HomeMy WebLinkAbout07/05/2011, C2 - REVISED INJURY AND ILLNESS PREVENTION PROGRAM council
A ac En 0A aEpont CO�L
CITY OF SAN LUIS O B I S P O
FROM: Monica Irons, Director of Human Resources
Greg Zocher, Human Resources Manag
PREPARED BY: Greg Zocher, Human Resources Manager
SUBJECT: REVISED INJURY AND ILLNESS PREVENTION PROGRAM
RECOMMENDATION
Adopt a resolution approving the revised Injury and Illness Prevention (IIP) Program
(Attachment 1) and authorizing the City Manager to approve subsequent revisions to the
IIP Program.
DISCUSSION
Background
On February 4, 1992, City Council adopted Resolution No. 7072 (Attachment 2) establishing the
City's first written IIP Program. The IIP Program documented the City's long-'standing safety
program and established compliance with Senate Bill 198 (SB 198) and the General Industry
Safety Order Section 3203 (GISO 3203).
The IIP Program is required to contain specific guidelines and elements as described in GISO
3203. The required elements include:
• Management commitment/assignment of responsibilities;
• Safety communications systems with employees;
• System for assuring employee compliance with safe work practices;
• Scheduled inspections/evaluation system;
• Accident investigation;
• Procedures for correcting unsafe/unhealthy conditions;
• Safety and health training and instruction; and
• Recordkeeping and documentation
The revised IIP Program presented for adoption (Attachment 1 — Exhibit A) is updated and meets
all the current requirements of GISO 3203 and SB 198. In addition to being a legal requirement,
the IIP Program acts as a foundational policy for creating and emphasizing a safe and healthy
workplace. The City of San Luis Obispo is concerned for the welfare and safety of its employees
and the public they serve. The City strives to provide a safe working environment for employees
and for the public that uses its services and facilities.
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Revised Injury and Illness Prevention Program Page 2
The initial IIP Program contained all the required elements; however, administrative updates (job
titles, names, etc.) were necessary. In addition to these administrative changes the Revised IIP
Program documents in more detail the City of San Luis Obispo's current safety program. The
revised IIP Program emphasizes that all employees in the organization have a responsibility for
safety. In addition, it provides details on developing, maintaining, and ensuring a safe work
environment. Safety training is key in maintaining a safe work environment; this includes initial
employee training and ongoing training as needed or required. Employees are encouraged to
discuss concerns and offer suggestions regarding safety without fear of reprisal. Additional
detail is also given on how accidents and near misses are reported, investigated, and corrective
action taken. These revisions simply document what the City is currently doing.
In order for the IIP Program to remain current, relevant and regularly used, it needs to be
periodically reviewed. The program is required to meet the ongoing needs of our employees, and
more frequent review and updating may be necessary to ensure employees have accurate contact
information and the program is in compliance. The Program provides the City Manager with
authority as Safety Program Administrator, therefore, it is recommended that the City Manager
be provided with the authority to approve program changes as needed.
Following the adoption of the revised IIP Program, staff will work with the City's Department
Heads, Safety Committee and employees to ensure the program continues to be supported and
effective.
CONCURRENCES
The Revised IIP Program has been reviewed and is supported by the Safety Committee and the
Department Heads.
FISCAL IMPACT
Adopting the Revised IIP Program does not have a fiscal impact, since it formalizes existing
safety practices. However, failure to adopt the revised program would put the City at risk for not
being compliant with State laws.
