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Home My WebLink About09/20/2011, B2 - REQUEST FOR PROPOSALS FOR CONSULTANT ASSISTANCE FOR THE LAND USE AND CIRCULATION ELEMENTS UPDATE PR council j ACcn6A Repont 11�N°m Ba CITY OF SAN LUIS O B I S P O FROM: Kim Murry, Community Development Deputy Director SUBJECT: REQUEST FOR PROPOSALS FOR CONSULTANT ASSISTANCE FOR THE LAND USE AND CIRCULATION ELEMENTS UPDATE PROCESS INCLUDING FISCAL ANALYSIS AND ENVIRONMENTAL IMPACT REPORT(EIR)— SPECIFICATION 91138. RECOMMENDATION: A. Approve the work scope for the General Plan update process including the fiscal analysis and EIR consultant services in connection with the Land Use and Circulation Elements update project and authorize staff to proceed with sending out Request for Proposal (RFP) documents to qualified consulting firms. B. Authorize the City Manager to award the contract to a qualified consulting firm for consultant services provided proposal is within budgeted amount. DISCUSSION: Background In August 2008, Council received a presentation of a proposed work plan for a comprehensive update of the Land Use and Circulation Elements in preparation for the 2009-2011 Financial Plan process. Ultimately, Council prioritized $250,000 in funding to upgrade the City's traffic model to enable multi-modal forecasting of circulation impacts in anticipation of developing new land use concepts as part of a more comprehensive update at a future date. Council also provided policy direction for the update process, namely that residents and neighborhoods would play a critical role and that the survey conducted in 1988 should be a point of departure for an updated survey. In August of 2010, staff submitted an application for a grant from the Strategic Growth Council (SGC) to fund the update of the Land Use and Circulation Elements. The SGC notified the City of the grant award in December of 2010 and the Council identified update of the General Plan as an "Other Important Objective" as part of the 2011-2013 Financial Plan. General funds in the amount of$367,500 for 2011-2012 and $67,500 for 2012-2013 were identified to leverage the $880,000 in grant monies. Situation The RFP attached to the staff report reflects the grant-required work program. The preliminary program will include the following: • Community input regarding the physical, social, economic, cultural and environmental character of the City in order to develop a vision of San Luis Obispo through 2030. B2-1 Council Agenda Report-LaddUse and Circulation Element update-RFP Page 2 • A comprehensive guide for decision-making based on land use, design, circulation and access, sustainability and the preservation of the quality of life in the community. • Policies that balance development and conservation to preserve the City's natural beauty, unique character and heritage while supporting housing opportunities, a vibrant economy and addressing disadvantaged communities. • Consistency with the Regional Blueprint and policies that guide development of a Sustainable Communities Strategy in collaboration with SLOCOG. • Opportunities to create Complete Streets/neighborhoods and develop programs to achieve them. • Identify areas appropriate for residential infill and densification. • Identify the circulation system that is needed to appropriately balance the community's values and the need for growth • Identify ways to achieve more affordable housing. • Promote energy efficiency & conservation and incorporate Climate Action Plan strategies. • Identify transit opportunities that may be enhanced to accommodate Transit Oriented Developments (TOD). • Identify programs to help migrate to transportation modes other than the single occupant vehicle. - • Identify healthy food locations and opportunities for pedestrian and bike access. The RFP also highlights issues that need to be addressed through the update process,such as: • Grant priorities • Neighborhood wellness goal • Neighborhood mapping effort • South Broad Street Corridor Plan • Healthy Cities initiatives • Pedestrian circulation plan • Consistency with SLOCOG's Regional Blueprint Community 2050 Comprehensive Planning Effort • Nightlife Public Safety Assessment • Airport compatibility issues • Congestion relief • Multi-modal service standards • Evaluation of Sphere of Influence areas • Avila Ranch development concept Staff developed a work scope for the Land Use and Circulation Elements update effort, which is part of the RFP attached to this report (Attachment 1). The work scope was developed from the grant application and outlines the tasks that need to be performed to fully engage the public, to evaluate land use and circulation issues, to develop a preferred plan alternative, to conduct the environmental and fiscal evaluation associated with that alternative, and to bring the update through the process. Staff anticipates that no one consulting firm will have all of the expertise required to accomplish these tasks and that a consultant team will need to be assembled. The B2-2 Council Agenda Report—Lan-dUse and Circulation Element update RFP Page 3 contract that is awarded will be to the lead consultant firm (likely a firm with land use expertise) and that firm will be responsible for sub-consultants to assist with the other aspects of the update process such as environmental review and fiscal analysis. Previous Council direction regarding the importance of engaging residents and neighborhood representatives in the update process and of the 1988 survey"starting point' has been included in the RFP. One issue that may be new to Council is the Avila Ranch development concept. This 140-acre site currently designated Business Park is located on Buckley Road.and is one of the areas designated in the Housing Element as a property to explore for residential or mixed use development potential. An applicant has expressed interest in pursuing a General Plan Amendment and Zone Change to accommodate a mix of dwellings, business park, neighborhood-servicing commercial space and parks, open space and community gardens. Due to timing of the update process, evaluation of this development concept should occur as part of the Land Use and Circulation Elements update so that overall development capacity and demand can be assessed. Consultant Selection Timeline The following is an outline of the anticipated schedule for proposal review and contract award: 1. Issue RFP 9/21/11 2. Conduct pre-proposal conference 10/5/11 3. Receive proposals 10/28/11 4. Complete proposal evaluation 11/10/11 5. Conduct finalist interviews 11/17/11 6. Finalize staff recommendation 11/22/11 7. Award contract 12/5/11 8. Execute contract 12/12/11 9. Start work 12/16/11 While the work will begin before the end of the year, the community engagement process and the important work program elements will be undertaken after the first of the year. CONCURRENCES Other City Departments; including Finance & I.T., City Attorney's Office, Public Works and Administration were actively involved and consulted in the preparation of the project's work program and RFP. Staff provided a presentation of the grant objectives to the Planning Commission in January 2011. Though no actions were taken at that time, the Planning Commission voiced strong support for the grant and work scope. FISCAL IMPACT General finds in the amount of$367,500 for 2011-2012 were identified to leverage the $880,000 in grant monies. An additional $67,500 was appointed for FY 2012-2013 for costs associated with the traffic analysis. The contract for the grant performance requires that 15% of the payment be withheld until the grant is closed out. This provision has been included in the RFP contract information. B2-3 Council Agenda Report—Land Use and Circulation Element update KFP Page 4 ALTERNATIVES Provide specific direction to staff to eliminate elements of the work scope that are not required as part of the grant in order to minimize cost. This alternative is not recommended because each supplemental element in the scope of work plays an important role in planning for the city's future. COUNCIL READING FILE SLOCOG's Regional Blueprint Community 2050 Comprehensive Planning Effort ATTACHMENTS 1. Draft RFP including the Scope of Work 2. Proposers List 3. Letter regarding Avila Ranch proposal TAGrant Management\SGC Grant\RFP\RFP-CC Report.docx B2-4 attachment 1 Specification No. 91138 City Of san Luis OBISPO 990 Palm Street ® San Luis Obispo,CA 93401 Notice Requesting Proposals for GENERAL PLAN LAND USE AND CIRCULATION ELEMENTS UPDATE FISCAL ANALYSIS AND EIR The City of San Luis Obispo is requesting sealed proposals for consultant assistance to conduct a General Plan update process pursuant to Specification No. 91138. All proposals must be received by the Finance Division by 1:00 p.m. on October 28, 2011 when they will be opened publicly in the City Hall Council Chambers, 990 Palm Street, San Luis Obispo, CA 93401. Proposals received after said time will not be considered. To guard against premature opening, each proposal shall be submitted to the Finance Division in a sealed envelope plainly marked with the proposal title, specification number, proposer name, and time and date of the proposal opening. Proposals shall be submitted using the forms provided in the specification package. A pre-proposal conference will be held Ludwick Community Center 864 Santa Rosa, San Luis Obispo October 5,2011 at 1:00 p.m. to answer any questions that the prospective proposers may have regarding the City's request for proposals. Specification packages and additional information may be obtained by contacting Kim Murry at (805) 781-7274 or via email at kmurry@slocity.org. ® The City of San Luis Obispo is committed to including disabled persons in all of our services,programs and activities. Telecommunications Device for the Deaf(805)781-7410. B2-5 MATent 1 Specification No.91138 TABLE OF • A. Introduction I General Plan Background 1 Strategic Growth Council Grant 2 Scope of Work 4 Community Participation 7 B. General Terms and.Conditions 12 Proposal Requirements 12 Contract Award and Execution 13 Contract Performance 13 C. Special Terms and Conditions 17 Contract Term Estimated Quantities Proposal Content Proposal Evaluation and Selection Proposal Review and Award Schedule Unrestrictive Brand Names Start and Completion of Work Accuracy of Specifications D. Agreement 21 E. Insurance Requirements 23 F. Proposal Submittal Forms 25 Proposal Submittal Summary 25 Description of Grant-Approved Work Program 26 References 35 Statement of Past Contract Disqualification 36 B2-6 AWS ent 1 Specification No. 911 Section A INTRODUCTION The City of San Luis Obispo is seeking proposals from qualified consulting firms to prepare an update to the Land Use and Circulation Elements of the City's General Plan and prepare the associated Environmental Impact Report (EIR). The City is seeking a multi-disciplinary project team of qualified firms and individuals (Consultant Team). Because numerous disciplines are required to undertake this project,the City anticipates that the Consultant Team will be composed of a Prime Consultant and one or more sub-consultants. The City will not accept a proposal as responsive if it covers only a portion of the Scope of Work requested. The following products will be required: • General Plan Land Use and Circulation Elements(including a Pedestrian Circulation Plan) • Environmental Impact Report, background studies and all documents necessary for EIR certification • Infrastructure Feasibility and Finance Plan and Nexus Study GENERAL PLAN BACKGROUND San Luis Obispo is situated in the Central Coast Region of California, midway between San Francisco and Los Angeles. The City is nestled among the hills and lined with creeks and offers a mild climate. California Polytechnic State University is located just on the north end of town and the San Luis Obispo County Regional Airport is located to the south of the city. San Luis Obispo was recognized as one of the top 12 Distinctive Destination Cities in the U.S. by the National Trust for Historic Preservation, and recently received State recognition for its "Creek Day" clean-up program. The City received recognition as one of the "happiest" towns in Dan Buettner's book Thrive and is recognized as a Bicycle Friendly Community(silver award)by the League of American Bicyclists The City traces its roots back to the Native American cultures