council suggested that both speakers address their concerns with the County s Animal Control Services staff. Michael Mossman, expressed his concerns about the lack of a pedestrian railroad crossing. Council suggested Mr. Mosman write a letter to Union Pacific Railroad stating his concerns. Roberts Graudins, expressed his concerns about the amount of cigarettes left on the sidewalks in the Downtown area. Council suggested Mr. Graudins speak with staff in Public Works. Gary Fowler, San Luis Obispo, expressed his concerns about various proposed fee increases discussed at the earlier Council meeting. Amy Cook, San Luis Obispo, expressed her concerns about the homeless population near the Madonna Road overpass. Dane Senser, San Luis Obispo, discussed his concerns about increasing taxes. Michael Gilligan, San Luis Obispo, expressed his concerns regarding homelessness, animal cruelty, powder coating used on poles, Council Member's office hours, a bee ordinance, green house gases and solar panels. Michael Sullivan, San Luis Obispo, suggested the City should implement property tax rebates for property owners with energy efficient homes. Mr. Sullivan also discussed future open space planning regarding the Madonna and Dalidio properties. CONSENT AGENDA By consensus, Council agreed to pull Consent Agenda items 2 and 4 for additional discussion. Mayor Romero mentioned that although he was not present at the March 17"' Council meeting, he did watch it from home and will be voting on the Consent Agenda. Mayor Romero called for public comments. ®RAFT City Council Meeting Page 8 Tuesday, April 21, 2009 Gary Fowler, San Luis Obispo, suggested that purchasing a new Automatic Vehicle Locator(AVL) system and a new"double decker' bus would not be cost effective. End of Public Comments ACTION: The Consent Agenda was approved as indicated below. C1. MINUTES OF MONDAY, MARCH 16 AND TUESDAY, MARCH 17, 2009. ACTION: Moved by Marx/Ashbaugh to waive oral reading and approve. as presented; motion carried 5:0. Item C2 was consider following action on the other Consent.Agenda items. C2. AMENDMENT TO AGREEMENT WITH SLO COUNTY PUBLIC ACCESS (SLOCOPA) RELATED TO THE USE OF PUBLIC ACCESS TELEVISION FUNDS. In response to Council Member Carter's comments regarding less restricted use of the funds, Finance and Information Technology Director Statler explained that the restrictions are imposed by the franchise agreement with Charter Communications and by Federal law. ACTION: Moved by Ashbaugh/Settle to approve an Amendment to the Agreement with SLO County Public Access (SLOCOPA)for the continued use of the public portion of the PEG Access funds that will: 1) waive the requirement for year-end financial statements to be audited by an independent certified public accountant, and 2) extend the term of the Agreement for one year; expiring on March 31, 2010; and authorize the Mayor to execute the Amendment; motion carried 5:0. C-3. DOWNTOWN ASSOCIATION AGREEMENT RENEWAL. ACTION: Moved by Marx/Ashbaugh to approve an Agreement with the San Luis Obispo Downtown Association (SLODA) for provision of services to the City and authorize the Mayor to execute the two-year Agreement;motion carried 5:0. Item C4 was consider following action on the other Consent Agenda items. C4. PARK RESTROOM REPLACEMENT PROJECT—LAGUNA LAKE PARK RESTROOMS:SPECIFICATION NO. 90755A. A brief discussion followed during which Council agreed to eliminate the use of the rock veneer exterior and instead use a split-faced masonry block. Council also directed staff to place the Santa Rosa Park restroom replacement project as a Business Item on a future Council agenda. BAR I City Council Meeting Page 9 Tuesday, April 21, 2009 ACTION: Moved by Carter/Marx to award a contract to Carroll Building Company of San Luis Obispo for"Laguna Lake Park Restrooms, Specification No. 90755A" with the recommended modifications and authorize the Mayor to execute the agreement; motion carried 4:1 (Settle opposed). C5. STREET RECONSTRUCTION 2008-09 PROJECT, SPECIFICATION.NO. 90892. ACTION: Moved by Marx/Ashbaugh to: 1. Approve plans and specifications for the Street Reconstruction 2009-09 Project, Specification No. 90892. 2. Authorize staff to advertise for bids and authorize the City Manager to award the contract if the lowest responsible bid is within the Engineer's Estimate of$1,220,524 ($1,117,324 General Paving Fund, $61,000 Water System Improvements and $41,600 Collection System Improvements). 3. Approve the use of Capital Improvement Project Reserve Account funds in an amount not to exceed $62,000 to fund construction management and inspection services; motion carred 3:2 (Carter/Settle opposed). C6. SLO TRANSIT CAPITAL PROJECTS. Deputy Director of Public Works Bochum responded to Council questions as to how this project was funded. ACTION: Moved by Marx/Ashbaugh to: 1. Revise the 2008-09 Transit budget to include $1,749,700 of American Recovery and Reinvestment.Act (ARRA) and Proposition 1 B grant funds for additional transit capital projects. 