ATTACHMENTS
1. Resolution Adopting Revised IIP Program with Exhibit A — Revised IIP Program
2. Resolution 7072 Establishing IIP Program
G:\Council\Agenda reports\201 I\Injury and Illness Prevention Progmin\Agenda Report 07-05 IIPP.DOC
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Attachment 1
RESOLUTION NO. (20XX Series)
A RESOLUTION OF THE COUNCIL OF THE CITY OF SAN LUIS OBISPO
ADOPTING THE REVISED INJURY AND ILLNESS PREVENTION PLAN
WHEREAS, the Legislature of the State of California passed Senate Bill 198 which
requires all employers to have a written Injury and Illness Prevention Program; and
WHEREAS, the City of San Luis Obispo recognizes the need to provide its employees
with a safe working environment; and
WHEREAS, the City of San Luis Obispo also recognizes its responsibility to ensure that
all its employees receive training in safe working practices; and
WHEREAS, the City of San Luis Obispo by the adoption of Resolution No. 7072 (1992
Series) acknowledged its responsibility to comply with the requirements of Senate Bill 198;
WHEREAS, there is a need for the Injury and Illness Prevention Program to remain
relevant, current, and in compliance with legal and administrative requirements.
NOW, THEREFORE, BE IT RESOLVED by the Council of the City of San Luis
Obispo as follows:
SECTION 1. The Revised Injury and Illness Prevention Program attached hereto
(Exhibit A) is hereby adopted.
SECTION 2. The City Council hereby authorizes the City Manager to approve any
subsequent revisions to the Injury and Illness Prevention Program.
Upon motion of , seconded by ,
and on the following vote:
AYES:
NOES:
ABSENT:
The foregoing resolution was adopted this day of 200x.
Mayor Jan Marx
ATTEST:
R
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Resolution No. (200x Series) Attachment 1
Page 2
Elaina Cano
City Clerk
APPROVED AS TO FORM:
J. hristine Dietrick
City Attorney
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- Attachment 1 -Exhibit A
City of San Luis Obispo
INJURY AND ILLNESS
PREVENTION PROGRAM
(Revised 2011 )
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Attachment 1 -Exhibit A
TABLE OF CONTENTS
1.0 Employer Information:.......................................................................................................... 1
2.0 Scope:........................................................................................................... ...................... 1
3.0 Safety Program Responsibilities:......................................................................................... 1
3.1 Employee Safety Responsibilities ..................................................................................... 1
3.2 Supervisor's Safety Responsibilities.................................................................................. 2
3.3 Department Director and Senior Management Safety Responsibilities ............................2
3.4 Safety Program Administrator Responsibilities................................................................. 3
3.5 Department Safety Committee Representative Responsibilities:......................................4
4.0 Safety Program Communication:.........................................................................................4
4.1 Initial Training:...................................................................................................................4
4.2 Safety Meetings:................................................................................................................4
4.3 Employee Suggestions and Reporting Health and Safety Concerns:............................... 5
4.4 Written Communications:.................................................................................................. 5
5.0 Safety Program Compliance:............................................................................................... 5
5.1 Disciplinary Action: ............................................................................................................5
5.2 Recognition Program:........................................................................................................6
5.3 Accountability Program:.....................................................................................................6
6.0 Identification, Evaluation and Prevention of Occupational Safety and Health Hazards:......6
6.1 Job Hazard Assessment: ..................................................................................................6
6.2 Site Safety Inspections:.....................................................................................................6
6.3 Hazard Correction: ............................................................................................................ 7
6.4 Equipment Inspections:..................................................................................................... 7
6.5 Insurance Company Inspections and Surveys:.................................................................7
7.0 Accident Investigation:.........................................................................................................8
7.1 Reporting:..........................................................................................................................8
7.2 Investigation: .....................................................................................................................8
8.0 Correcting Unsafe or Unhealthy Conditions:........................................................................8
8.1 Emergency Evacuation:.....................................................................................................8
9.0 Safety Training:....................................................................................................................9
9.1 New Hire Orientation: ........................................................................................................9
9.2 Supervisor Training: ..........................................................................................................9
10.0 Safety Committee:.............................................................................................................9
11.0 Safety Program Record keeping: .................................................................................... 10
Appendix A-Code of Safe Practices............................................................................ 10
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City of San Luis Obispo -- Injury and IIS,. s Prevention Program
Revised July 2011
Attachment 1 - Exhibit A
CITY OF SAN LUIS OBISPO
INJURY AND ILLNESS PREVENTION PROGRAM
1.0 Employer Information:
City of San Luis Obispo
990 Palm Street
San Luis Obispo, CA 93401-3249
Telephone: (805) 781-7250
Web Site: www.slocity.org
2.0 Scope:
The City of San Luis Obispo makes all reasonable efforts to:
• Protect the health and safety of employees and the public;
♦ Provide safe workplaces;
• Provide information to employees about health and safety hazards;
• Identify and correct health and safety hazards and encourage employees to report
hazards;
♦ Provide information and safeguards for employees regarding hazards arising from
operations at the City of San Luis Obispo.
