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Home My WebLink About04/20/2010, C 9 - REVISED 2009-2010 PROGRAM OF PROJECTS FOR FEDERAL TRANSIT ADMINISTRATION SECTION 5307 GRANTS co un a t W6,'Xpril 20,2010 j Agcnba RePoRt am umx ^ CITY OF SAN LUIS OBISPO FROM: Jay D Walter, Director of Public Work 00 Prepared By: John Webster, Transit M�ger SUBJECT: REVISED 2009-2010 PROGRAM OF PROJECTS FOR FEDERAL TRANSIT ADMINISTRATION SECTION 5307 GRANTS RECOMMENDATION As recommended by the Mass Transportation Committee approve the revised Federal Transit Administration Program of Projects as follows: 1. Appropriate$1,823,626 in approved Federal Transit Administration grant funding for the 2009-10 Program of Projects. 2. Adopt a resolution authorizing the Public Works Director to file a grant application and execute a grant agreement with_the Federal Transit Administration in the amount of $11823,626. DISCUSSION Background Since the 1990 census, the City of San Luis Obispo has been classified as an Urbanized Zone Area by the federal government and is eligible to receive Federal Transit Administration (FTA) grants for the transit system's operating and capital assistance. To apply for these grants, the City Council must complete the following on an annual basis: 1. Publish the Program of Projects (POP); 2. Seek approval by the San Luis Obispo Urbanized Zone Area (SLO UZA) Technical Committee; 3. Hold a public hearing on the proposed POP for federal transit assistance; 4. Adopt a resolution authorizing the Public Works Director to file a grant application and execute the grant agreement; and 5. Forward the approved POP to San Luis Obispo Council of Governments (SLOCOG) for review and amendment into the Federal Transportation Improvement Program (FTIP). The Council held a public hearing for the Program of Projects on October 26, 2009 and approved the initial list of programs as set forth in Resolution 10119 (2009 Series). The revised 2009-1.0 Program of Projects was published in the Tribune on March 6, 2010 shown in Attachment 1. SLOCOG recently approved the revised POP after a public hearing on April 7, 2010 and under FTA regulations the City does not need to hold another public hearing and can approve the revised POP as a consent item. C 9-1 2009-10 Federal Transit Administration Program of Projects Page 2 Funding Estimate The planning estimate for the current year apportionment for the SLO UZA is $1,843,246, plus an unused amount of $445,070 from the previous year, making $2,288,316 available for programming in Fiscal Year (FY) 2009-10. Of this amount, the SLO UZA committee agreed to allocate to the City of San Luis Obispo the amount of$1,914,744 and to the San Luis Obispo Regional Transit Authority (SLORTA) the amount of$350,000 for a total POP of$2,264,744. A total of$23,572 was not programmed and left in reserve. The San Luis Obispo amount has been revised to $1,823,626 to include a recommendation by the Federal Transit Administration to include website development and marketing within the operations budget and to augment an existing grant for the double-deck bus replacement due to the delay of the Prop 1 B. A hybrid bus purchase approved in the initial POP is being deferred until the Prop 1 B funds have been released at some future time. A revised total of $114,691 is not programmed and left in reserve for programming in FY 20010-11. As part of the SLO UZA review process it was agreed that some projects are discretionary in nature and might have to be deferred if the final FTA apportionment is lower than the estimated amounts used in the Program of Projects. Table 1: 2009-10 Revised POP POP Revised POP (Federal &Local (Federal&Local Project Description Traflsit operator Operating Assistance(7/1/2009-6/30/2010) SLO City $ 2,638,132 $ 2,515,656 $ (122,476) Website/Marketing SLO City $ 20,000 $ - $ (20,000) Staff Vehicle Replacement SLO City $ 50,000 $ 50,000 $ Forklift SLO City $ 30,000 S 30,000 $ Bus Replacement(1) SLO City $ 617,000 $ 475,000 $ (142,000) Downtown Transit Coordination Center SLO City/SLORTA $ 125,000 $ 125,000 $ Cutaway Vehicle Replacement SLORTA $ 166,666 S 166,666 $ Paratransit Vehicle SLORTA $ 250,000 $ 150,000 $ $ 3,896,798 $ 3,612,322 $. (284,476) Table 2: 2009-10 Revised POP Details 2009-10 Program of Projects _Transit Total Federal Local Operator Cost Share Share SL)TransitOperations for2009-10revised) ISLO City $ 2,515,656 $ 1,232,126 $ 1483,530 Staff Vehicle replacement SLOCity $ 50,000 $ 40,000 $ 10,000 Forklift SLO City $ 30,000 $ 24,000 $ 6,000 Bus Replacement(revised) 1SL0 City $ 4757000 $ 427,000 $ 47,500 Downtown Transit Coordination Center studySLOCity/SLORTA $ 125,000 $ 100,000 $ 25,000 Cutaway vehicle replacements (2) _SLORTA $ ---i6W6-6J$ 150,000 $ 16,666 Paratransit operations ISLORTA $ 250,000 $ 2001000 $ 50,000 Totals $ 3,612,322 $ 2,173,1261 $ 1,438,696 Remaining Section 5307 Funds not Programmed I $ 114,691 2009-10 Federal Transit Administration Program of Projects Page 3 Program of Project Details The POP includes the following individual projects: 1. SLO Transit Operating Assistance for 2009 2010. (Revised) The federal share of this project was increased to include the original website/marketing capital projects and additional cost for anticipated cost allocation increases by the city. The revised amount is $1,232,126 and this project will help fund transit operating expenses. The City is limited in our ability to Program Federal dollars for transit operating to fifty percent (50%) of the net operating cost after all other revenues have been subtracted. The local match must meet or exceed the FTA amount for a 50/50 match ratio. 2. Staff Vehicle Replacement: (No Revisions) This project will replace an existing city owned 2000 Ford Windstar Van currently utilized as the First Transit Street Supervisor staff vehicle and has over 100,000 miles. The replacement vehicle will be equipped with a manual wheel chair ramp to assist in road call incidents. 3. Forklift: (No Revisions) This project will provide funding to purchase a forklift for use at the SLO Transit maintenance facility yard located at 29 Prado Road in San Luis Obispo. Presently First Transit staff has to borrow a forklift from the PW Corporation Yard Maintenance Division and it is not always available when it is needed by Transit to off load heavy equipment and spare part deliveries. 4. Bus Replacement: (Revised) This project will augment funding of an existing 2007-08 Federal Grant (CA-90-Y606) for the replacement of one (1) 1997 forty-foot diesel bus that is beyond its 12 year useful life with a forty foot diesel Double Deck model bus utilizing the FTA approved Implicit Cooperative Procurement Pilot Program (ICPPP). This existing grant anticipated using $475,000 in Prop 1B funding as a match but this funding is being delayed due to the budget crisis at the State level. The diesel-hybrid project anticipated in the original POP will be deferred until additional funding is available. 5. Downtown Transit Coordination Center Study: (No Revisions) This study, under SLOCOG's leadership and in close coordination with SLO Transit and SLORTA, will scope the physical and transit operational requirements for a regional transportation center in the downtown of San Luis Obispo. The future facility will be designed to better integrate the local and regional transit services, sharing a unified future facility. The project will alleviate current capacity issues at the existing SLORTA transfer site on Osos Street and support a more seamless connection between the two systems. Building upon previous studies completed by the City in December 2000, (North Area Regional Facility Report-NARF) the objective of the study will be to reach a consensus on the optimal location and design parameters for the future transit facility and to develop a capital budget and a funding plan in support of final design and actual implementation. The project match is split 50/50 ($12,500 per agency) between the City of San Luis Obispo and SLORTA. The Mass Transportation Committee (MTC) recommendation was to include a rail corridor study from Cal Poly to the Airport as part of the work scope. This recommendation is supported by City staff. 0 q-3 2009-10 Federal Transit Administration Program of Projects Page 4 6. SLORTA Projects: (No Revisions) These projects will provide funding for the replacement of two Paratransit vehicles as well as supplemental funding for Paratransit operations. CONCURRENCES At its March 10, 2010 meeting the MTC concurred with the staff recommendation for the revised 2009-10 FY POP and recommended approval to City Council. The MTC's recommended action and draft minutes regarding the revised 2009-10 FY POP are included as Attachment 2 with this report. FISCAL IMPACT Due to the uncertainty in both Federal and State funding staff had not submitted all of the CIP projects as part of the recently approved two year financial plan. The local match for the Capital projects in the POP will use Transportation Development Act (TDA) funding and the Local Transportation Fund (LTF) component which is derived from the '/< cent of each 8.75 cents collected in retail sales tax. A former second source of TDA funds was the State Transit Assistance (STA) program which was eliminated starting in this fiscal year and was not a factor as a Capital projects funding match in the original POP. The Governor recently signed a revised State Budget bill as it relates to transportation overturning his veto of a similar bill. The revised bill, commonly referred to as a gas/tax swap, was slightly modified