HomeMy WebLinkAbout02/17/2009, C2 - AUTHORIZATION TO APPLY FOR ENVIRONMENTAL GRANT FUNDS FROM THE LAND AND WATER CONSERVATION FUND FOR council
j ac En as aEpoizt c
C I T Y OF SAN LUIS OBISPO
FROM: Shelly Stanwyck,Assistant City Manager
Prepared By: Neil Havlik,Natural Resources Manager` p/.
SUBJECT: AUTHORIZATION TO APPLY FOR ENVIRONMENTAL GRANT
FUNDS FROM THE LAND AND WATER CONSERVATION FUND
FOR THE PROJECT KNOWN AS FROOM RANCH ACQUISITION
RECOMMENDATION
Adopt a resolution authorizing staff to complete and submit an application for grant monies in
amount of$200,000 from the Land and Water Conservation Fund, which would be used in support
of the acquisition of a 310 acre portion of the Froom Ranch in the Irish Hills.
DISCUSSION
In June 2008 the City Council entered into a two-year option agreement with Phyllis Madonna to
allow purchase of a 310 acre portion of Ms. Madonna's Froom Ranch property in the Irish Hills in
the amount of $700,000. Since that time City staff have pursued a variety of sources seeking to
assemble a funding package for the project. One such possible funding source is the Land and
Water Conservation Fund (LWCF). This is a Federal program, which appropriates funds for
resource conservation projects through block grants to the States, which in tum award grants to
cities, counties, special districts, and State agencies through a competitive program. In California
this program is administered by the California Department of Parks and Recreation. Grant awards
require at least a 50% non-State match. Staff believes that the Froom Ranch project is a good fit for
the program, and funds to exceed the match requirement are expected to be available from City and
private sources. The filing deadline for the program is March 2, 2008.
FISCAL IMPACT
The grant, if successfully applied for, will provide outside funding to support City acquisition of the
property, thus providing a beneficial fiscal effect. At the current time we anticipate the following
funding package for the project: City funds (including an anticipated 2009-2011 allocation of
$205,000), $300,000; Land and Water Conservation Fund, $200,000; State Wildlife Conservation
Board$200,000.
Additional funding sources at the State level are being pursued, as well as a private fundraising
effort, and it is possible that the above funding scenario could change.
ALTERNATIVE
The Council could decide not to pursue the grant. This is not recommended as filing the
G/Havlik/Counci[agenda/LWCF Froom app
ca- i
Council Agenda Report-Authorization of Application for Grant Funds
Page 2
application does not commit the City in any way; if, however, we choose not to apply we will lose
the opportunity entirely.
Attachments
1. Resolution
2. Location Map
3. Grant Program Summary
Old, - a
J
RESOLUTION NO. �TTACHNIENT 1
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN LUIS OBISPO
AUTHORIZING APPLICATION FOR GRANT FUNDS FROM THE
LAND AND WATER CONSERVATION FUND
IN SUPPORT OF ACQUISITION OF THE FROOM RANCH PROPERTY
WHEREAS, the Congress of the United States has established the Land and Water
Conservation Fund, which provides funds to the States for grants to local agencies to acquire
and/or develop facilities for public recreation and wildlife habitat protection purposes and
WHEREAS,the State Department of Parks and Recreation has been assigned the
responsibility for the administration of a portion of the program within California, including the
establishment of necessary procedures governing grant applications by local agencies under the
program; and
WHEREAS, said procedures require the applicant to certify by resolution the approval of
the application before submission of said application to the State; and
WHEREAS,the applicant will enter into an agreement with the State of California for
acquisition or development of the project;
NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of San
Luis Obispo hereby:
1. Authorizes the filing of an application to the Land and Water Conservation Fund Grant
Program in support of the Froom Ranch property acquisition project for purposes of habitat
protection and enhancement, and passive recreation; and
2. Certifies that said applicant understands the assurances and certification in the application
form; and
3. Certifies that said applicant has or will have available prior to commencement of any
work on the project included in this application, the required match and will have sufficient funds
to operate and maintain the project; and
4. Appoints the City Administrative Officer as agent of the City to conduct all negotiations,
execute and submit all documents, including, but not limited to, applications, agreements,
amendments, payment requests and so on, which may be necessary for the completion of the
aforementioned project.