Per General Industry Safety Orders Section 3203 (California Code of Regulations, Title 8), the
City of San Luis Obispo has adopted this Injury and Illness Prevention Program (IIPP), which
describes specific requirements for program responsibility, compliance, communication, hazard
assessment, accident/exposure investigations, hazard correction, training, and record keeping.
3.0 Safety Program Responsibilities:
The City Manager, Katie Lichtig, is designated as the City's Safety Program Administrator. The
Human Resources Manager works with the City Manager in overseeing and coordinating the
implementation of the IIPP. Under the City's Safety Program, all levels in the organization have a
responsibility for safety.
3.1 Employee Safety Responsibilities
All employees are responsible for following the requirements of the IIPP. This includes:
♦ Becoming familiar and complying with the Code of Safe Practices (Appendix A)and
specific work procedures or rules as they apply to their work activity.
♦ Keeping themselves informed of conditions affecting their health and safety.
• Adhering to healthful and safe practices.
♦ Attending training sessions as scheduled and incorporating training concepts into daily
work practices.
• Reporting all injuries and near miss incidents.
♦ Reporting unsafe conditions and potential hazards to their supervisor.
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City of San Luis Obispo Injuryand 16. ,s Prevention Program
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Attachment 1 - Exhibit A
3.2 Supervisor's Safety Responsibilities
Supervisors are responsible for implementing the City's IIPP. This includes:
o Becoming familiar and complying with the Code of Safe Practices (Appendix A)and
specific work procedures or rules as they apply to their area of authority. Attending
training sessions as scheduled and incorporating training concepts into daily work
practices. Developing their own knowledge and skills in safety and health relative to their
areas of responsibility. Establishing safety-related work rules and procedures for all
operations and exposures within their area of responsibility.
• Ensuring that employees under their direction receive training relative to their work
exposures and are aware of and comply with the Code of Safe Practices, and specific
work procedures or rules,as they apply.
e Investigating all accidents and near miss incidents in a timely manner, including
documenting all aspects of the incident, identifying the cause and implementing the
corrective actions to prevent reoccurrence.
♦ Enforcing health and safety rules fairly and uniformly related to job performance.
Evaluating employees on compliance with safe work practices as part of the performance
management process. Acknowledging employees who contribute to the maintenance of
a safe workplace. Disciplining employees, per the City's discipline policy,for violations of
the Code of Safe Practices and specific work procedures or rules as they apply.
♦ Conducting documented and regularly scheduled safety inspections within their areas of
responsibility. Ensuring that workplaces and equipment are safe, well-maintained, and in
compliance with external agency regulations, generally accepted safe practices, and the
City's policies, programs, and practices. Correcting any unsafe conditions or work
practices observed during a site safety inspection in a timely manner.
♦ Encouraging employees to report workplace hazards without fear of reprisal.
e Ensuring that training, inspection, and investigation records and employee health and
safety records are maintained and retained for the designated period(s)of time.
3.3 Department Director and Senior Management Safety
Responsibilities
Department Directors and Senior Managers are responsible for:
♦ Ensuring the quality of safety performance by supervisors.
• Demonstrating a genuine interest in safety-specific issues and support for safety
programs.
♦ Demonstrating that safety is everyone's responsibility.
