HomeMy WebLinkAbout01/17/1989, 1 - U1423: APPEAL OF THE PLANNING COMMISSION'S ACTION APPROVING A SITE ON ORCUTT ROAD, NEAR BROAD STREE MEETING OATEN
��ii�I��N�ll�l ►��� city Of SM LUIS osispo January 17.
989
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COUNCIL AGENDA REPORT '"N 1
FROM Michael Multari, Community Development Director By: Judith Lautner
SUBJECT:
U1423: Appeal of the Planning Commission's action approving a site on Orcutt Road,
near Broad Street, for a homeless shelter
CAO RECOMMENDATION:
Uphold the Planning Commission's action by denying the appeal.
BACKGROUND
Discussion
The council has approved funding support for two separate homeless programs (the EOC
shelter on Kansas Avenue and the People's Shelter) in the pas:; but recently has
encouraged consolidation of efforts. The city now contracts with the Economic
Opportunity Commission to provide shelter services through June 1989.
The Economic Opportunity Commission (EOC) hopes to develop a comprehensive homeless
shelter program at the proposed site, with assistance and cooperation from other groups.
The site was determined to be large enough to accomodate the homeless population in the
area, and possibly to provide additional support for the residents, such as counseling
and medical assistance as needed. Four modular buildings are available to be placed on
the site, in addition to the residence and sheds already existing.
The Planning Commission approved the site for the shelter on December 14, 1988, with
several conditions related to its operation. Several business people who work in the
area objected to the shelter at the hearing, stating concern^ with safety, traffic,
population density on the site, training of supervisors, and the apparent rushing of the
review process. Most of those who spoke, along with others, filed an appeal of the
Planning Commission's action on December 21, 1988. The text and signatures of that
appeal are attached to this report.
Staff is recommending the council uphold the commission's action and deny the appeal.
SIGNIFICANT IMPACTS
No significant environmental impacts are likely to result from upholding the approval of
this site as a homeless shelter.
CONSEQUENCES OF NOT TAKING THE RECOMMENDED ACTION
If the council doesn't allow the homeless shelter, the shelter operation will continue to
operate at its present Kansas Avenue site. Major difficulties with using that site for a
comprehensive shelter program are the lack of regular bus routes and other needed
services nearby. The expense of transporting homeless people to and from some location
in San Luis Obispo (presently city hall) will continue to take up a large part of the
shelter's budget. At the same time, city and county representatives will resume the
search for a site that is appropriate and available for a long-term shelter.
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MY of sap tins OBISPO
Ma COUNCIL AGENDA DEPORT
U1423 1
Page 2
Data Summary
Address: 750 Orcutt Road
Applicants: The Economic Opportunity Commission
Property owner: Kurt Kupper
Zoning: C-S
General plan: Service commercial/light industrial
Environmental status: Negative declaration of environmental impact granted by the
director November 30, 1988
Project action deadline: The project proposal is incomplete; no deadline has been set.
Site description
The 2/3-acre site is located near the intersection of Orcutt Road with Broad Street, next
to a gasoline service station on thew ,at and a commercial building with several tenants
on the east. A creek runs through the property, near the easterly property line.
Extensive riparian vegetation, including trees, grows near or in the creek. A stand of
tall eucalyptus trees lines much of the westerly property line, and two large
multi-trunked eucalyptus trees grow in the area proposed for the modular units.
The site is in a service-commercial zone that contains many older industrial and service
commercial uses, along with new multi-tenant complexes and some residences. The opposite
side of the street is undeveloped, exce.)t for a small, older house. A railroad crosses
Orcutt Road about 1100 feet from the site. The nearest homes or apartments (other than
the few nonconforming residences scattered in the vicinity) are approximately 300 feet
away, across Broad Street. _
Proiect description
The Economic Opportunity Commission wants to establish a shelter for homeless persons in
the community. The shelter is intended to provide a temporary home for all segments of
the homeless population, including persons with minimal skills and little ability to
support themselves and those who are capable of immediate employment. The shelter's
operators would separate the different groups as needed.
The proposal is to add four modular buildings to the site. The buildings would be placed
near the rear of the site, and would contain sleeping, eating, and bathroom areas. The
exact layout of the buildings was not determined at the time this report was being
written, but will be available at the meeting. The shelter operators, city-county
representatives, and city staff are working together to develop a site plan that is
workable and acceptable to all parties. The existing house is intended to be used as a
shelter for the working homeless, while :':^ remaining buildings would be used for persons
needing greater supervision and more long-term care. The shelter is to be operated 24
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I�►na► �IIIII��pn ���lU city of san tus oBispo
We ACOUNCIL AGENDA REPORT
U1423
- Page 3
hours a day, providing various services for the residents, although most residents will
leave for jobs or appointments during the day. The attached operations description
provided by the Economic Oppportunity Commission explains the program in greater detail.
EVALUATION
Staff suggests the council focus on the following:
1. The proposal can meet city standards. When the council adopted regulations allowing
homeless shelters, six standards were imposed, including parking and density
requirements (see Zoning Regulations excerpts, attached):
A. The shelter shall be operated by a responsible agency or organization,
with experience in managing or providing social services.
The shelter is to be operated by the Economic Opportunity Commission, an
agency that is currently operating the Kansas Avenue shelter.
B. The shelter shall provide at least one qualified on-site supervisor at
all times, plus one additional supervisor for each ten occupants beyond
twenty.
The Planning Commission's approval requires a management plan for the site
be approved by the Community Development Director, prior to occupancy (see
,condition no. 2). The plan would include the supervision requirement.
C. A use permit for a homeless shelter shall not be approved when another
homeless shelter exists within one-half mile of the prope?ed site.
No homeless shelter exists within one-half mile of the proposed site. See
map showing a 1/2-mile radius of the site.