2. Approve the purchase of a "Double Deck" style bus replacement from Alexander Dennis Limited through a Federal Transit Administration (FTA) approved Cooperative Procurement Pilot program (CPPP). 3. Approve a combination of municipal piggyback procurement through the City of Raleigh, North Carolina, and a sole source procurement with Digital Recorders, Inc. for an Automatic Vehicle Locator (AVL) system. 4. Approve a sole source procurement with GFI Genfare for an electronic farebox upgrade. 5. Authorize the finance Director t execute Purchase Orders for vehicle acquisition, Automatic Vehicle Locator(AVL) system, GFI farebox upgrade, and bus stop and facility improvements if costs are within the budget amount of$1,749,700; motion carried 5:0. C7. CONTRACT WITH RIDERSHIP DEVELOPMENT CONSULTANTS.. ACTION: Moved by Marx/Ashbaugh to: 1. Accept $20;000 from a Federal Transit Administration (FTA) Section 5317 New Freedoms Grant program for Expanding Transportation Services in San Luis Obispo. 2. Appropriate $5,000 from the Transit Fund Marketing Account to serve as the "local match" to the federal funds. 3. Authorize the Mayor to execute a twenty-four month contract for consultant services with Ridership Development Consultants of Atascadero, California, in an amount not to exceed $25,000; motion carried 5:0. ®RAFT c � -�� City Council Meeting Page 10 Tuesday, April 21, 2009 C8. VOLUNTARY SERVICE RETIREMENT INCENTIVE PROGRAM. ACTION: Moved by Marx/Ashbaugh to approve and implement a voluntary service retirement incentive program; motion carried 5`0. C9. APPOINTMENT OF ANDREW CARTER TO THE CHAMBER— CAL POLY— GOVERNMENT ECONOMIC DEVELOPMENT COLLABORATION COMMITTEE. ACTION: Moved by Marx/Ashbaugh to appoint Andrew Carter the City Council's representative to the newly formed economic development collaborative committee comprised of San Luis Obispo Chamber of Commerce, Cal Poly, private sector, and Government representatives; motion carried 5:0. PUBLIC HEARINGS 1. SLID TRANSIT FARE MODIFICATIONS. Public Works Director Walter introduced Transit Manager Webster and Deputy Director of Public Works Bochum, who presented the agenda report and responded to questions. Mayor Romero opened the public hearing. In response to Dorie Larson, Friends of Prado Board Member, Transit Manager Webster confirmed that the 31 day bus pass is valid for 31 days. Louise Justice, San Luis Obispo, opposed the fare increases. Allen Barbee, San Luis Obispo, opposed the senior/disabled fare increase. Elizabeth Thyne, San Luis Obispo spoke in support of the fare increases except for the senior/disabled pass. Mayor Romero closed the public hearing. ACTION: Moved by Carter/Ashbaugh to, as recommended by the Mass Transportation Committee on February 18, 2009: 1. Adopt Resolution No. 10070 (2009 Series) approving the fare modifications for San Luis Obispo Transit as recommended by staff and the Mass Transportation Committee including a $12.50 increase to the 31 day Senior/Disable pass, and the age for senior cash/pass discounts be raised to 65+ years: This would be phased in over a three year period beginning June 1, 2009; motion carried 4:1 (Settle opposed). Council recessed at 9:00 p.m. and the meeting reconvened at 9:10 p.m. with all members present. �R�� City Council Meeting Page 11 Tuesday, April 21, 2009 2. ABANDONMENT OF A.PORTION OF FROOM RANCH WAY, Public Works Director Walter, Deputy Public Works Director Bochum and Senior Civil Engineer Hannula presented the agenda report and responded to questions. Mayor-Romero opened the public hearing. There was no public comment. Mayor Romero closed the public hearing. ACTION: Moved by Settle/Ashbaugh to, as recommended by the Planning Commission, adopt Resolution No. 10071 (2009 Series) to abandon a portion of Froom Ranch Way, subject to the recommended conditions and reservation of easements; motion carried 5:0. 3. ABANDONMENT OF A PORTION OF FREDERICK AVENUE AND HUMBERT AVENUE. Public Works Director Walter,.Deputy Public Works Director Bochum, and Senior Civil Engineer Hannula presented the agenda report and responded to questions. Mayor Romero opened the public hearing. There was no public comment. Mayor Romero closed the public hearing. ACTION: Moved by Settle/Carter to, as recommended by the Planning Commission, adopt Resolution No. 10072 (2009 Series) to abandon a portion of Frederick Avenue and Humbert Avenue., subject to the recommended conditions and reservation of easements; motion carred 5:0.. 4. REVIEW OF A MIXED-USE DEVELOPMENT CONSISTING OF APPROXIMATELY 8.000 SQUARE.FEET OF NEW COMMERCIAL SPACE, THREE RESIDENTIAL UNITS, AND ASSOCIATED ENTITLEMENTS (1804 AND 1814 OSOS STREET GPC/ABAN/TR/A/ER 45-07). Community Development Director Mandeville and Associate_Planner.Hill presented the agenda report and responded to questions. Michael Hodge, applicant, spoke in support of the project and responded to Council questions. Mayor Romero opened the public hearing. City Council Meeting J Page 12 Tuesday, April 21, 2009 There was no public comment. Mayor Romero closed the public hearing. During Council discussion, Council Member Carter expressed his concerns about abandoning a portion of the street. ACTION: Moved by Settle/Ashbaugh to, as recommended by the Planning Commission: 1. Adopt Resolution No. 10073 (2009 Series) approving a Mitigated Negative Declaration (ER 45=07), Vesting Tentative Tract Map, Purchase of Surplus Property, Use Permit for development of a sensitive site with mixed-use parking reduction, and lease of parking spaces within the Railroad Parking Lot. 2. Adopt.Resolution No. 10074 (2009 Series), a resolution of intention to abandon portions of Church Street and set a public hearing for June 2, 2009; motion carried 4:1 (Carter opposed). 