HomeMy WebLinkAbout09/01/2009, C4 - DONATION FROM ROTARY CLUBS OF SLO TO FUND, PLAN AND CONSTRUCT A COMMUNITY GARDEN IN MEADOW PARK council
j ac En as Report 1�Nu
CITYOF SAN LUIS O B I S P O
FROM: Betsy Kiser, Parks and Recreation Director
SUBJECT: DONATION FROM ROTARY CLUBS OF SLO TO FUND, PLAN AND
CONSTRUCT A COMMUNITY GARDEN IN MEADOW PARK
RECOMMENDATION
As recommended by the Parks and Recreation Commission (PRC), enter into an agreement with
the three Rotary Clubs of San Luis Obispo to accept their donation to provide funding and labor
to plan and build a community garden in Meadow Park.
DISCUSSION
Background
The San Luis Obispo Community Garden Program has been in existence since 1975. There are
currently 70 garden plots in the three community gardens operated by the Parks and Recreation
Department: Emerson Garden has 36 plots,Laurel Lane Garden has 16 plots and the Broad Street
Garden has 18 plots. The plot sizes vary at each garden, the smallest being 4'x 6', the largest
being 26'x 30'. There is approximately 19,000 square feet available in the community for public
gardening, and at this time, all available plots have been rented and a large waiting list exists
(approximately 122 people).
On January 20, 2009, due in large part to citizen input stressing a need for additional gardening
plots in the City, the City Council held a Study Session on the City's Community Garden
Program. The report provided an overview of the program and identified future options for
growth. The full Council report is provided in the Council Reading File.
As a part of the report staff conducted an evaluation of City parks, open spaces and City-owned
parcels for possible expansion of the garden program. The criteria used to identify the most
successful garden locations included the following:
1. Nearby population density
2. Access to potable City water
3. Parking
4. Visibility (for safety and security)
5. Parcel size of 7000 square feet or larger
6. Soil condition
7. Flat Terrain
Cl -j
r
Rotary Donation of Community Garden 9.01.09 Page 2
Of the many sites evaluated, the Matthews Open Space, located on south Higuera Street,
Rodriguez Adobe Park, Meadow Park, and Emerson Park were identified as the best properties
immediately available to enhance the existing program.
Letter of Intent from Rotary Clubs
Due in large part to coverage of the community garden report by The Tribune, on July 10, 2009
the City received a letter of intent from the presidents of the Rotary Club of San Luis Obispo,
Rotary Club of San Luis Obispo de Tolosa, and Rotary Club of San Luis Obispo Daybreak
offering to provide $5,000 each (total $15,000), plus the necessary hands-on labor to work with
the City to plan and build a community garden in Meadow Park (see Attachment 1 for letter of
intent). All three clubs agreed to undertake a community garden as its legacy project for the year
and decided that the Meadow Park site seemed the most attainable, given budgets and time frame
for completion of the project.
Donation Policy
Per the City's Donation Policy, all donations exceeding $5,000 must be accepted through a
written agreement consistent with the donation policy guidelines and approved by the City
Council (see Attachment 2 for the Donation Policy). Additionally, in-kind capital donations are
subject to normal City review, permitting, inspection, and insurance requirements.
Meadow Park Site Selection and Associated Issues
After reviewing the two most readily available expansion sites of the four identified in the
community garden report, the Rotary Club representatives selected Meadow Park over Emerson
Park. At Meadow Park, the primary concern was the ability to connect to an appropriate water
source, whereas at Emerson Park there was a need to remove blacktop and tainted soil, then infill
with topsoil prior to developing the garden. In looking at budgets and ability to complete the
project in time for a spring planting, the clubs decided to pursue the Meadow Park location (see
Attachment 3 — Site Map.)
Staff agrees that Meadow Park offers the most plausible community garden site at this time and
would provide an additional 40-50 plots to the program. Additionally, the particular area of the
park proposed for the community garden has never been developed into active park space nor
planned for future use, and is rarely used for free play activities. However, in analyzing the site
for use, several key issues emerged requiring immediate resolution if it was to remain a workable
option. These are discussed in greater detail below.
