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HomeMy WebLinkAbout10/20/2009, B3 - POSTPONEMENT OF THE RELINQUISHMENT OF HIGHWAY 227 TO THE CITY Maaua,Dare Couna Oct 20, 2009 j acEnbA RepoRt . CITY OF SAN LUIS O B I S P O FROM: Jay D. Walter, Director of Public Works Prepared By: Barbara Lynch, Deputy Director of Public Works SUBJECT: POSTPONEMENT OF THE RELINQUISHMENT OF HIGHWAY 227 TO THE CITY RECOMMENDATION Postpone pursuit of the relinquishment of Highway 227 at this time. REPORT-IN-BRIEF After direction in 2003 to begin relinquishment proceedings with the State, staff is now returning to the Council to receive final direction as to the relinquishment of Highway 227 by the State to City control. There are four main considerations for this relinquishment. They are: 1) Permitting for City construction projects, 2) Broad Street Corridor plan implementation, 3) Private development issues and 4) On-going maintenance. Various issues with permitting, development, and plan implementation all argue in favor of relinquishment to some degree, but the maintenance burden of the additional right-of-way argues against it. Given the City's current fiscal situation and the uncertain economic climate, staff is recommending postponing consideration of relinquishment to a future date when development is more active, the Corridor plan is more likely to be funded by the City for implementation, and additional resources for maintenance can be secured. DISCUSSION Background On October 7, 2003 staff requested and received direction from the City Council to pursue relinquishment of Highway 227 within the City limits (see map - Attachment 1). Highway 227 within the City limits is currently comprised of portions of Madonna Road, Higuera Street, South Street and Broad Street and is operated and maintained by the California Department of Transportation (Caltrans) (Attachment 2). Staff pursued legislation that was passed in September of 2004 to allow the relinquishment to occur (Attachment 3). At that time, members of the City Council raised several concerns regarding the City's ability to complete work along the highway in a timely manner, to influence development, and to provide a streetscape that was more urban than highway in nature. While these issues remain, staff is increasingly cognizant of the maintenance costs associated with infrastructure in an era of dwindling resources and high community expectations. The State normally brings a facility proposed for relinquishment into a "state of good repair" prior to the transfer. Caltrans has prepared plans and is nearly complete with the construction of roadway rehabilitation along Highway 227 and is nearing the time when they would be ready to 83 � � Highway 227 Relinquishment Page 2 finalize the transfer. Given the length of time since the Council action in 2003 regarding this subject, staff felt is was appropriate to bring the issue back to the Council for final direction before completing the steps for relinquishment with Caltrans. Considerations There are four main considerations to consider with this potential relinquishment. Three impact the City and the last, impacts primarily private development. 1. City construction work in the State Right-of-Way(ROW) From.time to time, the City has a construction project that requires work within the Hwy 227 State ROW. This is most commonly due to City-owned water and sewer facilities which abut the State highway. Engineering staff routinely requests encroachment permits for such projects. Obtaining a permit can be a lengthy process, not so much because of the difficulty in submitting plans or with working with the Caltrans staff, but largely because the State's internal process for review is lengthy. Emergency repairs are covered under a separate permit which allows staff.to respond immediately to make repairs to existing facilities. While obtaining a permit slows project delivery, it can be planned for. Project delivery becomes a challenge should there be a need to accelerate a project and expedite State permitting. Acquiring Highway 227 will not completely eliminate this process for all City projects, as it will still be required for projects at freeway ramps and on Highway 1, but it will eliminate the need for an encroachment permit for those projects currently within the Highway 227 limits. 