5. AMENDMENTS TO THE.HIGUERA COMMERCE PARK.SPECIFIC PLAN FOR PROPERTIES AT THE CORNER OF SOUTH HIGUERA STREET, TANK FARM ROAD AND LONG STREET (SPA 170-07). Community Development Director Mandeville introduced Associate Planner Dunsmore, who presented the agenda report and responded to questions. Mayor Romero opened the public hearing. Carol Florence, Oasis Associates, spoke in support of staffs recommendation and responded to Council questions. Mayor Romero closed the public hearing. ACTION: Moved by Settle/Carter to, as recommended by the Planning Commission, approve Resolution No. 10075 (2009 Series) adopting a Mitigated Negative Declaration (ER 170-07) and amending the Higuera Commerce Park Specific Plan to allow reduced minimum lot sizes and refined land uses for the Long Bonetti Ranch properties between Long Street and South Higuera Street at Tank Farm Road; motion carried 5:0. BUSINESS ITEMS 6. PARKING FINE PASS THROUGH FOR STATE AND COUNTY SURCHARGES. ACTION: Moved by Settle/Ashbaugh to continue Business Item 6 to the May 5t' Council meeting at 4:00 pm; motion carred 5:0. 7. SEWER SYSTEM MANAGEMENT PLAN. D !t F 8 City Council Meeting _ Page 13 Tuesday, April 21, 2009 ACTION: Moved by Settle/Marc to continue Business Item 7 to the May 5t' Council meeting at 4:00 pm; motion carried 5:0. --------------------------------------------------------------------------------------------------------------------- COUNCIL LIAISON REPORTS Vice Mayor Settle reported on the activities of the Revenue Tax Committee of the League of California Cities. Council Member Ashbaugh reported on his attendance at the April 20, 2009, Homeless Campus Planning Committee meeting. Council Member Marx reported on her attendance at the April 8, 2009, SLOCOG (San Luis Obispo Council of Governments) meeting. COMMUNICATIONS Council Member Carter expressed his concerns that were discussed at the Parking Subcommittee meeting. City Manager Hampian explained that staff will be presenting Council with background information at the June 11 meeting. At that time Council can direct staff to look into the options. There being no further business to come before the City Council, Mayor Romero adjourned the meeting at 10:25 pm. Elaina Cano Deputy City Clerk APPROVED BY COUNCIL: 06/16/09 DRAT n C1-a'o MINUTES REGULAR MEETING OF THE CITY COUNCIL CITY OF SAN LUIS OBISPO TUESDAY, MAY 19, 2009 - 7:00 P.M. COUNCIL CHAMBER, 990 PALM STREET SAN LUIS OBISPO, CALIFORNIA ROLL CALL: Council Members Present: Council Members Andrew Carter, Jan Howell Marx, Vice Mayor Allen K. Settle and Mayor Dave Romero were seated at Roll Call. Council Member John Ashbaugh was seated immediately thereafter.. City Staff Present: Ken Hampian, City Manager, Jonathan Lowell, City Attorney, Shelly Stanwyck, Assistant City Manager, and Audrey Hooper, City Clerk, were present at Roll Call. Other staff members presented reports or responded to questions as indicated in the minutes. PRESENTATIONS Mayor Romero presented certificates of appreciation to Joseph Carotenuti and Dean Miller for their contributions to the preservation of the City's historical documents and dedicated the City's first Minutes book in their honor. Mayor Romero presented Public Works Director Jay Walter and Utilities Director Mattingly with a proclamation acknowledging May 17-May 23, 2009, as National Public Works Week. Mayor Romero presented Lee Ferrero, President and CEO of the Private Industry Council of San Luis Obispo County, with a proclamation acknowledging his retirement and his 35 years of service as a national leader in workforce training. _________--------- PUBLIC COMMENT Terry Mohan, San Luis Obispo, asked Council to find a way to assist Zackie Shabar in resolving his sign issues related to the Golden Waffle House. Erin McCoy and Collin Sprenkle, representing Students for a Sustainable Society, and Andrew Christie, Director of the local chapter of the Sierra Club, spoke in support of and asked Council to consider agendizing an ordinance banning plastic bags. Following an update from the City Attorney on the challenges that have arisen in other cities that have implemented bans on plastic bags, Council concurred that no further DRAFT C1 - d.t City Council Meeting `J Page 2 Tuesday, May 19, 2009 action should be taken on this item until the Integrated Waste Management Authority has completed its environmental assessment and prepared an environmental impact report on this matter. Tom Murray, Arroyo Grande, representative for SLO Green Build, discussed the activities of