♦ Becoming familiar and complying with the Code of Safe Practices and specific work
procedures or rules as they apply to their area of authority.
• Ensuring that employees and contractors are aware of and comply with the Code of Safe
Practices, and specific work procedures or rules and Cal-OSHA regulations.
e Disciplining employees, per the City's discipline policy, for violations of the Code of Safe
Practices and specific work procedures or rules as they apply.
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City of San Luis Obispo -- Injury and II.. 4's Prevention Program
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Attachment 1 - Exhibit A
• Reviewing accident investigations in a timely manner, ensuring that all aspects of the
incident are documented, identifying the cause and implementing corrective actions to
prevent reoccurrence.
• Correcting in a timely manner any unsafe conditions or work practices observed during a
site safety inspection.
• Designating an employee within their Department to act as the department Safety
Committee representative from each department, division or work unit. Note: only one
employee will be designated as the Safety Committee representative for the combined
Attorney and Administration/Clerks Departments.
3.4 Safety Program Administrator Responsibilities
The Safety Program Administrator, or designee, is responsible for:
• Advising senior management on safety and health issues.
• Working with senior management to develop safety and health guidelines and policies.
• Developing and maintaining centralized Safety Policies and Procedures Manual, Risk
Management Manual and the Injury and Illness Prevention Program.
♦ Establishing, supporting and maintaining injury/illness/accident report and investigation
procedures for use by supervisors and managers.
• Assisting managers and supervisors with planning, organizing and coordinating safety
training.
♦ Assisting supervisors in conducting workplace hazard assessments to identify, evaluate
and correct hazards.
• Maintaining current information on local, state, and federal safety and health regulations.
• Coordinating audits of City safety programs to evaluate compliance with Cal-OSHA
requirements.
• Reporting to City Management regarding safety compliance status, new or upcoming
regulations and other safety issues that require their attention.
• Supporting managers'efforts to develop safety and health inspection procedures and
monitoring to ensure inspections and necessary corrective actions are completed.
♦ Providing training and technical assistance to managers and supervisors on the
implementation of the IIPP and Hazard Specific Safety Policies.
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City of San Luis Obispo Injury and 16,._ss Prevention Program
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Attachment 1 -Exhibit A
3.5 Department Safety Committee Representative
Responsibilities:
• Conducting monthly site safety inspections and following up on corrective actions needed
with the department supervisor, manager and/or department head.
• Conducting and documenting safety meetings and training with employees either bi-
weekly or monthly as required by law.
• Attending regularly scheduled Safety Committee meetings and sub-committee meetings.
• Acting as a department or division resource and liaison on safety matters.
4.0 Safety Program Communication:
The City of San Luis Obispo communicates with employees in a form readily understandable by
all affected employees on matters related to occupational safety and health, including provisions
designed to encourage employees to inform the City or their supervisor of hazards at the worksite
without fear of reprisal.
4.1 Initial Training:
Upon implementation and revision of the IIPP all employees will have this program reviewed with
them.The program will be reviewed as an element of the new employee orientation and for
contract employees working under the City's direction and control.
4.2 Safety Meetings:
The Department Safety Committee Representative or his/her designee will conduct safety
meetings based on the exposures present at the work site. All meetings will include information
on the following subjects as applicable.
• Review of Codes of Safe Practices, policies or procedures.
• On-the-Job or Off-the-Job safety information.
• Feedback from employees on hazards, safety suggestions or concerns.
e Review of previous accidents and near misses, causes and corrective actions.
♦ Recognition for compliance, good safety performance or attitude.
Attendance at the safety meetings is considered a part of every,employee's job duties. All
meetings will be documented in writing, with the date, safety topic, discussion items, video and
employee attendance signature included. The Department Safety Committee Representative will
retain a copy of completed safety meeting documentation forms.
