HomeMy WebLinkAbout07/19/2011, C 1 - MINUTES MEr.T1NG ° AGENDA,
DATE ITEM #
MINUTES
MEETING OF THE CITY COUNCIL
CITY OF SAN LUIS OBISPO
TUESDAY, MAY 17, 2011
990 PALM STREET
SAN LUIS OBISPO, CALIFORNIA
5:00 P.M. — SPECIAL MEETING — COUNCIL HEARING ROOM
ROLL CALL:
Council Members
Present: Council Members Dan Carpenter, Andrew Carter and Kathy Smith, and
Mayor Jan Marx
Vice Mayor John Ashbaugh recused himself from the Closed Session item
listed below and was absent during this portion of the Closed Session.
Mr. Ashbaugh was in attendance at the conclusion of said item and was
present for the additional Closed Session item.
CONFERENCE REGARDING PROPERTY NEGOTIATIONS
Pursuant to Government Code § 54956.8
Property: APN's 002-416-034 and 002-416-029
City Staff
Present: Katie Lichtig, City Manager, Christine Dietrick, City Attorney, Michael
Codron, Assistant City Manager, and Elaina Cano, City Clerk, were
present at Roll Call. Other staff members presented reports or responded
to questions as indicated in the minutes.
ANNOUNCEMENT OF CLOSED SESSION TOPIC
City Attorney Dietrick announced the following Closed Session topics.
CONFERENCE WITH LEGAL COUNSEL— Existing Litigation
Pursuant to Government Code § 54956.9 (a)
San Luis Obispo Police Officers Association v. City of San Luis Obispo
San Luis Obispo Superior Court Case No. CV110267
CONFERENCE REGARDING PROPERTY NEGOTIATIONS
Pursuant to Government Code § 54956.8
Property: APN's 002-416-034 and 002-416-029
Negotiating Parties:
City of San Luis Obispo: Katie Lichtig, Michael Codron, J. Christine
Dietrick, Claire Clark
San Luis Obispo Court Street, LLC
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(aka San Luis Obispo Chinatown, LLC): Tom Copeland, Suzanne Fryer, Mark
Rawson
Negotiations: Direction as to terms of payment on Option
to Purchase Real Property Agreement
PUBLIC COMMENT ON CLOSED SESSION ITEM
Mayor Marx called for public comments. None were forthcoming and the meeting
adjourned to the Closed Session.
CLOSED SESSION REPORT
City Attorney Dietrick reported on the Closed Session at the commencement of the 7:00
p.m. Regular Meeting.
The Closed Session adioumed at 6:50.p.m.
-----------------------------------------
7:00 P.M. — REGULAR MEETING — COUNCIL CHAMBER
Mayor Marx called the regular meeting to order at 7:00 p.m. All Council Members were
present.
CLOSED SESSION REPORT
City Attorney Dietrick reported that Council met in Closed Session on May 11, 2011. No
further reportable action was taken.
City Attorney Dietrick reported that Council met in Closed Session to discuss Existing
Litigation and Property Negotiations as indicated above. No further reportable action was
taken.
PRESENTATION
Mayor Manx presented a proclamation to Jay Walter, Director of Public Works, and Carrie
Mattingly, Director of Utilities, in recognition of National Public Works Week.
Mayor Manx presented Utilities Director Mattingly an award honoring the Utilities
Department.
APPOINTMENT
Al. APPOINTMENT TO THE HOUSING AUTHORITY BOARD..
ACTION: Moved by Carpenter/Carter to appoint Thomas Sherman as a Board Member
to the Housing Authority Board for a term to begin on May 17, 2011, and expire on
March 31, 2013; motion carried 5:0.
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PUBLIC COMMENT
Donald E. Hedrick, San Luis Obispo, spoke about his concerns regarding the political
process.
Gary Fowler, San Luis Obispo, spoke about his concerns regarding Mayor Marx's past
participation in a campaign committee.