D. Nearby R-1 and R-1 neighborhoods shall be adequately buffered from
potential impacts of the proposed shelter.
Potential impacts on neighborhoods could include noise, loitering,
trespassing, and littering. Staff feels that adequate supervision on-site
and the distance to nearby residential neighborhoods mitigates concerns of
this nature. The management plan will also include supervision
requirements.
The parking requirement has been set at two spaces, plus one for each six
occupants at maximum occupancy.
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411/111/1111T�� city of sap Luis OBlspo
COUNCIL AGENDA REPORT
U1423
Page 4
Eleven spaces are provided on site, plus a space for motorcycle and bicycle
parking. This means the parking should be adequate for up to
(11 - 2) X 6 = 54 persons total.
Condition no. 4 says that occupancy beyond 54 persons will be approved only
if additional parking is provided.
Population density is allowed to be set by use permit condition, but in no
case more than twice that allowed for other group housing in the city.
Population density limits apply only in residential zones. There is no
limit set for the C-S zone. Staff is suggesting a maximum occupancy of 72
persons, or 110 persons per acre, which is twice the population density
allowed in the R-4 zone. (:`.gain, occupancy greater than 54 would be
contingent on providing additional parking.) The operators anticipates an
average of forty occupants, although the mix would change frequently. The
maximum occupancy approved by the Planning Commission was 80 persons, based
on the applicant's error in calculating the lot size as 3/4 acre rather
than 2/3 acre. The council should determine if the recommended density is
realistic and acceptable for the site.
2. The appellants' concerns should be ad -essed. The appellants, who own property or
businesses in the area, or who work nearby, have expressed concerns particularly with
density, loitering, and threats to employees and children. Some children's programs
are conducted next door by the YWA, and employees often work late at night. The i
citizens who objected to this use were concerned that the less stable of the homeless
population may threaten the childr-: during the day or women-in the parking lot at
night. They also said that the nearness of a homeless shelter may make the use of
picnic tables and other outdoor areas more difficult or undesirable.
The EOC feels these concerns arise out of a misunderstanding of the program. The
residents will be constantly supervised at night, and should therefore pose no threat
at all at that time. Those persons who, for reasons of disorderly conduct, cannot be
accepted into the shelter at night, will be removed from the site by the police. The
EOC says such incidents are rare.
The primary aim of the shelter is rehabilitation. Many of the working homeless need
only short-term shelter, adequate to allow them to accumulate a sufficent deposit to
rent an apartment. Many of this group previously lived in the community but were
forced from their homes by extreme circumstances. Other residents will need
longer-term treatment, in some cases in a facility (such as a drug-abuse center)
located elsewhere.
Probably the persons that are most likely to upset the neighbors are those few that
do not fall into any of the above groups because they have chosen to follow no
treatment program. The EOC wants to provide basic shelter for everyone who needs it,
and does not require enlistment into a specific rehabilition program for admittance.
There will be some persons who resist all offers of help. To alleviate the
neighbors' worries about this group, the EOC will require all residents to sign an
agreement to abide by their rules. The rules include a requirement for no loitering
�I� ►tu�►Illlllp�un � ill MY Of San LUIS OBISPO
SlaZa COUNCIL AGENDA REPORT
U1423
Page 5
in the vicinity during the day. If this rule is broken, the person who broke it will
not be allowed into the shelter the next night. There would therefore be no
incentive for persons to hang around the area, as no other services are offered
nearby.
3. The buildings would be placed close to the creek. No other location reasonably
exists on the site at this time, because of the location of existing structures and
the property owner's desire to maintain the existing large streetyard for esthetic
reasons. The present proposal is to make use of the area between the stand of trees
and the creek, which means portions of the buildings will likely be placed near the
top of bank. The storage buildings will probably have to be removed. Again, a site
plan will be available at the meeting..
City practice is to maintain a minimum 20' distance between buildings and creeks, to
protect the wildlife habitat (and in some cases to provide sufficient area for ui•ban
trails). In this case, the modular buildings would likely be located less than 20'
from the top of bank. If approved, fencing may be the only way to provide some
protection. Staff is recommending (see condition no. 9) four-to-six-foot fencing be
placed as far from the top of bank as feasible, but between the creek and the
buildings.
The Planning Commission approved a requirement that the buildings be located an
average of 20' from the top of bank. The fencing could be open (black vinyl-coated
chain link, for example) to preserve views of the creek, and a gate should be
provided for city access for maintenance if necessary. Also, within one year, the
applicant would be required to submit and implement a creek restoratior Ilan for the
waterway, banks, and setback area. (See condition no. 11)
The city's flood control policy says that creek maintenance easements must be
required as part of all development permits.. Condition no. 10 requires such an
easement. In case a trail along this creek becomes feasible in the future, the
commission included a requirement that the property owner offer an easement for
public access as well. (See condition no. 15.)
4. Tree removals are necessary. To place the modular units at the rear of the site, it
will be necessary to remove three or more large multi-trunked eucalyptus trees. The
city arborist is recommending approval of these tree removals, but wants the windrow
along the western property line to be retained. Planning staff can support removal of
the three clumps of trees, based on their rapid growth potential (replacements would
grow quickly) and because this appears necessary to make the use feasible. The
commission required replacements for those trees larger than ten inches in diameter,
to be planted at a 2.1 ratio with types and locations approved by the city arbors::.
The replacement trees may be incorporated into the required riparian restoration
plan. The remaining trees would be safety-pruned and protected during installation
of the modular units. Condition no. 12 addresses tree removals.
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11111►IVIII%JMf l city or san Luis osispo
AMo7a COUNCIL AGENDA REPORT
Page 6
5. Fire protection measures are needed The location of the modular units is out of
range of the nearest fire hydrant. Further, the nearness of the highly-flammable
eucalyptus trees means fire danger may be greater than normal. The Fire Department
is requiring an additional hydrant be installed within the public right-of-way
adjacent to the site.