the organization as it attempts to assist residents with high energy bills, particularly older residents. CONSENT AGENDA Council Member Carter abstained from voting on item C1 because he did not attend the April 7 th meeting. Council pulled item C8 for discussion at the request of Council Member Marx, and C9 for a presentation by Dave Mullinax, regional representative for the League of California Cities. Vice Mayor Settle stated that he would vote in opposition to items C4 and C7. Tenn Mohan, San Luis Obispo, referred to item C2, objected to providing recycled water to construction workers, and reiterated objections to increasing water rates as outlined in a letter he sent to Council previously. ACTION: Moved by Ashbaugh/Carter to approve the Consent Agenda, with the exception of item C8, as indicated below. C1. MINUTES OF TUESDAY, APRIL 7,2009. ACTION: Moved by Ashbaugh/Carter to waive oral reading and approve as presented; motion carried 4:1 (Carter abstained). C2. PROCEDURES FOR RECYCLED WATER USE ORDINANCE. ACTION: Moved by Ashbaugh/Carter to adopt Ordinance No. 1526 (2009 Series): motion carried 5:0. C3. FINAL ABANDONMENT (VACATION) OF A PORTION OF CALLE JOAQUIN. ACTION: Moved by Ashbaugh/Carter to, as recommended by the Planning Commission, adopt Resolution No. 10082 (2009 Series) vacating a portion of the Calle Joaquin Right-of-Way, subject to the reservation of existing utility easements; motion carried 5:0. ® AFS Cf - aa- � J City Council Meeting Page 3 Tuesday, May 19, 2009 C4. COUNTY'S COLLECTION OF FIRE AND LIFE SAFETY INSPECTION FEES. ACTION: Moved by Ashbaugh/Carter to adopt Resolution No.. 10083 (2009 Series) enabling the continued collection of multi-dwelling property fire and life safety inspection fees via the secured property tax roll administered by the County; motion carried 4:1 (Settle opposed). C5. CONTRACT WITH CALPERS FOR RETIREE HEALTH BENEFITS TRUST ADMINISTRATION. ACTION: Moved by Ashbaugh/Carter to: 1) Approve an agreement with the California Public Employee Retirement System (CaI.PERS) for trust administration in prefunding "Other Post Employment Benefits" (OPEB). 2) Approve delegation of authority for disbursements from the OPEB trust; motion carried 5:0. C6. 2009 ASSISTANCE TO FIREFIGHTERS GRANT APPLICATION. ACTION: Moved by Ashbaugh/Carter to authorize staff to submit a grant application in the amount of$70,200 to the Federal Assistance to Firefighters Grant Program to acquire Personal Protective.Equipment, coats and pants, for structural firefighting; motion carried 5:0. C7. CITY HALL STRUCTURAL ROOF REPAIRS SPECIFICATION NO. 90778. ACTION: Moved by Ashbaugh/Carter to: 1) Award a contract agreement in the amount of$61,700 to Architectural Roof Design Group for forensic and design services for "City Hall Structural Roof Repairs, Specification No. 90778.° 2) Approve the transfer of $54,000 from the project construction management account to the project design account; motion carried 4:1 (Settle opposed). Item C8 was pulled for discussion and acted on separately from the other Consent Agenda items. C8. EMPLOYEE SALARY CONCESSIONS ("ZERO-YEAR") City Manager Hampian and Council Members commended the employee associations and management group, as well as Human Resources Director Irons, for the efforts and leadership that went into arriving at the employee salary concessions. ACTION: Moved by Ashbaugh/Marx to: 1) Authorize the City Manager to execute amendments to the Memorandum of Agreement (MOA) between the City and represented employee associations that implement the "zero-year" tentative agreements described in this report. 2) Adopt Resolution No. 10084 (2009 Series) stating there shall be no increases in management compensation through December 31, 2010. 3) Adopt Resolution No. 10085 (2009 Series) approving the deferral of the ® F e C, I ­-02-3 City Council Meeting Page 4 Tuesday, May 19, 2009 July 2009 salary increase of 5% for confidential employees, as outlined in the report; motion carried 5:0. Item C9 was pulled for discussion and acted on separately from the other Consent Agenda items. C9. ADDED STATE TAKEAWAYS FROM CITIES AND FINDING OF SEVERE FISCAL HARDSHIP. Dave Mullinax, League of California Cities Regional Representative, discussed steps planned by other cities throughout the State, as well the League of California Cities, over the next few weeks to oppose proposals by the State to borrow and/or take away additional local funding (property taxes).. ACTION: Moved by Ashbaugh/Carter to adopt Resolution No. 10086 (2009 Series) opposing added State takeaways from cities and finding of severe fiscal hardship if this occurs; motion carried 5:0. PUBLIC HEARINGS _ 1. REQUEST BY HABITAT FOR HUMANITY FAR APPROVAL OF A MINOR SUBDIVISION WITH EXCEPTIONS FOR LOT SIZE LOT DEPTH AND REDUCED STREET YARD, AND AFFORDABLE HOUSING INCENTIVES (1324 PHILLIPS: MS 23-09). Community Development Director Mandeville introduced this item, following which Housing Programs Manager Codron presented the agenda report. Council Member Carter noted, for the record, that the recommended financial award for this project