On motion of Councilmember seconded by Councilmember
and on the following roll call vote:
AYES:
NOES:
ABSENT:
Ca -3
- ATTACHMENT 9
David F. Romero, Mayor.
ATTEST:
Audrey Hooper, City Clerk
APPROVED AS TO FORM:
Jonathan P. Lowell, City Attorney
ATTACHMENT 2
s
� o
` o 13h
yin
\ yN40
o
'<..e --Jl•/ � \ / �101
jf x
0
`Q5 a o .•, gyp/ d!
?e T m
-
IDS;
a f a Y
r^ f
ru
As
. �y. .• w d Z
d
<
P
Pr
\ z
U
\ 5
Il
ATTACHME41T 3
LAND AND WATER CONSERVATION FUND
PROGRAM
Procedural Guide
Revised June 2008
State of California —The Resources Agency
DEPARTMENT OF PARKS AND RECREATION
s .
LAND &WATER
CONSERVATION
it FUND -' SINCE 1864
Application due date: 1St work day in March
"Creating Community through People, Parks and Programs"
(2c;L_(00
- ATTACHMEMT 3
STATE OF CALIFORNIA
DEPARTMENT OF PARKS AND RECREATION
DEPARTMENT MISSION
The mission of the California Department of Parks and Recreation is to provide for the health,
inspiration and education of the people of California by helping to preserve the State's
extraordinary biological diversity, protecting its most valued natural and cultural resources, and
creating opportunities for high-quality outdoor recreation.
THE OFFICE OF GRANTS AND LOCAL SERVICES (OGALS) MISSION STATEMENT
The mission of the Office of Grants and Local Services is to address California's diverse
recreational, cultural and Historical Resource needs by developing grant programs,
administering funds, offering technical assistance, building partnerships and providing
leadership through quality customer service.
OPEN PROJECT SELECTION PROCESS
In addition to this Procedural Guide, the Department completes an Open Project Selection
Process (OPSP) document which describes the public process used in the development of the
Procedural Guide and in the operation of the Land and Water Conservation Fund program in
California. A copy of the OPSP is available on the Department website or be obtained by calling
OGALS at the number listed below.
(Physical Address) (Mailing Address)
Calif. Dept. of Parks and Recreation Calif. Dept. of Parks and Recreation
Office of Grants and Local Services Office of Grants and Local Services
1416 Ninth Street, Room 918 P.O. Box 942896
Sacramento, CA 95814 Sacramento, CA 94296-0001
Phone: (916) 653-7423 Fax: (916) 653-6511
Website: www.i)arks.ca.gov/grants
and follow the link to the Land and Water Conservation Fund Program
Land and Water Conservation Fund Procedural Guide -II
0a--7
- ATTACHMENT 3
TABLE OF CONTENTS
PARTI .................................................................................................... 1
LAND AND WATER CONSERVATION FUND PROGRAM (LWCF)
DESCRIPTION.................................................................................................... 1
Purposeand Funding............................................................................................................1
How are LWCF funds distributed?.........................................................................................2
Summary of the Competitive Grant Process .........................................................................3
LWCF Program Process Flowchart.......................................................................................5
GeneralTimeline...................................................................................................................6
EligibleApplicants.................................................................................................................7
EligibilityCriteria....................................................................................................................7
EligibleProjects.....................................................................................................................7
IneligibleProjects..................................................................................................................8
Land Tenure Requirements...................................................................................................9
MatchRequirement.............................................................................................................10
PART11 ................................................................................................. 11
APPLICATION REQUIREMENTS .................................................................... 11
SubmittingApplications.......................................................................................................12
Application Packet Requirements and Checklist.................................................................12
Land and Water Conservation Fund Program Application...................................................15
Resolution Instructions........................................................................................................16
ResolutionForm..................................................................................................................17
Project Proposalinstructions...............................................................................................18
Project Proposal Criteria......................................................................................................19
Cost Estimate Instructions...................................................................................................29
SampleCost Estimate Form................................................................................................30
CostEstimate Form.............................................................................................................31
Acquisition Schedule Form..................................................................................................32
LWCF Eligible Costs Chart..................................................................................................33
Environmental Compliance Overview (CEQA/NEPA)..........................................................35
LWCF Proposal Description and Environmental Screening Form.......................................36
Section6(0(3) Boundary Map..............................................................................................50
State Historic Preservation Act MOU Form.........................................................................52
The California Historical Resources Information System.....................................................54
Certification of Compliance..................................................................................................55
Lower Tier Covered Transactions........................................................................................56
Debarment and Suspension Instructions for Certification....................................................57