An automatic fire-alarm system will also be required.
OTHER DEPARTMENT COMMENTS
No comments have been received that are not discussed in the report.
RECOMMENDATION
Staff believes the concerns of the neighbors can be alleviated through proper management,
and finds the site appropriate for the proposed use in other respects. Staff therefore
recommends the council adopt a resolution approving the use permit, upholding the
Planning Commission's action and denying the appeal.
Attached:
Draft resolutions
Vicinity map
Environmental initial study
Reduced site plan without modular buildings
Kansas Avenue modular building layout
EOC description of operation, including intake forms
Letter of appeal
Letter from nearby property owner objecting to use
Zoning regulations excerpts - homeless shelters /
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RESOLUTION NO. (1989 Series)
A RESOLUTION OF THE COUNCIL OF THE CITY OF SAN LUIS OBISPO
UPHOLDING THE PLANNING COMMISSION'S ACTION IN APPROVING
A HOMELESS SHELTER AT 750 ORCUTT ROAD,
AND DENYING AN APPEAL OF THAT ACTION (U1423)
BE IT RESOLVED by the Council of the City of San Luis Obispo as follows:
SECTION 1. Findings. That this council, after consideration of the Planning
Commission's recommendations, staff recommendations and reports thereon, and both written
and oral testimony by citizens, makes the following findings:
1. The proposed use will not adversely affect the health,.safety or welfare of persons
living-or working on the site or in the vicinity.
2. The use is appropriate at the proposed location and will be compatible with
surrounding land uses.
3. The proposed use conforms to the general plan and meets zoning ordinance
requirements.
C 4. The Community Development Director has determined that the proposed use will not have
a significant effect on the environment and has granted a negative declaration of
environmental impact. ,
5. The nearby R-1 and R-2 neighborhoods are adequately buffered from possible impacts of
the Aelter.
SECTION 2. Conditions. That the approval of the use permit U1423 for a homeless
shelter be subject to the following conditions:
Management:
1. The operator of the shelter shall be the Economia Opportunity Commission, unless
otherwise approved by the City Council and the Board of Supervisors.
2. The applicants or operators shall submit a management program to the Community
Development Director for approval, prior to occupancy. The plan must include at
least the following items:
° The-name(s) of the organization(s) operating the shelter.
' The anticipated number of persons who will live on-site.
' A program description, including provision of qualified supervisors at the rate
of one for the site, plus one for each ten persons beyond twenty, as well as all
daytime activities and services, including type,of activity or service, service
provider, and estimated number of clients. .
Resolution No. (1989 Series)
Page 2
1
' Site plan showing the proposed locations of the.modular buildings precisely.
' The uses of all buildings on site.
° Arrangements for transportation of residents to and from the site, and
monitoring of access to the site and surrounding areas during daytime hours.
Failure to comply with the approved plan may be grounds for revocation of this
permit.
Parking and occupancy:
3. Parking spaces shall be provided at a rate of two, plus one per six occupants.
4. The maximum occupancy of the site is 72 persons. (Occupancy beyond 54 will be allowed
only if additional parking spaces are provided that meet the requirement in condition
3.)
Fire protection:
5. A fire hydrant and an automatic fire-alarm system shall be installed, to the
satisfaction of the Fire Marshal. Additional fire protection methods may be required
by the Fire Department, depending on the final locations of the modular buildings and
the adequacy of the buildings for the use.
Architectural and building division review:
6. Improvements to the site, including installation of the modular buildings; is subject
to approval by the Architectural Review Commission.
7. Installation of the modular buildings must meet all building code requirements,
including handicap accessibility.
Creek protection:
8. A setback along the creek averaging 20 feet from the top of bank, and in no case less
than 10 feet from the top of bank, shall be maintained along the creek to restore and
protect riparian habitat. The precise location of the setback line shall be approved
by the Community Development Director prior to the placement of any new structures on ,
the site.
9. A temporary fence must be installed between the buildings and the top of bank, to
protect the wildlife habitat, if buildings are placed less than 20' from the top of
bank. Such fence design, landscaping, and location is to be submitted to the
approval of the Community Development Director.
10. The property owner must provide an access and maintenance easement over the creek
area, to the approval of the Public Works Department. .
11. A riparian restoration plan to enhance the creek habitat, including planting native
vegetation, shall be submitted to the Community Development Director for approval.
Plants and any other features shall be installed pursuant to the approved plan within
Resolution No. (1989 Series)
Page 3
oneear of the approval pproval of this permit. If the facility closes within one year, the
revegetation plan must be installed to the approval of the Community Development
Director at the time of closing.
Tree Removals.
12. All trees at the rear of the site shall be staked and numbered, and listed by species
and size, to the approval of the city arborist. No trees shall be removed except
those approved by the Architectural Review Commission, and each tree removed that is
over 10" in diameter shall be replaced with two trees. The type, size, and location
of replacement trees shall be determined by the city arborist. All trees to be
retained shall be safety-pruned and protected from damage during installation of the
modular buildings. The protection method must be approved by the city arborist.
Water.
13. The shelter shall require an allocation an ,provided in the Water Allocation
Regulations, in an amount determined by the Community Development Director. The date
of Planning Commission action on this use. permit shall be the date the allocation is
assigned.
Review of use permit.
14. The use permit shall Je reviewed in one year. At any time the Planning Commission
may review the use permit if written complaints from citizens or the Police
Department are received by the Community Development Department: The Planning
Commission_ may add, delete or modify conditions of approval or may revoke the use
permit.
Trail easement:
15. The applicant shall record an offer of an easement for public access within the creek
setback area to the approval of the Community Development Director and City
Attorney. The city should not accept said offer until the Parks and Open Space
Element is updated and only if in 'that element this site is deemed an appropriate
location for said access.