and subsequent colonization period associated with establishment of the Mission by Fr. Serra in 1772. It has grown into a 12.8 square mile charter city of approximately 44,948 people. San Luis Obispo has a special feeling due to its historic downtown and surrounding morros that define the vistas from many places in the City. It serves as the regional center for many government services as well as cultural, business and recreational opportunities. It is known as a well-managed city that values quality services and infrastructure. San Luis Obispo residents also value the environment and open space areas. The City has a strong open space and natural resources program that works to obtain easements and dedications within the greenbelt surrounding the city. Residents are active and regularly use the many bike paths and parks within and outside the city. The City is fortunate to have several historic neighborhoods, walkable streets, and an engaged community. The City's first General Plan was adopted in 1961. The Land Use and Circulation Elements saw major revisions in 1972, 1977 and 1994 — the last time these two elements were comprehensively considered. While older, the General Plan continues to be a relevant document that is reflective of many community values. It is used consistently by the City's staff, advisory bodies and Council to guide decisions regarding development and capital expenditures. The 1994 Land Use and Circulation Elements are structured with a discussion of values and goals followed by principles and implementation programs. A program-level EIR was prepared and certified for the two elements. The General Plan also contains elements addressing Housing (certified in July B2-7 aachment 1 Specification No. 91138 2010), Noise (1996), Safety (2000), Conservation and Open Space (2006), Parks and Recreation (2001), and Water/Wastewater(2010). To view the General Plan,please see the city website for more information: www.slocity.org. Development Pattern The General Plan reflects the desire for a compact urban form with a surrounding greenbelt area. The City has had a growth management policy of one percent per year(excluding affordable housing) in order to provide for the gradual assimilation of new residents and the City's ability to provide resources and services. Over the last ten years, the number of housing units (both affordable and unrestricted) in the.. City has increased by a total of seven percent while household population has grown a total of 3.8 percent -well below the allowed one percent annual rate. There are two Specific Plan areas that contain remaining growth capacity for the City: the Margarita Area Specific Plan (MASP) and the Orcutt Area Specific Plan (OASP). Both plan areas contain significant open space and park features.The MASP accommodates up to 868 residential units in addition to 69 acres of business park and three acres of neighborhood commercial uses. The MASP area has been annexed to the City and also contains three approved subdivisions for a total of 300 dwelling units. The OASP is planned for up to 979 residential units and 15,000 sq. ft. of neighborhood commercial use. The City-sponsored annexation of the OASP was approved by LAFCO but is in the process of an election following a protest vote by the registered voters in the area. Additionally, the Airport Area Specific Plan allows for the development of up to 1073 acres with a mixture of services,manufacturing, business park, and airport related facilities. UPDATE ISSUES Policy issues that will directly impact the update to the Land Use and Circulation Elements include: Strategic Growth Council Grant Priorities. The City was successful in obtaining a sustainable communities grant through the Strategic Growth Council (SGC). Several objectives were identified by the grant and the final product is anticipated to contain policy recommendations that are based on improving neighborhood quality, safety, traffic congestion relief,access to services and pedestrian/bicycle linkages as well as identifying appropriate areas for infill and densification and ways to address the Sphere of Influence areas. The preliminary program will include the following: • Community input regarding the physical, social, economic, cultural and environmental character of the City in order to develop a vision of San Luis Obispo through 2030. • A comprehensive guide for decision-making based on land use, design, circulation and access, sustainability and the preservation of the quality of life in the community. • Policies that balance development and conservation to preserve the City's natural beauty, unique character and heritage while supporting housing opportunities, a vibrant economy and addressing disadvantaged communities. • Consistency with the Regional Blueprint and policies that guide development of a Sustainable Communities Strategy in collaboration with SLOCOG. • Opportunities to create Complete Streets/neighborhoods and develop programs to achieve them. • Identify areas appropriate for residential infill and densification. -2- B2-8 • Identify the circulation system that is needed to appropriately balance the community's values and the need for growth • Identify ways to achieve more affordable housing. • Promote energy efficiency& conservation and incorporate Climate Action Plan strategies. • Identify transit opportunities that may be enhanced to accommodate Transit Oriented Developments (TOD). • Identify programs to help migrate to transportation modes other than the single occupant vehicle. • Identify healthy food locations and opportunities for pedestrian and bike access. Neighborhood Wellness. The City Council adopted a Major City Goal as part of the 2011-2013 Financial Plan to address neighborhood concerns related to property maintenance, parking, neighborhood traffic management, noise, and other nuisances. Additional staffing was authorized to provide increased monitoring and enforcement as well as more public outreach and participation. Neighborhood Mapping. City staff is currently designing a community engagement tool that will enable community members to identify their neighborhood boundaries, assets, and needs. This interactive tool should be available at the start of the General Plan update effort and input received from this effort will inform the update process. Ideally, a by-product outcome of the General Plan update process is definitions of neighborhood boundaries. South Broad Street Corridor Plan. The City has been developing a plan to accommodate residential infill and enhancement of a 132 acre area of the City currently zoned for commercial service uses. The plan is 90 percent complete and the General Plan update effort will need to address the environmental impacts associated with the proposal. Adoption of the General Plan update should be accompanied by the adoption of the South Broad Street Corridor Plan. Healthy Cities Initiatives. The Council has expressed interest in healthy cities initiatives and the link between health and land use planning. Pedestrian Circulation Plan. The Council has identified the goal of developing a Pedestrian Circulation Plan for the Downtown as part of the Circulation Element update. San Luis Obispo Council of Governments (SLOCOG). Consistency with the Regional Blueprint and policies that guide development of a Sustainable Communities Strategy in collaboration with SLOCOG will be an important part of the update process. Nightlife Public Safety Assessment. Type, density, and capacity of various types of alcohol and late- night entertainment establishments that are desirable and policies for how to address. Airport Issues. The SLO County Regional Airport is located south of the City's boundary. The associated safety zones impact the City's ability to achieve ill in some areas and new land use concepts will need to be reviewed with the County Airport Land Use Commission for consistency with the Airport Land Use Plan as well as propose changes where appropriate. Traffic Congestion Relief. Traffic Congestion Relief has been a major City goal since 2005. The current two year financial plan calls for staff to continue efforts on projects and programs which relieve traffic congestion (like street modifications, intersection improvements, pedestrian improvements, bicycle facilities, sidewalks,trip reduction programs,traffic signal operations, Los Osos Valley Road interchange, Prado Road construction, and public transit). -3- B2-9 ent 1 Aecitfzc4ationo. fA Other Transportation Issues. The 1994 Circulation Element is outdated. The update shall incorporate level of service standards for all modes of transportation including pedestrians, bicycles, and transit. The update shall comply with current regulations such as the Highway Capacity Manual 2010 incorporating pedestrian, bicycle, and transit level of service'standards in addition to Complete Streets policies. . By updating the Land Use and Circulation Elements as a single project, the update can prioritize community goals for both land use and circulation and evaluate viable options for their implementation. As an example, the South Broad Street Corridor Plan envisions an intensification of land uses. An analysis of the projected traffic forecasts unacceptable levels of service on Broad Street. The update process shall seek solutions to these issues. Avila Ranch. An area identified in the Housing Element as having potential for residential development has an applicant interested in developing a Specific Plan for the area that would accommodate approximately 600 homes, 15 acres of business park and 15,000 square feet of neighborhood-commercial space, and 30 acres of parks and open space. There is an opportunity to coordinate as part of the update process to enable the visioning and needs assessment to inform the Specific Plan development. LAFCO Sphere of Influence Areas. LAFCO has identified sphere of influence areas for the City of San Luis Obispo. These areas need to be reviewed for their development potential. SCOPE OF WORK Scope of the Update The update of the Land Use and Circulation Elements of the General Plan shall include the products described in the Work Plan and Schedule of Deliverables associated with the SGC Grant (Attached). The document shall include a minimum amount of explanatory text. The policy structure for each element shall be simple—Goal, Policies, Programs. While the document must be supported by technical data, it is expected to be user-friendly, concise and written in a manner easily understood by the public. There shall be an emphasis on providing information visually through the use of photographs, tables, matrices, drawings and maps. The elements shall be updated consistent with current statutory requirements and include the geographic . area of the City in addition to the Sphere of Influence areas. Changes to other elements as needed for consistency shall be included. Scope of the Environmental Impact Report(ETR) It will be the consultant's responsibility to prepare a comprehensive program-level EIR which will encompass the geographic area to include the current City limits and Sphere of Influence areas. The assessment required for this document must be conducted as an integral part of the overall General Plan Update process. Timing for the preparation of the General Plan and EIR must be overlapping so that the preparation of both documents will be parallel and iterative and the information collection and analysis can be used for both documents. A preliminary constraints analysis for both land use and circulation will be required to identify environmental issues early in the process. Development of mitigation measures shall be an iterative process concurrent with the development of the General Plan such that the mitigation measures can be converted to General Plan goals, policies and implementation strategies where appropriate to allow the General Plan to be self-mitigating to the extent possible. The EIR will be comprehensive with respect to analyzing the environmental effects of both the General Plan goals, policies and programs contained in the text as well as the land use and circulation maps. -4- B2-10 Jkeft' 2&Ment 1 The consultant shall demonstrate to the City that they possess expertise in CEQA and also that they have a working knowledge of planning and transportation regulations and the application of the planning process at the local level. The EIR shall