HomeMy WebLinkAbout10/06/2009, PH 4 - PUBLIC HEARING ON THE 2009-2010 PROGRAM OF PROJECTS FOR FEDERAL TRANSIT ADMINISTRATION SECTION 5307 Co Un a 1 m"°e ctober 6,2009
aGEnba Repots �N
CITY OF SAN LUIS O B I S P O
FROM: Jay D Walter, Director of Public Works
Prepared By: John Webster, Transit Manager
SUBJECT: PUBLIC HEARING ON THE 2009-2010 PROGRAM OF PROJECTS FOR
FEDERAL TRANSIT ADMINISTRATION SECTION 5307 GRANTS
RECOMMENDATION
As recommended by the Mass Transportation Committee approve the 2009-10 Federal Transit
Administration Program of Projects as follows:
1. Conduct a public hearing on the 2009-10 Federal Transit Administration Program of
Projects.
2. Appropriate $1,914,744 in approved Federal Transit Administration grant funding for the
2009-10 Program of Projects.
3. Adopt a resolution authorizing the Public Works Director to file a grant application and
execute a grant agreement with the Federal Transit Administration in the amount of
$1,914,744.
DISCUSSION
Background
Since the 1990 census, the City of San Luis Obispo has been classified as an Urbanized Zone
Area by the federal government and is eligible to receive Federal Transit Administration (FTA)
grants for the transit system's operating and capital assistance. To apply for these grants, the City
Council must complete the following on an annual basis:
1. Publish the Program of Projects (POP);
2. Seek approval by the San Luis Obispo Urbanized Zone Area (SLO UZA) Technical
Committee;
3. Hold a public hearing on the proposed POP for federal transit assistance;
4. Adopt a resolution authorizing the Public Works Director to file a grant application and
execute the grant agreement; and
5. Forward the approved POP to San Luis Obispo Council of Governments (SLOCOG) for
review and amendment into the Federal Transportation Improvement Program (FTIP).
The 2009-10 Program of Projects was published in the Tribune on September 26, 2009 as is
shown in Attachment 1.
P144-1
2009-10 Federal Transit Administration Program of Projects Page 2
Development of the POP
The 2009-10 Program of Projects represents the sixth year that SLORTA is an eligible recipient
of Federal Transit Administration 5307 funding in the San Luis Obispo Urbanized Zone Area
apportionment. As required by Federal Transit Administration, all transit operators within the
UZA must execute a Memorandum of Understanding (MOU) formalizing how the funds will be
made available to eligible transit operators.
According to the adopted MOU, the San Luis Obispo Urbanized Zone Area Technical
Committee has reviewed and approved the proposed POP. The Committee, comprised of the
City of San Luis Obispo, SLORTA, the Air Pollution Control District, and SLOCOG, has met to
review, rank, and approve the 2009-10 grant requests.
FTA requires a public hearing on the FY 2009-10 POP to notify the public about how the SLO
UZA will spend the FTA grants and provide the public an opportunity to comment on those
recommendations. This public hearing is a FTA requirement and will allow the SLO UZA to
receive FTA grant reimbursements for the current fiscal year. The SLO UZA Technical
Committee approved the project list as outlined in Table 1 on August 25, 2009
Funding Estimate
The planning estimate for the current year apportionment for the SLO UZA is $1,843,246, plus
an unused amount of $445,070 from the previous year, making $2,288,316 available for
programming in Fiscal Year (FY) 2009-10. Of this amount, the SLO UZA committee agreed to
allocate to the City of San Luis Obispo the amount of $1,914,744 and to the San Luis Obispo
Regional Transit Authority (SLORTA) the amount of$350,000 for a total POP of$2,264,744. A
total of$23,572 was not programmed and left in reserve.
Additional funding is allocated to those small-urban transit systems (like SLO Transit) that out-
perform their larger urban counterparts in one or more performance measures under the Small
Transit Intensive Cities (STIC) program. The areas qualifying for these funds, and the amounts
they are to receive, are calculated every year by FTA, using the most current information in the
National Transit Database concerning (1) passenger miles per vehicle revenue-mile, (2)
passenger miles per vehicle revenue-hour, (3) vehicle revenue-miles per capita, (4) vehicle
revenue-hours per capita, (5) passenger miles per capita, and (6)passengers per capita. This year,
because of the strong performance of the two transit providers in our area, $843,318 in STIC
5307 funding was made available to be programmed by the SLO UZA.