Viable Water Source. The area identified for a potential garden site is currently not irrigated.
The existing park irrigation system potentially could serve the new usage but for the fact that the
need for on-demand water would cause problems with the computer based irrigation system for
the entire park. Public Works staff determined that the only viable solution was the installation of
a separate water service to serve the garden site. A potable water source was located in the
adjacent condominium project, so staff contacted the homeowner's association board of directors
and attended their May 27, 2009 board meeting to discuss the project and seek approval to tap
CL4--cz
r
Rotary Donation of Community Garden 9.01.09 Page 3
into their existing water line. After seeking answers to a number of concerns dealing primarily
with programming the garden once constructed, the board approved access to its water line. An
easement agreement will need to be developed and staff will work with the City Attorney and
Rotary counsel to complete (see Attachment 4 for minutes from the Village Homeowners
Association). Staff also agreed to consider allocating a limited number of garden plots to the
Village homeowners for their cooperation with the project.
The Rotary Clubs have been informed of the need for a water line extension and associated costs
(estimated at $8,000) and their donation includes the funding and oversight necessary to
complete the extension.
Neighborhood Support for the Proiect. Meadow Park is a very loved, protected and well-used
park, especially by those who live in the surrounding neighborhoods. Prior to developing a
community garden in the park, it was critical to seek input from those who will be most impacted
by the garden. Therefore, in preparation for the PRC meeting on August 5, 2009, staff sent post
cards to well over 800 residences surrounding Meadow Park informing them of the community
garden proposal and inviting them to the public hearing to share comments or concerns. (Results
from the PRC meeting are provided in the next section.) Additionally, staff notified the same
residents in preparation for Council review of the Meadow Park location.
Parks and Recreation Commission Review
The donation policy dictates that the PRC review all donations relative to capital improvements
in parks and provide a recommendation to City Council for approval or rejection. On August 5,
2009, the PRC reviewed the Rotary donation proposal. Five (5) residents from the surrounding
neighborhoods attended the meeting, as did representatives from two (2) of the Rotary Clubs and
provided input on the proposed garden site. Overall, there was positive support for placement of
a community garden in Meadow Park. While several concerns were expressed regarding
sufficient parking and/or parking in restricted areas, and fear of increased transient activity, staff
provided assurance that most of these concerns can be mitigated through appropriate
programming, education of gardeners and/or ranger patrols. The PRC unanimously
recommended that the City Council accept the donation from Rotary and approve Meadow Park
for the location of the next community garden (see Attachment 5 for PRC minutes).
CONCURRENCES
The PRC reviewed the donation and proposed site and recommended the acceptance and
approval of both. The Village Homeowners Association Board approved the project in concept
and access to their water line on May 27, 2009.
FISCAL IMPACT
Little or no fiscal impact is expected with regard to planning and constructing the community
garden project (including the water line extension estimated at $8,000) since the necessary
Cq-3
J
Rotary Donation of Community Garden 9.01.09 Page 4
funding and labor are being donated by the Rotary Clubs. Parks and Recreation staff will serve
as Project Manager and once completed, Parks and Recreation staff will be responsible for
programming the site, however the impact on the Parks and Recreation staffing budget is
expected to be minimal and can be absorbed through the existing budget for the community
garden program. Parks Maintenance staff currently support the Community Garden program in
the rare occasion of a broken hose bib, but again, impact to the Parks Maintenance budget is
expected to be minimal. Additionally, staff will be returning to Council later in the year with
proposed new fees for community garden plots that will help offset some the garden program
costs.
The Utilities Department staff has evaluated the impact of the community garden on the current
park water usage and determined that it would be appropriate to waive the water impact fee that
normally would be charged for providing a new water meter to a property. As indicated above,
the area of the park to be utilized for a community garden could be served from the existing park
irrigation system but for the fact that it would cause problems with the computer based irrigation
system for the entire park. Based on this situation, the Utilities Department would recommend
that the water impact fee not be assessed.
ALTERNATIVES
1.) Council could choose not to accept the donation from the Rotary Clubs. This is not
recommended due to the community's expressed desire for more garden plots in the City,
the existing wait list of 122 citizens, and the current lack of General Funds available to
create a new garden in-house within the next several years.