also include a thorough analysis of the regulatory environment, including identification of the San Luis Obispo Municipal Codes, wherein existing regulations mitigate impacts.The consultant shall be responsible for identifying issues or gaps in the entitlement process that may pose difficulties for enactment of future development of the City and shall propose strategies for resolution of identified issues. The EIR shall be written to allow the City to easily implement the General Plan and streamline project-level CEQA reviews that are consistent with the General Plan. Prior to commencement of the preparation of the EIR, the consultant shall prepare land use and circulation forecasts for both housing and employment through the planning horizon of 2030. The analysis shall identify historic and existing housing and employment trends. The forecast shall clearly disclose the assumptions and methodology used to arrive at the conclusions and shall be coordinated with the City, San Luis Obispo Council of Governments (SLOCOG), Department of Finance (DOF), and California State Polytechnic University, San Luis Obispo. The work of the consultant shall include, but not be limited to, conducting the necessary research from other related projects, preparation of any required technical reports/studies, required public notification, consultation, review and hearings; and analysis and preparation of the NOP — Initial Study, ADEIR (3 reviews),DEIR,AFEIR,and FEIR(2 reviews). City will do all noticing and distribution of documents. In regard to scoping sessions the consultant shall meet individually with or solicit comments by mail from representatives of all responsible, affected and trustee agencies to identify the range of issues, actions, alternatives, potential and significant environmental effects, and potential mitigation measures. The consultant should allow for attendance of an adequate number of meetings with staff, and up to ten potential public meetings/hearings (one scoping meeting, three Planning Commission meetings/hearings, three City Council meetings/hearings, General Plan Advisory Committee meetings), for a total of 22 meetings. Additional meetings will be reimbursed on a time and materials basis. The EIR must also provide discussion and analysis for all other issues identified in the Initial Study, as well as those developed through scoping' sessions and the public notification process resulting from development of the General Plan and EIR. Pursuant to CEQA Guidelines Section 15130, the EIR shall address cumulative and growth-inducing impacts that shall be included in distinct sections of the document. Based on Section 15126(e)(1) et seq., an appropriate number of project alternatives, in addition to the no-project alternative, must be discussed. The alternatives shall be focused on reduction of identified significant impacts while still meeting the identified goals of the General Plan. It is anticipated that the General Plan update process will aid in the identification of alternatives. The City is also seeking an innovative approach in creating a document and maps that are to be used in the environmental review process for proposed projects. This includes the creation of an electronic version EIR that has a search feature and GIS constraint maps. A mitigation monitoring and reporting plan shall be prepared pursuant to CEQA requirements. This plan shall be incorporated by reference and shall be a separate bound document. At a minimum, the plan must describe each mitigation measure,party responsible for implementation,party responsible for monitoring, anticipated capital costs, time frames for implementation, and must provide a section for confirmation of implementation. Scope of the Infrastructure/Finance Plan -5- B2-11 nt 1 Capital improvements and public investment needed to carry out the General Plan, and alternatives must be identified. This is envisioned to take the form of a public facilities plan and related financing plan, including an Administrative Draft copy, Draft copy, and Final copy. This study shall particularly focus on infill areas and new growth areas. This should include a fiscal impact analysis pertaining to the cost of providing public infrastructure, services and facilities outlined in the land use plan, circulation element, and a capital facilities plan as to what type of public infrastructure and facilities will be required and when. Public service needs also need to be evaluated. Feasible measures needed to mitigate any adverse impacts must be analyzed. A revised development impact fee schedule(including traffic impact fees) will be included with adoption of the General Plan and will be based on the Fiscal Analysis/Financing Plan. The following more specific tasks have been determined: • An evaluation of the preferred land use and circulation scenario to determine its balance and ability to accommodate the growth envisioned in all segments of land uses for the anticipated life of the plan • An enumeration and description of the public infrastructure, facilities and public services needed for Plan implementation, including the need for any improvements or upgrading/widening to increase capacity • The level,range, and cost of the infrastructure, facilities and services • An indication of when the infrastructure, facilities and services can feasibly be extended to new growth areas, including phasing where appropriate • A plan for financing the infrastructure, public facilities and services, including maintenance costs • Whether there would be an adverse financial impact on the provision of infrastructure, public facilities or public services or whether a relatively low revenue base in relationship to the cost of affected infrastructure, public facilities and public services would be created (cost/revenue analysis). Constant dollar valuations should be used • An analysis of other Citywide and regional economic issues related to implementation of the plan • How existing legislation related to tax increases may hamper funding of required new facilities The Fiscal Analysis/Financing Plan shall include an analysis of alternatives in terms of a description of current and ultimate infrastructure, facility and service needs for each alternative and relevant mitigation measures. Analysis of alternatives is also required for a description and analysis of capital projects necessary to serve each alternative, existing and surplus capacity, necessary improvements and the cost of such improvements. Infrastructure costs for expanded growth areas versus infill development must be analyzed. Optional Task: Update the Nexus Study/Development Impact Fee Report The City is also seeking a scope of work to update impact fees. The Nexus Study should be coordinated and consistent with the Infrastructure Finance Plan and the Land Use and Circulation Elements assumptions and conclusions for the General Plan EIR. The desired format would be easily updated in the furture by City staff. The study should base the formulas on a calculation that will facilitate fees being assessed appropriate to the level of development (Equivalent Dwelling Unit or EDU for example). The Study shall be conducted in compliance with the California State Assembly Bill 1600 (AB 1600), Government Code Sections 66000 et. Seq. -6- B2-12 Agent 1 COMMUNITY PARTICIPATION San Luis Obispo has very informed and engaged residents and other community stakeholders. As such, the public participation aspect of this process is especially critical. The City is seeking an innovative community participation process that is inclusive and validating for the participants. The process will likely include a General Plan Task Force (community residents and stakeholders) and a Staff Steering Committee, public outreach workshops/meetings, visioning exercises and collaboration with a variety of stakeholders. The City encourages the consultant to provide suggestions for additional outreach opportunities. (Please note that these meetings are distinct from the required meetings for the EIR.) City staff will be responsible for meeting coordination, set-up, and noticing. At a minimum, the following outreach tools should be included: • Newsletters - The consultant should provide a proposal for the preparation of community outreach newsletters, assuming eight mailings, timed to coincide with milestone events. • PowerPoint Presentation - The consultant should also provide a proposal for the preparation of a dynamic PowerPoint presentation available to both the consultants and City staff throughout the General Plan Update process. Narrated versions shall be prepared to enable posting on the public channel. • Website-The consultant shall develop and maintain an interactive website containing current information on the status of the project, downloadable documents and presentations and a way to submit information and input to appropriate staff. Site should include a moderated blog and options for an on-line survey. • E-updates — The consultant shall develop and maintain an email list to send regular updates and links to maintain interest and generate participation. • Media Outreach — Meet with media staff at beginning of process to develop contact and conduit for information exchange. Contact radio stations and prepare news releases on the process and key elements of the update. • Bi-lingual outreach— Community Action Partnership, Housing Authority , schools and other sources for distribution. • Farmers' Markets — set up an information booth at Farmers' Markets and distribute newsletters, answer questions, etc. • Stakeholder interviews • Survey — Prepare a survey instrument and distribute to the community. Previous survey conducted in 1988 should be used as a point of departure but new and more relevant questions and methodologies for assuring a representative scientific sampling of community sentiment and vision should be included. • Community workshops—hold workshops at key points in the process to inform/educate and solicit feedback. Use breakout sessions, graphics, interactive sessions to obtain input. STRATEGIC GROWTH COUNCIL, GRANT The City of San Luis Obispo was awarded a Strategic Growth Council (SGC) grant in the amount of $880,000 to update its Land Use and Circulation Elements of the General Plan. Since the grant may not be used to cover the associated EIR but may be used for some of the studies needed to develop the land use and circulation concepts, the City Council added additional General Funds to the grant in order to complete the EIR along with the General Plan update. However, the successful proposal will need to indicate how studies and costs will be separated and tracked for purposes of grant management. City staff will be responsible for grant reporting and monitoring but will need to collaborate with the consultant -7- B2-13 C, AlfAwnt 1 team to ensure that appropriate documentation and billing procedures are in place to comply with the grant provisions. AVAILABLE RESOURCES City documents include: Document Location General Plan of San http://www.slocity.org/communitydevelopment/Long%2ORange/eeneralplan.asp Luis Obispo City (Land Use, Circulation,Noise, Safety,Water and Wastewater, Conservation and Open Space, Housing,and Parks and Recreation Elements Margarita Area http://www.slocity.org/communitydevelopment/download/masp(print4-06).pdf Specific Plan Airport Area htti)://www.slocity.org/communitydevelopment/download/aasl2-web.pdf Specific Plan Orcutt Area htty://www.slocity.org/communitydevelopment/OASP/Orcutt%2OArea%20Specifi Specific Plan c%20P1an%20(August%202010).pdf Mid-Higuera http://www.slocity.or communitydevelopment/download/Mid-HipueraPlan.pdf Enhancement Plan Railroad District http://www.slocity.org/communitydevelopment/download/raildistripVlan.pdf Plan Downtown Concept http://www.slocity.org/communitydevelopment/download/unified eneralplan/JDav Plan id/Downtown%20Concott%2OMaR.Rdf South Broad Street TBD Corridor DRAFT Plan Climate Action TBD DRAFT plan Stormwater http://www.sloci .or /Tublicworks/stormwater/Iintro.asp#RESOURCE LIBRARY Management Plan 2006 LAFCO htti)://www.slocity.org/communitydevelopment/docsandforms/New Folder/SLO S Sphere of Influence OI MSR.pdf Study Bicycle http://www.slocity.org/publicworks/documents/bikolan/plan05l5O7.pdf Transportation Plan 1994 Land Use and EIR: Circulation EIR and htip://www.slocity.org/communftdevelo ment/download/unified eneral lan/l5- -8- B2-14 