is significantly higher than what has been awarded in the past. Mayor Romero opened the public hearing. The following speakers supported the project: Erik Justesen, RRM Design Group Paul Jagger, President for Habitat for Humanity Penny Rappa, Director of Habitat for Humanity Jeff Dillon, Project Architect Marguerite Bader, WorkForce Housing Coalition Mayor Romero closed the public hearing. Vice Mayor Settle, Council Member Ashbaugh and Council Member Marx concurred with the speakers and supported the project. AFI cj -a� i City Council Meeting Page 5 Tuesday, May 19, 2009 Council Member Carter explained that he would not support the recommendation because of the size of the proposed subsidy and because he did not think this proposal maximizes the number of units created.. He thought that these funds could provide greater assistance if the focus was on rental housing instead. Mayor Romero shared Council Member Carter's concerns on the amount of the subsidy, but said he would vote in favor of this project. ACTION: Moved by Settle/Ashbaugh to adopt Resolution Na_10087 (2009 Series) approving the proposed project on 1324 Phillips with the following components: 1) As recommended by the Planning Commission, approve a minor subdivision with exceptions for lot size, lot depth, and a reduced street yard. 2) Approve affordable housing incentives for the project, including a 45% density bonus and a grant of $332,500 from the City's Affordable Housing Fund (AHF); motion carried 4:1 (Carter opposed). 2. DRAFT HOUSING ELEMENT UPDATE (GPA 120-08). Community Development Director Mandeville introduced this item, following which Deputy Director of Long.Range Planning Murry presented the agenda report. Discussion ensued during which Council made some preliminary suggestions and staff responded to questions. Mayor Romero opened the public hearing. Jerry Rioux, Executive Director of the Housing Trust Fund, commented on the environment in which this Housing Element is being prepared and encouraged Council to: 1) strengthen the the Inclusionary Housing ordinance; 2) review how fees are charged for secondary dwelling units as their impact is not the same as for new houses; and 3) provide incentives for affordable housing projects. Mayor Romero closed the public hearing. Council discussion ensued, following which Council concurred on the revisions indicated in the motion. ACTION: Moved by Settle/Ashbaugh to approve the Draft Housing Element (GPA 120- 08), focusing on Chapter 3, with the revisions listed below and endorsed sending the draft document to the State Department of Housing and Community Development (HCD) for an initial review prior to completing the public hearing process (5:0): Page PH2-38 Policy 3.7 Revise to read "adaptation and reuse rather than "adaptive reuse" on the first line of the policy. DRAM` -0-s City Council Meeting Page 6 Tuesday, May 19, 2009 Page P.H2-50 Policy 8.9 Add the word "document"just prior to the name of"The Path Home: San Luis Obispo County's 10 Year Plan to End Chronic Homelessness." Page PH2-45 Figure 1 Upgrade clarity of the graphic that shows the location of possible infill and rezoning sites. Page PH2-46 Program 6.18 Delete the phrase "ownership or rental units" and replace with "housing affordable to.....,. Page PH2-35 Program 2.6 Add the word "efficiency" or "efficacy" to the phrase "focus on production and effectiveness "to indicate a desire to see a bigger "bang for the buck." Council also expressed a desire to see housing only developed on some sites listed as appropriate for infill or mixed use listed in program 6.12; i.e., not all sites can accommodate or should be developed with mixed use. ------------------7----------------------------=-------------------------- Council recessed at 9:45 p.m. and the meeting reconvened at 9:50 p.m. with all members resent. BUSINESS ITEMS 3. AFFORDABLE HOUSING FUND AWARD FOR THE WINEMAN HOTEL REHABILITATION PROJECT (849 HIGUERA) Community Development Director Mandeville introduced this item, following which Housing.Programs Manager Codron presented the agenda report. They responded to Council's questions. Public Comments Craig Smith, Principle Architect, distributed renditions of the project and discussed its architectural components. Dave Freudenberger, Goodwin Consultant Group, reviewed the master lease and discussed funding issues. Craig Smith, Architect, agreed with the conditions set forth by staff and responded to questions. Jerry Rioux, Executive Director of the Housing Trust Fund, spoke in suport of the project and the Housing Trust Funds partnership in it. DR�F 1 (fi -a(� City Council Meeting Page 7 Tuesday, May 19, 2009 Discussion ensued during which Housing Programs Manager Codron explained why staff recommended an award of$1 million from the Affordable Housing Fund for this project. During the discussion, Council Members discussed the importance of the project and agreed to increase the award to $1.5 million with an increase in the number of affordable low-income units from 23 to 30. --end of public comments— ACTION: Moved by Carter/Ashbaugh to adopt Resolution