Jake Feldman, San Luis Obispo, spoke about his concerns regarding the Murray Street
pedestrian median.
By consensus, Council asked Mr. Feldman to contact Public Works Director Walter.
Dr. Marxaaret.Carman, spoke about her concerns regarding the installment of Smart
Meters.
Mayor Manx stated that should Council want to discuss adding this item to a future
agenda it would need to be discussed during Council Communications at the end of the
meeting.
Barbara Hernandez, San Luis Obispo, spoke about her concerns regarding the
installation of Smart Meters.
Zach Harper, San Luis Obispo, spoke about his concerns regarding the services Charter
Communications provides.
Kevin Rice, San Luis Obispo, spoke about his concerns regarding the Agricultural Master
Plan and Mayor Manx's past participation in a campaign committee.
Mayor Manx stated that she stepped down as Vice President of CPR in 2008 and is not
an officer of any non-profit at this time.
CONSENT AGENDA
By consensus Council agreed to pull the following items for further discussion: Items C1,
C3; C7, C8 and C11
Public Comment:
Item C3
Michalel Sheffer spoke in opposition to Item C3.
Ellen Sheffer spoke in opposition to Item C3.
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John Grady, San Luis Obispo, spoke in opposition to Item 3 and suggested to reassess
alternative curfew times.
Kevin Rice, San Luis Obispo, spoke in opposition to Item C3 and suggested considering
a lower age limit and alternative curfew times.
Item C8
Dave Romero, San Luis Obispo, spoke about his concerns regarding the changes to the
Master Plan and the Johnson Avenue underpass stripping project.
Jody Frey, San Luis Obispo, spoke in opposition to Item C8.
Item C11
Kristine Tardiff,San Luis Obispo, spoke in support of Item C11.
Laura C. Lehmann, San Luis Obispo— President of Friends of the Library, spoke in
support of Item C11.
Mike Sherrod, RRM Design, spoke in support of Item C11 and the art at the Skate Park.
C1. MINUTES.
ACTION: Moved by Ashbaugh/Smith to waive oral reading and approve as presented;
motion carried 5:0.
C2. COOPERATION AGREEMENT WITH THE COUNTY OF SAN LUIS OBISPO
REGARDING CITY PARTICIPATION IN THE URBAN COUNTY COMMUNITY
DEVELOPMENT BLOCK GRANT_FEDERAL.PROGRAM FOR FISCAL.YEARS
2012-2014.
ACTION: Moved by Ashbaugh/Smith to adopt Resolution No. 10262 (2011 Series)
approving the Cooperation Agreement with the County of San Luis Obispo for
participation in the Urban County federal grant program for fiscal years 2012-2014;
motion carried 5:0.
C3. FINAL ADOPTION OF CURFEW ORDINANCE.
Council Member Carpenter stated his concerns with the proposed nighttime curfew for
minors.
Council Member Smith stated her concerns with the proposed fines.
Council discussion ensued during which they discussed lowering the age of the minors
and modifying the penalties.
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ACTION: Moved by Ashbaugh/Carter to re-introduce Ordinance No. 1562 (2011
Series as amended to include minors 15 years old and younger and modified penalties
for violations (3:2, Carpenter/Smith opposed).
C4. UTILITIES DEPARTMENT COMPUTERIZED MAINTENANCE MANAGEMENT
AND ASSET MANAGEMENT SYSTEM REQUEST FOR PROPOSALS.
ACTION: Moved by Ashbaugh/Smith to: 1) Approve a Request for Proposals for a
Computerized Maintenance Management and Asset Management System for Utilities
Department, authorize soliciting requests for proposals and authorize the contract
award by the City Manager if the selected proposal is within the available budget of
$265,000. 2) Authorize the use and transfer of$120,000 from previously identified
Utilities Department water fund general carryover, $120,000 from the sewer fund
completed capital improvement plan project account, and $25,000 in available general
carryover from the general fund to the Utilities Computerized Maintenance Management
and Asset Management System project speck account; motion carried 5:0.