Safety meetings will be conducted as follows:
Administration &.Attorney—Monthly
Finance and Information Technology—Monthly
Human Resources—Monthly
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City of San Luis Obispo -- Injury and li,. ss Prevention Program
Revised July 2011
Attachment 1 - Exhibit A
Community Development—Monthly
Parks and Recreation—Monthly
Public Works and Utilities—Every Two Weeks
Police—As part of their daily briefing
Fire—As part of their daily briefing/regular training sessions
4.3 Employee Suggestions and Reporting Health and
Safety Concerns (Anti-Reprisal Policy):
Employees will be afforded an opportunity to make safety suggestions and/or express their
concerns related to health and safety hazards. Employee safety suggestions or concerns may be
made anonymously but in any case no employee shall be disciplined, demoted or otherwise
discriminated against for making a suggestion or for bona fide reporting of health and safety
hazards to the City of San Luis Obispo or to appropriate governmental agencies. Response to
suggestions will be documented on the suggestion form and the employee notified as to the
outcome. Anonymous suggestions will be considered as seriously as non-anonymous
suggestions; responses shall also be documented on the suggestion form and posted for all
employees to review. Suggestions may be made to the Department Safety Committee
Representative and/or Safety Program Administrator via telephone, e-mail, memo or other form of
written communication.
4.4 Written Communications:
A regular area where written safety communications will be posted shall be established. Postings
will contain information on: off-the-job or on-the-job safety topics, changes in safety procedures,
accident causes, employee safety suggestions or other information as appropriate.
5.0 Safety Program Compliance:
The City of San Luis Obispo shall ensure that employees comply with safe and healthful work
practices. Managers and supervisors are responsible for establishing and maintaining good
health and safety practices. To ensure compliance:
♦ Employees are recognized for following safe and healthful work practices (e.g., oral
acknowledgments, recognition at meetings, awards, etc.).
♦ Employees are trained and retrained, as necessary or as required.
♦ Health and safety practices are integrated into employee job descriptions and
performance appraisals.
♦ Disciplinary actions with employees for failure to follow safe and healthful work practices
are taken when appropriate.
• The anti-reprisal policy for employees reporting safety and health concerns is enforced.
5.1 Disciplinary Action:
Non-compliance and or willful violation of the Code of Safe Practices and specific work
procedures or rules could result in disciplinary action up to and including termination. Disciplinary
action will be administered and documented per the City's Personnel Rules and Regulations
and/or Memoranda of Agreement.
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City of San Luis Obispo -\ Injury and It._.ss Prevention Program
Revised July 2011
Attachment 1 - Exhibit A
5.2 Recognition Program:
All employees are eligible to receive a Supervisor's Safety Award. The purposes of the
Supervisor's Safety Award is to encourage employees to perform their work in a safe manner.
Supervisors (upon nomination by any employee) may award Supervisor's Safety Awards as they
feel appropriate for a unique and useable safety suggestion or these awards may be used to
acknowledge excellent performance and to encourage safety program compliance through
positive reinforcement. Awards should be presented as soon as possible after the event which
merits the award occurs. Award certificates should be signed by the supervisor and the
department head.
Supervisor's Safety Awards will be announced at the Safety Committee Meetings and in the
employee newsletter. Guidelines for behaviors and activities that could result in an award include:
• Correcting an unsafe condition or notifying the appropriate person to get it corrected.
♦ Educating employees regarding safe procedures when using equipment.
• Making safety a priority through consistent integration of safe and healthful work practices
into their everyday tasks.
5.3 Accountability Program:
Central to maintaining safety program compliance is establishing accountability for safety. The
City has identified specific safety activities for which managers and supervisors are responsible.
These activities include conducting safety meetings and observation audits, accident
investigations, attendance at training sessions and accident rate performance. Performance in
these and additional safety activities will be maintained and included for discussion and
appropriate action including the annual performance appraisal review.