to address his concerns regarding an unforeseen impact on freight railroads. His approval, among other items reestablished state funding for public transit systems and long-term funding for state supported intercity passenger rail services. The funding could not have come at a better time as SLOCOG staff had just prepared reports projecting further reductions in transportation funding. These items pertain to revised projections for TDA revenue allocated by SLOCOG for transportation for FY 9/10 and 10/11. These reductions would have meant jurisdiction allocations reduced further by another 7.88% with the anticipated reduction of$118,000 to SLO City. This new STA funding will make up most of the projected funding reduction for public transit as well as the loss in the one—time federal economic stimulus funding (preventative maintenance) that will end next year and the SLOCOG Board approved the staff recommendations at their April 7, 2010 meeting to utilize $211,636 to offset the LTF reductions. In addition the Board also placed in reserve an additional $300,000 in STA funds to be use to offset any LTF reductions in FY 2011 It is difficult to predict the overall revenue stream for transit funding at this time. However to the extent that the economic slowdown and both state and federal legislative actions continue to significantly affect FY 2009-10 revenues negatively some City POP Capital projects may have to be deferred. Staff will continue to monitor this issue and return to Council if funding reduction in funding levels endangers current service level projections. There is no City General fund contribution anticipated as part of the 2009-10 FY POP. The City will receive federal funds for projects in the amount of$1,823,626. Additional funding for bus replacement could be made available under the FY 2009-10 State Proposition 113 funding cycle C 9_� 2005-10 Federal Transit Administration Program_of Projects Page 5 but are facing delays due to the ongoing budget crisis at the State level. City staff will be submitting grant applications during the next few months after evaluating Capital project priorities. The recently approved Mid-Year Budget review reflects the revised POP assumptions in the revenue and expenditures that were presented except for the change in bus replacement project for a hybrid vehicle. ALTERNATIVE Don't adopt the resolution. The City Council could chose not to adopt the resolution to file a grant application or appropriate FTA funding for the POP. Staff is not recommending this alternative as this would leave the transit enterprise fund with insufficient revenues to cover expenses in FY 2010. ATTACHMENTS 1. 2009-10 FY POP Publication as modified 2. MTC draft minutes 3. Resolution for FTA Grant Application T:\Council Agenda Reports\Public Works CAR\2010\Transit\CAR-REVISED PROGRAM OF PROJECTS-04-20-2010\FY 2009-10 Revised PROGRAM OF PROJECTS-04-20-2010.doc C 9-5' ATTACHMEW L ATTACHMENT41 THE Newspaper of the Central Coast MBU1\1 3825 South Higuera•Post Office Box 112•San Luis Obispo,California 93406-0112•(805)781-7800 In The Superior Court of The State of California In and for the County of San Luis Obispo AFFIDAVIT OF PUBLICATION AD#6873719 ++ueuo HEAFMG NOT= SAN LUIS OBISPO COUNCIL OF GOVERNMENTS The W7 Gaann ofliovem i rrre WE tww a Pu18ic Hear. & 0,�p reow"°ut Ac man• 1)2909 Trarmponation 4nprevemma Bra I STATE OF CALIFORNIA +nam'rin ss. Neaturfs of Fre uroantMd A save in the amount f County of San Luis Obispo of aedmr mesm�ft an4y0It It ; m be to a roammone!t I am a citizen of the United States and a resident of the wanrativamatrrtmmnoB° m pro - I aforesaid; I am over the age of eighteen and not 2)SLOCOG Pubno Par*#ation Plan interested in the above entitled matter; I am now, and at PI0830 row to W".616=for tee –=oft agenda ard fummfion. all times embraced in the publication herein mentionedben was, the principal clerk of the printers and publishers of ur ovemmenrrwWr 1a6 o s THE TRIBUNE, a newspaper of general Circulation, �i"� .Canw- printed and published daily at the City of San Luis �tSlocot;, or rnarymreht;an ohlepo,Ce 93491,or aDrftd(ieLym Obispo in the above named county and state; that notice vetasgoez a1 708.2104 or , P tY �Iwa*Iav for ft TIP aid PPmg at which the annexed clippings is a true co eve Dove at 781-4662 or — copy, was o�orp for the SLo- published in the above-named newspaper and not in any coo Pubft1au�ha,zolo WWII`thereof – on the following dates to wit; MARCH 6, 2010 that said newspaper was duly and regularly ascertained and established a newspaper of general circulation by Decree entered in the Superior Court of San Luis Obispo County, State of California, on June 9, 1952, Case#19139 under the Government Code of the State of California. I certify (or declare)under the penalty