C5. REQUEST FOR QUALIFICATIONS FOR RIGHT-OF-WAY ACQUISITION
SERVICES, SPECIFICATION NO..91083.
ACTION: Moved by Ashbaugh/Smith to: 1) Approve the Request for Qualifications for
Right-of-Way Acquisition Services and authorize staff to solicit responses; 2) Authorize
the City Manager to execute an agreement with the top selected consultant or
consultants; and 3) Authorize the Finance Manager to execute purchase orders and
amendments for individual Right-of-Way service contracts where funding is available in
the project account for those services; motion carried 5:0.
C6. WATER RECLAMATION FACILITY (WRF) DIGESTER #1 CLEANING AND
MAINTENANCE PROJECT, SPECIFICATION NO. 91066.
ACTION: Moved by Ashbaugh/Smith to: 1) Approve the plans and specifications for
Water Reclamation Facility: Digester 1 Cleaning and Maintenance Project,
Specification No. 91066 and authorize staff to advertise for bids. 2) Authorize the City
Manager to award the contract if the lowest responsible bid is within Engineer's
Estimate of$215,000; motion carried 5:0.
C7. DOWNTOWN ASSOCIATION AGREEMENT RENEWAL.
Vice.Mavor.Ashbaugh recused himself and left the Council Chamber
ACTION: Moved by Carter/Smith to approve an agreement with the San Luis Obispo
Downtown Association (SLODA) for provision of services to the City and authorize the
Mayor to execute the two-year agreement; motion carried 4:0; (Ashbaugh recused).
C8. PISMO/BUCHON NEIGHBORHOOD TRAFFIC MANAGEMENT MEASURE Y
PROJECT SPECIFICATION NO. 91084.
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Council discussion ensued during which they discussed timing of construction,
neighborhood input and traffic concerns.
ACTION: Moved by Carter/Ashbaugh to: 1) Approve plans and specifications for
construction of the Pismo/Buchon Neighborhood Traffic Management project,
Specification No. 91084. 2) Authorize staff to advertise for bids and the City Manager to
award the contract if the lowest responsible bidder is under the Engineer's Estimate of
$463,800; motion carried 5:0.
C9. 2011 OFFICE OF COMMUNITY ORIENTED POLICING SERVICES (COPS)
HIRING PROGRAM GRANT APPLICATION.
ACTION: Moved by Ashbaugh/Smith to: 1)Authorize staff to submit an application for
a 2011 Federal Community Oriented Policing Services (COPS) Hiring Program Grant
application in the amount of$814,511 to fund two entry-level police officer positions for
three years. 2) If grant funding is awarded, authorize the City Manager to execute all
necessary grant documents; motion carried 5:0.
C10. WATERLINE REPLACEMENTS.20101-2011. SPECIFICATION NO. 90936.
ACTION: Moved by Ashbaugh/Smith to: 1) Award a contract to D-KAL Engineering,
Inc. in the amount of$916,786.50 for the Waterline Replacements 2010-2011 Project,
Specification No. 90936. 2) Approve a transfer of$1,057,287 from the Water
Distribution System Improvements Master Account to this project's account; motion
carried 5:0.
C11. APPROVAL OF ADDITIONAL PUBLIC ART PROJECTS FOR 2009-11.
Council discussion ensued during which they discussed the use and purchase of
I Pads.
ACTION: Moved by Ashbaugh/Smith to approve four additional public art projects and
one equipment purchase for a total expenditure of $95,500 of unallocated public art
funds from the 2009-11 Financial Plan; motion carried 4:1, Carter opposed.
BUSINESS ITEMS
1. AUGUST 30, 2011. SPECIAL ALL MAILED BALLOT MUNICIPAL ELECTION.
City Clerk Cano presented the agenda report and responded to questions.