2. Implementation of City plans in the State ROW The City is in the process of adopting the Broad Street Corridor Plan with the intent to redevelop this area back into a neighborhood. Caltrans has said it supports this type of design in communities as part of its "Context Sensitive Solutions" program. However, as staff has processed the Broad Street Corridor Plan through the State for review, Caltrans has remained concerned about the proposals it contains and has indicated it will be unable to make a firm recommendation to support the project without detailed project-level engineered designs. Since the Corridor Plan is a higher level planning document that covers 150 acres of changing land use and urban design issues as well as the improvements to Highway 227 itself, this level of detail is not yet available nor anticipated until much further in the future. While the City supports a philosophy that leans more towards "build it and they will come" for alternative transportation such as cycling and walking, the comments from the State clearly indicate its support for such facilities only when the demand can be shown to exist already. The City did see some support for more neighborhood oriented design in the recent South Street project; however, there was compelling public support behind improving pedestrian safety. Until the City implements the Broad Street Corridor Plan, it is not certain what elements will meet resistance from the State. Based on past history, the City should anticipate challenges implementing landscaped medians, installing traffic signals to facilitate pedestrian and side street traffic that the State does not support, and reducing lane widths. If the corridor was under City control, the City would have control over these decisions. 3. Increased maintenance resulting from acquisition of new facilities Currently all water, sewer, landscaping, street light and tree maintenance is performed by City staff in this area so there will be little change for most maintenance functions. In looking at 83 --2- Highway 227 Relinquishment Page 3 maintenance impacts, staff focused on the street maintenance function. In total, the addition of the four miles of Highway 227 in the City limits will increase the City's "streets" inventory by about 3 percent. Significant areas of increase include traffic signals, drainage inlets, and bridges, at close to 10 percent, and street sweeping at over 7 percent. Staff has provided a detailed breakdown of the various inventory items in Attachment 4 along with staffing level trends. If the City desires to maintain the same level of service with staffing per mile, this additional mileage would equate to an additional 23 hours of staffing per week. In the last 20 years, little has been added to the resources for street maintenance even though in the last 30 years the areas off Tank Farm Road saw significant growth, along with growth along Los Osos Valley Road, at the end of Patricia Street and Madonna Road, and along South Higuera Street. Street sweeping will be one of the first items that will have to be addressed from a maintenance perspective. The City reduced its sweeping staff by one half time employee as part of the 2009- 11 budget reductions and has reduced sweeping frequencies. The sweeping frequencies will either have to be further reduced, or additional resources will be needed to allow for sweeping of this corridor. Sweeping is currently a part of the City's Storm Water Management Plan (SWMP) commitment. In addition to added staff hours, contract and material costs are also needed to complete major maintenance. For this stretch of roadway, staff estimates that during the first 20 years, the City should spend approximately $1.3 million for maintenance and upgrades including street sealing, sidewalk repairs, signal upgrades and storm drain pipe replacements. At the 50 year mark, the City would face between $12 million and $25 million in maintenance costs depending upon the availability of bridge replacement grants. Staff has summarized the various facility maintenance and replacement costs for this added inventory in Attachment 4. 4. Private development abutting State ROW There are occasional delays for private development projects that front along the highway. Madonna, Higuera, South, and portions of Broad streets are largely developed. The more southerly portion of Broad Street is the area where development is most active. The experience of the City's Community Development Department is that dealing with Caltrans adds additional time to the process, perhaps a month or more, and that the size of the agency can make getting clear direction on requirements challenging. For projects in the Broad Street Corridor Plan area, the challenge during development is more focused on implementation of the City's vision, covering issues of