2.) Council could direct staff to identify an alternate site for the garden instead of Meadow
Park. This is not recommended unless Council receives overwhelming opposition from
the residents living in the neighborhoods surrounding Meadow Park.
ATTACHMENT
1. Letter of Intent from Rotary Clubs
2. Donation Policy
3. Site map of Meadow Park
4. Board minutes - Village Homeowners Association
5. August 5, 2009 PRC minutes
6. Agreement
COMMUNITY GARDEN PROGRAM: COUNCIL READING FILE
1lc1nstore2deamlmunc1l agenda reporMparks 8 recreation carVotary community garden donationlcar donation from rotary clubs for community garcien 9.01.69.doe
,•, , �� 4TIACHMENIT
July 10, 2009
Rotary Club of San Luis Obispo ` '/ t
P. O. Box 833
San Luis Obispo, CA 93406
Betsy Kiser
Parks and Recreation Director
City of San Luis Obispo
1341 Nipomo Street
San Luis Obispo, CA 93401
Dear Betsy:
Thank you and Christine Wallace for working with the three Rotary Clubs in San Luis
Obispo to explore options for us sponsoring a Community Food Garden in Meadow Park.
The purpose of this letter is to serve as a letter of intent from the three San Luis Obispo
Rotary Clubs (Rotary Club of SLO, SLO deTolosa Rotary Club, SLO Daybreak Rotary
Club) to provide $5,000 each (total $15,000) plus necessary hands-on labor to work with
City staff to plan and build a Community Food Garden in Meadow Park.
We are prepared to begin the project as soon as approvals are received from City
Departments and City Council. We will work with City staff on the design and will plan
workdays as needed from November 2009-February 2010.
Please advise us if additional information is required.
We look forward to working With you on this much-needed project.
RespectfuJly, -�
//
�, Zf G-;Lei la�Ll
Julia S. Aguilar II/
.- President, Rotary C16 of SLO
onn Lwie&�Z�
President, Rotary nnClu
atof SLO de Tolosa
" " _.
Charlene Rosales
President, Rotary Club of SLO Daybreak
a
Section 760
DONATION POLICY
RESOLUTION NO.8965(1999 Series)
A RESOLUTION OF THE COUNCIL OF THE CITY OF SAN LUIS OBISPO
ADOPTING A CITY DONATION ACCEPTANCE POLICY
WHEREAS, individuals, community groups, and businesses may wish to make
donations to the City in either cash or in-kind contributions that enhance projects, facilities, and
programs; and
WHEREAS, the need for projects, facilities, and programs exceeds the City's ability to
fund all such needed projects;and
WHEREAS, it is an acceptable and appropriate practice to accept donations, in order to
enhance City programs and/or facilities to provide a higher level of service to the public.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of San Luis
Obispo hereby adopts the following policy concerning the acceptance of donations:
1. The donation must have a purpose consistent with City goals and objectives
2. The City may decline any donation without cotnment or cause.
3. The donation will not be in conflict with any provision of the law.
4. The donation will be aesthetically acceptable to the City.
5. The donation will not add to the City's workload unless it provides a net benefit to the
City.
6. The donation will not bring hidden costs such as starting a program the City would be
unwilling to fund when the donation was exhausted.
7. The donation places no restriction on the City,unless agreed to by the City Council.
8. The donation shall become property of the City.
9. All donations will receive recognition appropriate to the level and nature of the donation
as determined by the City. For those of a capital nature, that may be in the form of
signage, maridng, or naming. Any naming of Parks and Recreation facilities shall be
consistent with City policy on the naming of such facilities as set forth in Resolution
8621 (1997 Series). Regardless of the recognition strategy selected, the intent shall be to
appropriately honor the donor for their contribution to the community. The appearance of
traditional commercial advertising shall be avoided.
10. Donations exceeding $5,000 shall be accepted through a written agreement consistent
with these guidelines and approved by the City Council. In-kind capital donations will be
subject to normal City review,permitting,inspection,and insurance requirements.
