HomeMy WebLinkAbout09/20/2011, C6 - NAMING OF THE RAILROAD SAFETY TRAIL PHASE 4A IN RECOGNITION OF THE SAN LUIS OBISPO ROTARY CLUB AND I � )
counat Sept. 20, 2011
agenda Report 7w.N.Aa
CITY OF SAN LUIS 0BI_SP0
FROM: Jay D. Walter, Director of Public Works
Prepared By: Dan Van Beveren, Senior Civil Engineer
SUBJECT: NAMING OF THE RAILROAD SAFETY TRAIL PHASE 4A IN
RECOGNITION OF THE SAN LUIS OBISPO ROTARY CLUB AND
OTHER DONORS
RECOMMENDATION
As recommended by the Parks and Recreation Commission, approve naming the section of the
Railroad Safety Trail from the Cal Poly/City limit to Foothill Blvd, the "Rotary
Conner-Cletsoway Link of the Railroad Safety Trail."
DISCUSSION
The Railroad Safety Trail Phase 4A project is the Class I bikeway between the northern City
limits and Foothill Blvd, and is now open for public use. On May 6, 2008, the City Council
approved a donor agreement (Attachment #1) with the Rotary Club of San Luis Obispo. The
agreement outlined the process of Rotary Club fundraising efforts for the construction of the bike
trail, and states the obligations of both the donor and the City. The spirit and intent of the
agreement are that the Rotary Club would raise funds, and City would name this segment of the
trail in honor of the Rotary Club. Upon completion of its fundraising efforts, the Rotary Club
presented the City Council with a donation of$87,000 to be used toward the construction of the
project. The recommended action will formalize the naming of the trail segment in recognition of
the Rotary Club's contribution.
The Rotary Club has requested that the name of the trail be the "Rotary Conner-Cletsoway Link
of the Railroad Safety Trail." The names "Conner" and "Cletsoway" are in recognition of Wes
Conner, a longtime member of the Rotary Club, and Dr. Richard Cletsoway, whose widow
donated $25,000 to the Rotary Club's fundraising effort. These two friends both passed away in
2007. The Rotary Club has provided a letter which details the relationships that both of these
individuals had to the City's efforts of constructing bike paths, as well as additional background
information about Wes Conner and Dr. Richard Cletsoway(Attachment#2).
Consistency with Naming Policy
To remain consistent with the City Policy for the Naming of Parks and Recreation Facilities
(Attachment#3), the Parks and Recreation Commission (PRC) considered this requested naming
on Wednesday, September 7, 2011. The policy stipulates that naming nominations are reviewed
by the Parks and Recreation Commission and forwarded to the City Council for approval. The
action taken by the PRC was to approve the naming of the trail as stated in this report.
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Railroad Safety Trail Phase 4A-Rotary Club Dedication Page 2
Next Steps and Recognition
Upon Council's approval of this naming, staff will coordinate the installation of bronze plaque at
the bike trail site along with a ribbon cutting ceremony in recognition of the Rotary Club's
contribution. This ceremony is tentatively scheduled for Wednesday, October 19`h. The media
and public will be invited to attend.
FISCAL IMPACT
There is no direct cost associated with the actual renaming of the bike path; however, there will
be approximately $2500 in costs associated with the installation of a bronze plaque and ribbon
cutting and dedication ceremony for recognition of the Rotary Club's contribution. These costs
can be absorbed by the remaining funds in the project's construction account.
ATTACHMENTS
1. Donor Agreement between the City of San Luis Obispo and the Rotary Club
2. Letter from the Rotary Club requesting the naming of the trail
3. City Policy for the Naming of Parks and Recreation Facilities -Resolution Number 8621
(1997 Series)
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ATTACHMENT #1
ROTARY CLUB OF SAN LUIS OBISPO
PO Box 833
San Luis Obispo, CA 93406
August 24, 2011
Mayor Jan Marx
San Luis Obispo City Council
Dear Mayor Marx and Members of the Council:
The Rotary Club of San Luis Obispo is excited to learn that Section 4a of the
Railroad Safety Bicycle and Pedestrian Trail has been completed and will be
dedicated in October of this year. Our club is gratified that the funds we raised,
together with the community's "Missing Link" campaign, have helped complete
this section of the trail.