Certification Regarding Lobbying.........................................................................................58
CivilRights Assurance.........................................................................................................60
PARTIII ................................................................................................63
POST-SELECTION FEDERAL REQUIREMENTS............................................ 63
The National Historic Preservation Act of 1966...................................................................63
Uniform Appraisal Standards for Federal Land Acquisitions (UASFLA)..............................63
Land and Water Conservation Fund Procedural Guide -I-
ATTACK!9ENT 3
PARTIV................................................................................................64
PROJECT ADMINISTRATION.................:........................................................ 64
SampleGrant Contract........................................................................................................65
GrantContract Provisions ...................................................................................................66
GrantPayments...................................................................................................................75
Grant Progress Status Report.............................................................................................76
Reimbursement Payments.......................................................................:........................:.77
PaymentRequest................................................................................................................79
Sample Performance Report................................................................................................81
PerformanceReport............................................................................................................82
GrantCompletion Packet....................................................................................................83
ProjectCertification Form....................................................................................................84
GrantExpenditure Form......................................................................................................85
Force Labor Costs Summary Form.....................................................................................86
Equipment Costs Summary Form........................................................................................87
Memorandum Of Unrecorded Grant Agreement....,.............................................................88
PARTV.................................................................................................89
ADMINISTRATIVE PROCEDURES.................................................................. 89
Changesto Grant Scope.....................................................................................................89
Changes to Project Liquidation Date...................................................................................89
LWCFSignage....................................................................................................................89
Surcharge............................................................................................................................90
ProjectCosts.......................................................................................................................90
ExpenditureGuidelines .........................................................................:.............................90
Accounting Requirements ...................................................................................................90
RecordRetention.................................................................................................................90
ComplianceInspections ......................................................................................................91
Conversions..........................................................................................................................91
ProgramIncome..................................................................................................................91
AuditRequirement...............................................................................................................92
DEFINITIONS........................................................................................................ 93
Land and Water Conservation Fund Procedural Guide
ATTACH MEQ !T 3
PART /
LAND AND WATER CONSERVATION FUND PROGRAM (LWCF)
DESCRIPTION
Purpose and Funding
The purposes of the LWCF program are "to assist in preserving, developing and assuring
accessibility to all citizens of the United States of America of present and future generations . . .
such quality and quantity of outdoor recreation resources as may be available and are
necessary and desirable. . . by (1) providing funds for and authorizing federal assistance to the
states in planning, Acquisition, and Development of needed land and water areas and Facilities,
and (2) providing funds for the federal Acquisition and Development of certain lands and other
areas." (Section 1(b) of the Land & Water Conservation Fund Act of 1965, as amended, 78 Stat.
897)
The congressional intent of the LWCF is for Applicants and the California Department of Parks
and Recreation to cooperatively acquire, develop, and maintain outstanding properties in
perpetuity for outdoor recreation purposes. It is important that quality recreation Facilities are
developed for people at the local level and statewide.
The LWCF program, administered nationally by the National Park Service, provides funds to
federal agencies, the 50 states and 6 territories. Funds for the program come from federal
recreation fees, sales of federal surplus real property, federal motorboat fuels tax, and Outer
Continental Shelf mineral receipts. The money allocated to the states may be used for statewide
planning, acquiring, and developing outdoor recreation areas and Facilities.
Under the provisions of the California Outdoor Recreation Resources Plan Act of 1967, (Public
Resources Code §5099 et seq.), the expenditure of funds allocated to California is administered
by the Director of the Department.
Land and Water conservation Fund Procedural Guide - 1 -
How are LWCF funds distributed?
Of the funds available to California each year, the following is deducted:
• The cost of preparing the California Outdoor Recreation Plan
• The State Liaison Officer's Contingency Fund (6%)
• For the local agency apportionment, there is no minimum or maximum limit on
grant request amounts.