Atlachment 1 Specification No. 91138 Technical 94%20docsI8.pdf Appendices Supplemental Info:htip://www.slocity.org/communitydevelopment/download/unified eg neralplan/ 15-94%20supplement%20%20docs.pdf Appendices: http://www.slocity.ore/communit dy evelopment/download/unified eg neralplan/15- 94%20vol%202%20appendiqeL.pdf Zoning Regulations http://www.slocity.or communiiydevelopment/download/Zoning%20Code%2020 10-Complete%20Document.pdf Subdivision httn://www.slocity.org/communitydevelgpment/download/unifiedgeneralplan/JDav Regulations id/subdivisionregs-au ug st07.pdf Community Design http://www.slocity.ort/communiiydevelopment/download/Community%20Design Guidelines %20Guidelines/Community%20Design%20Guidelines%20(4-18-11).pdf City of San Luis htip://www.codgpublishing.com/ca/sariluisobispo/ Obispo Municipal code Land Use Element hn:://www.slocity.org/conimuniiydeveloRment/Long%2ORange/LandUseElement Map Map20100903_pdf Noise Guidebook http://www.slocity.org/communitvdevelopment/download/Noise%20Guidebook.pdf Other City Resources Traffic Model GIS Resources Boundaries Airport Safety Zones Annexations Block Numbers City limit Commercial Fire Zone Downtown Planning Area Fire response Flood zones General plan land use General Plan Special Design Areas -9- B2-15 c ftachment 1 Specification No. 91138 Greenbelt Historic Districts Historic Resources Mission Sidewalk Style Open space Open space easements Parking Districts Parks Pavement Management PAZ Zones-Diablio Planning Area Sales tax areas School Districts Specific plan areas Urban reserve line USGS quads Utility fee areas Waste Collection Days Water Pressure Zones Watersheds Zoning Built Features Address labels Address points Airport runways Block Number Labels Bridges Cal Poly bldg. labels CalTrans Hwy Points City Art Creek Walkway Electric meters Fire Stations Handicap ramps Hwy 101 Center Lines Hwy 101 Pave Out Indoor Meeting Facilities Laguna Lake Roads Mines Mission Bells Powerlines Public Toilets Railroad row Railroad Tracks Railroad Underpasses Recreation fields Sidewalk centerline Special Setbacks Streets Traffic signals -10- B2-16 ttachment 1 Specification No. 91138 Trail points Trails Unreinforced masonary bldgs Natural Features Contours -2 meter Creek Buffers Creeks Heritage trees Impervious Areas Laguna Lake Rare Endangered Species Vegetation Parcels City Facilities City owned properties Easements Government Owned Properties Hospitals Parcels School parcels Tracts Vicinity Parcels Barclay Transportation Bicycle Transportation Existing Bicycle Transportation Proposed Bike Racks Bus Routes Bus Routes Stops Sub-areas Meter Zones Transport.Hubs Truck Routes l I- B2-17 Auo -a"unt 1 Section B GENERAL TERMS AND • s • PROPOSAL REQUIREMENTS 1. Requirement to Meet All Provisions. Each individual or firm submitting a proposal (proposer) shall meet all of the terms, and conditions of the Request for Proposals (RFP) specifications package. By virtue of its proposal submittal, the proposer acknowledges agreement with and acceptance of all provisions of the RFP specifications. 2. Proposal Submittal. Each proposal must be submitted on the form(s) provided in the specifications and accompanied by any other required submittals or supplemental materials. Proposal documents shall be enclosed in an envelope that shall be scaled and addressed to the Department of Finance, City of San Luis Obispo, 990 Palm Street, San Luis Obispo, CA, 93401. In order to guard against premature opening, the proposal should be clearly labeled with the proposal title, specification number, name of proposer, and date and time of proposal opening. No FAX submittals will be accepted. 3. Insurance Certificate. Each proposal must include a certificate of insurance showing: a. The insurance carrier and its A.M.Best rating. b. Scope of coverage and limits. C. Deductibles and self-insured retention. The purpose of this submittal is to generally assess the adequacy of the proposer's insurance coverage during proposal evaluation; as discussed under paragraph 12 below, endorsements are not required until contract award. The City's insurance requirements are detailed in Section E. 4. Proposal Quotes and Unit Price Extensions. The extensions of unit prices for the quantities indicated and the lump sum prices quoted by the proposer must be entered in figures in the spaces provided on the Proposal Submittal Form(s). Any lump sum bid shall be stated in figures. The Proposal Submittal Form(s) must be totally completed. If the unit price and the total amount stated by any proposer for any item are not in agreement, the unit price alone will be considered as representing the proposer's intention and the proposal total will be corrected to conform to the specified unit price. 5. Proposal Withdrawal and Opening. A proposer may withdraw its proposal, without prejudice prior to the time specified for the proposal opening, by submitting a written request to the Director of Finance for its withdrawal, in which event the proposal will be returned to the proposer unopened. No proposal received after the time specified or at any place other than that stated in the "Notice Inviting Bids/Requesting Proposals" will be considered. All proposals will be opened and declared publicly. Proposers or their representatives are invited to be present at the opening of the proposals. 6. Submittal of One Proposal Only. No individual or business entity of any kind shall be allowed to make or file, or to be interested in more than one proposal, except an alternative proposal when specifically requested, however, an individual or business entity that has submitted a sub- proposal to a proposer submitting a proposal, or who has quoted prices on materials to such proposer, is not thereby disqualified from submitting a sub-proposal or from quoting prices to other proposers submitting proposals. -12- B2-18 dwnt 1 7. Cooperative Purchasing. During the term of the contract, the successful proposer will extend all terms and conditions to any other local governmental agencies upon their request. These agencies will issue their own purchase orders,will directly receive goods or services at their place of business and will be directly billed by the successful proposer. 8. Communications. All timely requests for information submitted in writing will receive a written response from the City. Telephone communications with City staff are not encouraged, but will be permitted. However, any such oral communication shall not be binding on the City. CONTRACT AWARD AND EXECUTION 9. Proposal Retention and Award. The City reserves the right to retain all proposals for a period of 60 days for examination and comparison. The City also reserves the right to waive non-substantial irregularities in any proposal, to reject any or all proposals, to reject or delete one part of a proposal and accept the other, except to the extent that proposals are qualified by specific limitations. See the "special terms and conditions" in Section C of these specifications for proposal evaluation and contract award criteria. 10. Competency and Responsibility of Proposer. The City reserves full discretion to determine the competence and responsibility, professionally and/or financially, of proposers. Proposers will provide, in a timely manner, all information that the City deems necessary to make such a decision. 11. Contract Requirement. The proposer to whom award is made (Contractor) shall execute a written contract with the City within ten (10) calendar days after notice of the award has been sent by mail to it at the address given in its proposal. The contract shall be made in the form adopted by the City and incorporated in these specifications. 12. Insurance Requirements. The Contractor shall provide proof of insurance in the form, coverages and amounts specified in Section E of these specifications within 10 (ten) calendar days after notice of contract award as a precondition to contract execution. 13. Business License & Tag. The Contractor must have a valid City of San Luis Obispo business license and tax certificate before execution of the contract. Additional information regarding the City's business license and tax program may be obtained by calling(805) 781-7134. CONTRACT PERFORMANCE 14. Ability to Perform. The Contractor warrants that it possesses, or has arranged through subcontracts, all capital and other equipment, labor, materials, and licenses necessary to carry out and complete the work hereunder in compliance with any and all federal, state, county, city, and special district laws, ordinances,and regulations. 15. Laws to be Observed. The Contractor shall keep itself fully informed of and shall observe and comply with all applicable state and federal laws and county and City of San Luis Obispo ordinances,regulations and adopted codes during its performance of the work. 16. Payment of Taxes. The contract prices shall include full compensation for all taxes that the Contractor is required to pay. -13- B2—i9 Abehmient 1 17. Permits and Licenses. The Contractor shall procure all permits and licenses,pay all charges and fees, and give all notices necessary. 18. Safety Provisions. The Contractor shall conform to the rules and regulations pertaining to safety established by OSHA and the California Division of Industrial Safety. 19. Public and Employee Safety. Whenever the Contractor's operations create a condition hazardous to the public or City employees, it shall, at its expense and without cost to the City, furnish, erect and maintain such fences, temporary railings, barricades, lights, signs and other devices and take such other protective measures as are necessary to prevent accidents or damage or injury to the public and employees. 20. Preservation of City Property. The Contractor shall provide and install suitable safeguards, approved by the City, to protect City property from injury or damage. If City property is injured or damaged resulting from the Contractor's operations, it shall be replaced or restored at the Contractor's expense. The facilities shall be replaced or restored to a condition as good as when the Contractor began work. 21. Immigration Act of 1986. The Contractor warrants on behalf of itself and all subcontractors engaged for the performance of this work that'only persons authorized to work in the United States pursuant to the Immigration Reform and Control Act of 1986 and other applicable laws shall be employed in the performance of the work hereunder. 22. Contractor Non-Discrimination. In the performance of this work, the Contractor agrees that it will not engage in, nor permit such subcontractors as it may employ, to engage in discrimination in employment of persons because of age, race, color, sex, national origin or ancestry, sexual orientation,or religion of such persons. 23. Work Delays. Should the Contractor be obstructed or delayed in the work required to be done hereunder by changes in the work or by any default, act, or omission of the City, or by strikes, fire, earthquake, or any other Act of God, or by the inability to obtain materials, equipment, or labor due to federal government restrictions arising out of defense or war programs, then the time of completion may, at the City's sole option,be extended for such periods as may be agreed upon by the City and the Contractor. In the event that there is insufficient time to grant such extensions prior to the completion date of the contract, the City may, at the time of acceptance of the work, waive liquidated damages that may have accrued for failure to complete on time, due to any of the above, after hearing evidence as to the reasons for such delay, and making a finding as to the causes of same. 24. Payment Terms. The City's payment terms are 30 days from the receipt of an original invoice and acceptance by the City of the materials, supplies, equipment or services provided by the Contractor (Net 30). In accordance with the Grant Guidelines, fifteen percent (15%) of the amounts submitted for reimbursement will be withheld and issued as a final payment upon agreement completion,at the sole discretion of the state. All expenditures must be itemized on the invoice form. For each expenditure of$500 or more, copies of supporting documentation (time sheets,payroll stubs,receipts, etc.)must be submitted with the invoice. 