beautification, landscaped medians and parkways. This is really the same issue . as discussed above, urban development versus highway capacity and operations. Community Development staff must spend more time with projects taking place along State highways in order to ensure all requirements for the project, both City and State, are properly tracked and followed up. Process for Relinquishment Should the City Council provide staff with direction to proceed with the Highway 227 relinquishment, Caltrans will work with the City to develop a cooperative agreement. Caltrans will prepare mapping and legal descriptions for that document. Staff will bring the final cooperative agreement to the Council for approval. The agreement would be forwarded to 83 - 3 Highway 227 Relinquishment Page 4 Caltrans headquarters and the California Transportation Commission for final approvals. The relinquishment process is estimated to take up to six months. Recommendation The decision to pursue relinquishment is a challenging one. The current economy and situation at the State level has many agencies struggling to survive. In five years, the City's Measure Y funding will be up for voter renewal. These fiscal issues speak to the added maintenance burden the City will have with the addition of Highway 227. On the other hand, the implementation of the Broad Street Corridor plan will likely be very challenging, and for some elements, may not be possible while Broad Street is under State control. Staff is recommending a compromise, that the Council delay relinquishment to a future date. This is largely driven by the unknowns of the near future as the State attempts to settle its current fiscal problems, and the duration of the current economic downturn. The most recent Financial Plan included a largely maintenance only Capital Improvement Plan. The likelihood that the City will have funds to pursue implementation of the Broad Street Corridor Plan in the near future is low. Development in general has also slowed. Currently, the legislation does not limit the City as to when relinquishment must occur. In the future, the City could pursue relinquishment should the need for control within the ROW become more pressing. Staff is recommending the following guidelines be used by staff to trigger a return to the City Council for further consideration of relinquishment. 1. Inability to implement key Broad Street Corridor Plan elements in a timely manner, 2. Renewal of Measure Y or significant revenue increases, 3. Ongoing problems with project implementation, or 4. At Council's request. CONCURRENCES The Community Development Department supports pursuing relinquishment, because, as outlined in this Council Agenda Report, the benefits support development and planning initiatives. That department also supports the compromise recommendation, knowing that the issue can be brought up again in the future. FISCAL IMPACT The City could anticipate an initial cost of about $55,000 upon receipt of the facility,primarily to convert traffic signal control to the City's system. Ongoing maintenance costs would be presented with other needs in the community during the Financial Planning process. The new roadway should have certain resources applied to it for maintenance; however, the reality is that there is no revenue stream directly associated with receipt of the facility. The acquired facility will have to compete with other needs for the available resources. i Highway 227 Relinquishment Page 5 ALTERNATIVES Pursue relinquishment. The alternative to the staff recommendation to postpone consideration of relinquishment is to actively pursue the relinquishment. Staff does not recommend this action due to the many variables and unknowns of the State budget situation and the current economic climate. Furthermore, the relinquishment will add to the City's maintenance burden during a time of limited resources. Deny relinquishment The City Council could express its desire to not pursue relinquishment of Highway 227 any further. Staff does not recommend this option as the relinquishment would provide additional support for key Broad Street Corridor Plan elements, development and planning initiatives. ATTACHMENTS 1. Map 2. October 7, 2003 Council Agenda Report 3. Street and Highway Code Excerpt 4. Inventory Details & Staffing Levels AVAILABLE FOR REVIEW IN THE COUNCIL OFFICE Broad Street Corridor Concept Map, t%coundl agenda reportstpublic works cart20091streets ignals1227reliquishm t\e 227relinquishrpt.doc B3 -� ATTACHMENT 1 � � � , � . ► Rte 227 Relin uishmentr �: z ~ ( • ; has ''-�$ �. 