An underlying policy was discussed on how to fairly allocate the STIC funding with a consensus
of the committee that if a category was earned alone by an agency then it would be allocated
100% of the STIC funds, and if the category was met with combined data, then the split would be
according to each agency's contributing statistics. This year SLO Transit was successful in
categories #1, 2, 5 & 6, SLORTA earning category #3 alone, and both agencies data combined
for category # 4. Pursuant to the philosophy split, SLO Transit will receive $624,460 and
SLORTA $217,858 for a total STIC funding of$843,318 as part of the total $2,288,316 FTA
apportionment recommendation.
I i 1
i
2009-10 Federal Transit Administration Program of Projects Page 3
As part of the SLO UZA review process it was agreed that some projects are discretionary in
nature and might have to be deferred if the final FTA apportionment (due early next year) is
lower than the estimated amounts used in the Program of Projects.
Table 1: 2009-10 POP Details
2009-10 Program of Projects
Transit Total Federal Local
erator Cost Share Share
SW Transit Operationsfor2009-10 SLD City $ 2,638,132 $ 1,185,444 $ 1,452,688
.Website/Marketing SLO City $ 20,000 $ 10,000 $ 10,000
Staff Vehicle replacement SLAC' $ 50,0001 $ 40,000 $ 10,000
Forklift SLA City $ 30,000 $ 24,000 $ 6,000
Bus Replacement SIA City $ 617,000 $ 555,300 $ 61,700
Downtown Transit Coordination Center study SLO City/SLORTA $ 125,000 $ 100,000 $ 25,000
Cutaway Vehicle replacements (2) SLORTA $ 166,666 $ 150,000 $ 16,666
Paratransit operations SLORTA $ 250,000 $ 200,0001 $ 50,000
Totals $ 3,896,798 $ 2,264,744 1 $ 19632,054
Remaining Section 5307 Funds not Programmed 1 $ 23,5721
Program of Project Details
The POP includes the following individual projects:
1. SLO Transit Operating Assistance for 2009-2010. The federal share of this project is
$1,185,444. This project will help fund transit operating expenses. We are limited in our
ability to Program Federal dollars for transit operating to fifty percent (50%) of the net
operating cost after all other revenues have been subtracted. The local match must meet or
exceed the FTA amount for a 50/50 match ratio.
2. Website/Marketing: This project will create a SLO Transit website and provide funding for
a joint marketing plan with Rideshare and SLORTA. This project was a recommendation
from recent Transportation Development Act (TDA) and performance audits.
3. Staff Vehicle Replacement: This project will replace an existing city owned 2000 Ford
Windstar Van currently utilized as the First Transit Street Supervisor staff vehicle and has over
100,000 miles. The replacement vehicle will be equipped with a manual wheel chair ramp to
assist in road call incidents.
4. Forklift: This project will provide funding to purchase a forklift for use at the SLO Transit
maintenance facility yard located at 29 Prado Road in San Luis Obispo. Presently First Transit
staff has to borrow a forklift from the PW Corporation Yard Maintenance Division and it is not
always available when it is needed by Transit to off load heavy equipment and spare part
deliveries.
PA4-,3
2009-10 Federal Transit Administration Program of Projects Page 4
5. Bus Replacement: This project provides funding for the replacement of one (1) 1997 forty-
foot diesel bus that is beyond its 12 year useful life with a thirty-five or forty foot diesel
hybrid bus utilizing the FTA approved Implicit Cooperative Procurement Pilot Program
(ICPPP).