25. Inspection. The Contractor shall furnish City with every reasonable opportunity for City to ascertain that the services of the Contractor are being performed in accordance with the requirements and intentions of this contract. All work done and all materials furnished, if any, -14- D2-20 ki, ltachment 1 Specification No. 91138 shall be subject to the City's inspection and approval. The inspection of such work shall not relieve Contractor of any of its obligations to fulfill its contract requirements. 26. Audit. The City shall have the option of inspecting and/or auditing all records and other written materials used by Contractor in preparing its invoices to City as a condition precedent to any payment to Contractor. 27. Interests of Contractor. The Contractor covenants that it presently has no interest, and shall not acquire any interest—direct, indirect or otherwise—that would conflict in any manner or degree with the performance of the work hereunder. The Contractor further covenants that, in the performance of this work, no subcontractor or person having such an interest shall be employed. The Contractor certifies that no one who has or will have any financial interest in performing this . work is an officer or employee of the City. It is hereby expressly agreed that, in the performance of the work hereunder, the Contractor shall at all times be deemed an independent contractor and not an agent or employee of the City. 28. Hold Harmless and Indemnification. The Contractor agrees to defend,indemnify,protect and hold the City and its agents, officers and employees harmless from and against any and all claims asserted or liability established for damages or injuries to any person or property, including injury to the Contractor's employees, agents or officers that arise from or are connected with or are caused or claimed to be caused by the acts or omissions of the Contractor, and its agents, officers or employees, in performing the work or services herein, and all expenses of investigating and defending against same; provided, however, that the Contractor's duty to indemnify and hold harmless shall not include any claims or liability arising from the established sole negligence or willful misconduct of the City, its agents, officers or employees. 29. Contract Assignment. The Contractor shall not assign, transfer, convey or otherwise dispose of the contract, or its right, title or interest, or its power to execute such a contract to any individual or business entity of any kind without the previous written consent of the City. 30. Termination. If, during the term of the contract, the City determines that the Contractor is not faithfully abiding by any term or condition contained herein, the City may notify the Contractor in writing of such defect or failure to perform. This notice must give the Contractor a 10 (ten) calendar day notice of time thereafter in which to perform said work or cure the deficiency. If the Contractor has not performed the work or cured the deficiency within the ten days specified in the notice, such shall constitute a breach of the contract and the City may terminate the contract . immediately by written notice to the Contractor to said effect. Thereafter, neither party shall have any further duties, obligations, responsibilities, or rights under the contract except, however, any and all obligations of the Contractor's surety shall remain in full force and effect, and shall not be extinguished,reduced, or in any manner waived by the termination thereof. In said event, the Contractor shall be entitled to the reasonable value of its services performed from the beginning date in which the breach occurs up to the day it received the City's Notice of Termination, minus any offset from such payment representing the City's damages from such breach. "Reasonable value" includes fees or charges for goods or services as of the last milestone or task satisfactorily delivered or completed by the Contractor as may be set forth in the Agreement payment schedule; compensation for any other work, services or goods performed or provided by the Contractor shall be based solely on the City's assessment of the value of the workin-progress in completing the overall workscope. -15- B2-21 Al 1ent The City reserves the right to delay any such payment until completion or confirmed abandonment of the project, as may be determined in the City's sole discretion, so as to permit a full and complete accounting of costs. In no event, however, shall the Contractor be entitled to receive in excess of the compensation quoted in its proposal. The City also may terminate this contract at any time by giving the Contractor written notice of such termination. Immediately upon receipt of notice of termination, Contractor shall discontinue work on the project and incur no further obligations or expenses. Contractor shall be paid the percentage of the total cost that corresponds to the percentage of the document(s) that are satisfactorily completed prior to the Contractors receipt of said termination. �� B2-22 ent At tca ton o. Section C SPECIAL - MS AND CONDITIONS Proposal Content and Selection Process ONLY FOR ENGINEERING, ARCHITECTURAL AND ENVIRONMENTAL SERVICES For All Other Services, Use the Process Proceeding This One 1. Proposal Content. Your proposal must include the following information: Submittal Forms a. Proposal submittal summary. b. Certificate of insurance. C. References from at least three firms for whom you have provided similar services. Qualifications d. Experience of your firm and those of sub-consultants in performing similar services. e. Resumes of the individuals who would be assigned to this project, including any sub- consultants. f. Standard hourly billing rates for the assigned staff, including any sub-consultants. g. Statbment and explanation of any instances where your firm or sub-consultant has been removed from a project or disqualified from proposing on a project. Work Program h. Description of your approach to completing the work. i. Tentative schedule by phase and task for completing the work. j. Estimated hours for your staff in performing each major phase of the work, including sub-consultants. k. Services or data to be provided by the City. 1. Any other information that would assist us in making this contract award decision. in. Description of assumptions critical to development of the response which may impact cost or scope. Proposal Length and Copies n. Proposal length is not limited to a number of pages, however should only be as long as required to be responsive to the RFP, including attachments and supplemental materials. o. Six copies of the proposal must be submitted. P. Two-sided printing is required. 2. Proposal Evaluation and Consultant Selection. Proposals will be evaluated by a review committee using a two-phase selection and contract award process as follows: Phase I— Written Proposal Review/Finalist Candidate Selection -17- B2-23 A dacnt 1 Specification No. 91138 A group of finalist candidates (generally the top 3 proposers) will be selected for follow-up interviews and presentations based on the following criteria as evidenced in their written proposals: a. Understanding of the work required by the City. b. Quality, clarity and responsiveness of the proposal. C. Demonstrated competence and professional qualifications necessary for successfully performing the work required by the City. d. Recent team experience in successfully performing similar services. e. Proposed approach in completing the work. f. References. g. Background and experience of the specific individuals to be assigned to this project. h. Effective use of grant and City General funds. Phase 2—Oral Presentations4ruerviews and Consultant Selection Finalist candidates will make an oral presentation to the review committee and answer questions about their proposal. The purpose of this second phase is two-fold`. to clarify and resolve any outstanding questions or issues about the proposal; and to evaluate the proposer's ability to clearly and concisely present information orally. As part of this second phase of the selection process, finalist candidates will submit proposed compensation costs for the work, including a proposed payment schedule tied to accomplishing key project milestones or tasks. After evaluating the proposals and discussing them further with the finalists or the tentatively selected contractor, the City reserves the right to further negotiate the proposed workscope and/or method and amount of compensation. Contract award will be based on a combination of factors that represent the best overall value for completing the workscope as determined by the City, including: the written proposal criteria described above; results of background and reference checks; results from the interviews and presentations phase; and proposed compensation. 3. Proposal Review and Award Schedule. The following is an outline of the anticipated schedule for proposal review and contract award: a. Issue RFP 9/21/11 b. Conduct pre-proposal conference 10/5/11 C. Receive proposals 10/28/11 d. Complete proposal evaluation 11/10/11 e. Conduct finalist interviews 11/17/11 f. Finalize staff recommendation 11/22/11 g. Award contract 12/5/11 h. Execute contract 12/12/11 i. Start work 12/16/11 4. Pre-Proposal Conference. A pre-proposal conference will be held at the following location, date,and time to answer any questions that prospective proposers may have regarding this RFP: Wednesday,October 5h 1:00—3:00 p.m. Ludwick Center 864 Santa Rosa St. San Luis Obispo CA 93401 -18- B2-24 peci icatmn o. Rent 1 OWNERSHIP, DELIVERY AND PRESENTATION OF WRITTEN OR GRAPHIC PRODUCTS 5. Ownership of Materials. All original drawings, plan documents and other materials prepared by or in possession of the Contractor as part of the work or services under these specifications shall become the permanent property of the City, and shall be delivered to the City upon demand. 6. Release of Reports and Information. Any reports, information, data, or other material given to, prepared by or assembled by the Contractor as part of the work or services under these specifications shall be the property of City and shall not be made available to any individual or organization by the Contractor without the prior written approval of the City. 7. Copies of Reports and Information. If the City requests additional copies of reports, drawings, specifications, or any other material in addition to what the Contractor is required to furnish in limited quantities as part of the work or services under these specifications, the Contractor shall provide such additional copies as are requested, and City shall compensate the Contractor for the costs of duplicating of such copies at the Contractor's direct expense. S. Required Deliverable Products. The Contractor will be required to provide. a. Five copies of deliverables addressing all elements of the workscope. City staff will review any documents or materials provided by the Contractor and, where necessary, the Contractor will be required to respond to staff comments and make such changes as deemed appropriate. b. One camera-ready original, unbound, each page printed on only one side, including any original graphics in place and.scaled to size,ready for reproduction. C. When computers have been used to produce materials submitted to the City as a part of the workscope, the Contractor must provide the corresponding computer files to the City, compatible with the following programs whenever possible unless otherwise directed by the project manager: • Word Processing Word 2010 • Spreadsheets Excel 2010 • Desktop Publishing InDesign • Virtual Models SketchUp • Digital Maps Geodatabase shape files and in State Plan Coordinate System as specified by City GIS staff Computer files must be on CD-ROM. Each diskette must be clearly labeled and have a printed copy of the directory. 