No. 10088 (2009 Series) approving an award of$1.5 million from the Affordable Housing Fund (AHF)for the Wineman Hotel Rehabilitation Project in exchange for deed restrictions that will guarantee the affordability of 30 deed-restricted units for a term of 34 years; motion carried 5:0. Council reordered the agenda to consider item B5 at this time. 5. COMMUNITY DEVELOPMENT BLOCK GRANT MADE AVAILABLE THROUGH THE AMERICAN RECOVERY AND REINVESTMENT ACT (CDBG- (MANDEVILLE/CODRON – 15 MINUTES) Community Development Director Mandeville introduced this item, following which Housinq Programs Manager Codron presented the agenda report. He responded to questions. Public Comments No comments were forthcoming. --end of public comments— ACTION: Moved by Settle/Marx to adopt Resolution No. 10089 (2009 Series) recommending that the County Board of Supervisors approve an amendment to the 2008-2009 CDBG Action Plan allocating $168,435 of CDBG-R funding as follows: 1) Meadow Park/Mitchell Park ADA Restroom Remodel Project- $104,292. 2) Santa Rosa Park ADA Restroom Replacement Project - $47,300. 3) Homeless Services Oversight Council Executive Director- $10,756. 4) CDBG-R Administration (Housing Programs Manager) - $6,087; motion carried 5:0. 4. STRATEGIC BUDGET DIRECTION: REVENUE FOLLOW-UP. Director of Finance and Information Technology Statler presented the agenda report. He and Deputy Utilities Director Bochum responded to questions. Public Comments No comments were forthcoming. D Al e J. �- City Council Meeting U Page 8 Tuesday, May 19, 2009 —end of public comments— Abrief discussion ensued regarding roll off fees, following which Council concurred to set at $100 trash roll off fee at this time. If warranted, staff will return with a recommendation to revise this fee in the future. ACTION: Moved by Ashbaugh/Carter to conceptually approve the following revenue actions for 2009-11 in follow-up to Council direction for added information at the April 21, 2009 meeting: 1) Implement a monthly rate program for child care services that would retain the current hourly rate as its basis. 2) Implement the use of administrative citations for open container violations as initially proposed. 3) Set a "trash roll-off' fee of $100. 4) Establish a new $100 minimum base encroachment permit fee for application of voluntary work or other public beneficial work in the right of way that does not require significant staff review (such as traffic control, inspection or design). 5) Implement the significant fee reduction reflected in the Cost of Services Study for sewer lateral replacement encroachment permits; motion carried 5:0. COUNCIL LIAISON REPORTS Council Member Ashbaugh reported on his recent attendance at the workshop held in Fresno on Senate Bill 375 (Redesigning Communities to Reduce Greenhouse Gases). Vice Mayor Settle reported on the activities of the Performing Arts Center Facilities Committee, as well as on CaILAFCO activities. COMMUNICATIONS None. There being no further business to come before the City Council, Mayor Romero adjourned the meeting at 11:12 p.m. Audrey Hooper City Clerk APPROVED BY COUNCIL: 06/16/09 ®RAF e MINUTES MEETING OF THE CITY COUNCIL CITY OF SAN LUIS OBISPO TUESDAY, JUNE 212009 990 PALM STREET SAN LUIS OBISPO, CALIFORNIA 6:45 P.M. — SPECIAL MEETING — COUNCIL HEARING ROOM ROLL CALL: Council Members Present: Council Members John Ashbaugh, Andrew Carter, Jan Howell Marx, Vice Mayor Allen K. Settle and Mayor Dave Romero City Staff Present: Ken Hampian, City Manager, Jonathan Lowell, City Attorney, Shelly Stanwyck, Assistant City Manager, and Audrey Hooper, City Clerk, were present at Roll Call. Other staff members presented reports or responded to questions as indicated in the minutes. ANNOUNCEMENT OF CLOSED SESSION TOPIC City Attorney Lowell announced the following Closed Session topic. CONFERENCE WITH LABOR NEGOTIATOR(S) Pursuant to Government Code § 54957.6 Agency Negotiator: Monica Irons Employee Organization: Unrepresented Management Employees PUBLIC COMMENT ON CLOSED SESSION ITEM Mayor Romero called for public comments. None were forthcoming and the meeting adjourned to the Closed Session. CLOSED SESSION REPORT City Attorney Lowell reported on the Closed Session at the commencement of the 7:00 p.m. regular meeting. The Closed Session adjourned at 6:59 p.m. ------------------------------- ®RAF Ci � a� City Council Meeting Page 2 Tuesday, June 2, 2009 7:00 P.M. — REGULAR MEETING —COUNCIL CHAMBER Mayor Romero called the regular meeting to order 7:00 p.m. All Council Members were present. --------------------------------------------------------------------------------------------------------------------- CLOSED SESSION REPORT City Attorney Lowell reported that Council met in Closed Session to discuss Labor Negotiations as indicated above. Council provided direction to its labor negotiator. No further reportable action was taken. .PRESENTATIONS Mayor Romero presented certificates of appreciation to San Luis High School students for their community service. PUBLIC COMMENT _ Chuck Crotser, Board of Directors of the Prado Day Care