6. Downtown Transit Coordination Center Study: This study, under SLOCOG's leadership
and in close coordination with SLO Transit and SLORTA, will scope the physical and transit
operational requirements for a regional transportation center in the downtown of San Luis
Obispo. The future facility will be designed to better integrate the local and regional transit
services, sharing a unified future facility. The project will alleviate current capacity issues at
the existing SLORTA transfer site on Osos Street and support a more seamless connection
between the two systems. Building upon previous studies completed by the City in December
2000, (North Area Regional Facility Report-NARF) the objective of the study will be to reach a
consensus on the optimal location and design parameters for the future transit facility and to
develop a capital budget and a funding plan in support of final design and actual
implementation. The project match is split 50150 ($12,500 per agency) between the City of
San Luis Obispo and SLORTA. The Mass Transportation Committee (MTC)
recommendation was to include a rail corridor study from Cal Poly to the Airport as part of
the work scope. This recommendation is supported by City staff.
7. SLORTA Projects: These projects will provide funding for the replacement of two
Paratransit vehicles as well as supplemental funding for Paratransit operations.
CONCURRENCES
The SLO UZA Technical Committee approved the recommended 2009-10 FY POP on August
25, 2009. At its September 9`h meeting the MTC concurred with the staff recommendation for the
2009-10 FY POP and recommended approval to City Council at the September 9, 2009 meeting.
The MTC's recommended action and draft minutes regarding the 2009-10 FY POP are included
as Attachment 2 with this report.
FISCAL IMPACT
Due to the uncertainty in both Federal and State funding staff had not submitted all of the CIP
projects as part of the recently approved two year financial plan. The local match for the Capital
projects in the POP will use Transportation Development Act (TDA) funding and the Local
Transportation Fund (LTF) component which is derived from the `/4 cent of each 8.75 cents
collected in retail sales tax. A former second source of TDA funds was the State Transit
Assistance(STA) program which was eliminated starting in this fiscal year and not a factor as a
Capital projects funding match.
SLOCOG is also proposing to reduce the current estimated LTF revenue projection by 15% due
to fact that sales tax receipts are lower than anticipated. The LTF receipts are down
approximately 20%over last year with only two months of actual receipts. It is difficult to predict
the overall revenue stream for transit funding at this time. The extent of the economic slowdown
2009-10 Federal Transit Administration Program of Projects Page 5
and both state and federal legislative actions might significantly affect FY 2009-10 revenues and
some City POP Capital projects may have to be deferred if the final revenue allocations are lower
than what is anticipated at this time. Staff will continue to monitor this issue and return to
Council if funding reduction in funding levels endangers current service level projections.
There is no City General fund contribution anticipated as part of the 2009-10 FY POP. The City
will receive federal funds for projects in the amount of$1,914,744. Additional funding for bus
replacement could be made available under the FY 2009-10 State Proposition 1B funding cycle.
City staff will be submitting grant applications during the next few months after evaluating
Capital project priorities.
ATTACHMENTS
1. 2009-10 FY POP Publication
2. MTC draft minutes
3. Resolution for FTA Grant Application
T:\Council Agenda Repons\Public Works CAR\2009\Transit\FY 2009-10 PROGRAM OF PROJECTS-Oct 6-2009\FY 2009-10 PROGRAM OF
PROJECTS.doc
Attachment 1
FEDERAL TRANSIT ADMINISTRATION
GRANT APPLICATION
FOR
SLO TRANSIT
PROGRAM OF PROJECTS
FOR FISCAL YEAR 2009-2010
The City of San Luis Obispo will be conducting a public hearing to receive comments on the
Draft Program of Projects on October 06, 2009 at 7:00 p.m. in Council Chambers, 990 Palm
Street, San Luis Obispo. The below Draft Program of Projects will become the final program
unless modified:
Federal Apportionments:
For 2009-2010 $1,843,246
Carryover from previous year $445,070
Available to Program $2,2887316
Transit Federal Total
Proie QRerator Amount Amount
Operating Assistance 7/1/2009-6/30/2010 SLO City 1,185,444 2,638,132
Website/Marketing SLO City 10,000 20,000
Staff Vehicle replacement SLO City 40,000 50,000
Forklift SLO City 24,000 30,000
Bus Replacement (1) SLO City 555,300 617,000
Downtown Transit Coordination Center study SLO City 100,000 125,000
Cutaway vehicle replacements (2) SLORTA 150,000 166,666
Paratransit operations SLORTA 200,000 250,000
Total Project Cost $398967798
Federal Share $2,2649744
City of San Luis Obispo 1,914,744
San Luis Obispo Regional Transit Authority 350,000
Local Share $1,6329054
City of San Luis Obispo 1,552,888
San Luis Obispo Regional Transit Authority 79,166
Attachment#2
CITY OF SAN LUIS OBISPO
MASS TRANSPORTATION COMMITTEE
COUNCIL HEARING ROOM
990 PALM ST.
WEDNESDAY, SEPTEMBER 9, 2009
DRAFT MINUTES
CALL TO ORDER:
Chairperson Susan Rains called the meeting to order at 2:50 p.m.
ROLL CALL
Present: Susan Rains, Denise Martinez, Robert Wolf, Elizabeth Thyne,
Art Apruzzese, Margaret Crockett, and Stanley Yucikas
Absent: Tracy Amundson
Vacant: Alternate(open)
Staff: John Webster,Dee Lawson
ANNOUNCEMENTS
There were no announcements.
PUBLIC COMMENTS
There were no public comments.
A. CONSENT ITEMS
A-1. Approval of July 8, 2009 Regular Meeting Minutes
Ms. Thyne noted that her member comment regarding the double decker bus was made
on behalf of another citizen.
Mr. Wolf moved to approve the minutes as amended.
Ms. Martinez seconded the motion.
- Attachment#2
The motion passed unanimously.
B. DISCUSSION ITEMS
There were no discussion items.
C. ACTION ITEMS
C-1. Review and Approve Program of Projects
Mr. Webster made an extensive presentation on the 5307 Program of Projects funding.
Highlight discussion points included the following projects for FY 2009-10:.
• SLO Transit Operating Assistance
• Website/Marketing
• Staff Vehicle replacement
• Forklift purchase for the Transit facility
• Bus Replacement
• Downtown Transit Coordination Center Study
• San Luis Obispo Regional Transit Authority (SLORTA) Projects
Mr. Webster summarized by saying that approximately$23,572 was left in reserve and
not programmed to cover possible additional requests for operating funding. Also that
the DTCC study was a discretionary project that might be the first to be deferred if the
funding level anticipated in the POP was reduced early next year at the Federal level. He
stated there would be no City General Fund impact and recommended the MTC approve
the Program of Projects proposal as submitted.
Mr. Yucikas discussed the possibility of expanding the scope of the DTCC study to
include light rail/line service possibilities between Cal Poly and the airport.
Mr. Yucikas moved to approve the proposed Program of Projects as submitted, with the
amendment to the DTCC study scope to include possible analysis regarding light rail/line
service possibilities between Cal Poly and the airport.
Ms. Crockett seconded the motion.
The motion passed unanimously.
- Attachment#2
D. INFORMATION ITEMS
D-1. Transit Manager's report
D-2. Operating-Performance reports
Mr. Webster presented information covering the following subjects:
• Ridership report
• Contractor Liquidated Damages
• Contingency vehicles
• Capital Projects
• FTA 5317 New Freedom Grant
• Various SLO Transit System reports-information
• Social Media
MEMBER COMMENTS
Mr. Yucikas noted the large expanse of primary blue paint on the front of the new buses
made it hard to discern the bus arrival for passengers waiting at bus stops in early
a.m./late p.m. He suggested more yellow on the front of the bus would increase visibility
in low light and recommended that any future paint jobs be comprised of primarily
yellow paint with blue accents at the front of the vehicles. Mr. Webster stated he would
explore various paint combination with Alexander Dennis for the Double Deck and see if
they can suggest a revised paint scheme.
Ms. Martinez felt that visually-impaired people should be part of any gathered visibility
input/feedback.
Staff agreed to consider these suggestions when commissioning new paint jobs.
Mr. Yucikas also noted that October is "Community Planning Month" and suggested that
in the future, MTC investigate possible participation in any related events.
Mr. Webster noted that the first full week in October is also "Transit Week" as part of the
Rideshare month promotion. SLO Transit will have a bus and staff along with City staff
at the October 1, 2009 Farmers market to provide information to the public. More
information is available at the Rideshare website.