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Resolution No. (1989 Series)
Page 4
On motion of seconded
by and on the following roll call vote:
AYES:
NOES:
ABSENT:
the foregoing resolution was passed and adopted this day of 1989
Mayor
ATTEST:
City Clerk
APPROVED:
City A Min�istrative Officer
City At Or
ney
Community Development Director
JL4:u 1423res
10
RESOLUTION NO. (1989 Series)
A RESOLUTION OF THE COUNCIL OF THE CITY OF SAN LUIS OBISPO
APPROVING AN APPEAL OF THE PLANNING COMMISSION'S ACTION
AND DENYING A HOMELESS SHELTER AT 750 ORCUTT ROAD (U1423)
BE IT RESOLVED by the Council of the City of San Luis Obispo as follows:
SECTION 1. Findines. That this council, after consideration of the Planning
Commission's recommendations, staff recommendations and reports thereon, and both written
and oral testimony by citizens, makes the following findings:
1. The proposed use will adversely affect the health, safety or welfare of persons
living or working on the site or in the vicinity.
2. The use is not appropriate at the proposed location and will not be compatible with
surrounding land uses.
3. The nearby commercial neighborhoods are not adequately buffered from possible impacts
of the shelter.
On motion of - seconded
by and on the following roll call vote:
AYES:
NOES:
ABSENT:
the foregoing resolution was passed and adopted this day of 1989
Mayor
ATTEST:
City Clerk
E
Resolution No. (1989 Series) _
Page 2
APPROVED:
City A ministrative Officer
City A o ney
Community Development Director
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INITIAL STUDY OF ENVIRONMENTAL IMPACT
SITE LOCATION "i .- j?' r ;,. 7-; APPLICATION NO.
PROJECT DESCRIPTION LL/-
APPLICANT L 70 AJ r-1
STAFF RECOMMENDATION:
\ ' MITIGATION INCLUDED
NEGATIVE DECLARATION
EXPANDED INITIAL STUDY REQUIRED ENVIRONMENTAL IMPACT REPORT REQUIRED ry
PREPARED BY DATE—i
COMMUNITY DEVELOPMENT DIRECTOR'S ACTION: DATE
SUMMARY OF INITIAL STUDY FINDINGS
I.DESCRIPTION OF PROJECT AND ENVIRONMENTAL SETTING
H.POTENTIAL IMPACT REVIEW POSSIBLE ADVERSE EFFECTS
A. COMMUN!TY%ANS AND GOALS ........................... .. ...................... ....—
B. POPULATION DISTRIBUTION AND GROWTH .................................... ..... .
C. LAND USF. .... ............................................................. ... .. . ..
D. TRANSPORTATION AND CIRCULATION ......................................
E. PUBLIC SERVICES ........................... ......................................
F. UTILITIES.................................... ........... .......................... 6
G. NOISE LEVELS ................................................................. ..
H. GEOLOGIC&SEISMIC HAZARDS&TOPOGRAPHIC MODIFICATIONS . ............. . .....
I. AIR QUALITY AND WIND CONDITIONS... ......... ... .... .. . . .. ................ . . ... ..
J. SURFACE WATER FLOW AND QUALITY .......................... ......................
K. PLANT LIFE............................................ ..........................
L ANIMAL LIFE......................................................................
M. ARCHAEOLOGICAL/HISTORICAL .... ...............................................
N. AESTHETIC ..,............................................................... .....
O. ENERGYIRESOURCE USE ..........................................................
P. OTHER .............................. .............. . ..... .... ......................
Ill.STAFF RECOMMENDATION
*SEE ATTACHED REPORT seas
ER 74-88
Page 2
DESCRIPTION OF PROJECT AND ENVIRONMENTAL SETTING
The applicants want to establish a shelter for homeless persons in the community. The
proposal is to add four modular buildings to a 3/4-acre site that currently contains a
house and two storage buildings. The buildings would be placed near the rear of the
site, and would contain sleeping, eating, and bathroom areas. The existing house is to
be used either as.an office or an additional shelter. The applicants would like the site
to operate around the clock, providing a full-service program for different types of
homeless persons.
The site is located near the intersection of Orcutt Road with Broad Street, next to a
gasoline service station on the west and a commercial building with several tenant spaces
on the east. A creek runs through the property, near the easterly property line.
Extensive riparian vegetation and trees live near or in the creek. A stand of tall
Eucalyptus trees lines much of the westerly property line, and three large multi-trunked
Eucalyptus trees grow in the area proposed for the modular units.
POTENTIAL IMPACTS
Transportation and Circulation
The shelter is to be a home, rather than a place to sleep. Some of the occupants will
have vehicles, while most will not. A city 1 :s passes the site twice per hour during
operating hours. A regular stop is located oa the corner of Orcutt and Broad Streets.
Automobile circulation into and out of the site is expected to be minimal, compared to
other types of group homes.
Mitigation: None required.
Public Services
Police: The Police Department does not anticipate a demand for police services in the
area beyond that which currently exists.
Mitigation: None required.
Utilities
Water:
The city has adopted regulations to control increases in water use due to development,
and to help correct the current imbalance bctwcsn water use and supply. The regulations
limit issuance of building permits, and are expected to mitigate water-use impacts.
The shelter is expected to use, at most, 4 acre-feet per year. The change of use will
require a water allocation under the city's regulations..
Mitigation: None required. Normal processing under the city's water allocation
regulations will assure adequate water supply for the city.
ER 74-88
Page 2
Noise
Although the site is located between two significant noise sources, noise is not
considered a significant concern. Broad Street, a state highway, carries a large amount
of traffic, which creates a high noise level nearby. However, the site is significantly
lower in elevation than Broad Street. The difference in terrain mitigates the noise
impacts, without further modifications.
