HomeMy WebLinkAbout03/21/1989, C-9 - AWARD OF CONTRACT FOR ""WATER MAIN RECONSTRUCTION PROJECT: HATHWAY PUMPS, GRAND PRV, WARREN CV, FLOR" city of san IUIS OB1Sp0 h aiE 1989
MaGO COUNCIL SNDA R PORT MEM NUMeML4
FROM: David Romero illiam T. Hetland Prepared by: Hal Fones'
Public Works Director Utilities Director Utilities Engineer-. . -,
l
SUBJECT: Award of contract for "Water Main Reconstruction
Project: Hathway Pumps, Grand PRV, Warren CV, FLora CV;
City Plan Nos. M-30P, N-23P, N-24P, N26-P"
RECOMMENDATION: Grant R. Burke Corporation of San Luis Obispo
relief from their bid, and award contract to John
Madonna Construction Company of San Luis Obispo,
in the amount of $76,875.00
BACKGROUND:
During the development of the Water Management Plan, staff
evaluated present and future water'delivery capabilities. There
are two basic transmission modes, the gravity system and the pumped
system. The pumped system raises the water 124 feet from the
gravity system and is very near its limit on pumping capacity. The
Hathway pumps will raise the water about 20 feet from the gravity
system to furnish water to Reservoir Number 1, Terrace Hill and thg
proposed tank on Islay Hill. This will reduce the loading on the
pumped system and reduce energy consumption by supplying these
lower level reservoirs. This water will require only about 17% of
the previous pumping effort.
The Grand Avenue pressure reducing valve will provide for
reinforced service to the Andrews Street pressure zone and remove
some of the load from our most overloaded water transmission system
along Johnson Avenue.
The Warren check valve and the Flora check valve will provide
automatic backup to existing neighborhoods that rely on a single
source pumping system.
These projects are very similar in the nature of their construction
and are assembled into one bid package to provide a lower unit
cost. They have been given an EIR clearance by the Planning
Department. Status: Categorical Exemption.
Bids were opened on February 14, 1989, and the results are shown on
the attached Bid Summary sheet. R. Burke Corporation was the
apparent low bidder, in the amount of $44, 004. However, they have
notified us of substantial mistakes in the preparation of their
bid. R. Burke Corporation has requested that their bid be
withdrawn as allowed under Section 2. 1095, "Relief to Bidders" of
the Standard Specifications. The next lowest bid for the project
was from John Madonna Construction Company of San Luis Obispo, with
a bid of $76,875. The Engineer's Estimate for this project was
$80,000.
C
01ANN .111 city or San LUIS OBISpo
COUNCIL AGENOA REPORT
M-30P Award
page 2
SIGNIFICANT IMPACT
Base Bid: $80,000
Contingencies 8.000
Total $88,000
Adequate funds are available and these projects are in the 1987-89
Capital Improvement Plan:
Hathway Pumps (page E-12) $85,000
Grand/Wilson PR Valve (page E-5) 30,000
Warren Way/Patricia Check Valve (page E-5) 10,000
Alrita/Flora Check Valve (page E-5) 20.000
145,000
ACTION RECOMMENDED:
Grant R. Burke Corporation of San Luis Obispo relief from their bid
and award the contract to John Madonna Construction Company in the
amount of $76,875.
ACTION TART: Approved _As recommended _As modified
_Denied _Continued r
APPROVED:
City dminstrative Officer
�iyot .¢aai�AB[F
City Attorney
Finan a Director
City Engineer
i
Project Manager
I
attachments: Bid Summary i
Request of R. Burke Corp.
m30pawar/halo
jj 9-�
• BID SUMMARY
City of SAN LUIS OBISPO
Bid Opening: Date: February 14, 1989 City Plan No. M-30P
Time: 3:00 PM Job Title: Water Distribution Projects:
Hathway/Montalban
ENGINEER'S R. BURKE CORP. 1 JOHN MADONNA CONST. R. BAKER, INC.
BID ITEM 6 DESCRIPTION ESTIMATE SAN LUIS OBISPO, CA.: SAN LUIS OBISPO, CA.: ARROYO GRANDE, CA.