Public Comments
Lauren Brown, San Luis Obispo, Co-Chair for Citizens of San Luis Obispo, spoke in
support of staffs recommendation.
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Jody Frey, San Luis Obispo, spoke in opposition to staffs recommnedation due to the
cost to conduct an election and requested more information regarding the ballot
measures.
Leslie Halls, San Luis Obispo, spoke in support of staffs recommendation and stated her
concerns regarding use of City resources to support or oppose the ballot measures.
--end of public comments—
City Attorney Dietrick stated that staff is not permitted to engage in express advocacy
either in support or opposition to any ballot measures. In addition, Ms. Dietrick
explained that it is a permitted expenditure for Council and staff to provide education
and informational material to the public so long as that material is not advocacy.
Vice Mayor Ashbaugh spoke in opposition to staffs recommendation due to the cost of
holding an election.
ACTION: Moved by Carter/Carpenter to: 1) Adopt Resolution No. 10263 (2011 Series)
calling for, and giving notice of a Special All Mailed Ballot Municipal Election on
Tuesday, August 30, 2011, and requesting that the San Luis Obispo County Board of
Supervisors permit the County-Elections Official to conduct the August 30, 2011,
Special All Mailed Ballot Municipal Election. 2) Appropriate funds from the unreserved
General Fund Reserve up to $110,000, for assistance in the conduct of a special
election; motion carried 4:1, Ashbaugh opposed.
Council recessed at 9:00 p.m. and reconvened at 9:15 p.m. with all members present.
2. CHARTER AMENDMENT AND REPEAL MEASURES FOR AUGUST 30, 2011,
ALL.MAILED BALLOT SPECIAL MUNICIPAL ELECTION.
City Attorney Dietrick presented the agenda report and responded to questions.
Public Comments
The following speakers spoke in support of placing the two proposed Charter
Amendments on the August 30, 2011, ballot.
Dan Hinz, San Luis Obispo
John Grady, San Luis Obispo
Dave Romero, San Luis Obispo
Ron Malak, San Luis Obispo
Annie Malak, San Luis Obispo
Lauren Brown, San Luis Obispo
Tim Williams. San Luis Obispo
April-Strong, San Luis Obispo, Co-Chair Citizens for SLO
John Ewan, San Luis Obispo, Co-Chair Citizens for SLO
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Ermina Karim, San Luis Obispo Chamber of Commerce
Jody Frey, San Luis Obispo, spoke in opposition to staffs recommendation.
--end of public comments—
Council discussion ensued during which they discussed the importance voter education
regarding the proposed ballot measures, support for collective bargaining with
employee groups and citizen involvement.
ACTION: Moved by Carter/Carpenter to adopt Resolution No. 1.0264 (2011 Series), as
amended that will: Submit to the voters of the City of San Luis Obispo, at an All Mailed
Ballot Special Municipal Election to be held on August 30, 2011, a proposed Charter
amendment that would amend Charter Section 1105 ("Retirement") to provide that the
City Council may terminate the City's contract with the California Public Employees'
Retirement System (CalPERS), or amend or negotiate another contract, to provide
improved or reduced employee retirement benefits, without voter approval, but only in
accordance with state law and as permitted by the Board of Administration of the Public
Employees Retirement System; (5:0).
Vice Mayor Ashbaugh stated his concerns regarding the proposed language repealing
in its entirety Section 1107 ("Impartial and Binding Arbitration for San Luis Obispo Police
Officers Association and San Luis Obispo Firefighters Association, IAFF Local 3523,
Employee Disputes") of the Charter of the City of San Luis Obispo.