6.0 Identification, Evaluation and Prevention of Occupational
Safety and Health Hazards:
6.1 Job Hazard Assessment:
When the City's IIPP was initially established, workplace hazards were identified and evaluated in
order to provide the appropriate level of training needed for each work site. Periodic inspections
to identify and evaluate workplace hazards shall be performed by the supervisor or Safety
Committee Representative when new substances, processes, procedures or equipment which
present potential new hazards are introduced into the workplace.
6.2 Site Safety Inspections:
The Department Safety Committee Representative will conduct a formal, documented site safety
inspection monthly. This inspection shall be documented on the Site Inspection.The inspection
will include an evaluation of work areas, machine guarding, exits, fire extinguishers, eyewashes,
housekeeping and other specific Cal-OSHA requirements.
Correction of unsafe conditions will be documented on the inspection form. The Department
Safety Committee Representative will maintain the inspection form and work with the department
supervisor, manager and/or Department Head on follow-up or corrective action.
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City of San Luis Obispo Injury and h.. ss Prevention Program
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Attachment 1 -Exhibit A
It will be the responsibility of the unit supervisor to:
• Monitor progress on corrective actions that remain to be completed and conduct follow-up
survey to verify completion of corrective actions as required.
• Inform employees and City Management of any serious finding or incomplete corrective action
that may pose a serious injury risk to employees or the public or the environment in general.
6.3 Hazard Correction:
The City of San Luis Obispo has a commitment to correct unsafe or unhealthful work conditions in
a timely manner, based on the severity of the hazards.
Hazards are corrected according to the following procedures:
• When observed or discovered.
o When an imminent hazard exists which cannot be immediately abated without
endangering employees(s)and/or property, all exposed personnel will be removed from
the area except those necessary to correct the existing condition. Employees necessary
to correct the hazardous condition shall be provided with the necessary safeguards.
Resources to correct hazards include the following:
• Unsafe conditions that cannot be corrected with resources available to the supervisor or
manager must be reported to the next higher level of management.
• If the correction is outside the authority of maintenance and departmental funds are not
available, the department must seek other resources from the City to make the
corrections.
6.4 Equipment Inspections:
Material handling equipment such as forklifts, hoists or other equipment will be inspected and
maintained per the legal requirements. It will be the responsibility of the employee using the
equipment to ensure these inspections are conducted and documented.
6.5 Insurance Company Inspections and Surveys:
The City's workers' compensation or property carrier may conduct surveys of City sites. The
findings of these inspections are submitted to the City in writing along with recommendations for
corrective action. Findings and recommendations will be submitted in writing and will be tracked
until fully implemented. On request, the Program Administrator will also conduct or arrange for
third parties to conduct periodic surveys to assist the supervisors in identifying and correcting
potential.hazards.
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Attachment 1 - Exhibit A
7.0 Accident Investigation:
The City of San Luis Obispo investigates all accidents,occupational injuries and/or illnesses as
well as"near miss" incidents and property damage incidents to reduce the potential for future
incidents that could result in injury.
7.1 Reporting:
Employees shall report all accidents, industrial injuries or illnesses or incidents that could have
resulted in an injury, illness or property damage (near miss incidents) to their supervisor
immediately. In the event that the supervisor is unavailable, accidents or injuries shall be reported
to the senior manager or department head. The employee shall document the injury or illness on
the City's Report of Occupational Injury or Illness form. In addition, accidents involving a collision
in a City vehicle must have a Police report filed. The employee should contact the Police
Department immediately and remain on site in order to provide the needed information for the
Police report.
7.2 Investigation:
After ensuring the injured employee has received appropriate medical treatment, the supervisor
shall conduct an accident investigation.The investigation shall include the factual details
surrounding the event(who, what, when, where, witnesses, etc.), the probable cause of the event
and corrective actions to prevent a reoccurrence of the incident. The investigation shall be
documented on the City's Supervisor's Investigation Report form. The supervisor will forward the
completed reports (employee's and supervisor's)to the department head for review and
concurrence.After the department head has signed it, the Supervisor's Investigation Report and
the employees' Report of Occupational Injury or Illness shall be sent to the Human Resources
Department. If the employee requires medical treatment, the Employee's claim for Worker's
Compensation Benefits and the Medical Service Order shall be included.