9. Attendance at Meetings and Hearings. As part of the workscope and included in the contract price is attendance by the Contractor at up to 22 public meetings to present and discuss its findings and recommendations. Contractor shall attend as many"working" meetings with staff as necessary in performing workscope tasks. -19- B2-25 ftachment 1 ALTERNATIVE PROPOSALS 10. Alternative Proposals. The proposer may submit an alternative proposal (or proposals) that it believes will also meet the City's project objectives but in a different way. In this case, the proposer must provide an analysis of the advantages and disadvantages of each of the alternatives, and discuss under what circumstances the City would prefer one alternative to the other(s). If an alternative proposal is submitted, the maximum length of the proposal may be expanded proportionately by the number of alternatives submitted. BID SPECIFICATION LIMITS 11. Accuracy of Specifications. The specifications for this project are believed by the City to be accurate and to contain no affirmative misrepresentation or any concealment of fact. Proposers are cautioned to undertake an independent analysis of any test results in the specifications, as City does not guaranty the accuracy of its interpretation of test results contained in the specifications package. In preparing its proposal, the proposer and all subcontractors named in its proposal shall bear sole responsibility for proposal preparation errors resulting from any misstatements or omissions in the plans and specifications that could easily have been ascertained by examining either the project site or accurate test data in the City's possession. Although the effect of ambiguities or defects in the plans and specifications will be as determined by law, any patent ambiguity or defect shall give rise to a duty of proposer to inquire prior to proposal submittal. Failure to so inquire shall cause any such ambiguity or defect to be construed against the proposer. An ambiguity or defect shall be considered patent if it is of such a nature that the proposer, assuming reasonable skill, ability and diligence on its part, knew or should have known of the existence of the ambiguity or defect. Furthermore, failure of the proposer or subcontractors to notify City in writing of specification or plan defects or ambiguities prior to proposal submittal shall waive any right to assert said defects or ambiguities subsequent to submittal of the proposal. To the extent that these specifications constitute performance specifications, the City shall not be liable for costs incurred by the successful proposer to achieve the project's objective or standard beyond the amounts provided there for in the proposal. In the event that,after awarding the contract,any dispute arises as a result of any actual or alleged ambiguity or defect in the plans and/or specifications, or any other matter whatsoever, Contractor shall immediately notify the City in writing, and the Contractor and all subcontractors shall continue to perform, irrespective of whether or not the ambiguity or defect is major, material, minor or trivial, and irrespective of whether or not a change order, time extension, or additional compensation has been'granted by City. Failure to provide the hereinbefore described written notice within one (1) working day of contractor's becoming aware of the facts giving rise to the dispute shall constitute a waiver of the right to assert the causative role of the defect or ambiguity in the plans or specifications concerning the dispute. -20- B2-26 ,J. Attachment 1 Specification No. 91138 Section D FORM s • AGREEMENT AGREEMENT THIS AGREEMENT is made and entered into in the City of San Luis Obispo on [day date. year] by and between the CITY OF SAN LUIS OBISPO, a municipal corporation, hereinafter referred to as City, and [CONTRACTOR'S NAME IN CAPITAL LETTERS],hereinafter referred to as Contractor. WITNESSETH: WHEREAS, on ['dam], City requested proposals for an update to the Land Use and Circulation Elements, Environmental Impact Report,and Fiscal Analysis per Specification No. 91138(project);and WHEREAS, pursuant to said request, Contractor submitted a proposal that was accepted by City for said project; NOW THEREFORE, in consideration of their mutual promises, obligations and covenants hereinafter contained,the parties hereto agree as follows: 1. TERM. The term of this Agreement shall be from the date this Agreement is made and entered, as first written above,until acceptance or completion of said project. 2. INCORPORATION BY REFERENCE. City Specification No. 91138 and Contractor's proposal dateddate ,are hereby incorporated in and made a part of this Agreement. 3. CITY'S OBLIGATIONS. For providing the services as specified in this Agreement, City will pay and Contractor shall receive therefore compensation in a total sum not to exceed[$ --00 4. CONTRACTOR'S OBLIGATIONS. For and in consideration of the payments and agreements hereinbefore mentioned to be made and performed by City,Contractor agrees with City to do everything required by this Agreement and the said specification as described in Exhibit [ ] attached hereto and incorporated into this Agreement and to comply with the terms set forth in Exhibits B,C and E attached hereto and incorporated into this Agreement. 5. AMENDMENTS. Any amendment, modification or variation from the terms of this Agreement shall be in writing and shall be effective only upon approval by the City Manager of the City. -21- B2-27 � S ent Astcr rcation o. 8 6. COMPLETE AGREEMENT. This written Agreement, including all writings specifically incorporated herein by reference, shall constitute the complete agreement between the parties hereto. No oral agreement, understanding or representation not reduced to writing and specifically incorporated herein shall be of any force or effect, nor shall any such oral agreement, understanding or representation be binding upon the parties hereto. 7. NOTICE. All written notices to the parties hereto shall be sent by United States mail, postage prepaid by registered or certified mail addressed as follows: City City Clerk City of San Luis Obispo 990 Palm Street San Luis Obispo,CA 93401 Contractor Name Address 8. AUTHORITY TO EXECUTE AGREEMENT. Both City and Contractor do covenant that each individual executing this agreement on behalf of each party is a person duly authorized and empowered to execute Agreements for such party. IN WITNESS WHEREOF, the parties hereto have caused this instrument to be executed the day and year first above written. ATTEST: CITY OF SAN LUIS OBISPO By: City Clerk City Manager APPROVED AS TO FORM: CONTRACTOR By: City Attorney -22- B2-28 A fta w n t Specificatiopi,,4 l8 Section E INSURANCE REQUIREMENTS: Environmental Contractors and Consultants Contractor shall procure and maintain for the duration of the contract insurance against claims for injuries to persons or damages to property that may arise from or in connection with the performance of the work hereunder by the Contractor, its agents, representatives, employees or subcontractors. General Liability, Errors and Omissions and Pollution and/or Asbestos Pollution Liability coverages should be maintained for a minimum of five(5)years after contract completion. Minimum Scope of Insurance. Coverage shall be at least as broad as: 1. Insurance Services Office Commercial General Liability coverage (occurrence form CG 0001 or Claims Made Form CG 0002). 2. Insurance Services Office form number CA 0001 (Ed. 1/87) covering Automobile Liability, code 1 (any auto), or code 8, 9 if no owned autos. 3. Workers' Compensation insurance as required by the State of California and Employer's Liability Insurance. 4. Pollution and/or Asbestos Pollution Liability and/or Errors&Omissions. Minimum Limits of Insurance. Contractor shall maintain limits no less than: 1. General Liability: $1,000,000 per occurrence for bodily injury, personal injury and property damage. If Commercial General Liability Insurance or other form with a general aggregate limit is used, either the general aggregate limit shall apply separately to this project/location or the general aggregate limit shall be twice the required occurrence limit. 2. Automobile Liability: $1,000,000 per accident for bodily injury and property damage. 3. Employer's Liability: $1,000,000 each accident, $1,000,000 policy limit bodily injury by disease, $1,000,000 each employee bodily injury by disease. 4. Pollution and/or Asbestos Pollution Liability and/or Errors and Omissions: $1,000,000 each occurrence/$2,000,000 policy aggregate. Deductibles and Self-Insured Retentions. Any deductibles or self-insured retentions must be declared to and approved by the Entity. Other Insurance Provisions. The following insurance provisions shall also apply: 1. The general liability, automobile liability, pollution and/or asbestos pollution and/or errors & omissions policies are to contain,or be endorsed to contain, the following provisions: a. The City, its officers, officials, employees, agents and volunteers are to be covered as additional insureds as respects: liability arising out of activities performed by or on behalf of the Contractor, products and completed operations of the Contractor; pollution and/or asbestos pollution and/or errors or omissions, or automobiles owned, leased, hired or borrowed by the Contractor. The coverage shall contain no special limitations on the scope of protection afforded to the Entity, its officers, officials, employees, agents or volunteers. Note: Automobile, Pollution, Asbestos Pollution and/or Errors and Omissions insurance carriers may not name the City as Additional Insured. If the City cannot be named as -23- B2-29 C Attnhwnt 1 Specification No. 91138 Additional Insured, a letter from the insurance company confirming their position required. b. For any claims related to this project, the Contractor's insurance coverage shall be primary insurance as respects the City, its officers, officials, employees, agents and volunteers. Any insurance or self-insurance maintained by the City, its officers, officials, employees, agents or volunteers shall be excess of the Contractor's insurance and shall not contribute with it. C. The Contractor's insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the limits of the insurer's liability. d. Each insurance policy required by this clause shall be endorsed to state that coverage shall not be canceled by either party except after thirty (30) days prior written notice has been given to the City. 2. The automobile liability policy shall be endorsed to delete the pollution and/or the asbestos exclusion and add the Motor Carrier Act endorsement(MCS-90). 3. If General Liability, Pollution and/or Asbestos Pollution Liability and/or Errors & Omissions coverages are written on a Claims Made Form: a. The "Retro Date" must be shown, and must be before the date of the contract or the beginning of contract work. b. Insurance must be maintained and evidence of insurance must be provided for at least . five(5)years after completion of the contract or work. C. If the coverage is canceled or non-renewed, and not replaced with another claims made policy form with a "Retro Date" prior to the contract effective date, the Contractor must purchase "extended reporting" coverage for a minimum of five years after completion of the contract or work. d. A copy of the claims reporting requirements must be submitted to the City for review. 4. The workers compensation policy shall be endorsed with a waiver of subrogation in favor of the. City. Acceptability of Insurers. Insurance is to be placed with insurers with a current A.M. Best's rating of no less than ANN. Since Pollution and/or Asbestos Pollution coverages may not be available from an "Admitted" insurer, the coverage may be written by a Non-Admitted insurance company. A Non- admitted company should have an A.M. Best's rating of A:X or higher. Pollution and/or Asbestos coverages may also be written by a Captive Insurance Company or Risk Retention Group or Captive Insurance Company, the City will check with its Insurance Advisor for further information before approval. Verification of Coverage. Contractor shall furnish the City with certified copies of endorsements effecting coverage required by this clause. The endorsements are to be signed by a person authorized by that insurer to bind coverage on its behalf. The endorsements are to be on forms provided by the City, unless the insurance company will not use the City's form. All endorsements are to be received and approved by the City before work commences. As an alternative to the City's forms, the Contractor's insurer may provide complete, certified copies of all required insurance policies, including endorsements affecting the coverage required by these specifications. Subcontractors. Contractor shall include all subcontractors as insured under its policies or shall furnish separate certificates and endorsements for each subcontractor. All coverages for subcontractors shall be subject to all of the requirements stated herein. -24- B2-30 spec <<cat�on o. A o int 1 Section F Proposal Environmental Contractors and Consultants The undersigned declares that she or he has carefully examined Specification No. 91138, including the description of the Grant work program which is hereby made a part of this proposal; is thoroughly familiar with its contents; is authorized to represent the proposing firm; and agrees to perform the specified work for the following cost quoted in full: i2014-15 Task I Task 2 Task 3 Task 4 Task 5 Task 6 Task 7 Task 8 Other Costs (please specify) TOTAL $ $ $ $ ❑ Certificate of insurance attached; insurance company's A.M.Best rating: Firm Name and Address Contact Phone S nature o Authorized Representative Date -25- B2-31 o � ent 1 C� a� oo � .1z3u ccc w c 0 U ca U y G Y m F S aC475 ate+ 3 b C C C N U L O O O U U U C U CL G ca "Un ftf. fC ti . cc 0 Cs O O W Y Y Y Y CL Y '8 a 06 U U U U L II ca z w ,; M s w > _ C b pcc W osa o c .? o a y L W F o c i }' o a o tb z d � Y o a. . a a U Um y cz = F_ a a w° a ° c m s Q '� O U N Y N 'C 01 eC L ca Y p 0 U p tC YJ • � .nl � •O `V L O C ] '�-� ps, .