3 :y j°'{ i* a.s 1Y ..cr+�' K . �� a +1 •` � � " r���fp�'�s'�'$" 4�•+'�! e t Ti 44r3�F� Zqf'�+ !s• '`f �]��.� ~ Y"-.� � 'moi,�J \{�.�[qy•� - dl x'•;`. � �•�f1�S T�•�'d��t�•e nt 4"', Jy�! t��_0 �1• ••�i:�� :� �`�'��e��/y` i ^ �, ♦s. h�•, '' :LSL.C....'�1� � .' � .',e 'L?���,jy. �� - •-�'1 eki;. .�• a `^�f•Jr< <�- �. �., ,.,--_ ;�., +w FERREL ��� '• �e' ft IF, ZOE AL �\ w..• 1t p'.'tJ r ,. 1 '�'+2. �� 1 rc tY�,.�'�rPR •(�w. y •`•` �/ - .MS�f .�.�'�9k-M1'4.A'�a�:�\\f * .� ' r� �.. r.a •,la . ,ld• ,tom. >f 3) 1. _ .•. . �"+.�,.1 .., w..r , ;., � •. •� .y Gjp �r,.�J ilk \ S r. '�a�� � �: ,`"� �--� ,�r��� � .! � r.� •rte . ct .... s . LENGTH FOR RELINQUISHMENT t _ 4q� � �Z3'ji'Ja �• �'. � a.' .i��i ��l� � •t� •". � ti L4^r yr VF£Dmj-",.' a IT a ^.� s.. �• •' ,Fly r?Yh lR. •,»S�3 � \ s�*,�,�,�!•�'�eit •off_" ' �F °ty •, a. t V�t�\Y�r�+'•yt,\y7 } ° � ,r � „ � L, car �`5��+`." \ 1• `�ktY F z �,/"`� ��, � rte.�'" "``r °`�'►' J r r,' �, ATTACHMENT 2 council hkmOct October 7,2003 C I T Y O F S A N L U 1 S O B I S P O FROM: Michael D. McCluskey, Public Works Director Prepared By: Jay D. Walter; City Engineer SUBJECT: DISCUSSION REGARDING RELINQUISHMENT OF STATE HIGHWAYS 1 &227 CAO RECOMMENDATION Provide direction to staff to pursue relinquishment options for State Highways 1 and 227 and begin discussions with local State elected officials to introduce necessary legislation in the next session. DISCUSSION Background One hundred years ago or so, San Luis Obispo was a very small town and two state highways (227 and 1) connected our town to many others. There was no development along these highways, therefore, the highways were designed and maintained for high-speed regional traffic. Over time, the City expanded along these two highways and eventually the State's need to maintain high speed traffic began to conflict with urban desires for slower speeds and pedestrian amenities. Staff believes these conflicts have presently grown to the point where it makes sense for the City to control portions of Highways 1 and 227 as urban streets, leaving design and maintenance issues to the State on roadways out of the urban core. Differing Missions The mission of Caltrans is simply not the same as an urban city. Whereas our City's mission is to provide arterial streets with a full compliment of amenities — landscaped medians, sidewalks, landscaped parkways, bike lanes, street lighting, synchronized signals and moderate speed travel lanes for cars, trucks and buses, the mission of Caltrans is focused on moving traffic quickly and safely on State highways. The differing missions lead to differing opinions on issues ranging from how best to proceed with City projects to how private development should be permitted inside the City's limits. These differences have often resulted in substantial delays to projects (resulting in increased costs) and at times have so delayed private sector projects that tenants were lost. Because Caltrans is not set up to govern urban development, Caltrans' headquarters in Sacramento must approve what the City considers normal urban design. Caltrans is good at engineering State highways and the City is good at urban design. Staff feels it is time to let both agencies pursue their respective areas of expertise. 83 - � ATTACHMENT 2 Council Agenda Report—RELINQUISHMENT OF STATE HIGHWAYS 1 &227 Page 2 Justification for Relinquishment On numerous occasions City staff has held discussions about the relinquishment of State Highway 227 (Broad Street, South Street) within the city limits. The primary justification for relinquishment comes from the City's frustration in dealing with Caltrans on a wide variety of issues affecting both city projects and private development projects. The City cannot make final decisions because Caltrans has the ultimate jurisdiction over the road right of way. A good example of this is the developer at the corner of Broad and Orcutt who had to wait three years for Caltrans to make final conditions of approval causing him to lose tenants. Another example has to do with recent discussions the City had with Caltrans about implementing a new signal-timing plan for Santa Rosa Street, which is also State Highway 1. The City's desired to implement a timing plan that would be more responsive to local traffic needs. The City asked Caltrans to implement the plan, but they declined. The City also offered to take over the signal timing along Santa Rosa Street but Caltrans again declined. The result is a less than optimum timing plan that results in frustration for motorists and City staff. If Broad, South and Santa Rosa Streets were