HomeMy WebLinkAbout03/21/1989, 4E - AMENDMENTS TO RESOLUTION NO. 6157 AND NO. 6253 (CHANGING THE STRUCTURE AND BYLAWS OF THE CULTURAL H M)-TING nATE:
j��� c1ty of san luis mspO ' "-'p9
WRIGn COUNCIL AGENDA REPORT MEM NUMBER
FROM: Michael Multari, Community Development Dir. By:.Terry Sanville, Principal Planner
SUBJECT: Amendments to Resolution No. 6157 and No. 6253 (changing the structure and
bylaws of the Cultural Heritage Committee) to achieve consistency with the
Advisory Body Handbook.
CAO RECOMMENDATION: The City Council should review the attached resolution, consider
the CHC's recommendations, and take appropriate action.
BACKGROUND
In October 1988, the City Council amended the Advisory Body Handbook. The council asked
each commission and committee to review its bylaws or pertinent ordinances and submit
amendments needed to achieve consistency with the new handbook.
Changes to Resolution No. 6157 and No. 6253 needed to bring about consistency with the
Advisory Body Handbook include:
1. Number of Members: would be reduced from eleven to seven.
2. Terms of Office: would change from two to four years. Membership would be limited
to two consecutive terms (a total of 8 years).
3. Residency of Members: all CHC members would be required to live in San Luis
Obispo. Currently, Resolution 6157 allows for three members to live outside the
city.
CHC RECOMMENDATION
The attached memorandum from the CHC presents their recommendations concerning each of
the changes noted above. In addition, Resolution 6157 currently requires that a resident
from each historic district be appointed to the CHC. The CHC feels that this this
requirement should be a "goal" rather than a membership criteria..
RECOMMENDED ACTION
The City Council should review attached Resolution # , consider the CHC's
recommendations and take appropriate action.
TS:ts
Attachments — Memorandum from Chairperson, Charles Quinlan
Draft resolution
Resolution No. 6157
CHC Bylaws
city of sAn lues oBispo
III
C . i"to ia,a r
990 Palm Street/Post Office Box 8100 • San Luis Obispo, CA 93403.8100
February 2, 1989
TO: Mayor Dunin and the City Council
FROM: Charles Quinlan, Chairperson, Cultural Heritage Committee
VIA: John Dunn, City Administrative Officer
SUBJECT: Amendments to the CHC bylaws.
The Situation
In October 1988, the City Council approved changes to the Advisory Body Handbook and
asked all advisory bodies to submit changes to their bylaws needed to bring about
consistency. On January 3 and February 2, 1989 the CHC reviewed its bylaws and
Resolution #6157 that established the committee in 1987.
The CHC wishes to express its concern with some of the changes made to the Advisory Body
Handbook.
General Concern
O The CHC appreciates the council's desire to achieve consistency among all advisory
groups. And as the city's newest permanent advisory body, we are still understanding our
roles and responsibilities in city government. However, we:feel that the structure of
our group (number of members, term of office, member qualifications, residency
requirements) needs to relate directly to our work responsibilities. In this context, we
feel that the CHC, as a working committee, is significantly different from other advisory
groups. The CHC's uniqueness should be reflected in its bylaws and in the Advisory Body
Handbook.
Specific Concerns
1. Size of the Committee. The Advisory Body .Handbook indicates that the CHC membership
would change from eleven to seven. The goal here seems to be to improve efficiency.
However, reducing the membership will limit the CHC's productivity. A smaller
committee might not be able to undertake as many programs and continue the research
and survey work that is now underway. An alternative would be to hire additional
staff or consultants which could address, in part, our concern for committee size and
productivity.
Our preference is to maintain the CHC membership at eleven. Hiring more staff or
consultants, or reducing our work program are other alternatives to consider.
2. Leneth of Term. The Advisory Body Handbook established a four-year term for all
committee/commission members. This might be too much to ask of people to sit on a
working committee. A four-year term might discourage participation.
O Our preference is to maintain the existing terms of office (two years) but maybe
consider more staggering of terms to reduce the number of appointments per year.
OTC
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Page 2 -- CHC Bylaws Amendments O
I Non-Resident Members. The revised Advisory Body Handbook requires all
committee/commission members to be residents of San Luis Obispo. To undertake some
of the CHC's projects, people who live outside San Luis Obispo and who have specific
expertise may be needed. There are a number of options to address this concern:
(a) Have non-residents volunteer to work with the CHC with no committee
standing.