When the City agreed to allow us to donate funds for this part of the trail, we also
requested the opportunity to name it. Along with the Rotary Wheel, we request
the text below to be inscribed on a plaque affixed to a rough hewn stone
monument to be placed at the comer of Foothill and California Streets in San Luis
Obispo:
Dedicated by the Rotary club of San Luis Obispo
in honor of Rotarian Wes Conner and Dr. Richard Cletsoway
In 2007, Rotary President Roxanne Carr decided to make her Rotary project of the
year a contribution to the "Missing Link," section 4a of the City's Railroad Safety
Bicycle and Pedestrian Trail. This section, running parallel to California Avenue
from Foothill to the Cal Poly property line, connects the Cal Poly and City bicycle
systems. The Rotary Club donated $50,000 to the project and also conducted a
community campaign which donated an additional $35,000. The Club decided to
name the section of the trail after Wes Conner, a recently deceased, long-time
Rotarian and Dr. Richard Cletsoway, also deceased,whose estate was a major
donor to the community campaign.
Wes Conner and Richard Cletsoway were neighbors living near Cal Poly, friends
and avid bicyclists who took many long distance biking trips together. They both
were strong advocates for the City's Railroad Safety Bicycle and Pedestrian Trail
and wanted to see it linked to the Cal Poly bicycle trail system as soon as
possible.
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OATTACHMENT #1
Wes graduated from Cal Poly in Ornamental Horticulture in the early 1950's,
worked for Yosemite National Park and then returned to Cal Poly in 1963 to teach
in the Department. He retired in 1988 and was a dedicated Rotarian. He founded
the Bicycle Adventure Club and led a number of international and national bicycle
tours. He served on the City Parks and Recreation Commission, Bicycle Advisory
Committee, and the Jack House Committee. Beloved by many, Wes died in 2007,
survived by his wife, Dotty.
Dr. Richard Cletsoway was education at the University of Dallas in Texas, did his
residency at General Hospital in Kansas City, Missouri, and specialized in urology.
His office was located on Grand Avenue, and he bicycled there and to the
hospitals every day. He went on numerous bicycle tours, many with Wes Conner.
Near the end of his life in 2007, he asked his wife, Emily, to make a donation in his
memory to the construction of the Railroad Safety Bicycle and Pedestrian Trail.
That generous donation of$25,000 contributed significantly to the completion of
this section of the trail.
Our sincere appreciation to the City Council and staff for your untiring and steady
work with us on the completion of the Railroad Safety Bicycle and Pedestrian
Trail. We look forward to the dedication ceremony in October.
Sincerely,
Jane Maxwell
President, Rotary Club of San Luis Obispo
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J ATTACHMENT #2
J
City of San Luis Obispo Donor Agreement
THIS AGREEMENT is made and entered into in the.City of San Luis Obispo on
"
this � Y, day of ��.2008 by and between the
MY OF SAN LUIS OBISPO, a mumcip corporation,hereinafter referred to as "City",
and the Rotary Club of San Luis Obispo (Rotary Charities),hereinafter referred to as
"Donor."
WITNESSETH:
WHEREAS, the Donor desires to donate$50,000(hereinafter referred to as "Donation");
toward the,construction and installation of safety fencing for the"Missing Link"section
of the Railroad Safety Bicycle and Pedestrian Trail parallel to the railway between
Foothill Blvd. and Cal Poly's Campus Way("Section'); and
WHEREAS,the Donor also is seeking more funds from within Rotary and,in April,May
and June,2008,is leading a grass roots fund raising effort—with the volunteer assistance
of the Environmental Center of San Luis Obispo ("ECOSLO')and with the support of a
broad range of businesses, agencies and nonprofit groups—to solicit donations towards
completion of said Section;(hereinafter referred to as "Donation");
WHEREAS, acceptance of the Donation is consistent with City Policy as set forth in
Resolution No. 8965 (1999 Series);
NOW THEREFORE, in consideration of their mutual promises, obligations and
covenants hereinafter contained,the parties hereto agree as follows:
1.TERM. The term of this Agreement shall be from the date this Agreement is
made and entered, as first written above,until acceptance or completion of the Donation.
.2.DONOR'S OBLIGATION:
Donor shall perform as follows:
• Donation to the city of$50,000 when the contractor, date and contract price for
installation of the.safety fencing is determined by the City and communicated in
writing to Donor,
• Donation of fimds Donor and community groups raise,which are specifically _
earmarked towards the completion of said Railroad Safety Bicycle Trail;
• Donor shall comply with the City's standard liability insurance and
indemnification requirements, as specified by the City's Risk Manager.
3.CITY'S OBLIGATION:
City shall perform as follows: }
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._........... .. ........ .
� ATTACHMENT #2
• Coordinate and provide oversight to the project to ensure that the project
conforms to City specifications;and
• Assist donor in shepherding the project through the City's review and approval
processes.
• Indemnify donor from any alleged liability arising from donor's donation,which
is purely monetary.