The Site Manager will review the report and follow-up with the supervisor to ensure that the
corrective actions have been implemented.
Within 24 hours of the incident the Supervisor or his designee will provide and document that the
injured employee received the"Notice of Injury"form.
The Safety Program Administrator or her/his designee shall complete the"Employers First Report
of Injury"and send it to the workers compensation carrier if required.
8.0 Correcting Unsafe or Unhealthy Conditions:
Methods of correcting unsafe or unhealthy conditions will vary depending upon the degree of
hazard and control of the work site. Minor hazardous situations, such as housekeeping, storage
or other items shall be corrected without additional documentation. Hazardous conditions of a
more serious nature will require a work order/request, or work to be stopped or the equipment
tagged and taken out of service until the proper corrective action can be taken. Hazards of an
imminent nature will require emergency notifications and evacuation.
8.1 Emergency Evacuation:
Should an emergency situation arise which creates an imminent hazard, which cannot be
immediately abated, all employees will be evacuated from the facility to a safe location until the
situation is corrected. The evacuation will be carried out per the site's evacuation procedures.
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City of San Luis Obispo -" Injury and III, s Prevention Program
Revised July 2011
Attachment 1 - Exhibit A
9.0 Safety Training:
The City of San Luis Obispo is sincerely concerned for the welfare and safety of its employees
and the public they serve. The.City is committed to provide safety training for all employees.
9.1 New Hire Orientation:
Safety training begins at the time of employment before the employee actually starts work.
Therefore department heads or their designees shall ensure that the City's safety policies and
procedures applicable to the position be presented to new employees during department job
orientation.
The City Orientation &Job Orientation will include training on:
Code of Safe Practices
Injury/Incident Reporting
Employee Access to Medical/ Exposure Information
Hazard Communication and Chemical Safety
Review of the Illness and Injury Prevention Program
Emergency Response/ Evacuation Duties
Specific Chemicals and Handling Procedures used as part of the job
Use of Equipment as Required
Additional specialized training will be conducted as required or necessary. This may include:
Forklift/Man lift Operator Certification
Respiratory Refresher and Fit Test
Confined Space Entry
Hearing Conservation
Ergonomics
Police Department Personnel shall be P.O.S.T. certified as required.
Fire Department Personnel shall be trained per the State Fire Marshall Requirements.
9.2 Supervisor Training:
Supervisors will attend scheduled training sessions designed to familiarize them with the safety
and health hazards to which their employees are exposed and to assist them in implementing the
Safety Program.
10.0 Safety Committee:
The City of San Luis Obispo has established a safety committee made up of employees,
supervisors, managers and department heads. This committee shall meet at least quarterly and
makes recommendations regarding health and safety issues. Members of the safety committee
serve as primary contacts for risk management and loss control activities in their departments and
assist in risk identification, inspections, and audits. The purpose of this committee is to review
action items from internal/external inspections, safety activity performance, new or revised safety
policies or procedures, accident investigations, new equipment, recognition program and other
items relating to our Safety Program.
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City of San Luis Obispo Injury and Ilk. ,s Prevention Program
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Attachment 1 -Exhibit A
11.0 Safety Program Record keeping:
Records, training documentation, inspections and surveys will be kept as required by law oras
governed in the City's Record Retention Policy.
The Safety Program Administrator shall maintain Record keeping and program documentation.