�. y V. �/ ^� >r• Yp VO U O ..0 �/ � � Q CZU v a� y U c c p o a3i cOa m ti � •� '� � ..:a > U e v x �- Y L. 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G \ 2 § \ c ® & . o � = / /U w o 0 ■ ° - . \. \ C4 U U \ k k ' k o n 7 ± ; m c ± C v u Q Q cu� § \ k § � � \ 2 a m ° \ 5 n § c _ ` w aeG § = c c 4 = » 2 ¥ a \ ¥ ( / \ / § \ ■ g t \ b \ \ G 82-4q ent 1 REFERENCES Number of years engaged in providing the services included within the scope of the specifications under the present business name: Describe fully the last three contracts performed by your firm that demonstrate your ability to provide the services included with the scope of the specifications. Attach additional pages if required. The City reserves the right to contact each of the references listed for additional information regarding your firm's qualifications. Reference No. 1 Customer Name Contact Individual Telephone&FAX number Street Address City, State,Zip Code Description of services provided including contract amount,when provided and project outcome Reference No.2 Customer Name Contact Individual Telephone&FAX number Street Address City, State,Zip Code Description of services provided including contract amount,when provided and project outcome Reference No.3 Customer Name Contact Individual Telephone&FAX number Street Address City, State,Zip Code Description of services provided including contract amount,when provided and project outcome -35- B2-41 �fwnt ec t AaWl o. STATEMENT OF PAST CONTRACT DISQUALIFICATIONS The proposer shall state whether it or any of its officers or employees who have a proprietary interest in it, has ever been disqualified, removed, or otherwise prevented from bidding on, or completing a federal, state, or local government project because of the violation of law, a safety regulation, or for any other reason, including but not limited to financial difficulties, project delays, or disputes regarding work or product quality, and if so to explain the circumstances. ■ Do you have any disqualification as described in the above paragraph to declare? Yes ❑ No ❑ Y If yes, explain the circumstances. Executed on at under penalty of perjury of the laws of the State of California,that the foregoing is true and correct. Signature of Authorized Proposer Representative -36- B2-42 City of San Luis Obispo ation$o. 91138 PROPOSERS LIST 2 GENERAL PLAN LAND USE AND CIRCULATION ELEMENTS UPDATE FISCAL ANALYSIS AND EIR—SPECIFICATION NO.91138 Dyett and Bhatia Estrada Land Planning 755 Sansome Street Suite 400 755 Broadway Circle, Suite 300 San Francisco CA 94109 San Diego CA 92101 co1jeen@d ettandbhatia.com cconsaul@estradalandplan.com Sohrab Rashid Sherri Terrell Fehr&Peers Iteris 160 W. Santa Clara St. Suite 675 801 S. Grand Ave. Suite 530 San Jose CA 95113 Los Angeles CA 90017-4633 s.rashid@fehrandpeers.com slt@iteris.com Larry Mintier PMC. Mintier-Hamish 2729 Prospect Park Dr. Ste. 220 1415 20ei Street Rancho Cordova CA 95670 Sacramento CA 95811 proposal@pmcworld.com mintier@mintierharnish Raimi Associates Wallace Group 448 South Hill St. Ste 418 612 Clarion Court Los Angeles CA 90013 San Luis Obispo CA 93401 tony@raimiassociates.com SusanL@wallacegroup.us CIN A/E Consultant Network DCE P.O. Box 417816 1600 Shattuck Ave. Suite 222 Sacramento CA 95841 Berkeley CA 94709 ahawkins@a-ecin.com david@dceplanning.com -� B2-43 CCity of San Luis Obispo Specification No.91138 I Knight Consulting AMEC L P.O. Box 3159 104 W. Anapamu St Suite Attachment San Luis Obispo CA 93403 Santa Barbara CA 93101 jknieht@knightconsulting.com Daniel.pra@amec.com LSA Oliveira Environmental Consulting 1998 Santa Barbara St. Ste 120 1645 Hillcrest PI San Luis Obispo CA 93401 San Luis Obispo CA 93401 Jill.oconnor@lsa-assoc.com jeffo olive-env.com RRM Design Group Hogle-Ireland 3765 S. Higuera St. Ste 102 2860 Michelle Dr. Ste 100 San Luis Obispo CA 93401 Irvine CA 92606 dlrudd@rrmdesign.com sball(d%ogleireland.com LWC Omni Means 983 Osos Street 943 Reserve Dr. Ste 100 San Luis Obispo CA 93401 Roseville CA 95678 lisa@lisawiseconsulting.com minouye(d)omnimeans.com RINCON SWCA Environmental Consultants 1530 Monterey St. Ste. D 1422 Monterey St. C200 San Luis Obispo CA 93401 San Luis Obispo CA 93401 rdaultonaa,rinconconsultants.com bhenrynaswca.com -2- B2-44 c Attachment September 7,2011 Kim Murry, Deputy Director, Long Range Planning CITY OF SAN LUIS OBISPO Community Development Department City of San Luis Obispo SEP ' 7 2011 u 919 Palm Street 4 San Luis Obispo,CA 934012-3218 COMMUNITY DEVELOPMENT Dear Kim: Mangano Homes and the.Avila family are pleased to make this request to include our proposed project in your General Plan Update. We have given considerable thought to what might be appropriate for the Avila Ranch site. As you know,the project site is currently annexed,zoned Business Park,and covered by the Airport Area Specific Plan/EIR. Development under the current Business Park designation would add another 3,000,000 to 4,500,000 square feet of that space to the community's existing 50+year supply. As you know it is also a site that was identified in the 2010 Housing Element for potential rezoning to meet the community's housing needs. We concur that an alternative use would best serve the community. Since the project site offers the opportunity to develop a community, as opposed to more housing on fragmented sites,we propose that it be developed in a manner that would ii fulfill the community's need for additional housing in a true master planned community. Such i a community would include a wide range of housing types, neighborhood commercial uses, parks, and bikeways. Because it is currently under one ownership and is relatively free of °`S""" physical and/or legal encumbrances, it is possible to include features that have benefits that `°DS N.DQE cannot be provided on smaller sites. Our project would have the following features: VIsAuA,CA 93291 559627-13 • 20 acres of Sustainable Agriculture. a Road Connectivity to Venture,Vachell, Fn 6270300 • Community Gardens. Suburban and Buckley. • LEED-ND"Silver"and SLO Green • 65%Reduction in Daily Trips and Traffic Build "Emerald"Compliant. Impacts. SAN Lois oa1sPD j • Building Integrated Photovoltaic • Development in Compliance with 735 TevxFmul RD. Solar Power and Passive Solar. Airport Safety and Noise Regulations. 3U1TE zoo • A`Town Center"with Commercial, • Jobs and Commercial Services Nearby. Parks and Activity Center. • Neighborhood and Pocket Parks within inxLDlsOsseo,CA • Mix of Single-Family, Multifamily Walking Distance A3401 and Mixed Use Residential. 305 595-5440 • P Open Riparian 0 Space with Bike P P 'Ax 595-5441 Paths The attached flyer and information sheet provides additional information about our proposal. B2-45 Attachment 3 . There are certainly a lot of issues to coordinate,and numerous opportunities to assist the City in its General Plan update. There is a need for our project to move "alongside" or "behind"the General Plan Update during each project's initial tasks,and we are sensitive to not initiating studies and design processes that might need to be repeated,could be avoided, or could be done more cost effectively and expeditiously if we do them together. We therefore propose that during your Program Initiation and Background Report phases,we would assemble the draft Master Plan with a more detailed,schematic level plan with lot and dwelling unit types, develop the policy portion of the plan, and complete the engineering feasibility assessment. After the public workshops on these two initial phases,and during the Issues,Opportunities and Vision phase,we would prepare additional technical studies in the I areas of Biology, Hydrology,traffic demand,and others called for in the.Airport Area Specific Plan and AASP EIR. After your Alternatives phase is completed and the Preferred Alternative comes together,we would complete the draft of our Plan and start preparation of the EIR,and start it down its own entitlement"path". As we have discussed before,we are open to the idea of sharing the results of our technical studies, and sharing in the cost of General Plan technical studies. The schedule that we previously forwarded illustrates how the two projects could be effectively coordinated. We are also aware of concerns regarding limited staff resources. As we have indicated before,we would welcome the opportunity to fund a contract project manager,as has been done on other projects of similar complexity and magnitude. SPwD. Ag o, resi a CEO mes, Inc I j Xc: Frank Avila Chris Richardson Stephen Peck,AICP I Michael Codron I i i I MANGANO HOMES Ne j B2-46 The Avila Ranch ' 0 Attachment 3 >ustainab/e. Connected. 0a/- e-The Avila Ranch is San Luis Obispo's newest Smart Growth, pedestrian-oriented master planned community. Proposed by Mangano Homes of San Luis Obispo and the Avila Family on The Avila Ranch, it is ( ,' located north of Buckley Road in southern San Luis Obispo. It will offer unparalleled scenic views, and a collection of sustainable community features not found elsewhere, including community facilities, open space, extensive bike and pedestrian paths, community gar- dens, and sustainable agriculture. The site was identified as a potential residen- tial/mixed use expansion area in the city's 2010 Hous- ing Element. As currently planned, it would include over 600 single-family and multifamily dwelling units designed for a diverse range of housing needs; a busi- ness park of approximately 15 acres that would be ca- pable of providing approximately 450 local jobs; 15,000 SUSTAINABLE ENERGY FEATURES square feet of neighborhood-serving commercial The Avila Ranch will space in a centrally located "Town Center"; and, 30 be a model for sus acres of parks, open space, and community gardens. tainable develop- The Avila Ranch project will connect the past ment practices. It is with the future. The site has been continuously farmed intended to be for the past 100 years by the Avila family, who are well compliant with the known for their stewardship of the land, and their con- "� U.S. Green Building tributions to San Luis Obispo's economic heritage. This Council's Leadership project will continue that stewardship into the future in Energy and Envi- by introducing management and development features ronmental Design that will minimize the development's impact on the for Neighborhood Development ("LEED-ND") "Silver" certi- community's land, water, and habitat, energy and fication, and San Luis Obispo County's Green Build "Emer- community resources. ald" certification rating. Just a few of the features that will It is a unique opportunity to integrate progres- be included: sive design features on a 140-acre site that is close to 1. Compliance with SLO Green Build passive solar guide- neighborhood shopping, support services, jobs, and lines for building orientation, south glazing and ther- schools. Since it is under one ownership, infrastructure mal mass. and amenities can be effectively planned and imple- 2. Pervious hardscape and tree-lined streets. mented in a timely fashion. The site is free of prob- 3. Compliance with Green Point-Sing le Family, Green- lematic encumbrances like "ranchette" parcelization, Point-multifamily and CalGreen. agricultural processing facilities, hazardous substances, 4. High-efficiency