HomeMy WebLinkAbout06/16/2009, C8 - COUNTY ANIMAL SERVICES CONTRACT EXTENSION council MmfinDft
June 16,2009
j agenda RepoRt I�N°.dw C
CITY OF SAN LUIS OBISPO
FROM: Deborah Linden, Chief of Police
SUBJECT: COUNTY ANIMAL SERVICES CONTRACT EXTENSION
RECOMMENDATION
Approve an amendment to the agreement with the County of San Luis Obispo for the provision
of Animal Control Services from July 1, 2009 to September 30, 2009 in the amount of$50,064
and authorize the Mayor to execute the contract.
DISCUSSION
For many years, the City has contracted with the County of San Luis Obispo for the provision of
animal control services. The contract includes: emergency and non-emergency response of
Animal Services Officers for injured and stray animals; investigative services for animal bites,
abuse, and neglect; sheltering and quarantine services; dog licensing; animal adoption; and other
services as required either by state law or City Municipal Code. The most recent three-year
contract with the County will expire on June 30,2009. All other incorporated cities in the County
contract with the County for animal services and these contracts also expire on June 30, 2009.
In preparation for a new three-year contract, the City was notified that the contract costs being by
the County were substantially increasing. Contract costs had already increased since 2006 largely
because the County had not been achieving full cost recovery from the cities utilizing their
services. However the cost increases being proposed for 2009 through 2012 caused concern for
all of the cities involved. The following chart depicts the contract costs for the past three years
(July 2006-June 2009), and the costs being proposed by the County for the next three years:
300,000 14%
250,000 t 14%
14
200,000-,- t 18%
150,000
100,000
50,000
0
2006-07 2007-08 2008-09 2009-10 2010-11 2011-12
The Chiefs of Police of the contract cities discussed the situation and realized that many
questions existed about the services provided and the cost allocation of these services to the
contract cities. Staff met with the County Health Agency Director and it was mutually decided to
conduct an in-depth study and analysis of the animal services being provided to the cities,
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County Animal Services Contract Extension Page 2
including how data regarding services provided is collected and utilized to allocated costs to each
city. A study team was created which is comprised of analysts and accountants from the Health
Agency and County Administration, the County Animal Service Manager, the Police Chiefs from
the Cities of San Luis Obispo and Arroyo Grande, and the City of San Luis Obispo Director of
Finance and Information Technology. The study team has made excellent progress and the effort
has been very collaborative and open.
Staff anticipates the study will conclude in September 2009. In the interim, the City still requires
animal control services, and there are no existing alternatives to contracting with the County for
such services. The current contracts with all the cities expire on June 30, 2009. As such, staff
from the City and the County Health Agency agreed that the contracts would be extended for
three months to allow the completion of the study, and the cost of the three month extension
would be 25% of the contract cost proposed by the County for fiscal year 2009-10. It was also
agreed that if contract costs are reduced as a result of the study, the City will be credited with the
difference during subsequent quarters of the contract. Staff anticipates completing the study and
developing a new three-year contract for Council to consider by the end of September 2009.
CONCURRENCES
The Director of Finance and Information Technology concurs with the staff recommendation.
FISCAL IMPACT
The cost for the three month extension ($50,064) is included in the proposed 2009-10 budget, as
are the contract costs being proposed by the County through 2012. These costs will be adjusted
accordingly upon completion of the study.
Police Contract Services 80100-7211 1009-10 Budget Amount
Animal Control Agreement 200,258
2008-09 Contract three-month extension 50,064
(Jul 1 -September 30, 2009)
Balance 150,194
ALTERNATIVES
Council could choose not to extend the animal services contract with the County. This would
leave the City without the ability to provide such services without a viable in-house or contract
alternative. Many of the services are required by law. Therefore, staff does not recommend this
alternative.
ATTACHMENT
First Amendment to Contract for Animal Services
T:\Council Agenda Reports\Police CAR\2009\Animal Services Contract Extension 6-16-09.DOC
C u _ �
ATTACHMENT
FIRST AMENDMENT TO
CONTRACT FOR ANIMAL SERVICES
This FIRST AMENDMENT is entered into between the County of San Luis Obispo, a public entity in the State
of California(hereafter referred to as "County") and the City of San Luis Obispo, (hereafter referred to as
«Cin,,,)
WHEREAS, on July 1, 2006, the County executed a contract with the City to provide animal services within its
boundaries by the County's Division of Animal Services; and
WHEREAS, the contract expires on June 30,2009; and
WHEREAS, Health Agency and Administrative staff,working with a contingent of City representatives,are currently
performing an Animal Services study which includes identifying specific animal services provided to the City,data
collection elements,allocation and fee setting methodology,with the intent that the Cities will gain a clearer
understanding of the rate setting process; and
WHEREAS, County and City wish to extend the contract for an additional three months beyond the expiration date and
desire to amend the contract to reflect the extended term.
NOW THEREFORE:
1. The following line shall be added to the original Attachment A to include the three month extension:
July 1,2009 to September 30,2009 $50,064
2. The following paragraph shall be added to the Section labeled TERM AND RENEWAL and the Contact is hereby
amended with the following language added:
The term of this Contract is hereby extended to September 30,2009, unless terminated earlier by mutual agreement of
the parties. The Health Agency Director shall have authority to act pursuant to this paragraph.
All other terms and conditions of the Contract shall remain in full force and effect.
IN WITNESS WHEREOF, the parties have caused their duly authorized representative to execute this Renewal of
Contract.
APPROVED AS TO FORM:
Executed as of the date set forth herein.
CONTRACTOR: P LOWELL
City of San Luis Obispo 'City Attomey
By:
Mayor of the City of San Luis Obispo Date
ATTEST:
By:
Clerk for the City of San Luis Obispo Date
�- ATTACHMENT
APPROVED AS TO FORM AND LEGAL EFFECT:
Warren Jensen
County Counsel
By:
Deputy County Counsel Date
COUNTY:
Bruce Gibson
Board of Supervisors
By:
Chairperson of the Board of Supervisors Date
ATTEST:
Julie Rodewald
Clerk-Recorder
By:
Clerk and Ex. Officio Clerk of the Board Date
of Supervisors