The meeting adjourned at 4:20 p.m. to the next regularly scheduled meeting of November
18, 2009 at 2:45 p.m.
Respectfully submitted,
Lisa Woske, Recording Secretary
PN41
Attachment 3
RESOLUTION NO. (2009 Series)
A RESOLUTION OF THE COUNCIL OF THE CITY OF SAN LUIS OBISPO
AUTHORIZING THE FILING OF THE 2009-10 FEDERAL CAPITAL AND
OPERATING ASSISTANCE GRANT APPLICATION WITH THE FEDERAL TRANSIT
ADMINISTRATION
WHEREAS, the Federal Transit Administration has been delegated authority to award
federal financial assistance for a transportation project; and
WHEREAS, a grant of federal assistance will impose certain obligations upon the City of
San Luis Obispo and may require the City of San Luis Obispo provide the local share of project
costs; and
WHEREAS, the City of San Luis Obispo has or will provide all annual certifications and
assurances to the Federal Transit Administration required for the project.
NOW,THEREFORE, BE IT RESOLVED by the Council of the City of San Luis Obispo
as follows:
SECTION 1. The City of San Luis Obispo is an eligible recipient as defined by 49 U.S.C.
5307, 5336j, and 5340.
SECTION 2. The Public Works Director is authorized to execute and file an application for
federal assistance on behalf of the City of San Luis Obispo with the Federal Transit
Administration for federal assistance authorized by 49 U.S.C. Chapter 53, Title 23, United States
Code and other federal statutes authorizing a project administered by the Federal Transit
Administration.
SECTION 3. The Public Works Director is authorized to execute and file with the
application the annual certifications, assurances, and other documents the Federal Transit
Administration requires before awarding a federal assistance grant.
SECTION 4. The Public Works Director is authorized to execute grant agreements with the
Federal Transit Administration on behalf of the City of San Luis Obispo in Exhibit A.
PO4-10
i
ATTACHMENIT 3
Upon motion of , seconded by , and on the
following roll call vote:
AYES:
NOES:
ABSENT:
the foregoing resolution was adopted this day of 72009.
Mayor David F Romero
ATTEST:
Elaina Cano
City Clerk
APPROVED AS TO FORM:
onathan Lowell
City Attorney
R
-PN -I
Exhibit A
ATTAGHME¢!T 3
FEDERAL TRANSIT ADMINISTRATION
GRANT APPLICATION
FOR
SLO TRANSIT
PROGRAM OF PROJECTS
FOR FISCAL YEAR 2009-2010
The City of San Luis Obispo will be conducting a public hearing to receive comments on the
Draft Program of Projects on October 06, 2009 at 7:00 p.m. in Council Chambers, 990 Palm
Street, San Luis Obispo. The below Draft Program of Projects will become the final program
unless modified:
Federal Apportionments:
For 2009-2010 $1,843,246
Carryover from previous year $445,070
Available to Program $2,288,316
Transit Federal Total
Project Operator Amount Amount
Operating Assistance 7/1/2009-6/30/2010 SLO City 1,185,444 2,638,132
Website/Marketing SLO City 10,000 201000
Staff Vehicle replacement SLO City 40,000 50,000
Forklift SLO City 24,000 30,000
Bus Replacement (1) SLO City 555,300 617,000
Downtown Transit Coordination Center study SLO City 100,000 125,000
Cutaway vehicle replacements (2) SLORTA 150,000 166,666
Paratransit operations SLORTA 200,000 250,000
Total Project Cost $398967798
Federal Share $24649744
City of San Luis Obispo 1,914,744
San Luis Obispo Regional Transit Authority 350,000
Local Share $196329054
City of San Luis Obispo 1,552,888
San Luis Obispo Regional Transit Authority 79,166
T:\Council Agenda Repotts\Public Works CAR\2009\Transit\FY 2009-10 PROGRAM OF PROJECTS-Oct 6-2009\ATTACHMENTSWttach 1
CAR POP 2009-10 RESO 10-06-2009.doc