The railroad is farther from the site, and trains use this track infrequently now.
Residents and businesses nearby do not find the train noise offensive.
Geologic and seismic hazards and topographic modifications
The new buildings to be placed on thesite are modular. They are relatively light in
weight and will be placed on temporary foundations. Review of placement plans by the
Building Division is e:_pected to mitigate any concerns with unstable earth conditions,
especially as the buildings are to be placed near the creek. Public Works review will
assure that the installation methods do not cause siltation or erosion.
Surface water flow and quality
No alterations to the creekbed are anticipated. It is possible, if many people enter the
creckbed, that the wildlife habitat there will be degraded. The persons living at the
site will be supe:visc? continuously. If the Planning Commission, in its review of the
use permit, feels supervision is inadequate to keep people out of the creek, fencing may ,
be required. The project should not affect the flow or quality of water in the channel.
Miti_on: Nouc required. Review of the use permit should be adequate to address
concerns about limiting access to the creek.
Plant and animal life
There is no evidence of the existence of any rare or endangered species of plants or
animals at the site. The creek provides a habitat for many .small animals, and the trees
provide temporary resting areas for birds. Some large eucalyptus trees will have to be
removed to allow room for the modular buildings. The row of trees along the westerly
property line was originally planted as a wind screen. Since that time, additional
clusters of "volunteer" eucalyptus trees have sprung up. The windscreen is expected to
remain mostly intact. The trees on the interior of the site are slated for removal.
Mitigation measures None required. The city requires replacement trees for those
removed. As the majority of the trees will be retained, the removal of some of these
trees is not likely to have a significant effect on plant life.or animal life in the
vicinity.
Aesthetic
The appearance of the modular buildings may be of concern to the neighborhood. The
proposed locations, behind the existing storage buildings, should mitigate those
concerns. Architectural review will be required for all improvements to the site.
Mitigation: None required.
1 \1
ER 74-88
�l Pagc 3
Other impacts
The projcct is not cxpcctcd to havc significant cnvironmcntal impacts on othcr aspccts of
the cnviro6mcnt.
RECOMMENDATION: Ncgativc dcclaration of cnvironmcntal impact.
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SHELTER OPERATING PROGRAM
750 ORCUTT ROAD
SAN LUIS OBISPO, CA
ECONOMIC OPPORTUNITY COMMISSION
JANUARY 1989
CONTENTS
A
1. Program Description
2. Daily Schedule
3. Case Management
4. Appendix
A. Intake Survey
B. Rules/Agreement
C. Shelter Rules (Kansas Avenue)
D. Registration Form
E. Case Management Form
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HOMELESS SHELTER PROGRAM DESCRIPTION
Operator - Staff of the Economic Opportunity Commission (EOC) will be
responsible for the development, operation and administration of a
homeless shelter at 750 Orcutt Road, San Luis Obispo. In carrying out its
responsibilities, EOC will make extensive use of volunteers and private
and public service agencies .
Facilities - The shelter will include four modular units and a detached
single-family dwelling. The modular units are:
2 dormitory units
1 reception unit (double wide)
1 plumbing unit.
Parking will be. provided according to City ordinance.: two spaces plus one
space per six occupants.
Occupancy - The usual occupancy is expected to be 25-35 clients per
night. Maximum occupancy will be 54 unless additional parking is
provided. Even if additional parking is provided, the maximum occupancy
would not exceed 70 clients per night.
Supervision - The shelter will be supervised 24 hours a day. An
additional qualified supervisor will be added for each ten clients beyond
twenty.
Operation - The program will provide screening, dining, and Case
Management in addition to overnight accommodations for anyone in need of
shelter provided that they comply with explicit rules. The shelter is
intended as a temporary 'come for all segments of the homeless population.
Different groups will be separated as appropriate.
Day operation (8:00 A.M. to 4:30 P.M. ) consists of comprehensive client
services (see Case Management) and facility maintenance. Night operation
consists of dinner, client support services and sleep.
Clients are not permitted to leave the facility in the evening nor to
loiter in the area after 8:00 A.M. (see daily schedule) . The facility is
appropriately fenced, lighted c.nd secured.
Transportation - Clients are expected to rely primarily on their own or
public transportation_ Van service will be available for specialized
transportation needs. Limited financial assistance for the public
transportation may be available. A bus stop is about a block away from
the shelter.
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EOC SHELTER - DAILY SCHEDULE `
CShelter Office Hours: 8:00 A.M. to :5:00 P.M.
DAYTIME PROGRAM: 8:00 A.M. to 4:30 P.M.
7 :45 A.M. - Shelter Coordinator arrives.
8:00 A.M. — Shelter maintenance begins
To include:
A. Janitorial service
B. Receiving of shelter supplies and donations
C. Storage of supplies (reordering of supplies) .
8:00 A.M. to 4:30 P.M. - Comprehensive services:
A. Clients expecting mail or messages will be allowed to call or
come in
B. Clients will come in for scheduled appointments or for van
transportation to medical or social services
C. Case management and other comprehensive ser7,ices provided by
group such as Nipomo Medical Clinic, Mental Health Outreach and
Private Industry Council will be scheduled on a "client needs"
basis.
Note: Volunteer receptionist answers phone and takes messages 10:00 A.M.
to 2.:00 P.M.
NIGHTTIME PROGRAM: 4:30 P.M. to 8:00 A.M.
4:30 P.M. - Volunteers arrive at the shelter - volunteer's administer
intake survey and:
A. Screening of clients
B. Shelter orientation
C. Serving of dinner meal .
5:00 P.M. - Part-time staff (Shelter Supervisor) arrive - debrief with
Shelter Coordinator - shelter open to receive guests.
All guests must arrive to shelter between the hours of 5:00 P.M. to 6:00
P.M. - exceptions will be made on a case-by-case basis.