: UNIT : UNIT : UNIT : UNIT :
: No. ITEM UNIT AUAN.: PRICE AMOUNT : PRICE AMOUNT : PRICE AMOUNT : PRICE AMOUNT :
{ 1 A.C. paving Ton 3 : 300.00 900.00 : 250.00 750.00 : 1100.00 31300.00 : 500.00 19500.00 1
: 2 P.C.C. tapered inlet L.S. 1 : 830.00 830.00 : 1069.00 11069.00 : 1850.00 19850.00 1 3350.00 3,350.00 :
: 3 12" ove►side drain L.F. 17 1 60.00 17020.00 1 49.00 833.00 : 75.00 11275.00 : 20.00 340.00 :
,
4 4' drain line L.F. 90 : 35.00 31150.00 1 12.00 11080.00 : 30.00 22700.00 1 18.00 1,620.00 1
1 Curb, gutter,
5 and sidewalk S.F. 310 : 10.00 3,100.00 : 4.50 1,395.00 : 15.00 41650.00 ; 15.00 41650.00 1
,
: 6 Fire hydrant assembly L.S. 1 : 4000.00 4,000.00 1 2900.00 21900.00 : 3450.00 3,450.003850.00 3,850.00 :
7 Construct vault L.S. 1 1 800040 89000.00 : 2240.00 2,240.00_:12350.00 129350.00 9600.00 91600.00 1
:
: 8 Motor, pump E fittings L.S. 1 :18000.00 189000.00 : 9600.00 9,600.00 :12450.00 12,450.00 :17100.00 179100.00 :
1 9 Power service L.S. 1 1 5000.00 59000.00 110350.00 107350.00 :11050.0 11,050.00 10800.00 10;800.00 1
,
: 10 Guard rail b fencing L.S. 1 : 1000.00 11000.00 : 980.00 980.00 1 2000.00 27000.00 : 1850.00 1,850.00 :
,
: TOTAL PROJECT 'Al : $45,000.00 : $319197.00 : $55,075.00 : $54,660.00 :
•
9-3
Bid Opening: Date: February 14, 1989 City Plan No. N-23P
Tine: 3:00 PM Job Title: Water Distribution Projects:
Grand/Wilson
1 ; ENGINEER'S ; R. BURKE CORP. ; JOHN MADONNA CONST. ; R. BAKER, INC.
BID ITEM & DESCRIPTION ; ESTIMATE ; SAN LUIS OBISP09 CA.; SAN LUIS OBISPO, CA. ARROYO GRANDE, CA.
UNIT ; UNIT UNIT ; UNIT
No. ITEM UNIT DUAN.; PRICE AMOUNT 1 PRICE AMOUNT ; PRICE AMOUNT ; PRICE AMOUNT
Clay valve, fittings,
1 and tie-ins L.S. 1 ;15000.00 15,000.00 ; 4369.00 41369.00 ; 9525.00 99525.00 ;11300.00 11,300.00
TOTAL PROJECT 'B' ; $159000.00 ; $4,369.00 ; $9,525.00 ; $11,300.00
Bid Opening: Date: February 14, 1989 City Plan No. N-24P
Tine: 3:00 PM Job Title: Water Distribution Projects:
Warren/Patricia
ENGINEER'S ; R. BURKE CORP. ; JOHN MADONNA CONST. R. BAKER, INC.
BID ITEM & DESCRIPTION ; ESTIMATE ; SAN LUIS OBISPO, CA.; SAN LUIS OBISPO, CA.; ARROYO 6RANDE1. CA.
,
UNIT ; UNIT ; UNIT ; UNIT ;
No. ITEM UNIT DUAN.; PRICE AMOUNT ; PRICE AMOUNT ; PRICE AMOUNT ; PRICE AMOUNT ;
Valve, check-valve,
1 and cut-in L.S. 1 ;12000.00 12,000.00 ; 2569.00 29569.00 ; 4250.00 41250.00 ;3600..00 39600.00
1
TOTAL PROJECT 'C' ; $12,000.00 ; $2,569.00 ; $4,250.00 ; $3,600.00
J , ,
Bid Opening: Date: February 14, 1989 City Plan No. N-26P
Tine: 3:00 PM Job Title: Water Distribution Projects:
Flora/Alrita
ENGINEER'S ; R. BURKE CORP. ; JOHN MADONNA CONST: R. BAKER, INC.