removed from the State Highway system, it would allow the City to implement its own set of standards for the modification and use of those roadways without requiring Caltrans review and approval. These standards would include lane widths, parking, bicycle lanes, sidewalk space, curbs, median landscaping, signalization and signal timing. The City would also no longer be required to apply for encroachment permits for construction, maintenance or development along those streets. It is the intent of the State Highway system to provide a network of highways to allow travel along heavily traveled rural and urban corridors that connect the communities and regions of the State. These highways should serve the State's economy by connecting centers of commerce, industry, agriculture, and recreation. In the case of Highway 227, the City has grown far enough south that it no longer serves just to connect, but it serves as one of the City's major Arterial streets. Caltrans jurisdiction is a point of friction as it intrudes on the City's desire to plan and develop the corridor according to the Council's direction. Special meetings and reviews must take place with Caltrans personnel to discuss the City's plans, and approvals must be received from Sacramento and Fresno for design and planning issues. Once these streets have been removed from the State Highway system, the City would be responsible for all maintenance costs including pavement, traffic signals, and associated facilities. We currently have maintenance responsibilities for roadway, drainage, landscaping, debris and signals on Hwy 227 and roadway, drainage, debris and landscaping on Hwy 1. We are able to bill the State for reimbursement for expenses up to $31, 500 per year. Once relinquished, the City would, as with all other city streets, be named as a potential defendant for any damages related to accidents or other causes along the portion of highway relinquished to the City. ATTACHMENT 2 Council Agenda Report—RELINQUISHMENT OF STATE HIGHWAYS 1 &227 Page 3 City staff believes that the relinquishment of these routes would have a positive impact on the City by bringing decision-making back to the City and reducing frustration for City staff as well as local developers and contractors. Relinquishment Process The State provides two methods for relinquishment of State. Highways, which are summarized below: 1. The State shall relinquish any portion of any State Highway within the City that has been deleted from the State Highway system by legislative enactment. If only a portion of the route is deleted, the City would be required to maintain proper signage directing traffic to the remaining portion of the highway. 2. It may likewise relinquish any portion or all of any State Highway that has been superseded by relocation. The first option applies to us. The City would request relinquishment of Route 1 and/or 227 by resolution. The desire to relinquish would be carried out subject to the terms and conditions negotiated with Caltrans identified in a Cooperative Agreement, and adopted by the California Transportation Commission (CTC). The Streets and Highways Code wouldbe amended by the State Legislature to provide the authority to proceed with the relinquishment. This would be accomplished by having a specific bill proposed by one of our legislators or by including the necessary language in another transportation related bill. The exact procedures that the State has established to enable relinquishment are summarized below: 1. To begin the process of relinquishment, the City Council passes a resolution stating its intent to have the State Highway designation deleted. Staff would work with SLOCOG and Caltrans on developing the appropriate language for the resolution. Once the resolution to revise the State and Highways Code is prepared, it would be submitted to the City's State legislators for them to direct through the Legislative process. 2. Prepare the amended text for the Streets and Highways Code in order to authorize the relinquishment and submit to the State Legislature for action. (Estimated to take any where from 4 to 6 months, depending on timing and coordination with State Legislature.) 3. Prepare and process a Cooperative Agreement between Caltrans and the City. 4. Caltrans would prepare a Project Scope Summary Report (PSSR) or a Project Report (PR) defining the scope, cost, and schedule of work necessary to complete the relinquishment. This report will include all work necessary to bring the State Highway up to a mutually acceptable condition of repair. Caltrans would pay for the cost of this work. B3 -9 ATTACHMENT 2 Council Agenda Report—RELINQUISHMENT OF STATE HIGHWAYS 1 &227 Page 4 It is estimated this work could take from 6 to 8 months depending on repair work necessary. This work cannot begin until legislative action has approved the relinquishment. 