5: 15 P.M. - Shelter Supervisor assumes regular duties, i .e. supervision of
".I clients.
6:00 P.M. - Dinner service begins.
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6:30 P.M. - Volunteer duties complete - volunteers off duty.
7:00 P.M. - Full-time (staff Shelter Supervisors arrive - debriefing by
part-time Shelter Supervisors to full-time supervisors.
8:30 P.H. - Client support services such as A.A./N.A. - rap groups will
take place between the hours of 8:30 P.M. and 10:00 P.M.
10:00 P.M. - Sleep time/lights out.
6:00 A.H. - Lights on - all shelter guests awakened.
6:30 A.K. - Breakfast self-served by clients.
7:00 A.M. - Shelter entrance doors open - morning job assignment begins -
clients begin to leave shelter.
7:45 A.M. - Shelter Coordinator arrives - debriefed by full-time staff .
8:00 A.M. - All shelter guests leave shelter.
Daytime shelter operations begin.
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SALVATION ARMY CASE MANAGEMENT
Assessment of needs will be evaluated during the shelter screening
process. Clients will be encouraged to seek the assistance of Case
Management as a progressive effort towards completion of their goals.
Self sufficiency as a degree of each person's ability is the overall goal
of the shelter program.
Clients who do not have any form of acceptable I .D. must be referred to
Case Management - immediately and/or assisted with getting ID. from local
government agency. Within 7 days of shelter stay each client must be in
the process of obtaining an I .D. - this must be done in a positive effort
to motivate client towards self-sufficiency.
It is very important to establish the fact that Case Management must be a
voluntary component to the shelter program. Case Management should not be
involved with eligibility screening for shelter admittance. This is
necessary so that the clients can come to Case Management to work on goals
beyond the shelter.
Client chooses Case Management component for help. Case Management will
serve as a liaison between clients and other community service, i.e.
comprehensive services. Case Management is developing a resource book for
the homeless as well as homeless service alliance composed of direct
service agency's, i .e.. Transitions, Nipomo Medical Clinic, Alcohol
Services. Purpose of the alliance is a working group discussinC ccmmon
homeless - clients for the purpose of obtaining services and not
`-' duplicating services - Salvation Army, Social Service is also providing
valuable services to Case Management component.
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A P P E N D I X
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.:.moi•?:�,y. • ..._.... ..I. . t .
wOC- SHELTER
1E/SURVEY
NAME AGEBIRTH DATE SS#
Last First MI
I.D. Ca.Driver License Medical Birth C. Soc. Sec.
Other
ETHNIC: Caucasian Black Hispanic _ Other
REFERRAL SOURCE HOW LONG IN SLp.". PLANNING TO STAY?
WHERE LAST RESIDED? HOW LONG HAVE YOU BEEN HOMELESS?
LESS THAN 2 WKS? 1MTH 6MTH 1YR 2YRS 3YRS MORE THAN 3YRS
CHILDREN'S NAMES/AGES: NAME/AGE NAME/AGE
NAME/AGE NAME/AGE NAME/AGE
NAME/AGE NAME/AGE NAME/AGE
IF ATTENDING SCHOOL, LIST SCHOOL AND GRADE:
I'
WEAPONS (Collect/label/describe)
ARE YOU EMPLOYED? PERM TEMP F/T P/T PAY #HRS
TYPE OF WORK:
EMPLOYER:
IF UNEMPLOYED, WHEN LAST EMPLOYED? FOR HOW LONG?
ARE YOU A VET? DATE OF SERVICE
EDUCATION: GRADE SCH HIGH SCH GED COL VOC SCH OTHER
SOURCE OF INCOME/AMOUNT: SSI SSA-AFDC-VA-GR- FOOD STAMPS
UEMPLOYMENT CHILD SUPPORT— OTHER
WHAT SOCIAL SERVICES HAVE YOU APPLIED FOR? GR MEDI-CAL AFDC CPS CSS _
VA ILRC MR SAL.ARMY
WHAT OTHER SHELTERS HAVE YOU STAYED AT?.
TH PROBLEMS/DISABILITIES (Describe)
MEDICATIONS: J
AVE YOU HAD TREATMENT FOR: coholism Mental Healt Drug Abuse
.RE YOU CURRENTLY RECEIVING TREATMENT?
F YES, WHERE? WHO?
AVE YOU BEEN ARRESTED IN THE LAST 6 MONTHS? YES NO WHY?
,RE YOU ON PROBATION? PAROLE
?SERGENCY CONTACT: (Must give one) : NAME
1LATIONSHIP ADDRESS
;CREENER'S NAME DATE
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SHELTER SCREEMENT
1. I have read and received a tory of the EOC Shelter Rules and understand
what my responsibilities are a guest.
2. I agree not to possess or use alcohol or drugs while at the shelter.
3. I understand that any medication and/or weapons in my possession are to
be turned over to the staff for storage. Upon leaving each morning, I
agree to retrieve these items from a staff member.
4. I understand that I am fully responsible for my own behavior and personal
belongings/property. Upon leaving the shelter, I understand that I must
take all my belongings with. me. I understand that the shelter cannot be
responsible for the safekeeping of any of my property or belongings.
5. 1 understand that violence, either verbal or physical; possession of drugs
or- alcohol will result in my immediate suspension or banMng from the
shelter.
6. Once at the shelter no guest is to leave shelter and return at a later
time.
�., 7. No smoking is permitted in living area inside the house.
8. Bathe daily.
9. Guest further agree not to trespass or loiter on any other properties in the
neighborhood.
GUEST SIGNATURE
SCREENER _
DATE _
,a
(used a`f Kah�a s flue
SIIELTER RULES
Anyone Who Can Abide By The Shelter Rules Is Welcome!