of perjury that the foregoing AAis�Atrue and correct. YyyW�•`G�VV I"U (Signature of Principal Clerk) DAT : MARCH 6,2010 AD COST:$72.03 agAJd- gK - y[tho 06U - co So -coot �;IB ' WP�7'2"t ori�I ( I ATTACHMENT#2 �— CITY OF SAN LUIS OBISPO MASS TRANSPORTATION COMMITTEE COUNCIL HEARING ROOM 995 PALM ST. WEDNESDAY, MARCH 10, 2010 DRAFT MINUTES CALL TO ORDER: Chairperson Susan Rains called the meeting to order at 2:50 p.m. ROLL CALL Present: Susan Rains, Denise Martinez, Tracy Amundson, Elizabeth Thyne, Art Apruzzese, Margaret Crockett, and Stanley Yucikas Absent: Robert Wolf Vacant: Alternate(open) Staff: John Webster ANNOUNCEMENTS Mr. Webster introduced Fred Munroe, with Ridership Development Consultants (RDC) who was awarded a contract by the City to offer training and assistance for senior and disabled members of the community wishing to learn how to become more mobile through regular use of public transportation. This training is made possible with a two- year grant from Caltrans using Federal Transit Administration (FTA) mobility enhancement funds He also introduced Laura Mallory, the interim manager for First Transit who recently replaced Steve Aanonson. PUBLIC COMMENTS There were no public comments. A. CONSENT ITEMS A-1. Approval of January 13,2010 Regular Meeting Minutes ATTACHMENT #2 Mr. Apruzzese moved to approve the minutes. Ms. Crockett seconded the motion. The motion passed unanimously. B. DISCUSSION ITEMS B-1. Potential MTC Special meeting in April to discuss Transit Budget and revenue projection implications Mr. Webster discussed state funding updates regarding transit system assistance and regional share, as well as a working capital estimate for the end of next fiscal year. He also noted sales tax revenues were down about 13.21% for the first 7 months of actual receipts received. He recommended the possibility of the MTC holding a special meeting to address the next Fiscal Year Service levels. He noted the evening service was initially a pilot program with 100% of those funds being already spent and if that service were to continue there should be discussion regarding Cal Poly students and staff paying through cash fares or monthly passes or additional subsidies from the University. He felt that if service reductions were necessary, the evening service should be eliminated first before consideration of reducing weekday or weekend service. There was general discussion on how raising fares had affected ridership. It was agreed that the economy and unemployment issues were factors in ridership decline, as well as lower gas prices being available. Mr. Apruzzese suggested looking into an on-board poll to survey whether riders would favor reducing hours or raising fares again. Mr. Yucikas moved to schedule a special meeting at 2:45 p.m. on Wednesday, April 28, 2010 to discuss FY/budget issues. Ms. Crockett seconded the motion. The motion passed unanimously. C. ACTION ITEMS C-1. Review and approve Revised Program of Projects C 9-g ATTACHMENT#2 Mr. Webster discussed the revised Program of Projects (POP) using FTA Section 5307 funding. He noted the hybrid bus project was being postponed due to the delay with State Prop 1 B funds and that FTA 5307 would be used to augment the existing grant (CA-90-Y606)to help pay for the Double Deck Bus from Alexander-Dennis and that might be delivered as early as late May 2010. He was expecting additional information on the DD vehicle construction timeline shortly and would report back to the MTC at the next meeting. Ms. Admundson moved to approve the Revised Program of Projects as presented to be submitted for the Council consent agenda. Ms. Crockett seconded the motion. The motion passed unanimously. D. INFORMATION ITEMS D-1. Transit Manager's report D-2. Operating-Performance reports Mr. Webster presented highlight discussion on: • Ridership report • Contractor issues and First Transit staff changes • Contractor Liquidated Damages • Capital projects • FTA 5317 New Freedom Grant: Mr. Munroe noted that 10 volunteers were needed to sign up to get the program implemented; requirement had not yet been met. • SLOCOG-TDA Funding • State Funding issues and the California Transit Association • Federal Stimulus 11 Mr. Webster did note that he did think the staff goal of reaching 1 million rider mark would be achievable at this time; he felt possibilities such as more students living on campus, the recent fare increase, and the price of gas falling were all factors in the ridership numbers being off by about 22,000 riders as compared to the same time last year. MEMBER COMMENTS Mr. Yucikas discussed staff policy on drivers stopping for a passenger once the bus started moving. Mr. Webster stated that drivers were instructed to use common sense and ATTACHMENT #2 good judgment as to whether they can