(b) Allow non-residents to be part of CHC subcommittees with no voting power.
(c) Continue to allow non-residents to account for a small portion of the CHC's
total membership.
Our preference is alternative "c." Since we are more of a working committee than a
policy group, this alternative seems appropriate.
4. Requirement For District Representation. Resolution #6157 that created the CHC in
1987 requires that the committee include a resident from each of the three historical
districts (Oldtown, Mills Street, the Central Commercial Area). Meeting this
requirement may be impractical and unnecessary. Because we are not a large city,
expertise in the area of history, historical architecture, or rehabilitation
construction are probably more important membership criteria than district
residency. As a practical matter, it is difficult to find a someone that lives in
the Central Commercial Area.
Perhaps, district representation should be a "goal" rather than a membership
criteria. Our preference is to eliminate this requirement from Resolution #6157.
We look forward to receiving council feedback on our concerns and are available to meet
With the council at your convenience. Perhaps at that time it might be helpful for us
to report on the programs that the CHC is involved in.
(We have attached the changes to our bylaws and Resolution #6157 needed to achieve
consistancy with the recent Advisory Body Handbook amendments.)
Thank you for your consideration.
Attachments
O RESOLUTION NO. (1989 Series)
AN RESOLUTION OF THE COUNCIL OF THE CITY OF SAN LUIS OBISPO AMENDING
RESOLUTION NO. 6157 WHICH ESTABLISHED THE CULTURAL HERITAGE
COMMITTEE (CHC) AND RESOLUTION NO. 6253 WHICH ADOPTED CHC BYLAWS
WHEREAS, in October 1988 the City Council amended the Advisory Body Handbook and
requested that all city commissions and committees submit amendments to pertinent
ordinances or bylaws needed to achieve consistency with the new handbook; and
WHEREAS, on February 2, 1989, the Cultural Heritage Committee reviewed its bylaws and
resolution that created it, and forwarded recommendations to the City Council.
NOW THEREFORE, BE IT RESOLVED by the Council of the City of San Luis Obispo as '
follows:
SECTION 1. Amendments to Resolution A 6157, as shown on attached Exhibit "A"
incorporated herein by reference, are hereby approved.
OSECTION 2. Amendments to Resolution * 6253 (CHC bylaws), as shown on attached
Exhibit "B" incorporated herein by reference, are hereby approved.
On motion of seconded by , and on
the following role call vote:
AYES:
NOES:
ABSENT:
the foregoing resolution was passed and adopted this _ day of ,
1989.
Mayor
ATTEST:
O
City Clerk
Of rOLI
Resolution No. (1989 Series)
Page 2
APPROVED:
Cit Administrative Officer
City At ney
Community Development Director
'J
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APPENDIX A 1= x H l-0tT A REVISE D
CHC KESC LUTIO.
RESOLUTION NO. 6157 (1987 Series)
A RESOLUTION OF THE COUNCIL OF THE CITY OF SAN LUIS OBISPO
DEFINING HISTORICAL PRESERVATION GOALS AND ESTABLISHING THE
CULTURAL HERITAGE COMNUTTEE AS A CONTINUING SPECIAL PURPOSE
ADVISORY BODY.
WHEREAS, The Cultural Heritage Committee (CHC) was created in 1981 as a temporary
committee to complete an inventory of community historical resources and oversee the
development of a Historical Preservation Program; and
WHEREAS, the CHC completed an initial inventory of the community's historical,
architectural and cultural resources in 1983; and
WHEREAS, the City Council adopted resolution 5197 (1983 series) that establishes an
official listing of historical resources; and
WHEREAS, the CHC, Planning Commission, Architectural Review Commission, City Council,
city staff and the public have evaluated numerous alternatives for establishing a
Historical Preservation Program; and
WHEREAS, on October 7, 1986 the City Council adopted Resolution 6097 which
established preservation program guidelines and directed staff to prepare ordinances and
other materials needed to establish a preservation program; and
WHEREAS, it is appropriate to establish the CHC as a continuing special purpose
advisory body to help administer the program; and
WHEREAS, it is appropriate to set forth the goals of the city's historical
preservation program.