1. No violence or threats of violence allowed.
2. No weapons. (have them turn in weapons)
3. No alcohol or drugs. (dispose of properly)
4. Prescription medication is to only be used by the person the
prescription is written for.
5. No smoking inside the shelter or the van.
G. No eating inside the shelter or the van.
7. No sex, or degrading sexual remarks.
S. Personal possessions are to be placed in the lockers only.
9. Clients who are allowed to drive their own vehicles are to lock it
securely with the supervisor present, and hand over the keys for the
night.
10. Clients are not to invite people who are released from the jail onto the
shelter site.
11. Once you leave the shelter site you are not allowed to return until the
next night.
12. First load of clients (plus one) on the evening are to be the first load
that returns in the morning.
13. Supervisors instructions and dgcisions are to be respected and
followed by each client. However, if you have any disagreement, you
can discuss it with both supervisors.. Nonetheless, you are still
required to abide by the supervisors final decision.
14. Failure to abide by these rules can result in a walk back to town and a
suspension and/or banning from this shelter program.
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EOC SHELTER
EOC Shelter is happy to provide temporary shelter for you in this time of need.
You are welcome to stay here for the next thirty days if: (1) you cooperate
with the shelter rules, and (2) you develop a transition plan which you will
work on.
NAME DATE
HOW DID I BECOME HOMELESS:
WHAT IS IT GOING TO TAKE TO GET INTO MORE "NORMAL" HOUSING?
TO HELP YOU MAKE A REALISTIC PLAN., USE THE FOLLOWING LIST TO IDENTIFY IMEDIATE
NEEDS:
i Mailing address Glasses Legal Counseling
_Medical care AFDC Child Care Social Service
Dental care Empl.Training Food Stamps Money Management
Identification Savings Acct. Phone Mess. Unempl. Insurance
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DATE METHOD FOR REACHING-GOAL PROGRESS
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Date NOTES -ANITIALS
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city of sAn tuis oBISPO
990 Palm Street/Post Office Box 8100 •San Luls Obispo,CA 93409.8100
APPEAL TO CI'T'Y COUNCIL
In accordance with the appeals procedure as authorized by Title I, Chapter
1.20 of the San Luis Obispo kunicipal Code, the undersigned hereby appeals
from the decision of THE PLANNING COMMISSION rendered
on DECEMBER 14, 1988 , which decision consisted of the following (i.e.
set forth factual situation and the grounds for submitting this appeal..
Use additional sheets as needed) :
WITH RESPECT TO USE PERMIT U1423 TO ALLOW A HOMELESS "SHELTER AT 750 ORCUTT
ROAD, IT IS_ OUR FEELING THAT LITTLE CONSIDERATION WAS GIVEN BY THE PLANNING
COMMISSION TO THE BUSINESSES AND RESIDENTS THAT WILL BE AFFECTED BY THIS
DECISION. WE THEREFORE WISH TO PRESENT THIS TO THE CITY COUNCIL FOR
THEIR REVIEW.
i
The undersigned discussed the decision being appealed from with:
on
Appellant:
SEE ATTACHED SHEETS
Name/Title
R E G+ E` V Eo
Representative
My Z l .10 1 Address
CTrCLERK CA
SAN LVS'"
SVO Phone
Aw4
Original for City Clerk
Copy to City Attorney
Calen red for: Copy to City Administrative Officer
' Copy to, a kowing department(s)
City Clerk
ADU I T I OC1AL_APPELLANTS:
NAME/ TL=
hEF_fS: NT T: E
ADur:E�S
-------------
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PHIONE
THE ABOVE APPELLANTS REQUEST THAT THIS APPEAL BE HFARD ON OR
A.PTER THE NUAPY 179 1938 CITY C01_NCIL MEE[ ING DUE TO /
ADDITI.ONAL. APPELLANTS:
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REPRES NTATIVE -
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REPRESENTATIVE
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ADDRESS
PHONE
THE ABOVE APPELLANTS REQUEST THAT THIS APPEAL BE HEARD ON OR
AFTER THE JANUARY 17, 1988 CITY COUNCIL MEETING DUE TO
crNFni n. T Nr r•nNFI_Tr,TS.
ADL)L)IIT I OVAL APPF-I_L AN TSS
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AGDIT1CNAL APPELLANTS:
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THE ABOVE AF'rr.LL:rt HE-QUEST THAT THIS APF-FA!..- BE N`A: 1:1 UN OR
AFTER I !';L= JANUAR' 1 7, 5 9'8 CITY C IANC I:L. MG:''7 T NC, DUE TO /
C 7
MEMG AGENDA f
DATE '+"N 3 ITEM #
4796 Righetti Road
San Luis Obispo, Ca. 93401 *Denotes acW by L&,Id Person
29 December 1989 Respond by.
st�l
Honorable Mayor Ron Dunin L760
2tGN Auy.
City Hall g'(,"-gig.
990 Palm Street Box 8100 '�"�` `
San Luis Obispo, Ca. 93403-8100 W AOle
Dear,Mayor Dunins -
My disdain for the proposed shelter for the homeless at 750 Crcutt
Road has shocked me to voice my_ objection to this action.
I am the owner of the adjacent 810 and 830 Orcutt Road properties
which are zoned as Commercial/Service business properties.
The plan for the shelter to house some 80 people is not suitable in
any way for this area. It is not compatible with CS zoning, my plumbing
business at 810 Orcutt or with my residential property at R. 30 Crcutt Road.
I strongly object to this inept planning to locate the shelter where
it will disrupt and ruin the businesses located on Orcutt and McMillan
roads when there are several other more appropriate choices on government
properties available to locate this government subsidized project. . . . .i.e.
Camp San Luis, Sheriff Department land, Mitchell Fark or Santa Rosa Park.
I most vehemently urge you to reject your decision .for the shelter to
be located at 750 Orcutt Road.