Safety program documentation will include copies of:
• Accident Reports
• OSHA Log
• Insurance Company Surveys and Recommendations
Each Department shall maintain Record keeping and program documentation. Safety program
documentation will include copies of:
• Site Inspections
• Employee Training Records
• Completed Safety Meetings
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Revised July 2011
Attachment 1 - Exhibit A
Appendix A
Code of Safe Practices
City of San Luis Obispo
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Attachment 1 - Exhibit A
CODE OF SAFE PRACTICES
EMPLOYEE SAFETY RESPONSIBILITIES
I. POLICY STATEMENT
It is the responsibility of each City of San Luis Obispo employee to follow
all safety rules and procedures and ensure safety on the job for
themselves and other employees.
II. GUIDELINES AND RESPONSIBILITIES
A. Know the job and always apply safe work practices.
B. Recognize the hazards of the job and take precautions to ensure the
safety of themselves and others.
C. Immediately advise their Supervisor if the working conditions, tools or
equipment are unsafe.
D. Actively participate and cooperate in the overall safety program.
E. Use all personal protective equipment as required.
F. Comply with all safety instructions from Supervisors.
G. Obey all health and safety warning signs and standards.
H. Immediately report all accidents (vehicular or personal) regardless of
severity to the Supervisor.
I. Do not jump from truck beds, platforms, fences, or other elevated places.
J. Do not take shortcuts in or over dangerous places.
K. Pay strict attention to their work and do not participate in practical jokes
and horseplay.
L. Do not wear loose clothing and jewelry while working on or near
equipment and machines.
III. REFERENCES
CCR Title 8, GISO Section 3203
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Attachment 1 - Exhibit A
CODE OF SAFE PRACTICES
SUPERVISORY SAFETY RESPONSIBILITIES
I. POLICY STATEMENT
All Managers and Supervisors are responsible for ensuring that all
employees under their supervision observe all safety rules and
procedures.
II. GUIDELINES AND RESPONSIBILITIES
A. Give sincere, active, and constant support to all safety
activities and procedures.
B. Instill safety awareness in each employee.
C. Be responsible for familiarizing employees with the hazards
of the job to which they are assigned, and instruct
personnel in the safe methods of performing the job.
D. Ensure that each worker is provided with the needed safety
equipment and protective devices.
E. Take prompt corrective action whenever unsafe conditions
or acts are noted.
F. Periodically review the work practices of employees to
ensure they continue to work in a safe manner.
G. Make regular safety appraisals of their assigned area.
H. Investigate and find the cause of accidents and take
corrective action to prevent reoccurrences.
I. Be responsible for the enforcement of safety rules among
employees.
J. At the end of each workday, inspect work areas for proper
housekeeping or other hazards.
III. REFERENCES
CCR Title 8, GISO Section 3203
Page 13
C2-19
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ATTACHMENT 2
i
RESOLUTION NO. 7072 (1992 Series)
RESOLUTION OF THE COUNCIL OF THE CITY OF SAN LUIS OBISPO
ESTABLISHING AN INJURY AND ILLNESS PREVENTION PROGRAM
WHEREAS, the Legislature of the State of California passed Senate Bill 198 which
requires all employers to have a written Injury and Illness Prevention Program, and
WHEREAS, the City of San Luis Obispo recognizes the need to provide its employees
with a safe working environment, and
WHEREAS, the City of San Luis Obispo also recognizes its responsibility to ensure that
all its employees receive training in safe working practices, and
WHEREAS, the City of San Luis Obispo acknowledges its responsibility to comply with
the requirements of Senate Bill 198
NOW, THEREFORE, BE IT RESOLVED, the City Council of the City of San Luis
Obispo does hereby establish an Injury and Illness Prevention Program.
Upon motion of Coimcilwmm Ravna ,seconded by Councilman Roalmmz and
on the following roll call vote:
AYES: Councilmsmbers Rapper, Rte, Pinard, Reiss, and Mayor Damn
NOES: None
ABSENT: Nate
the foregoing resolution was adopted this 4th day of February , 1992.
R-71 2.20
ATTACHMENT 2
Resolution No. 7072(1992 Series)
Page 2
r on Duran
ATTEST:
Pain Vogps, City Clerk
APPROVED:
City Adm istrative Officer
' y ome