BID ITEM& DESCRIPTION ; ESTIMATE ; SAN LUIS OBISPO, CA.; SAN LUIS OBISPO, CA.; ARROYO GRANDE, CA.
UNIT ; UNIT ; UNIT ; UNIT
; No. ITEM UNIT 9UAN.; PRICE AMOUNT ; PRICE AMOUNT ; PRICE AMOUNT ; PRICE AMOUNT
Check-valve, waterline,
1 and tie-ins L.S. 1 ; 8000.00 81000.00 ; 5869.00 5,869.00 ; 8025.00 87025.00 ; 7400.00 7,400.00
TOTAL PROJECT 'D' ; $8,000.00 ; $5,869.00 $8,025.00 ; $79400.00
1 1 ,
TOTAL BID FOR PROJECTS A,B,C, & D ; $80,000.00 ; $44,004.00 ; $761875.00 $761960.00
• � 1
. BID SUMMARY
City of SAN LUIS OBISPO
Bid Opening: Date: February 14, 1989 City Plan No. M-30P
Time: 3:00 PM Job Title: Yater Distribution Projects:
Hathway/Montalban
ENSINEER'S ; DENNIS O'BRIEN :WHITAKER CONSTRUCTION:CUSHMAN CONTRACT CORP:
: BID ITEM & DESCRIPTION ESTIMATE : ATASCADERO, CA. : SAN LUIS OBISPO, CA.: PASO ROBLES, CA.
: UNIT : UNIT : UNIT : UNIT :
No. ITEM UNIT AUAN.: PRICE AMOUNT : PRICE AMOUNT : PRICE AMOUNT : PRICE AMOUNT :
: 1 A.C. paving Ton 3 ; 300.00 900.00 ; 310.00 930.00 : 250.00 750.00 : 120.00 660.00 :
; 2 P.C.C. tapered inlet L.S. 1 : 830.00 836.00 : 2029.00 21029.00 : 1742.00 19742.00 : 1610.00 11610.00 :
: 3 12' overside drain L.F. 17 : 60.00 11020.00 : 53.00 901&00 : 56.00 952.00 : 37.00 629.00
4 4' drain line L.F. 90 : 35.00 3,150.00 : 32.00 2,880.00 : 22.20 17998.00 : 45.00 41050.00
Curb, gutter,
: 5 and sidewalk S.F. 310 : 10.00 31100.00 ; 16.30 51053.00 : 12.50 31875.00 : 12.00 31720.00
: 6 Fire hydrant assembly L.S. 1 : 4000.00 41000.00 : 4183.00 41183.00 : 4887.00 4,887.00 ; 4500.00 41500.00 :
: 7 Construct vault L.S. 1 : 8000.00 8,000.00 :15696.00 15,696.00 : 7200.00 71200.00 :30235.00 30,235.00 :
: 8 Motor, pump & fittings L.S. 1 :18000.00 18,000.00 :15979.00 15,979.00 :13986.00 13,986.00 1.13700.00 13,700.00 :
: 9 Power service L.S. 1 : 5000.00 5,000.00 : 9215.00 9,215.00 :10125.00 109125.00 ; 9690.00 9,690.00 i
; 10 6uard rail & fencing L.S. 1 : 1000.00 1,000.00 : 1500.00 1,500.00 : 1283.00 11283.00 : 930.00 930.00 7
: TOTAL PROJECT 'Al : $45,000.00 : 458,366.00 : $467798.00 : $69,724.00 :
C
Bid Opening: Date: February 149 1989 City Plan No. N-23P
Time: 3:00 PM Job Title: Nater Distribution Projects:
Grand/Wilson
ENGINEER'S ; DENNIS O'BRIEN :WHITAKER CONSTRUCTIONICUSHMAN CONTRACT CORP;
BID ITEM & DESCRIPTION ; ESTIMATE ; ATASCADERO, CA. 1 SAN LUIS OBISPO, CA.: PASO ROBLES, CA. 1
1 UNIT ; UNIT : UNIT 1 UNIT
: No. ITEM UNIT BUAN.: PRICE AMOUNT ; PRICE AMOUNT : PRICE AMOUNT : PRICE AMOUNT :
1 Clay valve, fittings,
1 and tie-ins L.S. 1 :15000.00 15,000.00 ; 9104.00 91104.00 :12691.00 12,691.00 : 9100.00 93100.00 :
1 TOTAL PROJECT 'B' ; $159000.00 : $9,104.00 : $12,691.00 1 $9,100.00
Bid Opening: Date: February 14, 1989 City Plan No. N-24P