Center, invited Council and the public to attend a program that Cal Poly students have been developing in an effort to find solutions for a Homeless Services Campus. The program will be held on Friday, June 5, from 9:00 to 11:00 a.m. at the Center. CONSENT AGENDA Community Development Director Mandeville and Assistant City Manager Stanwvck responded to questions raised by Council Member Ashbaugh regarding item C3, Chevron EIR Consultant Contract. ACTION: Moved by Settle/Carter to approve the Consent Agenda as indicated below. C1. MINUTES OF TUESDAY, MAY 5, 2009. ACTION: Moved by Settle/Carter to waive oral reading and approve as presented; motion carried 5:0. C2. NOMINATION OF CONTRIBUTING HISTORIC PROPERTY TO THE MASTER LIST OF HISTORIC RESOURCES AND APPROVAL OF MILLS ACT CONTRACT FOR THE PROPERTY AT 375 CHORRO STREET (CHC 21-09). ACTION: Moved by Settle/Carter to, as recommended by the Cultural Heritage Committee to adopt Resolution No. 10090 (2009 Series); 1. placing the property at 375 Chorro Street on the City's Master List of Historic Resources with the historic name, "Chris Anholm House"; and 2. approving a Mills Act contract for the historic Chris Anholm House at 375 Chorro Street; motion carried 5:0. (Note: the agenda showed 1 Cl ' 3e City Council Meeting Page 3 Tuesday, June 2, 2009 two resolutions. However, only one was adopted for both actions. As a result, the resolution number for item B4 is not consecutive.) C3. SELECTION OF THE EIR CONSULTANT FOR THE CHEVRON TANK FARM REMEDIATION AND REDEVELOPMENT PROJECT (92-08). ACTION: Moved by Settle/Carter to: 1. Approve Marine Research Specialists (MRS) to serve as the Environmental Impact Report (EIR) consultant for the Chevron Tank Farm Remediation and Redevelopment Project. 2. Authorize the City Manager to execute an agreement with Marine Research Specialists (MRS) contingent upon the applicant depositing with the City the amount of the contract plus a 30% administrative fee; motion carried 5:0. C4. FISCAL YEAR 2009 EDWARD BYRNE MEMORIAL JUSTICE ASSISTANCE GRANT PROGRAM APPLICATION. ACTION: Moved by Settle/Carter to; 1. Authorize staff to submit an application for the 2009 Edward Byrne Memorial Justice Assistance Grant in the amount of$19,201 to purchase handheld computer tablets for traffic enforcement and collision reporting. 2. If grant is awarded, authorize the City Manager to execute necessary grant documents; motion carried 5:0. PUBLIC HEARINGS 1. NIGHT SKY ORDINANCE TO.MITIGATE.THE:NEGATIVE EFFECTS OF OUTDOOR LIGHTING. Community Development Director Mandeville introduced this item, following which Assistant Planner David presented the agenda report. Mayor Romero opened the public hearing. Bill Thoma, San Luis Obispo, spoke in support of the revisions made to the proposed ordinance. Dane Senser, San Luis Obispo, objected to dedicating staff resources to a night sky ordinance, particularly because the sky is often obscured by coastal fog. Chuck Crotser, San Luis Obispo, spoke in support of the proposed ordinance. Mayor Romero closed the public hearing. Council Members discussed the importance of the proposed ordinance in encouraging more effective and energy efficient use of lighting and eliminating light pollution. UKF a C ( . 31 City Council Meeting Page 4 Tuesday, June 2, 2009 ACTION: Moved by Marx/Ashbaugh to, as recommended by the Planning Commission and Architectural Review Commission, introduce Ordinance No. 1527 (2009 Series) amending the Municipal Code to include new Chapter 17.23 governing night sky preservation; motion carried 5:0. 2. AMENDMENTS TO MUNICIPAL CODE TITLE 17: ZONING REGULATIONS. Community Development Director Mandeville introduced this item, following which Associate Planner Corey presented the agenda report. They responded to questions. Mayor Romero opened the public hearing. No comments were forthcoming. Mayor Romero closed the public hearing. Council discussion followed during which Council Members Marx, Ashbaugh and Mayor Romero expressed concern regarding the tandem parking provision. Staff was encouraged to monitor the impacts of this provision and to return to Council with revisions if warranted. ACTION: Moved by Settle/Ashbaugh to, as recommended by the Planning Commission, introduce Ordinance No. 1528 (2009 Series) to approve the Negative Declaration of Environmental Impact (ER 67-08) and adopt the proposed amendments to Title 17 (Zoning Regulations) of the Municipal Code; motion carried 5:0. 