ACTION: Moved by Smith/Carpenter to adopt Resolution No. 10265 (2011 Series), as
amended that will: Submit to the voters of the City of San Luis Obispo, at an All Mailed
Ballot Special Municipal Election to be held on August 30, 2011, a proposed measure
repealing in its entirety Section 1107 ("Impartial and Binding Arbitration for San Luis
Obispo Police Officers Association and San Luis Obispo Firefighters Association, IAFF
Local 3523, Employee Disputes") of the Charter of the City of San Luis Obispo; (4:.1
Ashbaugh opposed). _
ACTION: Moved by Carter/Marx to set priorities for filing written arguments regarding
the City measures and direct the City Attorney to prepare an impartial analysis; (5:0).
ACTION: Moved by Smith/Carterto appoint an ad hoc committee consisting of Mayor
Marx and Council Member Carter to prepare and submit ballot arguments and rebuttal
arguments, and have the authority to get up to three additional signatures; (5:0).
3. WATER RECLAMATION FACILITY MASTER PLAN.
Utilities Director Mattingly introduced this item, following which Wastewater Division
Manager Hix presented the agenda report and responded to questions.
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Public Comments
There were no public comments..
---end of public comments—
ACTION: Council received and filed the report.
4. REVIEW OF CITY CONTRACT WITH SAN LUIS OBISPO COUNTY PUBLIC
ACCESS (SLOCOPA) AND CONSIDERATION_OF ALTERNATIVE MODELS
FOR THE USE OF PUBLIC, EDUCATION AND GOVERNMENT (PEG)
FUNDING.
Assistant City Manager Codron presented the agenda report and responded to
questions.
Public Comments
There was no public comment.
--end of public comments—
Council discussion ensued during which they discussed other possible non-profit groups
that would be interested in managing the public access station..
ACTION: Moved by Carpenter/Ashbaugh to: 1) Adopt Resolution No. 10266 (2011
Series) a directing staff to provide thirty days notice of termination of the City's existing
contract with SLOCOPA due to misappropriation of public funds. 2) Direct staff to return
to the City Council with updated Operating Plans for PEG channels, and a resolution
reallocating PEG funding to the education and government channels that is consistent
with the updated Operating Plans; motion carried 5:0.
--
COUNCIL-LIAISON REPORTS
Vice Mayor Ashbaugh reported on his attendance at the IWMA meeting.
COMMUNICATIONS
Mayor Marx stated her intention to send a letter to the Public Utilities Commission
regarding SmartMeters consistent with a letter sent by the County Board of Supervisors.
MayorMa inquired whether other Council Members wished to have further discussion
regarding the SmartMeter issue placed on a future agenda. There was no consensus to
place the matter on a future agenda and Council concurred that the Mayor could proceed
at her discretion.
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There being no further business to come before the City Council, Mayor Marx adjourned
the meeting at 11:31 p.m.
Elaina Cano, CMC
City Clerk
APPROVED BY COUNCIL: xx/xx/11
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MINUTES
SPECIAL MEETING OF THE CITY COUNCIL
CITY OF SAN LUIS OBISPO
THURSDAY, JUNE 2, 2011 -4:00 P.M.
COUNCIL CHAMBER, 990 PALM STREET
SAN LUIS OBISPO, CALIFORNIA
ROLL CALL:
Council Members
Present: Council Members Dan Carpenter, Andrew Carter and Kathy Smith, Vice
Mayor John Ashbaugh, and Mayor Jan Marx
City Staff
Present: Katie Lichtig, City Manager, Christine Dietrick, City Attorney, Michael
Codron, Assistant City Manager, and Elaina Cano, City Clerk, were
present at Roll Call. Other staff members presented reports or responded
to questions as indicated in the minutes.
BUDGET WORKSHOP
PRELIMINARY 2011-2013 FINANCIAL PLAN.
City Manager Lichtig spoke on the sustainability strategy overview and general issues
that would be discussed during the meeting.
Financial Plan and General Fund Overviews
Interim Finance and Information Technology Director Bradley provided an overview of
the Revenue and Expenditure Highlights and the Preliminary Financial Plan and made
some introductory comments on the operating programs and how they are organized.