stop safely in order to allow the passenger to board. Mr. Yucikas also suggested route number placards be displayed on the driver's side window. Mr. Webster noted that it might block the driver's vision, but would look into the possibility. Mr. Yucikas further suggested that advertisements about riding the bus be put into jury summons packets, Facebook, websites, etc. —much like Clerk included information about parking garages. Ms. Martinez expressed concerns about transients with excessive luggage taking front seats, thereby not allowing disabled and elderly riders access to those front seats. Mr. Webster agreed that the drivers needed to monitor each situation and would discuss the situation with First Transit staff. Ms. Thyne also noted that she had the opportunity to observe a homeless person sleeping in the same spot on a bus throughout several of that bus consecutive trips Mr. Webster noted that it was against policy for passengers to ride more than one trip without exiting the bus even with an unlimited ride pass and will discuss the situation with First Transit staff to monitor. Mr. Webster indicated that it would assist staff in being able to research a complaint if they were provided an exact location/date/time and bus number. The meeting adjourned at 4:45 p.m. to the special meeting on April 28, 2010 at 2:45 p.m. Respectfully submitted, Lisa Woske, Recording Secretary ATTACHMENT#3 RESOLUTION NO. (2010 Series) A RESOLUTION OF THE COUNCIL OF THE CITY OF SAN LUIS OBISPO AUTHORIZING THE FILING OF THE 2009-10 FEDERAL CAPITAL AND OPERATING ASSISTANCE GRANT APPLICATION WITH THE FEDERAL TRANSIT ADMINISTRATION WHEREAS, the Federal Transit Administration has been delegated authority to award federal financial assistance for a transportation project; and WHEREAS, a grant of federal assistance will impose certain obligations upon the City of San Luis Obispo and may require the City of San Luis Obispo provide the local share of project costs; and WHEREAS, the City of San Luis Obispo has or will provide all annual certifications and assurances to the Federal Transit Administration required for the project. NOW,THEREFORE, BE IT RESOLVED by the Council of the City of San Luis Obispo as follows: SECTION 1. The City of San Luis Obispo is an eligible recipient as defined by 49 U.S.C. 5307, 5336j, and 5340. SECTION 2. The Public Works Director is authorized to execute and file an application for federal assistance on behalf of the City of San Luis Obispo with the Federal Transit Administration for federal assistance authorized by 49 U.S.C. Chapter 53, Title 23, United States Code and other federal statutes authorizing a project administered by the Federal Transit Administration. SECTION 3. The Public Works Director is authorized to execute and file with the application the annual certifications, assurances, and other documents the Federal Transit Administration requires before awarding a federal assistance grant. SECTION 4. The Public Works Director is authorized to execute grant agreements with the Federal Transit Administration on behalf of the City of San Luis Obispo in Exhibit A. C9- If ATTACHMENT 5 Upon motion of seconded by , and on the following roll call vote: AYES: NOES: ABSENT: the foregoing resolution was adopted this day of , 2009. Mayor David F Romero ATTEST: Elaina Cano City Clerk APPROVED AS TO FORM: elfif stine Dietrick City Attorney R c9 -�� ATTACHMENT#3 Exhibit A FEDERAL TRANSIT ADMINISTRATION GRANT APPLICATION FOR SLO TRANSIT REVISED PROGRAM OF PROJECTS FOR FISCAL YEAR 2009-2010 The City of San Luis Obispo held a public hearing to receive comments on the Draft Program of Projects on October 06, 2009 at 7:00 p.m. in Council Chambers, 990 Palm Street, San Luis Obispo. The below Draft Program of Projects is the first revision and will become the final program unless further modified: Federal Apportionments: For 2009-2010 $1,843,246 Carryover from previous year $445,070 Available to Program $2,288,316 Transit Federal Total Project Operator Amount Amount Operating Assistance 7/1/2009-6/30/2010 SLO City 1,232,126 2,515,656 Staff Vehicle replacement SLO City 407000 50,000 Forklift SLO City 241000 30,000 Bus Replacement(1) SLO City 427,500 475,000 Downtown Transit Coordination Center study SLO City 1001000 1251000 Cutaway vehicle replacements (2) SLORTA 150,000 166,666 Paratransit operations SLORTA 200,000 250,000 Total Project Cost $3 612 322 Federal Share $291739626 City of San Luis Obispo 1,823,626 San Luis Obispo Regional Transit Authority 350,000 Local Share $194389696 City of San Luis Obispo 1,359,530 San Luis Obispo Regional Transit Authority 79,166 T:\Council Agenda Reports\Public Works CAR\2010\Transit\CAR-REVISED PROGRAM OF PROJECTS-04-20- 2010\ATTACHMENTS\Attach 3 CAR POP 2009-10 RESO revised 04-20-2010.doc 0 q-0