3. REVISED PLAN LINE SETBACK ON BROAD STREET FROM HIGUERA STREET TO PISMO STREET (O 132-08) Deputy Public Works Director Bochum introduced this item, following which Planner Jamie Hill, PMC Consulting, presented the agenda report. They responded to Council's questions. Mayor Romero opened the public hearing. Carol Florence, Oasis Associates representing the Garden Street Terraces project, displayed drawings of the existing setback plan line and of the first floor of the proposed Garden Street Terraces project. She explained that the revised plan line would eliminate a substantial portion of the project. She asked, therefore,that the portion of the plan line between Marsh and Higuera Streets be relinquished. Mayor Romero closed the public hearing. Mayor Romero explained why he did not believe that the revised plan line setback proposed for the area of Broad Street between Marsh and Higuera Streets would be DRAT I C City Council Meeting Page 5 Tuesday, June 2, 2009 effective in relieving future traffic congestion. He recommended that this area be removed from the revised plan line setback. During Council discussion regarding Mayor Romero's suggestion, Council Member Marx noted the three General Plan policies referenced in the agenda report and explained why she would be supporting the staff recommendation. ACTION: Moved by Romero/Carter to introduce Ordinance No. 1529 (2009 Series) with a revision to solely relinquish the plan line on Broad Street between Marsh and Higuera Streets, thereby leaving in place the remaining plan line setback on Broad Street specified in Municipal Code Section 17.74.130; motion carried 4:1 (Marx opposed). Council Member Marx stated for the record that she supported narrowing Broad Street, but did not believe any of the proposed area should have been excluded from the proposed revised plan line setback. —----------------------------------------__—_____----------_� Council recessed from 8:43 to 8:53 p m and the meeting reconvened with all members present. BUSINESS ITEMS 4. AFFORDABLE HOUSING FUND AWARDS FOR JUDSON TERRACE HOMES AIDS SUPPORT NETWORK AND SLO COUNTY HOUSING TRUST FUND. Community Development Director Mandeville introduced this item, following which Housing Programs Manager Codron presented the agenda report and responded to questions. Public Comments Roger Jump, Administrator of Judson Terrace Homes, spoke on behalf of the application for termite work submitted by Judson Terrace Homes. David Kilburn, Coordinator of Finance for the Aids Support Network (ASN), spoke on behalf of the application submitted by the ASN. Jeno Rioux, Executive Director of the Housing Trust Fund (HTF), spoke on behalf of the application submitted by the HTF. Jim.Rendler, Director of Land Acquisition for ROEM Development, discussed a proposal being developed for the Villages at Broad Street project, which will consist solely of affordable rental units. —end of public comments— Council Members spoke in support of the recommend awards. DRAFT C% -33 I 1 i City Council Meeting - Page 6 Tuesday, June 2, 2009 ACTION: Moved by Settle/Marx to adopt Resolution No. 10092 (2009 Series) approving Affordable Housing Fund (AHF) awards for Judson Terrace Homes, AIDS Support Network (ASN) and SLO County Housing Trust Fund (HTF), as follows: 1. Approve an award for termite treatment at Judson Terrace Homes in the amount of$45,000. 2.. Approve an award for ASN in the amount of$82,780 to create a new, one-bedroom, low-income apartment unit and extend the term of affordability for three existing units to 55 years. 3. Approve an award of$30,000 for HTF to be used for operating support; motion carried 5:0. 5. 1016-WALNUT STREET REHABILITATION, SPECIFICATION NO. 90715. Director of Public Works Walter introduced this item, following which Engineer III McGuire presented the agenda report. Public Comments John Slobodnik, San Luis Obipso resident and employee of J.M. Reiss; concurred with the agenda report. ---end of public comments-- ACTION: Moved by Carter/Marx to award a contract to J.M. Reiss + Associates in the amount of$35,100 for the 1016 Walnut Street Rehabilitation, Specification No. 90715 and authorize the Mayor to execute the agreement; motion carried 5:0. COUNCIL LIAISON REPORTS Council Member Marx reported on her attendance at the Air Pollution Control District meeting on May 27 th . Council_Member Carter reported on his attendance at a recent meeting of the Citizens' Advisory Council Meeting of the California Men's Colony, as well as on his attendance at a meeting of the Chamber of Commerce's Town Gown Committee. Council Member Ashbaugh acknowledged the City's winning of the.Bicycle Group Challenge during Bike Month. He reported on his attendance at a presentation by a Cal Poly Engineering class led by Eugene Jud last Friday on proposed bicycle path alternatives between SLO and Morro Bay. He also reported on his attendance at a meeting of the Homeless Oversight Services Committee, at the Economic Forecast presentation, and at an academy for newly elected officials held by CALJPIA (California Joint Powers Insurance Authority). UKAr o City Council Meeting Page 7 Tuesday, June 2, 2009 Mayor Romero reported on his attendance in May at the Student Community Liaison Committee meeting, Cal Poly's President's Community Services Awards presentation, Sam Blakeslee's recognition of Veterans in Mitchell Park, the Johnson Ranch opening and ribbon cutting, and a Nacimiento Project meeting. Council Member Carter reported on the ribbon cutting ceremony at the Senior Center last week. COMMUNICATIONS _ None. There being no further business to come before the City Council, Mayor Romero adjourned the meeting at 9:45 p.m. Audrey Hooper City Clerk APPROVED BY COUNCIL: 06/16/09 DArn C i -3.5