5. State law requires that relinquishment of roads or highways must be made by a resolution executed by the California Transportation Commission. Once the above process is completed, but prior to construction repairs of the highway, Caltrans will prepare the relinquishment resolution and process it through the Chief of the Engineering Service Center four months prior to the anticipated completion date of all construction projects related to the previously designated State Highway. As a condition of relinquishment, the State would be required to place the highway in a "state of good repair" and be responsible for the costs of bringing the roadway up to an acceptable condition. Coincidentally, a State project to bring the road to a "state of good repair" has been planned by Caltrans, but because of the State's budget difficulties it is not likely to occur in the near future. If the above steps to pursue relinquishment are started, the time needed to have all necessary reports completed and legislation drafted may position the City to be ready to accept relinquishment as soon as the roadway construction project is complete. CONCURRENCES Caltrans Deputy District Director for Planning Richard Krumholz was contacted to discuss the relinquishment. He had no objection to discussing relinquishment of Route 227. In fact, Caltrans has planned for either a complete or partial relinquishment. He was more skeptical about Route 1, given its major importance as the primary route to Hearst Castle and the North Coast areas of the County. He also mentioned complicated planning issues surrounding the interchange at Route 101 and the future expansion of Cal Poly, which would generate a need for more capacity on this route. He felt that more focused discussions on cooperation between the agencies would be fruitful rather than relinquishment. (Staff would agree that focused discussions are always helpful and should they prove fruitful, the Council would not have to proceed with relinquishment. The actions suggested in this agenda report only give future Councils options for action toward relinquishment.) Assuming that Council concurs with the CAO Recommendation and that research, data and negotiations are successful; a Circulation Element amendment would eventually be necessary to clean up language relating to either or both State Highways. Because each highway would continue to have directional signing, the motoring public would see no difference — the sole difference would be in who owns, controls and maintains the roadway and thus the Circulation Element would need to be amended to clarify this relationship. Processing the Circulation Element would require Planning Commission review and City Council approval. FISCAL IMPACT Costs to pursue the relinquishment process would be limited to staff time spread over the course of the process, estimated at approximately a year. ATTACHMENT 2 Council Agenda Report—RELINQUISHMENT OF STATE HIGHWAYS 1 & 227 Page 5 Via its agreement with Cal Trans in 1993, the City must perform certain work on the Hwy 227 right-of-way and can be reimbursed for that work up to $31,500. However, as a gauge of actual expenses, last fiscal year the City billed for reimbursement $19,775.03. This covered the cost of street sweeping, pothole repair and signal electricity. Using that number as a guide, and comparing lengths of Hwy 227 to Hwy 1, the estimated cost that we would have billed for services on Hwy 1 (if a similar agreement were in place) would be $5,627.99. Thus on a rough basis average yearly costs to maintain both right-of-ways would be $25,402.03. The actual revenue lost due to relinquishment would be $19,775.03. The two road segments if both relinquished would add 4.5 miles to the City's inventory of 198 miles or about a 2% increase. In theory this would increase the demand for pavement management yearly funding in order to plan for eventual major resurfacing, sealing etc. to maintain the road adequately. But the pavement management funding was recently cut due to budget considerations and thus the addition of these roadways would not cost the City more funds but most probably bump other streets for priority pavement maintenance work. Again, however, assuming the "state of good repair" minor maintenance would not be needed for eight years and major maintenance for 20 years. Cal Trans would not relinquish either the Hwy 227 or the Hwy 1 interchange with Hwy 101. Just as with LOVR and other interchanges, their jurisdiction rightfully includes both the freeway and its interchanges that move people off the freeway and onto the local street system Thus both would continue to be considered State route to State route interchanges when applying for State Transportation Improvement Project (STIP) funding. ALTERNATIVES The following alternatives are presented for the Council's consideration: 1) Continue to work with Caltrans to resolve the differences that come up on a case-by- case basis. 