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Home My WebLink About04/20/2010, C 15 - TRANSIT SYSTEM SAFETY, SECURITY & DISASTER RESPONSE ACCOUNT APPLICATION AND RESOLUTION counciL W i, pri120,2010 ac,En0A REpoRt j CITY OF SAN LUIS OBISPO FROM: Jay D. Walter, Director of Public Works ` ,x� Prepared By: John Webster, Transit Manager SUBJECT: TRANSIT SYSTEM SAFETY, SECURITY & DISASTER RESPONSE ACCOUNT APPLICATION AND RESOLUTION RECOMMENDATIONS 1. Authorize the City Manager or her designee to execute for and on behalf of the City of San Luis Obispo, a public entity established under the laws of the State of California, the actions necessary for the purpose of obtaining financial assistance provided by the California Emergency Management Agency. 2. Adopt a resolution authorizing the submittal of this and future Prop I B and Safety & Security grant applications. 3. Authorize staff to continue to pursue and submit applications for funding opportunities that may be available to supplement existing funding. DISCUSSION Proposition 1 B was passed by California voters in November 2006 to help provide sorely needed funding for various infrastructure improvements. Voters approved $20 billion in bonds which included a $1 billion bond act for the California Transit Security Grant Program (CTSGP). Of that amount, $60 million was allocated based upon the established State Transit Assistance (STA) population-based formula. The result was a supplemental Proposition 113 Safety and Security grant in the amount of$4,561 annually to be used for San Luis Obispo (SLO) Transit capital security and safety projects. The Office of Homeland Security (OHS) required as a condition of receiving CTSGP funding, that a Governing Body Resolution and Agent Authorization form are formally adopted and approved by the area's regional transportation planning agency, San Luis Obispo Council of Governments (SLOCOG). SLOCOG approved this Governing Body Resolution on June 4, 2008, thereby appointing Executive Director Ronald DeCarli and Administrative Director Peter Rodgers as authorized agents to administer CTSGP funding. California Emergency Management Agency(Cal EMA). The Grants Management Directorate (GMD) provides timely grant reimbursements to sub- grantees of the Homeland Security Grant Program (HSGP), Transit Security Grant Program C15-- 1 CAR Transit System Safety and Security Grant Page 2 (TSGP), Infrastructure Protection Grant Unit (IPGU), and all other sub-grantees receiving homeland security funding. The GMD was created to enhance and improve the overall customer service of the Governor's OHS, which merged with the Office of Emergency Services (OES) in 2009 to become California Emergency Management Agency(Cal EMA). Transit System Safety, Security& Disaster Response Account Funds shall be available for capital projects that provide increased protection against a security and safety threat, and for capital expenditures to increase the capacity of transit operators, including waterborne transit operators, to develop disaster response transportation systems that can move people, goods, and emergency personnel and equipment in the aftermath of a disaster impairing the mobility of goods, people, and equipment. SLO Transit is eligible to receive funding from the Transit System Safety, Security & Disaster Response Account. Grant applications must include a resolution, approved by the City Council authorizing submittal and authorizing the City Manager or her designee to execute for and on behalf of the City, the actions necessary for the purpose of obtaining financial assistance provided by the Cal EMA. Interconnectivity with the City radio System The radio replacement project will allow for direct communications during an actual emergency or drills with other City departments such as Police, Fire, Public Works, or Utilities. The Public Safety dispatchers will be able to monitor the transit frequencies and coordinate on critical elements such as evacuations and movement of the City's "carless/special needs" population. The transit radio project might also be able to realize some economies of scale if this project uses the same vendor award for the new City Dispatch Center during the procurement process, but it is not part of the existing dispatch center project currently underway. Transit staff will closely coordinate with IT staff to ensure equipment compatibility and coordinated purchase if possible. SLO Transit Safety& Security Grant Application . The Safety & Security Grant application will provide funding to replace SLO Transit's outdated two-way radio communications equipment with twenty six (26) new units: twenty (20) mobile, one (1) base station at the transit facility and five (5) handheld units. The SLO Transit Radio Replacement project will provide for a second base station to be installed in the City's Emergency Operations Center (EOC) located in Fire Station No.1 on Santa Barbara Street. The transit project will utilize funding from the CTSGP available through Cal EMA and City apportionments. The total radio replacement project is estimated to cost $209,561 and will be funded by the Safety and Security grant and City local matching funds which include both discretionary and fiscal year apportionments as well as Proposition 1 B funding. The City local match is estimated at approximately 17%of the total project cost, or$34,811 Transit Enterprise Fund Budoet' SLO Transit Radio Replacement Project $ 209,561 Fundin- Source Safety& Security Grant(Descretionary) $ 174,750 Safety& Security Grant(2008-09&2009-10 FY Apportionment) $ 9,122 Proposition 1B(2010-11 FY Apportionment) $ 25,689 C'/5 � 10 CAR Transit System Safety and Security Grant Page 3 FISCAL IMPACT There are no associated negative fiscal impacts realized by the General Fund in the adoption of staff recommendations and this resolution. It is also important to note that these funds are only available for Capital projects and cannot be converted to backfill SLO Transit operational funding shortfalls at the Federal or State level. Staff will return to Council for authorization to appropriate grant revenues and expenditures once the grant has been awarded. ALTERNATIVE Don't adopt the resolution. The City Council could chose not to adopt the resolution to apply for the City's allocation of Proposition 1B Safety and Security funds. Staff is not recommending this alternative as if not approved; this funding will be made available to another agency. Council has previously directed staff to pursue all funding opportunities that would be available to supplement existing funding. ATTACHMENT Resolution T:\Council Agenda Reports\Public Works CAR\2010\Transit\TRANSIT SAFETY SYSTEM APPLICATION 04-20-2010\TRANSIT SYSTEM SAFETY&SECURITY APPLICATION-vl.doc ATTACHMENT#1 RESOLUTION NO. (2010 Series) A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN LUIS OBISPO AUTHORIZING THE FILING OF THE 2009-10 TRANSIT SYSTEM SAFETY, SECURITY AND DISASTER RESPONSE ACCOUNT PROGRAM APPLICATION WITH THE CALIFORNIA EMERGENCY MANAGEMENT AGENCY WHEREAS, the City of San Luis Obispo (referred hereinafter as the City) operates the San Luis Obispo (SLO)Transit; and WHEREAS, the California Transit Security Grant Program (referred hereinafter as CTSGP) has allocated a portion of Proposition 1 B (Prop 1 B) Safety and Security Grant funding to be used for SLO Transit capital projects; and WHEREAS, the California Emergency Management Agency has been delegated authority to award financial assistance for a transportation project; and WHEREAS, a grant of State assistance will impose certain obligations upon the City of San Luis Obispo and may require the City of San Luis Obispo provide the local share of project costs; and WHEREAS, the City of San Luis Obispo has or will provide all annual certifications and assurances to the California Emergency Management Agency required for the project; and NOW,THEREFORE, BE IT RESOLVED by the City Council of the City of San Luis Obispo as follows: SECTION 1. The City Manager or her designee is authorized to execute for and on behalf of the City, a public entity established under the laws of the State of California, any actions necessary in the submittal of this or future applications for the purpose of obtaining financial assistance provided by the California Emergency Management Agency. i 7 Resolution No. (2010 Series) ATTACHMENT#1 Page 2 On motion of , seconded by , and on the following vote: AYES: NOES: ABSENT: the foregoing resolution was passed and adopted this day of 12010. David F. Romero Mayor ATTEST: Elaina Cano City Clerk APPROVED AS TO FO stine Dietrick City Attorney