Upon motion of Council Member Marx seconded by Council Member Ewan, and on the
Cq—(
745-1
1 �,17ACHeiEitT
Donation Policy
Resolution No. 8965 (1999 Series)
Page Z
following roll call vote:
AYES: Council Members Ewan, Marx,Schwartz, Vice Mayor Romero and Mayor
Settle
NOES: None
ABSENT: None
The foregoing resolution was adopted this 7th day of September, 1999.
Mayor Alien Settle
ATTEST:
r
Lee Price,City Clerk
APPROVED AS TO FORM:
le?trrr
C1Attorney
C14-�
745-2
� � { � � � Y � � _ � c
x ' j,;
ti
�: o � V"J
1 ( ° 4
i W d� �
� � s, � � � � � � -� o
, .
' � o . �', f � �.c�' � r
,� � � � � 'i_ �� �� .J �
l - A � i - � _ � - L
1 # .�: $
� F`: ;.
� •- _ o;
�,
��
� .
, � ; o
4 , - � � � -�
�� �� ' � �
i � S
i��,; � ' i � t ! �,
!,� C a � �.
. 1' ��.
� �1 ''�l� ���
�� , �; ��
..�
,a
o �, ;� ;�
(� ISI 4�_� \ 1 � �+ ,,
i
..
i� I e ,.v Y q�+�.'r'b t
O
l � �o
� � ., ) ,.,
j ; �. S
�`•
i �
0 � �1 ) � \ �
a
I i0 C I
�Q� , ; � d q �, o �,
ATTIA'CPNOT
REGULAR MEMBERS MEETING
VILLAGE HOMEOWNERS ASSOCIATION
May 27, 2009
Board Members Present: Tom Forselles, Cheryl Schweizer, Doris Bryant, and Laura Brewer
JDR Real Estate Services, Inc.: John Duval
VHOA Members Present: John Alongi (#7), Kelly & Rick Gargano (#36), Mimi McKellar (#75)
Guest Present: Betsey Kiser, Rec supervisor for SLO Parks & Rec
The April VHOA Meeting Minutes were reviewed. A motion was made to accept the minutes as reviewed.
(Schweizer/Brewer) The motion passed. 4 Ayes/0 Noes.
Guest Matter:
Betsey Kiser, rec supervisor for SLO Parks & Rec came to discuss a community garden in the park behind the
back area (approximately behind units #30 to #25). In order to do this, they need access to water through our
water lines. They will install a meter and pay for the water. Three Rotary clubs want to fund the project. The
plots will be approximately 10x10. There is a waiting list to participate in community gardens; however, the
Village will be offered approximately five to ten plots before it goes to the community. There is a long process
this goes through before it is finalized and approved through the City.
The main concern regarding this project was parking. The Board approved access to our water lines with the
stipulation that participants in the community garden sign an agreement with SLO Parks & Rec they will not
park in the Village complex. If`they do, their right to a plot can be revoked. (Brewer/Schweizer).
4 Ayes/ 0 Noes.
� AS7r CNiV'�Ei;T Parks and and Recreation Commission Minutes
June 3, 2009
Page 2 of 7
12 of 15 households attended the most recent gathering on July 19. Th Adobe has become a
fabulous gathering place for the neighbors to get together to socialize.
It is with great appreciation that the Parks and Recreation Commissio recognizes the Cohon's and
the Paige's as the Volunteers of the Month.
Kathy Cohon stated her appreciation for what had been done w' the Adobe since the City began
overseeing it.
3. Throop Park Playground Equipment Replacem t—Phase 2—Fitzgerald/Fraser
Recreation Manager Linda Fitzgerald provided report to the Commissioners explaining the
background and proposed changes to the play are at the Throop Park Playground. In 1994 the City
renovated the playground area and equipment. hen in 2002, park maintenances staff found signs
of decay in wood supports and a swing b during a routine safety inspection. Equipment was
removed. Remaining equipment has reach its 15-year useful life and is scheduled for replacement.