NOW THEREFORE BE IT RESOLVED by the Council of the City of San Luis Obispo as
follows:
Section I: Intent of Historical Preservation. It is in the public interest to
protect and preserve historical, architectural, and cultural resources including
monuments, sites, objects, structures, buildings and other designated areas.
Section 2 Historical Preservation Goals. The city's Historical Preservation
Program should:
O
Resolution No. 6157 (1987 Series)
Page 2 L
A. Foster civic and neighborhood pride and a sense of identity based on the
recognition and use of Historical Resources;
B. Promote the enjoyment and use of Historical Resources appropriate for the
education and recreation of the people of the city;
C. Encourage public knowledge, understanding and appreciation of the city's past;
D. Safeguard the heritage of the city by providing for the preservation of Historical
Resources which represent significant elements of its history,
E. Protect property values and increase economic and financial benefits to the city
and its inhabitants;
F. Protect and enhance the city's attractions to residents and visitors;
G. Encourage architectural styles within Historical Preservation Districts which
reflect established architectural traditions.
H. Conserve valuable materials and energy resources by continuing to use and maintain
existing buildings.
Section 3; Cultural Heritage Committee (CHCI. The CHC is hereby established as a
continuing special purpose advisory body.
7
A. LVlembershio. The CHC shall have it members. The members of the CHC shall include
a person knowledgeable in local history, a person with training or experience in
structural rehabilitation, and a person with knowledge of architecture.
(e minimum of
th*ee-9GOP44
The membership shall include one city resident from each. of the three Historical
Preservation Districts created by Ordinance No. 1686 (1987 Series).
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B. Terms. The terms of committee members shall be 4we years. Bertag of 11" e
!we year intervelt
C. Functions and Duties. The CHC will:-
(1)
ill:(1) Collect, consolidate and make available information about Historical Resources
and Historical Resource Sites and promote, participate in, or sponsor education and
interpretive programs.
(2) Provide advice and guidance for the restoration, alteration, decoration,
landscaping or maintenance of Historical Resources or properties within Historical
Preservation Districts.
Ii
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Resolution No. 6157 (19 97 Series)
Page 3
(3) Review the Inventory of Historical Resources and recommend to the City Council
any amendments.
(4) Assist property owners with the preparation of National Register applications for
for Historical Resource Sites.
(S) Help to administer benefit programs approved by the City Council that are
directed at preserving Historical Resources or resources within Historical
Preservation Districts.
(6) Publish and maintain Historical Preservation Program Guidelines which present (a)
benefit programs sponsored by the city; (b) procedures for adding properties to the
Inventory of Historical Resources or for establishing a Historical District;and
(c) other information concerning historical preservation.
(7) Review actions proposed by public agencies and provide information on how such
actions may affect designated or eligible properties within or adjacent to Historical
Districts.
(8) Cooperate with local, state, and federal agencies in the pursuit of historical
preservation.
(9) Function within the guidelines and policies,of the Advisory Bodies Handbook and
Operform other duties as assigned by the City Council
Section 4: Definitions The following words and phrases shall have the following
meaning: '
(1) Historical Preservation District. Any area which has been so designated under
Chapter 1754 (Zoning Regulations).
(2) Historical Resource or Historical Resource Site. Any improvements, buildings,
sites, areas or objects of scientific, aesthetic, educational, cultural,
architectural or historical significance that have been designated by resolution of
the Council and included in the Inventory of Historical Resources.
Historical Resources or Historical Resource Sites are classified as follows:
Priority #1: Already placed on the National Register.
Priority #2: Determined eligible for the National Register.
Priority *3: Eligible for the National Register.
Priority #4: Potentially eligible for the National Register.
Priority #5: Not eligible for the National Register but significant at a local
level.
(3) Inventory of Historical Resources. All properties listed by address in the
Completion Report (approved by City Council Resolution No. 5197, 1983 Series) and any
other properties subsequently added to this listing by resolution of the City
Council
Section 5; Resolution No. 4660 (1981 Series), that established the temporary
Cultural Heritage Committee, is hereby rescinded_
Resolution No. 615.7 (1987 Series)
Page 4
On motion of Councilwoman Dovey seconded by Councilman Settle, and on the
following role call vote:
AYES: Councilmembers Dovey, Settle and Mayor Pro-Tem Griffin
NOES: None
ABSENT: Mayor Dunin
the foregoing resolution was passed and adopted this 3rd day of February ,
1987.