2) Direct staff to return to a subsequent Council Meeting with additional information as requested by the City Council. 3) Take no further action. 4) Provide additional direction to staff. ATTACHMENT Location Map G:\Staf-Reports-Agendas-Minutes\_CAR\2003\Engineering and Maintenance Services(Walter)\hwy 1 and 227 relinquisfunent.doc - 63 - 11 CA Codes (shc:300-635) ATTACHMENT 3 STREETS AND HIGHWAYS CUJE 527. (a) Route 227 is from Route 1 south of Oceano to Route 101 in San Luis Obispo. (b) (1) Notwithstanding subdivision (a) , the commission may relinquish to the City of Arroyo Grande the portion of Route 227 that is located within the city limits of that city, upon terms and conditions the commission finds to be in the best interests of the state, including, but not limited to, a condition that the City of Arroyo Grande maintain within its jurisdiction signs directing motorists to the continuation of Route 227. (2) A relinquishment under this subdivision shall become effective immediately following the recording by the county recorder of the relinquishment resolution containing the commission's approval of the terms and conditions of the relinquishment. (3) On and after the effective date of the relinquishment, both of the following shall occur: (A) The portion of Route 227 relinquished under this subdivision shall cease to be a state highway. (B) The portion of Route 227 relinquished under this subdivision may not be considered for future adoption under Section 81. (c) (1) Notwithstanding subdivision (a) , the commission may relinquish to the City of San Luis Obispo the portion of Route 227 that is located within the city limits of that city, upon terms and conditions the commission finds to be in the best interests of the state, including, but not limited to, a condition that the City of San Luis Obispo maintain within its jurisdiction signs directing motorists to the continuation of Route 227. (2) A relinquishment under this subdivision shall become effective immediately following the recording by the county recorder of the relinquishment resolution containing the commission's approval of the terms and conditions of the relinquishment. (3) On and after the effective date of the relinquishment, both of the following shall occur: (A) The portion of Route 227 relinquished under this subdivision shall cease to be a state highway. (B) The portion of Route 227 relinquished under this subdivision may not be considered for future adoption under Section 81. (4) For the portions of Route 227 that are relinquished, the City of San Luis Obispo shall maintain within its jurisdiction signs directing motorists to the continuation of Route 227. http://www.leginfo.ca.gov/cgi-bin/di§playcode?section=shc&group=00001-01000&file=30... 8/14/2009 Highway 227 Relinquishment Attachment 4 Infrastructure Inventory The addition of Highway 227 will add the following to the City's inventory: Infrastructure Increase Percent Increase Street 4 Miles 3 % Sweeping 364 Miles 7.4 % Sidewalk 5 Miles 2.7% Signs 334 2.2% Traffic Signals 6 10.5 % Drainage Inlets 64 8 % Drainage Pipe` 2 Miles 3.5 % Brid-es 3 10% This assumes a once per week sweeping such as provided for other arterial streets '` This includes an increase to the inventory of 640 feet of corrugated metal pipe, the remainder being mostly concrete pipe and some plastic pipe. Estimated Rehabilitation/Replacement Costs in 2009 Dollars (Costs shown are totals for two 10 year periods,c vering the first 20 years after relinquishment) Infrastructure 0- 10 years 10 to 20 years (total cost) (total cost Street $370,000 $370,000 Estimate assumes microsurfacing every 8 years. Complete reconstruction is projected to be needed in 50 years at a cost of$10 million, but is not included in the costs shown. Sidewalk $20,000 $20,000 Estimate assumes 1/3 of the current areas showing damage will need to be repaired in each of the two time periods. Signs $50,000 $50,000 Estimate assumes