Fitzgerald and Project Engineer Bridge raser met with residents in November of 2004 as part of
the 2005 playground replacement pro' ct. Residents requested a tot structure replace some of the
equipment. A second equipment re acement project was then included as part of the 2007-09 and
2009-11 Capital Improvement PI Program.
Lief McKay of RRM Des' then described the site plans and 3D renderings given to
Commissioners. Informati on using engineered wood fiber chips in place of sand and salvaging
boulders was shared.
Commissioners inquir on swing seat classifications and supports and differences between full and
toddler size adaptati s, life expectancy of new equipment.
MOTION: (H ch/Regier) Approve the recommended equipment additions and replacements to the
play areas a the Throop Park Playground and forward the PRC's recommendation to the City
Manager f authorization to proceed with the bidding phase.
Appr _ ed: 7 yes: 0 no: 0 absent
4. Donation from the Rotary Clubs of SLO to Fund and Construct a Community Garden in
Meadow Park—Kiser
Director Kiser explained the existence of the SLO Community Garden program since 1975 and
gave background information on the three gardens currently under operation at Emerson Park,
Laurel Lane and Broad Street. There is approximately 19,000 square feet of public garden space,
however; all available plots have been rented and a waiting list exists of approximately 100 people.
Explained the process and criteria used by staff to evaluate potential expansion sites. From this
evaluation four sites were identified as the best and most appropriate properties, one of which is
Meadow Park.
Director Kiser explained the Rotary Clubs of San Luis Obispo, San Luis Obispo de Tolosa and San
Cq,/O 1-2
Parks and Recreation Commission Minutes
June 3, 2009
Page 3 of 7
Luis Obispo Daybreak have come forward with an offer to provide a total of $15,000 and labor to
plan and build a community food garden specifically in Meadow Park as a legacy project. Kiser
highlighted concerns such as a viable water source, although the homeowner's association approved
a connection to their water line. 800 residents were notified of this meeting as an opportunity to
express concerns.
The Chair opened the floor to Public Comment.
Donna Lewis, SLO Rotary de Tolosa, expressed her excitement to work on this project and the
group's openness to work with neighbors and residents. Jeff Priolo will work to coordinate
volunteers.
John Alongi, San Luis Obispo, resides in nearby condominiums. He expressed concerns about
parking and particularly gardeners using resident private parking inside the condos. Requested
possible signage and enforcement to prevent cars parking in area without a permit. Suggests some
method of documenting license plates of gardeners rather than fencing. Concerned the integrity of
the park be kept intact due to great appreciation and community pride for the architect's original
design and legacy. Also encouraged considering adding more Bocce Ball Courts at Emerson Park as
it would encourage team participation and is a great outlet for senior citizens.
Conny Langer, San Luis Obispo, resides behind Meadow Park. Requests consideration be given
to problems such as no parking feasible on South Street, the parking lot itself is usually consistently
half full, streets will be impacted, how gardeners will access close enough to haul materials. Also
concerned with affect of nearby baseball and soccer players, general trampling/pathways, homeless
traffic potentially drawn to the gardens, and amendments needed for soil.
Troy Finger, San Luis Obispo, agrees (Meadow) should be made part of recommended specific
location and that if there are changes to the specific location within the park, they should come back
before the community.
Sherri Ovington, San Luis Obispo, resides in adjacent condominiums. Excited for possibility of
having community garden at Meadow Park and that it is an ideal location. Is on the waiting list for
Emerson Park. Suggests consider a number of people who reside near Meadow to be given priority
for use there. Feels ball fields would be far enough away. Noted that Emerson's prior issue with the
transient population resolved itself.
Joel Orth, San Luis Obispo, homeowner at Meadow Park and previously condominium resident.
Strongly supports project. Concerned with parking. Feels soil will be fine and that increased use by
gardeners will discourage transients and benefit the park overall.
Julia Aguilar, San Luis Obispo, president of the Monday Club. Feels there is a need for a food
garden and is partial to Meadow Park (carried Olympic torch there in 1996). Excited to have
funding, architects and landscapers and hopes for support and to work through parking concerns
resulting in a garden area the community can be proud of.