Time: 3:00 PM Job Title: Water Distribution Projects:
Warren/Patricia
: ENGINEER'S : DENNIS O'BRIEN :WHITAKER CONSTRUCTION:CUSHMAN CONTRACT CORP:
: BID ITEM & DESCRIPTION : ESTIMATE : ATASCADERO, CA. 1 SAN LUIS OBISP09 CA.: PASO ROBLES, CA. :
UNIT 1 UNIT UNIT : UNIT 1
: No. ITEM UNIT BUAN.; PRICE AMOUNT ; PRICE AMOUNT. 1. PRICE AMOUNT : PRICE AMOUNT
: Valve, check-valve,
1 1 and cut-in L.S. 1 :12000.00 129000.00 : 3073.00 3,073.00 : 6670.00 67670.00 : 2700.00 21700.00 :
TOTAL PROJECT 'C' : $129000.00 : $39073.00 ; $69670.00 : $2,700.00 1
Bid Opening: Date: February 14, 1989 City Plan No. N-26P
Time: 3:00 PM Job Title: Nater Distribution Projects:
Flora/Alrita
1 : ENGINEER'S ; DENNIS O'BRIEN :WHITAKER CONSTRUCTIONICUSHMAN CONTRACT CORP:
: BID ITEM & DESCRIPTION I ESTIMATE 1 ATASCADERO, CA. 1 SAN LUIS OBISPO, CA.; PASO ROBLES, CA.
1 : UNIT 1 UNIT 1 UNIT ; UNIT :
: No. ITEM UNIT AUAN.: PRICE AMOUNT : PRICE AMOUNT 1 PRICE AMOUNT : PRICE AMOUNT 1
Check-valve, waterline,
1 1 and tie-ins L.S. 1 1 8000.00 81000.00 : 7044.00 71044.00 112328.00 129328.00 1 6200.00 6,200.00 1
: TOTAL PROJECT 'D' 1 $87000.00 ; $7,044.00 : $121328.00 : $69200.00 1
I TOTAL BID FOR PROJECTS A,B,C, & D : $80,000.00 : $77,587.00 : $78,481.00 : $87,724.00 ;
R. BURKE CORPORATI6i4 O
TELEPHONE 543-8568—P.O. Box 957 O
SAN Luis OBISPO, CALIFORNIA 93406 , 5
C LICENSE NO.264193
s�o 0
IS OEM
PURRMWORKSAMLITIES
February 15 , 1989
City of San Luis Obispo
955 Morro
San Luis Obispo , CA 93401
Attn: Dave Romero, Public Works Director
Res Water Distribution Improvement Projects
City Plan Nos.M-30P, N-23P, N-24P, N-26P
Bid date: 2/14/89 at 3 : 00 pm
Dear Mr. Romero:
Please consider our request to withdraw our bid for the
above mentioned project pursuant to section 2-1. 095,
"Relief of Bidders" of the Standard Specifications. A
mistake was made in the transfer of our production
analysis on our worksheets for item 7 (construct vault)
of the proposal. We estimated the time required to
construct the vault to be 60 crew hours, but the
transfer was made using six hours resulting in a
$10, 000 (+/-) mistake. Also, the vault lid (Neenah
R-663-PP) and accessories were not extended and added
in to the totals, the sum total of this error being
approximately $20, 000.
We regret to ask for relief as R. Burke Corporation has
enjoyed a positive relationship with the City for many
years, however, the magnitude of the error relative
to the scope of work causes us to request relief of this
bid.
Thank you for your attention to this matter. Ile apologize
for the inconvenience.
Sinc
eve Souz ice- sident
R. rke Corporation
SAS/akb
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