General Fund Operating Programs Overview (Report presented by Assistant City
Manager Codron)
Staff then provided highlights of their respective operating programs, including
significant operating program changes being requested, and responded to Council's
questions. If Council consensus related to an operating program was unanimous,
discussion has not been included in the minutes. If it was not or Council provided
direction that differs from staffs recommendation, the minutes so note.
Public Safety: Police Protection (Report presented by Police Chief Linden)
Public Safety: Fire & Environmental Safety (Report presented by Fire Chief Hines)
Transportation: Transportation Programs (Report presented by Public Works
Director Walter)
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Leisure, Cultural & Social Services: Recreation Programs (Report presented by
Parks and Recreation Director Stanwyck)
Leisure, Cultural & Social Services: Park Maintenance Programs (Report presented
by Public Works Director Walter)
Leisure, Cultural & Social Services: Cultural Activities (Report presented by
Assistant City Manager Codron)
Leisure, Cultural & Social Services: Social Services (Report presented by Human
Resources Director Irons)
Community Development: Community Development Department Programs
(Report presented by Community Development Director Mandeville)
Council recessed at 6:00 p.m. and reconvened at 7:00 p.m. with all members present..
Community Development: Engineering (Report presented by Public Works Director
Walter)
Community Development: Natural Resources Management, Economic
Development and Community Promotions (Report presented by Assistant City
Manager Codron)
General Government: City Council, City Administration, City Clerk (Report
presented by Assistant City Manager Codron)
General Government: Legal Services (Report presented by City Attorney Dietrick)
General Government: Human Resources Programs (Report presented by Human
Resources Director Irons)
General Government: Finance & Information Technology Programs (Report
presented by Interim Finance and Information Technology Director Bradley)
General Government: Public Works Programs (Report presented by Public Works
Director Walter)
Public Input on Preliminary Financial Plan
Dave Garth, Chamber of Commerce, spoke about his support of Economic
Development program.
Council Discussion
Public Safety: Police Protection
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Tuesday, June 2, 2011
Council discussion ensued during which they discussed the Neighborhood Services
Team, the DARE program and consideration of a police reserve program.
Public Safety: Fire & Environmental Safety
By consensus, Council agreed to evaluate the funding for the CERT program during the
next Mid-Financial Plan period.
Transportation: Transportation Programs
Council concurred with staffs recommendations.
Leisure, Cultural & Social Services: Recreation Programs
Council concurred with staffs recommendations.
Leisure, Cultural & Social Services: Park Maintenance Programs
Council concurred with staffs recommendations.
Leisure, Cultural & Social Services: Cultural Activities
Council concurred with staffs recommendations.
Leisure, Cultural & Social Services: Social Services
Council concurred with staffs recommendations.
Community Development: Community Development Department Programs
Council discussion ensued during which they discussed the importance of the Land Use
Element and Circulation Element updates.
Community Development: Engineering
Council concurred with staffs recommendations.
Community Development: Natural Resources Management, Economic
Development and Community Promotions
Council concurred with staffs recommendations.
General Government: City Council, City Administration, City Clerk
Council concurred with staffs recommendations.
General Government: Legal Services
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Tuesday, June 2, 2011
Council concurred with staffs recommendations.
General Government: Human Resources Programs
Council concurred with staffs recommendations.
General Government: Finance & Information Technology Programs
Council concurred with staffs recommendations.
General Government: Public Works Programs
Council concurred with staffs recommendations.
Further Council discussion ensued during which they expressed their appreciation for
the work that staff has brought forth.
ACTION: Council provided specific direction as indicated previously. Where no
direction was given, Council concurred with staffs recommendations.
There being no further business to come before the City Council, Mayor Marx adjourned
the meeting at 8:52 p.m.
Elaina Cano, CMC
City Clerk
APPROVED BY COUNCIL: xx/xx/11
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