Director Kiser answered questions of Commissioners regarding programming and parking concerns,
that the Rangers, although primarily serving an educational component, do have the ability to cite
for parking. Reiterated that Meadow is the most attainable site at this time. Assured would work
��- 1-3
� 5
�r.nru}r iT
Parks and Recreation Commission Minutes
June 3, 2009
Page 4 of 7
with signage, accessibility, foul-ball fencing possibilities and garden fees. Explained linear park
easement alignment, priorities of plots for homeowners, plots in other gardens being broken down
to smaller parcels as vacated, and questions on lawn mower access. Will work with landscape
architect and return to the PRC for direction if another location is needed.
Recreation Supervisor Christine Wallace was invited to comment. Explained in-depth study on
population density, demographics of gardeners nearer to Meadow that are on the expanding waiting
list. Agreed that Emerson Park gardeners presence reduces that of unsavory characters during off-
staff times. Added the majority of gardeners in other three gardens seem to bike or walk to the
garden (once initially install) and that basic maintenance would not necessarily require a vehicle.
Believes finished product will look nice and add greatly to neighborhood.
MOTION: (Havas/Hatch) Recommend to Council to enter into an agreement with the three Rotary
Clubs of San Luis Obispo to accept their donation to provide funding and labor to plan and build a
community garden in a City park.
Approved: 7 yes: 0 no: 0 absent
Chair Lemieux thanked the Rotary Clubs for their generous donation.
MOTION. (Kincaid/Havas)
Approve Meadow Park as the site for the new community garden and recommend its acceptance by
the City Council.
Approved: 7 yes: 0 no: 0 absent
Commissioner Kincaid expressed his confidence that most of the public's concerns had been
considered by staff and will be taken care of appropriately.
5. Nominafio or the Wes Conner Award—Kiser
Director Kiser reviewe he Wes Conner Award criteria and listed names from last year's list.
Previous recipients of the aw were Jim Neville and John Rosetti. Requirements include ten years
of service provided to the commu ' that moves the parks and recreation mission forward.
The following individuals were nominate o meet the award criteria:
• Lee Hollister
■ Barry Karleskint
• Richard Kriet
■ John Spatafor
■ Rick May
CL{- (c�'1-4
�� .,ir,ry�1E1T
AGREEMENT
7 7
THIS AGREEMENT is made and entered into in the City of San Luis Obispo on by and
between the CITY OF SAN LUIS OBISPO,a municipal corporation,hereinafter referred to as City,and Rotary Club
of San Luis Obispo,Rotary Club de Tolosa,and Rotary Club Daybreak,hereinafter referred to as Donors.
WITNESSETH:
WHEREAS, the City desires to expand its Community Garden Program by adding an additional garden in
Meadow Park;and
WHEREAS, Donors desire to provide $15,000 plus the necessary hands-on labor to work with the City to
plan and build a community garden in Meadow Park(hereinafter referred to as"Donation";and
WHEREAS, acceptance of the Donation is consistent with City policy as set forth in City Council
Resolution No. 8965(1999 Series).
NOW THEREFORE, in consideration of their mutual promises, obligations and covenants hereinafter
contained,the parties hereto agree as follows:
1. TERM. The term of this Agreement shall be from the date this Agreement is made and entered, as
first written above,until acceptance or completion of said services.
2. DONOR'S OBLIGATION. Donor shall perform as follows:
a. Work with the City Parks and Recreation and.Public Works Departments to plan, design and
build a community garden in Meadow Park. All facets of design,construction and installation
of the community garden shall conform to all City policies, regulations and specifications,and
will include but not be limited to review by the Parks and Recreation Commission;
b. Purchase of construction materials and provision of labor to complete the installation of a new
community garden in Meadow Park and set forth in Exhibit A attached hereto and
incorporated into this agreement;
c. Designate a contact person for purposes of handling referral questions and installation
concerns, which name and contact information will be made available at the Parks and
Recreation Office until completion of the project;and
d. Donors shall comply with the City's standard liability insurance and indemnification
requirements,as specified by the City's Risk Manager.