Energy Star fixtures, appliances and extreme changes to the topography, or major public features. facilities. The project allows the community to address 5. Buildings that are at least 25% more energy efficient a number of key, urgent issues, including housing sup- than state or local regulations require. ply, affordable housing,jobs-housing balance, and pre- 6. Alternative energy systems (photovoltaic solar; wind, sent and future traffic conditions on South Higuera, in etc.) systems that are capable of delivering 50% of the a comprehensive and integrated master planned man- energy demand for the project. ner. 7. Wind energy production for Town Center facilities. Avila Ra n c17 -47 Attachment 3 SUSTAINABLE OPEN SPACE AND AGRICULTURE A COMPLETE"LINKED"COMMUNITY The project will include The surrounding improvement of the ex- neighborhood pro- _ _ isting riparian corridors vides a wealth of t a _ for habitat, drainage, R ' services, facilities and pedestrian and bicy- and resources. Day _ cle paths. It will also care, drug stores, - include 20 acres for sus- restaurants, schools, _ _ _ tainable agriculture, and v an upscale conven- community gardens. ience store, a bank, The Sustainable Agricul- several places of worship, a fitness center, medical and/or ture will be dedicated to ' 3 the production of local b - ! produce through prac- tices that are environ- mentally responsible, and compatible with the surrounding environment. It is anticipated that the program will include cooperation with a local university, agricultural trust, or other local non-profit for the production of produce, and that the Avila Ranch residents will participate in the pro- gram's outcomes. Progressive storm water treatment and management improvements will also be used to further the community's Low Impact Development goals through the usage of bio- "?r retention swales, runoff treatment and filtration, permeable paving and pavement systems, water retention gardens, and other integrated treatment detention/retention systems. dental services, personal care services, and a full service These improvements will also solve storm water issues asso- supermarket are currently located within biking or walking ciated with upstream and adjacent properties. distance of the Avila Ranch. In addition, there are currently over 3,000 jobs within a 1/2-mile biking or walking distance. The project's own business park will add over 450 jobs to In total, the project will this inventory. An integrated web of pedestrian and bicy- include 43 acres (31%) cle pathways will be developed along the public street sys- of neighborhood parks, tem, dedicated pedestrian pathways, and riparian bike pocket parks, pedestrian paths. and bike trails, agricul- ture, and riparian open space. Total park and To augment these '�� open space will be pro- existing services vided at a rate of approximately 23 acres per thousand and facilities, the population, almost twice that required by City standards , community will of- and policies. fer public parks within 1/4 mile of any residential unit, and a "Town Cen- ter" with a commu- nity center, conven- ience goods and services, multi-family units, live/work or Attachment 3 loft units, and a public park. The Town Center is connected families, professionals, retirees, and larger families. by local, community and regional roadways, bike trails, pe- destrian linkages and transit. More than just an area for daily shopping and convenience goods, the Town Center The project's archi- will serve as a community gathering place, a transit hub, a tectural styles will location for occasional community events. Second storyd` be respectful of "loft" units will be integrated into the development. local traditions and The homes and businesses will be interconnected culture, while to each other and the rest of the city through a dense meeting present- street pattern, shaded sidewalks, local and regional riparian day lifestyle needs. bikeways, and nearby transit. A fully improved transit, trol- Anticipated archi- tectural styles are expected to include highly detailed ley and van pool stop will also be included as part of the Spanish Revival and Mission, and detached and attached community's Town Center. Craftsmen Bungalows. Neighborhoods will be organized Because of the project's design and proposed land around the project's open space features with a neighbor- uses, there will be 25,750 fewer daily vehicle trips than un- hood park, pocket park or open space amenity within walk- der the current approved land uses, a 75% reduction. Both ing distance. AM and PM peak period traffic impacts will be cut in half, as well. The traffic impacts from the development of the project site on Buckley Road, South Higuera and the Los •+ ?^ " Mangano Homes Osos Valley Road/SR 101 interchange will therefore be 3+F is known for its substantially less than estimated in the Airport Area Specif- commitment to is Plan and QR. The project will also make a significant building strong contribution towards the extension of Buckley Road to re- neighborhoods, live current traffic issues on South Hiquera. ' not just homes. That means providing units DIVERSE RANGE OF HOUSING OPPORTUNITIES that have lasting The project will re value, are distinctive in their detailing, provide superior flect a wide range amenities with good value. That means what is built will of housing choices last and be an ongoing asset to the community. across the econom- ic and socio- economic spectrum. It will also be char- acterized by hous- ing styles that have the detailing and authenticity for which Mangano Homes has become known. There will be areas for traditional sin- gle family units of varying designs, smaller lot single family, attached single family, downtown lofts, and medium- and high-density multifamily units. r The project will For more information contact.- provide ontact.provide housing !� that will appeal to Stephen J. Peck, AICP the community's Mangano Homes,Inc. "workforce" hous- Central Coast Division ing needs with unit 735 Tank Farm Road, Suite 240 sizes, pricing and San Luis Obispo, CA 93401 amenities for small Phone: 805-595-5440 Fax: 805-595-5441 it - d Questions a r- Q: Do we need another master plan project? A San Luis Obispo's need for housing is projected to exceed its supply over the next ten years. This project site was identified in the 2010 Housing Element as a potential site to meet that need, and will help the community to significantly reduce that shortfall. However, even with the project, the community will need almost 1,000 more housing units. The project will also enable the community to maintain its historical balance of single family and multifamily homes. Q. Why not keep it as a Business Park? A- There is a significant surplus of such land in the city. It currently has over 400,000 square feet of vacant buildings in the City's Industrial and Business Park areas. In addition, there are approximately 250 undeveloped acres of industrial and business park properties in the city. Combined, the vacant buildings and land are capa- ble of accommodating over 3.1 million square feet of space for employment generating businesses, more than a 50-year supply without the development of any Business Park zoning on the project site. Q. Will the project comply with our airport regulations? A: Yes. The project conforms to all of the airport's requirements and will be reviewed by the Airport Land Use Commission before being finalized. Q: Won't this make traffic worse on South Higuera and Los Osos Valley Road? A: In comparison to the approved land uses for the site, traffic impacts will actually be significantly less. Im- provements are planned for Buckley Road and Vachell to mitigate those impacts, and special fees will be as- sessed. Q. How does the proposed project compare with others like the Margarita Specific Plan and the Orcutt Specific Plan? A: Those are both good projects. This project will have a similar residential mix, include many of the best fea- tures of each one,plus additional energy, land, water and resource management features. It is also currently annexed, free of small parcels and improvements, and is under one ownership so, so needed infrastructure and amenities can be provided in a timely manner. Q: Is this a transit oriented,pedestrian friendly project? A: Yes. It has an onsite transit/trolley/van pool stop, and extensive bike and pedestrian paths. In addition to the services that will be provided in the project's Town Center, there are numerous employment opportunities, goods and services that are within walking or biking distance of the project As a result, the project complies with the U.S Green Building Councils'LEED certification criteria for pedestrian-oriented"green"neighborhoods. Q: Where can I get more information? � f A:Contact Stephen Peck, Project Manager, Mangano Homes at(805) 595-5440. ��!IIIGlllil Illlllllj MITI council mcmomnbum DATE: September 19, 2011 RED FILE TO: City Council MEETING AGENDA DATE? ITEM # EA VIA: Katie Lichtig, City Manager FROM- Kim Murry, Acting Community Development Director SUBJECT: B-2 Land Use and Circulation Element Update Request for Proposals Staff was contacted on Friday, September 16, 2011, with an offer of assistance in the update process. Cal Poly offers a two quarter graduate class that focuses on General Plan preparation and the class usually works with a municipal client. In this case, the class will work with City staff to prepare the background report for the General Plan update in the Fall 2011 quarter and then proposes to provide more focused work with the Parks and Recreation Department to assist with the Parks and Recreation Element policy preparation in the Winter 2012 quarter. The students will conduct the research and provide a background report that can be peer-reviewed and used by the consultant team selected to lead the update effort. This has the potential to save costs as the leg-work will be done by students at no cost to the City and also to "jump start" the process as the work can begin immediately and be ready for the successful consultant to review once a contract is signed. The attached proposal is provided for your reference. herd ce ereaa: a COUNCIL o CDD DIR o CnYMGR a FITDIR c ASSTCM o FIRE CHIEF a ATTORNEY a PWDjR a CLERKIORIG o POLICECHIEF a Fib o PARKS&RECDIR c 'TRIBUNE o UTTLDIR o NEWTBM aHRDTR O SLOCTTYNEWS a COUNCIL a C[rY MGR a CLERK CouncilMemo9-20-11 B-1 CAL POL i Catifomia Polytechnic State University San Luis Obispo.Ca 93407-0283 City and Regional Planning Department (805)756-1315 Fax(805)756-1340 www.plaiinijig.calpoly.edu September 18, 2011 To: Kim Murry, Community Development Director From: Chris Clark, City and Regional Planning Department Re: Land Use and Circulation Elements—Master's student studio Our graduate studio is excited with the prospect of assisting the City with the development of the new Land Use and Circulation Elements. We also look forward to assisting with an update of the Parks and Recreation Element. Sixteen graduate students over the course of 20 weeks (two quarters) will generate on the order of 3,000 hours of work. Our objective is to make a real contribution to the City. This should help with in-kind matching of your grant award that could reduce some of the burden on the general fund. Project Educational Objectives The goal of the graduate studio it to provide students with training and experience in the field of city and regional planning in preparation for their professional careers, and provide a mechanism for students to learn and practice integrative planning skills in a real community. Work Efforts Over the two quarters, the students would work on the following: • Gathering background information and performing analysis in advance of the preparation of the elements. • Community outreach to help gauge public goals for future land use and circulation decisions. Student venues have always been constructive and never controversial. • Completing an inventory and needs assessment for parks and recreation in the city, followed by a proposed update of the element. • Alternative scenarios for the elements and proposals for new policies. I know that our graduate students will enjoy working in San Luis Obispo. As a professional planner for over 25 years, I know they will provide staff with a valuable contribution. Thank you again for your consideration of the education of these bright students.