4. RECOGNITION:
The Donor shall be recognized in the following manner.
a)The donor shall be permitted,with City approval to install a plaque on project
premises,honoring persons or organizations at the discretion of the donor,in accordance
with City specifications.
b)Dedication of section of bicycle path:At such time as the section is completed, City
shall hold a ceremony at which Donor and members of the organization shall receive
appropriate recognition.
c) The City shall schedule the Rotary's request for naming rights of said section of the
Railroad Safety Trail on the City Council meeting agenda if donor and community
groups mobilized by donor raise more than 50%of the cost to complete this section of the
trail currently estimated at$307,000;
5.TAX STATUS OF CITY:
City hereby confirms that City is an organization described in Section 501(c)(3) and
170(b)(1)(A)(v)of the Internal Revenue Code,to which contributions are deductible for
Federal income tax purposes to the extent provided in Section 170 and all other
applicable sections of the Code.Donor acknowledges and understands that it should
consult with its tax consultant as to the deductibility of the Donation for Federal income
tax purposes.
6. COMPLETE AGREEMENT:
This written Agreement,including all writings specifically incorporated herein by
reference,shall constitute the complete agreement between the parties hereto. No oral
agreement,understanding,or representation not reduced to writing and specifically
incorporated herein shall be of any force or effect,nor shall any such oral agreement,
understanding, or representation be binding upon the parties hereto.
i
7.AMENDMENTS. i
i
Any amendment,modification or variation from the terms of this Agreement shall be in
writing and shall be effective only upon approval by the City Administrative Officer of
the City.
8. NOTICE.All written notices to the parties hereto shall be sent by United
States mail,postage prepaid by registered or certified mail addressed as follows:
r
r
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�i ATTACHMENT #2
City Clerk City of San Luis Obispo
990 Palm Street
San Luis Obispo, CA 93401
Rotary Club of San Luis Obispo
P.O.Box 8 3 3 .
San Luis Obispo, CA 93406
9. AUTHORITY TO EXECUTE AGREEMENT.
Both City and Donor do covenant that each individual executing this agreement on behalf
of each party is a person duly authorized and empowered to execute Agreements for such
party-
IN WITNESS WHEREOF,the parties hereto have caused this instrument to be executed
the Year first above written.
CITY OF SAN LUIS OBISPO,A M oration
By. Mayor,David Romero
DON
By: Roxanne Carr,President 2007-2008,Rotary Club of San Luis Obispo
ATTEST
By: Audrey Hooper, City k
APPROVED AS TO FO
By: Jonathan Lowell,City ttomey
I
f
1
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ATTACHMENT #3
RESOLUTION NO. 8621 (1997 Series)
A POLICY FOR THE NAMING OF PARKS AND RECREATION FACILITIES
WHEREAS, it is appropriate that parks and recreation facilities, and portions of
those facilities,be named in honor of citizens of the City of San Luis Obispo,and
WHEREAS, such naming should be made for persons or groups who have made.
significant contributions to the City,and
WHEREAS,naming can also be made for other appropriate reasons,and
WHEREAS, such naming nominations shall be reviewed by the Parks and
Recreation Commission and forwarded to the City Council for approval.
NOW, THEREFORE, be it resolved that the City Council of the City of San Luis
Obispo does adopt this policy concerning the naming of park and recreation facilities,
with the following provisions:
1. Naming of facilities may be made for individuals or groups who have made
significant contributions or service to the City of San Luis Obispo and its citizens.
2. Naming may commemorate significant financial contributions to a specific
project.
3. Naming is also appropriate for significant natural or historic resources associated
with a particular location.
4. Naming need not be posthumous.
5. Those wishing to make nominations shall submit a letter to the Parks and
Recreation Commission detailing why the naming should be considered.
6. Those nominations judged to be worthy of consideration shall be forwarded to the
City Council for approval.
ArrACHWNT 1
R-8621 C6-8
ATTACHMENT #3
Resolution No. 8621 (1947 Series)
Page Two
7. While the policy primarily deals with new park sites, the renaming of existing
facilities or unnamed portions of facilities is not precluded When such a request
is received, the current site name will be researched to see that the request is not
contrary to a previous naming. . Such naming changes are seen as being
appropriate for parks with generic names.
8. Any expenses associated with a facility naming are not necessarily the
responsibility of the City.
On motion ofyice.'1�bwr" Rnalman seconded by cm=il Amber fir,;tb
and on the following roll call vote:
AYES:Cc)w=il 2inbers Real Tmn, S lith, RDmero, Williams and Myor Settle
NOES:None
ABSENT: Nome
The foregoing resolution was adopted this 21st day of Januar r 1997.
Mayor Allen Settle
ATTEST:
Bo 'e�Gjawf, C k
Jo C' Attorney
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