r/2 of the existing signs will need to be upgraded to new standards for reflectivity in the first 10 years and the remainder replaced in the following 10 years. Traffic Signals $55,000 $120,000 ,All intersections will need control system upgrades and interconnection to allow operation in the City system immediately. Based on historic patterns, traffic signals require equipment upgrades after 20 years. Estimate assumes lh of the signals would be upgraded between year 10 and year 20 and the remainder after. Drainage Inlets $0 $0 Inlets appear to be in good shape and able to take considerable water. Therefore, staff is assuming no work will be needed in the next 20 years to either repair or add inlets. Drainage Pipe $120,000 $120,000 Estimate assumes all CMP pipe is compromised and r/2 will need to be replaced in the first 10 years and the remainder replaced in the following 10 years. It also assumes no work will be performed on other types of pipes. Bridges $0 $0 Estimates are based on current Bridge Inspection Reports and structure age for the 3 bridges to be added. Current average age of the bridges=40 Average Bridge Rating = 88 (Bridges are eligible for rehabilitation funds at a rating of 80 and eligible for replacement funds at a rating of 50 out of 100) Bridges are exhibiting typical early signs of internal rusting of the reinforcing steel. Bridges could be expected to last an additional 50 years before 8313 Highway 227 Relinquishment Attachment 4 Infrastructure 0- 10 years 10 to 20 years (total cost) (total cost) needing replacement, at which time the City would face a replacement cost of $5 million each or $15 million total ($2 million total if federal grant programs are still in effect at that time.) One exception may be the bridge on Madonna Road which is exhibiting signs of an internal problem which could result in premature aging. Totals: 615,000 680,000 Street Maintenance Staffing In putting together information on staffing levels versus infrastructure quantities, staff reviewed how increased infrastructure has been addressed in staffing levels in years past. An organizational chart from 1979, thirty years ago,and 1982 are compared below to staffing levels approved as part of the 2009-11 Financial Plan. 1979 1982 2009 Street Supervisor 1 1 1 Lead worker 1 2 1 General maintenance Drains stem maintenance 0.5 0.5 2.5 Sweeper operator 1 1 1 _ Traffic Signals/Street Lights 0.2 0.2 2 Total: 14.2 15.2 15.5 Reflects a reduction of 1.0 Full-time equivalent (FTE) Maintenance Worker from actual as Streets Maintenance staff no longer provide trash can collection services. Z Reflects a reduction of 1.0 FTE Maintenance Worker from actual as Streets Maintenance staff no longer provide parking meter repair service. Parking meter repair work is funded under the Parking Enterprise fund. 3 Reflects the loss of 1.0 FTE Maintenance Worker position slated for elimination in 2010-11 Includes 2.0 FTE Wastewater Collection Operator positions in the Wastewater Collection Section of the Utilities Department,but paid for by the General Fund to clean the storm drain system. 5 Estimated FTE—work on traffic signals formerly performed by City vehicle maintenance staff. Street lights were maintained by PG&E As the chart indicates, general street maintenance resources, which includes street, sign, striping, and sidewalk maintenance, has decreased by about 24% in the last 30 years. Traffic signal, lighting, and storm drain maintenance has been added, for a 9%staffing increase in the last thirty years or a 2%staffing increase in the last.20 years. The City purchased the street light system from PG&E in 1999, and is now responsible to maintain 2270 street lights. The City has also added 20 traffic signals during the last 30 years, an increase of 150%. A traffic signal maintenance staff was added for the first time in approximately 1984 and augmented by a half-time person in building maintenance with the purchase of the street light system. The staffing level for the traffic signal and street light section was augmented again as part of the 2007-09 Financial Plan,and is now 2.0 FTE. The addition of the drainage system cleaning staff came as part of the implementation of the mandated Municipal Stormwater program. The two person crew and cleaning equipment was approved as part of the 2007-09 Financial Plan.The street maintenance staff provided minimal cleaning in prior years but was unable to supply the systematic cleaning that is now occurring. Street maintenance staff continues to provide additional assistance to cleaning staff and storm event response.