c
Mayor Pro-Tchn Robert ffin
ATTEST:
r
Ci y Clerk Pamela VVies
APPROVED:
City Administrative Officer
City Atto ' ey
Community Development Director
CULTURAL HERITAGE COMMITTEE BYLAWS RffV 1S EpC�<
O ARTICLE 1. PURPOSE BYLAWS
The Cultural Heritage Committee promotes the preservation of architectural,
archaeological, historical and cultural resources in San Luis Obispo by:
A. Helping the public pursue cultural resource preservation projects.
B. Sponsoring educational programs and research which .improves our understanding of
the community's history and archaeology.
C. On request, commenting on the effects of public.and private actions on community
cultural resources.
D. Helping with the administration of city-sponsored benefit programs.
ARTICLE 2. COMPLIANCE WITH OTHER REQUIREMENTS
The functioning of the Cultural Heritage Committee and all of its actions and decisions
shall be in compliance with provisions of the Advisory Body Handbook and with provisions
of City Council Resolution.6+-ff (f99 Series}
(1989 Series) .
ARTICLE 3. MEMBERSHIP
seven
A. The CHC will have♦low&members appointed by the City Council. Membership of the
committee shall include a person knowledgeable in local history, a person with training
Oor experience in structural rehabilitation, and a person with knowledge of architecture.
B. The committee shall include one city resident from each of the three Historica¢
Preservation Districts created by.Ordinance No 1086 (1987 Series).
Q. At less! eight members shall.be residents eF wic eit5 of sen buis ebisrv.
ARTICLE 4. TERMS OF APPOINTMENT
four—
A. Members shall be appointed by the City Council for twee-year terms and may be
reappointed for not more than two consecutive full terms totaling eight years.
ARTICLES. OFFICERS
and
A. A Chairperson/Vice-Chairperson and Seereiery shall be elected by the committee at
its first meeting in April for one-year terms. No person may serve in the office of
chairperson or vice chairperson for more than two consecutive terms.
B. The Chairperson shall preside overall all committee meetings, vote on all matters,
appoint all subcommittees, call special meetings, and submit an annual report and budget
to the committee for approval and presentation to the City Council.
Omeetings, amid shall eavadinaw the pmpination 0 opudas and jactices with tit. eann, ti,
'
t.
D. The Vice-Chairperson shall serve in the absence or incapacity of the chairperson ^
and perform such other duties as requested by the chair.
ARTICLE 6. MEETINGS
A. The committee shall hold a regular meeting each month. All meetings shall be
open to the public and shall be held at specified time and place with public notice
provided as required by California law.
B. A quorum shall consist of a majority of the seated members.
C. All actions of the committee shall be decided by a majority vote or consensus of the
quorum directed through the Chairperson.
D. Minutes of each meeting shall be forwarded to the City Council and be available as a
public record.
E. The Chairperson or any three members of the committee may call a special meeting
provided that all public notice requirements are met.
F. All committee meetings shall be conducted according
established by the Gi!y Geafteil
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� Newlyto city practices, customs, policies and Robert's Rules of
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Order, New sed.
G. All members present must vote, except when a member declares a conflict of interest.
Any member declaring a conflict of interest shall not vote on or participate in any
related deliberations or actions of the committee.
ARTICLE 7. ABSENCES AND RESIGNATIONS
A. if a member fails to attend three consecutive regular meetings or a total of six
regular meetings within any twelve months, the member shall automatically be considered
for replacement. The chairperson of the committee shall inform the Council of such a
situation and explain any special circumstances.
B. Committee members are responsible for notifying the Chairperson or the Secretary in
advance when an absence is anticipated.
C. If a member needs to resign from the committee, the member shall immediately direct a
letter to the City Council with copies forwarded to the committee chairperson and City
Clerk.
ARTICLE 8. SUBCOMMITTEES
A. Subcommittees shall be appointed, as needed, by the Chairperson. Subcommittees may
include non-committee members who shall have no voting power.
ARTICLE 9. AMENDMENTS
Bylaw amendments shall be submitted for Council approval by an affirmative vote of the
members present at a regular meeting of the committee. provided that such amendments
shall have been discussed by the Commission on the agenda of at least two meetings prior
to the vote. The members shall receive the proposed amendments at least ten day prior to
the first reading.
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