Whenever did President Abraham Lincolns concept of "government of the
people, by the people and for the people" disappear?
Yours tru�x,
Doris Dixon Ahrens
RECEIVE ®
JAN 6 489
a>~CLOW
e.r.,.ar.o�esr►C�
Ordinance No. (1988 Series)
EXHIBIT A
Add the following section:
17.04.224 Homeless shelter
'Homeless shelter' means a facility which regularly houses homeless people on an
overnight basis. excluding shelters for people needing protection from domestic violence.
Add lba following ti n;
17.08.110. Homeless shelters.
A. The shelter shall be operated by a responsible agency or organization, with
experience in managing or providing social services.
B. The shelter shall provide at least one qualified on-site supervisor at all times.
plus one additional supervisor.for each ten occupants beyond twenty.
C. A use permit for a homeless shelter shall not be approved when another homeless
Cr shelter exists within one-half utile of the proposed site.
` D. Nearby R-t and R-2 neighborhoods shall be adequately buffered from potential impacts
of the proposed shelter.
The following shall Dc added 12 Section 17.22.010 (Table 21.
Uses Allowed by Zone R-1 I R-2 I R-3 R-4 ; C/OSA O"' PF LC-N C{ C-RIC-T:C-S 1 N1
Homeless shelters (see I FLPC QC 'PC PCI Pe- I PG i PC PC PC
also Section 17.08.110)
Allo.ed .
D _ PC — Ptaanraa commission apprpvy tequrred
Oueetor'S approval rrqurred A/D — Dim%ior'S appmval on ground floor.allov.ed above
The director Shalt detmmne 114 proposed,unlisted use is'stmdar to a listed use.Numtx , cote%are at end o(Chan,
The following shall ¢M added Lq section 17,16,060:
Tvpe of Use `umber of OR-Strect Parking Spaces Required
Homeless shelters Two spaces for the facility plus one
space for each six occupants at
maximum allowed occupancy /
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P .C . Minutes
December 14 , 1988
Page 4 .
(D re was no second .
Commr . Duerk moved to approve t request , subject to findings and
conditions , amending condition 1 and 6 .
Chairperson Kourakis second the motion .
VOTING : AYES - Commrs . • uerk , Kourakis , Crotser , Roalman and Schmidt .
NOES - None .
ABSENT - Comm s . Gerety and Hainline .
The motion passes .
Item 5. Public Hearing: Use Permit U1423 . Request to allow a homeless
s -750 Or
e tercutt Road ;d; ozone ; City and County of San Luis
Obispo , applicant .
Judy Lautner presented the staff report and recommended approval of the
permit , subject to findings . Michael Multari discussed the project intent
and goals and suggested modifications to the recocmiended conditions.
There was commission discussion about the site plan regarding module
�.,acement and landscaping .
Chairperson Kourakis opened the public hearing .
Toby Ross , applicant ' s representative , discussed his concerns and asked that
condition 1 be deleted as the EOC had been chosen to operate the shelter, and also #7. He
agreed with creek protection and discussed tree removal. He stated it was
critical to proceed quickly for property and shelter availability. He discussed
the mod-ile placement , the period of transition , and the immediate occupancy
of the house . He stated there was a six month commitment from the
county , but that the project was proceeding with the intent of permanency
and consolidation of shelter activities .
Steve Tobin , 3195 McMillan , was concerned that his evening workers would
not be safe . He submitted a letter from the YMCA , also expressing safety
concerns . He stated he was against the use in that neighborhood .
Hal Dixon , 810 Orcutt , was against the concentrated high density in a C-S zone and
the allowance of modular homes . He was concerned with proper supervision
and the rush of the process . He preferred the Kansas Avenue site and was
concerned with residential and employee safety in the area .
Lori Dixon , 4796 Righetti , submitted a petition of opposition from area
residents and business owners .
RECEIVED
,JAN 101988
«ffy CLFRK
SANLUIS666PO CA
/� u
Minutes
)ecember 14 , 1988
)age 5 .
mer Volk, President of Teatronics, 3100 McMillan, was against the high density in that
I'—e and was concerned with possible increase of crime and vandalism. He was
:oncerned about the level of supervision and preferred a more remote location.
ie suggested the item be cotninued to allow more discussion of management and site
.ssues.
Curt Kupper, property owner, 798 Evans Road, discussed the creek easement and public access.
ie preferred to keep the existing street yard.
.arry Stabler, 3057 S. Higuera , was in favor of the effort , but was
:oncerned with the environmental impact on the site . He was concerned with
.he riparian habitat, traffic, and the integration of the homeless into the area.
3iz Steinberg , EOC representative , agreed with the recommended conditions.
She stated shelter staff would be field professionals and
)roperly trained . She stated this site would hold a comprehensive program
For a variety of homeless cases . She further stated that any problem cases
ghat were turned away would be handled by the police .
Toni Flynn , Salvation Army case manager , discussed the daytime program held
it the Salvation Army and stated that no programs would be held at the
shelter and it would only be occupied at night.. She did not believe this
shelter would increase the number of out of the area transients .
lylie Abernathy , EOC Shelter coordinator , discussed the supervisory
)rograms and rules .
Hanff , 569 Lawrence , was concerned about the actions of people who were
�urned away from the shelter .
:hairperson Kourakis closed the public hearing .
:ha irperson Kourakis stated she preferred to see a final site plan.
:ommr . Roalman moved to approve the permit , subject to recommended findings and
:onditions , including revised staff conditions 1 , 8 , and 11 , deleting
:ondition 16 , amending conditions 2 and 12 , and adding condition 15 .
:ommr . Crot.ser seconded the motion .
TOTING : AYES - Commrs . Roalman , Crotser , Duerk , Schmidt and Kourakis .
NOES - None .
ABSENT - Commrs . Gerety and Hainline .
rhe motion passes .
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