3. CITY'S OBLIGATIONS. The City shall perform as follows:
n �%rpf:H114U ,
Agreement-Rotary Clubs for Donation of Communq Garden at Meadow Park Page 2
a. Coordinate and provide oversight to the project to ensure that the project conforms to City
specifications;
b. Assist donors in shepherding the project through the City's review and approval process.
4. RECOGNITTION. The donors shall be recognized in the following manner:
a. The Donors shall be permitted, with City approval to install a plaque on or near the garden
containing the names of Donors;
b. Dedication of Community Garden: At such time as the construction of the garden is
completed, City, in collaboration with the Donors, shall hold a ceremony at which the garden
will be introduced to the community and Donors shall receive appropriate recognition.
5. TAX STATUS OF CITY: City hereby confirms that City is an organization described in Section
501( c)(3) and 170(b)(1)(A)(v) of the Internal Revenue Code, to which contribution are deductible for Federal
income tax purposes to the extent provided in Section 170 and all other applicable section of the Code. Donor
acknowledges and understands that he/she should consult with his or her tax consultant as to the deductibility of the
Donation for Federal income tax purposes.
6. AMENDMENTS. Any amendment, modification or variation from the terms of this Agreement
shall be in writing and shall be effective only upon approval by the City Administrative Officer of the City.
7. COMPLETE AGREEMENT. This written Agreement, including all writings specifically
incorporated herein by reference, shall constitute the complete agreement between the parties hereto. No oral
agreement, understanding, or representation not reduced to writing and specifically incorporated herein shall be of
any force or effect, nor shall any such oral agreement, understanding, or representation be binding upon the parties
hereto.
8. NOTICE. All written notices to the parties hereto shall be sent by United States mail, postage prepaid by
registered or certified mail addressed as follows:
City City Clerk
City of San Luis Obispo
990 Palm Street
San Luis Obispo,CA 93401
Contractor Rotary Club of San Luis Obispo
P.O. Box 833
San Luis Obispo,CA 93406
-,amu IENIT
Agreement-Rotary Clubs for Donation of Community Garden at Meadow Park Page 3
9. AUTHORITY TO EXECUTE AGREEMENT. Both City and Contractor do covenant that each
individual executing this agreement on behalf of each party is a person duly authorized and empowered to execute
Agreements for such parry.
IN WITNESS WHEREOF, the parties hereto have caused this instrument to be executed the day and year
first above written.
ATTEST: CITY OF SAN LUIS OBISPO,A Municipal Corporation
By:
Elaina Cano,Interim City Clerk David F.Romero, Mayor
APPROVED AS TO FORM: DONATORS
By:
City Attorney President, Rotary Club of San Luis Obispo
By:
President, Rotary Club of San Luis Obispo de Telosa
By:
President, Rotary Club of San Luis Obispo Daybreak
yi nYET T
1
July 10,2009
Rotary Club of San Luis Obispo w`
P. O. Box 833
San Luis Obispo, CA 93406 ✓ ;�,;r
Betsy Kiser
Parks and Recreation Director
City of San Luis Obispo
1341 Nipomo Street
San Luis Obispo, CA 93401
Dear Betsy:
Thank you and Christine Wallace for working with the three Rotary Clubs in San Luis
Obispo to explore options for us sponsoring a Community Food Garden in Meadow Park.
The purpose of this letter is to serve as a letter of intent from the three San Luis Obispo
Rotary Clubs (Rotary Club of SLO, SLO deTolosa Rotary Club, SLO Daybreak Rotary
Club) to provide $5,000 each (total $15,000) plus necessary hands-on labor to work with
City staff to plan and build a Community Food Garden in Meadow Park.
We are prepared to begin the project as soon as approvals are received from City
Departments and City Council. We will work with City staff on the design and will plan
workdays as needed from November 2009-February 2010.
Please advise us if additional information is required.
We look forward to working with you on this much-needed project.
�Respectfu�ly, f //
c,X2 // ,C� LCC.LeL L��
Julia S. Aguilar
President, Rotary Club of SLO
, l.
`-Donn Lewis
President, Rotary Clu of SLO de Tolosa
Charlene Rosales
President, Rotary Club of SLO Daybreak
C,Y _//0