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Home My WebLink About03/21/1989, 4B - PROMOTIONAL COORDINATING COMMITTEE, AMENDED PCC BYLAWS �I�B��N��WIIIIIIIIIIhI r MATING OA I11U cityo san tins osispo 3- zi- COUNCIL AGENDA REPORT ITEM NUMBER FROM: Toby Ross, Assistant City Administrative Officer SUBJECT: Promotional Coordinating Committee, Amended PCC Bylaws RECOMMENDATIONS: Approve the amended PCC bylaws as submitted. SUMMARY: At a special City Council study session on January 23, 1989, the Council considered a draft of proposed amendments to the PCC bylaws. The primary purpose of this update was to bring the document into compliance with the recently revised City Advisory Body Handbook, as per Council direction. At that meeting, the Council approved the proposed changes, which primarily dealt with terms of office. Since that time, the PCC has made several other relatively minor changes to the document. It is being brought back to the City Council for final approval at this time. ALTERNATIVES: 1. Approve the draft PCC bylaws as submitted. 2. Reject or alter the draft PCC bylaws, and send them back to the PC with your comments for later reconsideration by the Council. RECOMMENDATIONS: Approve the draft PCC bylaws.. ATTACHMENTS: 1. Draft Promotional Coordinating Committee Bylaws. pccI:bylaws TR/bv 4ESOLUTION NO. (1989 Serie: A RESOLUTION OF THE COUNCIL OF THE CITY OF SAN LUIS OBISPO AMENDING THE PROMOTIONAL COORDINATING COMMITTEE BYLAWS O WHEREAS, in October 1988 the City Council amended the Advisory Body Handbook and requested that all city commissions and committees submit amendments to pertinent ordinances or bylaws needed to achieve consistency with the new handbook= and WHEREAS, the Promotional Coordinating Committee reviewed its bylaws and resolution that created it, and forwarded recommendations to the City council. NOW THEREFORE, BE IT RESOLVED by the Council of the City of San Luis Obispo as follows: S$aTION! that the attached Promotional Coordinating Committee Bylaws are hereby amended as shown in Exhibit "A." On motion of , seconded by , Oand on the following role call vote: AYES: NOES: ABSENT: the foregoing resolution was passed and adopted this day of 1989. MAYOR RON DUNIN ATTEST: PAM vOGES, CITY CLERK Approved: — 1war AVAIu4BLCl City A inistrative Officer City Attorney O J EXHIBIT "W BYLAWS PROMOTIONAL COORDINATING COMMITTEE CITY OF SAN LUIS OBISPO ARTICLE 1 PURPOSE It is the purpose of the promotional Coordinating Committee ("PCC") to advise the Council in working to improve .the quality of life for all city residents and visitors and to promote the City of San Luis Obispo. The PCC shall make recommendations as appropriate to the Council on how to achieve this goal. ARTICLE 2 TERMS OF OFFICE . The PCC shall consist of seven (7) members appointed by the Council. Committee members shall be appointed for a term of four (4) years, commencing on April 1st or other date as directed by the Council. No committee member shall serve more than two (2) consecutive terms (eight years) on the PCC. Any committee member who has been appointed to fill a vacant seat in mid-term .shall not be precluded from thereafter serving two (2) four-year terms (eight years) , so long as the initial, partial term is less than one (1) year. ARTICLE 3 OFFICERS The officers shall be a Chairperson and a vice Chairperson, each of whom shall be elected for a one-year term at the April meeting of the PCC. No committee member shall serve more than two (2) consecutive one-year terms as Chairperson or vice Chairperson. Any committee member who has been appointed to fill Oa vacant seat as Chairperson or Vice Chairperson in mid-term shall not be precluded from thereafter serving as. Chairperson or Vice Chairperson for two (2) consecutive one-year terms, so long as the initial, partial term is less than six (6) months. The Chairperson shall preside over all meetings of the PCC, prepare all meeting agendas with staff, and otherwise perform such duties as directed by the PCC or Council. The Vice Chairperson shall serve in the absence or incapacity of .the Chairperson. ARTICLE 4 MEETINGS A. The PCC shall hold a regularmeeting each month, but not less than ten (10) times per year. B. The meetings are to be held at City Hall, the second Wednesday of each month, unless another location and/or time has Obeen announced as required by California law. C. The meetings shall be open to the public. D. A quorum shall consist of a majority of the commissioners currently serving on the PCC. E. All actions of the PCC shall be by a majority vote or consensus and shall be directed through the Chairperson. F. Minutes of each meeting shall be taken and forwarded to the Council and shall be available .as a public record. G. A special meeting may be called at any time by the Chairperson or by 'a majority of the committee members. currently serving on the PCC, provided each member is given written notice of the special meeting at least one (1) week prior to the meeting, and the time and place of the special meeting is announced as required by California law. H. All meetings shall be conducted in accordance with Robert's Rules of Order, Newly Revised Edition. O I. All committee members present at a meeting shall vote on any motion or resolution brought before the PCC, except when abstaining due to a conflict of interest. J. Any committee member with a conflict of interest shall not vote on or participate in any discussion of an item or in any way attempt to influence the decision on such item. R. Any failure to attend three (3) consecutive regular meetings or a total of six (6) regular meetings within any twelve-month period, that member shall automatically be considered for replacement. ARTICLE 5 SUBCOMMITTEES Subcommittees shall be appointed, as needed, by the Chairperson. Standing subcommittees are the Grants-in-Aid and Promotional Contracts subcommittees. ARTICLE 6 FUNCTIONS AND DUTIES The functions and duties of the PCC shall include, but not be limited to, the following: A. Planning a comprehensive, long-range program to promote the City of San Luis Obispo. B. Prepare an annual program consistent with the long-range program for presentation to the Council at its first regular meeting in May of each year. C. Develop advertising and promotional programs and projects for the City of San Luis Obispo, D. Hear requests for aid from cultural and promotional groups seeking grants form the City of San Luis Obispo and make recommendations to the Council thereon. E. Present an annual assessment and report to the City Council regarding the Promotional Coordinating Committee's Grants-in-Aid, Advertising, and other promotional programs. F. Initiate and support community activities that are meaningful to residents and visitors of the City of San Luis Obispo. G. Provide a liaison with the groups and organizations outside of government that work toromote the quality of life for residents and visitors of the City of San Luis Obispo. H. Perform any other lawful task as directed by the Council. ARTICLE 7 AMENDMENTS These bylaws may be amended by the Council, upon the recommendation of two-thirds of the committee members currently serving on the PCC, provided that the text of any such proposed amendment shall have first been provided in writing to each O committee member and discussed by the PCC at no less than two (2) of its regular meetings. LWgpccbylaws 3-10-89 O