The balance of the annual apportionment is divided as follows:
1. 60% to local agencies divided as follows:
A. 60% to Southern California
B. 40% to Northern California
2. 40% shared by State Agencies divided as follows:
A. 55% to Department of Parks & Recreation (DPR)
B. 35% to Wildlife Conservation Board (WCB)
C. 5% to Department of Boating and Waterways (DBW)
D. 5% to Department of Water Resources (DWR)
ONEWN
MMC
Distribution of
*n" Rota LnM Local Share of 60% to
LWCF funds Local
VMWM TMwy �
Agencies
o� Mum g
LM C" North
YM c ox m 40%
yd0`' SM �'�. DPR
r N& *246 "°"° 55%
Wm o South
CIM ntie 60%
,00 0% pro Wca
Tw. 35%
war n+n
so
0*X K" DWR BW 40% t0
suda Baum 60% s•bwan 5% 5% State
YSYla r„ Agencies
koina
Sio ow n�i
eroueo
Land and Water Conservation Fund Procedural Guide -2-
Summary of the Competitive Grant Process
How to Apply for a Grant(s)
1. The Applicant submits Application(s) to identify how the Grant funds would be spent if
recommended for funding. (See page 12, Application Checklist.) Note that Applicants
must submit completed Applications by the first work day in March.
2. The Applicant may submit multiple Applications under the LWCF program. To do this, the
Applicant must submit an individual Application for each Project site. (See page 15,
Applications.)
3. The Department will review the Application materials. The Department will then send a
letter to the Applicant acknowledging receipt of the Application. The letter will indicate
whether the Application is complete or requires additional information or clarification
concerning any Application documents except for responses to the Project proposal.
State Review and Recommendation
4. The Competitive Applications will be evaluated by the Department based on eligibility and
the Project proposal criteria. Once the Department concludes the Application review
process, all Applicants will receive a letter regarding the outcome of the State's review and
recommendation. Applicants whose Projects are recommended for funding will need to
complete the federal application requirements (See page 63). Applicants whose Projects are
not recommended for funding are encouraged to consider submitting the same Project
proposal or a different Project proposal for the next Application cycle the following year.
Applicants are encouraged to contact their Project Officer to discuss any questions they may
have about their Projects and/or the Application package.
5. Department sends NPS a list of recommended Projects.
Federal Requirements
6. After the Department recommends a Project, it works with the Applicant to meet the
additional federal requirements. (See page 63).
How to Obtain a Contract
7. After the Project receives federal approval, the Department will send a Contract to the
Grantee's Authorized Representative for signature. (See page 65 for a sample Contract
and to review the Contract provisions.)
8. The Grantee returns the signed Contract to the Department.
9. The Department returns a fully executed Contract to the Grantee.
10.A Contract must be fully executed within the time frame established by the associated
federal appropriation and state budget.
11.Funds are committed to a Project after an agreement has been completed between NPS and
the Department and a Grant Contract has been executed between the Department and the
Grantee. Grantees shall not commence work on a Project even after notification of a
successful Application, without a fully executed Contract.
Land and Water Conservation Fund Procedural Guide -3- �'��
�i�. i 3�I.i a�.'•'3 S eer
How to Request Grant Payments
12.After the Contract is fully executed, the Grantee may request reimbursement payments for
the Project (See page 77).
13.The Grantee completes the Grant Scope and submits the Grant Completion Packet to the
Project Officer (See page 83).
14.The Department verifies that the Grant Scope was completed by conducting a final on-site
Project inspection for Projects which involve Development. For Acquisition Projects, the
Grantee must submit a copy of the supporting documents found on page 77.
15.The Department processes the final payment request.
During the Proiect
Commencing approximately six months after approval of the Contract, and continuing
every six months during the course of the Grant until a Grant Completion Packet is
received, DPR will send a Progress Status Report form to the Grantee. The Grantee must
complete, sign and return these Progress Status Reports within 30 days of receiving
them. Payment requests for Grant funds will not be processed if there are overdue
Progress Status Reports. (See page 76 for an example of this form).
Note: Authority cited: Section 5099.10 Public Resources Code. Reference: Sections 5099-5099.12,
Public Resources Code.
Land and Water Conservation Fund Procedural Guide -4-