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Home My WebLink About04/18/1989, C-14 - CONSIDERATION OF PRIORITIES FOR USE OF RECREATION FACILITIES AT SINSHEIMER PARK I�IIIII^��I�II� � MffTING GATE Cl of San LUIS OBfspO 4-.18-89 ONGs COUNCIL AGEPORT 'TW NUMBER J FROM: Recreation and Parks - �t n prepared by L. Fitzgerald SUBJECT: Consideration of Priorities for Use of Recreation Facilities at Sinsheimer Park CAO RECOMMENDATION: Adopt Resolution Approving Priority User Recommendations for Athletic Facilities at Sinsheimer Park and Authorize Staff to Forward to SLCUSD Board of Education for Confirmation BACKGROUND: Annually, the Advisory Committee on Joint Recreational Use of School District Property reviews the priorities for use of the four recreational facilities at Sinsheimer Park. These guidelines are used for assigning public requests for use of the SLO Swim Center, SLO Baseball Stadium, Sinsheimer Softball Field and Tennis Courts. Chris Guenther, John Bria and Wendy Pyper were appointed as a subcommittee by the Joint Use Committee to review the existing priorities for possible modifications. Only minor adjustments were needed to the priority list for SLO Baseball Stadium. Consolidation of the priorities and conditions for use for the remaining facilities were made in the interest of simplification. Staff recommends that the priorities for use of the recreation facilities at Sinsheimer Park be accepted through March 1, 1990 and authorize Staff to forward to the SLCUSD Board of Education for their approval . ALTERNATIVES: 1. Accept Priorities for Use of SLO Swim Center, SLO Baseball Stadium, Sinsheimer Softball Field, and Sinsheimer Tennis Courts and authorize Staff to forward to SLCUSD Board of Education for confirmation. 2. Reject Priorities for Use of Recreation Facilities at Sinsheimer Park. Existing Priorities would remain in effect. RECOMMENDATION: Adopt Resolution for priority user recommendations for athletic facilities at Sinsheimer Park and authorize Staff to forward to SLCUSD Board of Education for confirmation. FISCAL IMPACT(S) : Use fees from Sinsheimer Park will be returned to the Sinsheimer Park Fund for park improvements on joint use sites. Estimated revenues for 1989-90: $10,000. �[ ATTACHMENTS (2/�"1'T —/ SOLUTION NO. (1989 Series, A RESOLUTION OF THE CITY COUNCIL APPROVING THE USER PRIORITIES AT SINSHEIMER PARK THROUGH MARCH 1, 1990. BE IT RESOLVED by the Council of the City of San Luis Obispo as follows: SECTION 1. The Council hereby approves the list of user priorities of the recreation facilities at Sinsheimer Park, a copy of which is attached hereto, included by reference and marked Exhibit "A." SECTION 2. The City Clerk shall forward a copy of the approved priority lists to the San Luis Coastal Unified School District Board of Education for their confirmation. On a motion of seconded by and on the following roll call vote: AYES: NOES: ABSENT: the foregoing Resolution was passed and adopted this day of 1989. MAYOR RON DUNIN ATTEST: CITY CLERK PAMELA VOGES j PAT7T;ORNE4 IVE 0 FICER ca DI TOR 0 RECREATION ATTAC' 'NT "A" PRIORITIES FOR USE OF MUNICIPAL SWIMMING POOL LOCATED IN SINSHEIMER PARK RESPONSIBILITY FOR SCHEDULING All scheduling will be the responsibility of the Parks and Recreation Department following the priorities developed by the Advisory Committee on Joint Recreational Use of School District Property. PRIORITIES FOR USE 1. Public use as scheduled by Recreation Department, including: a. Recreational swimming b. Lap swimming C. Instruction (Red Cross series) d. Special Classes e. Other 2. School use (priority as listed) a. SLCUSD intermediate and secondary schools competitive swim and water polo programs. b. California Polytechnic State University C. Cuesta Community College 3. Swim Clubs (Specified hours and with city/club agreements for practice and meet space) 4. Swimming for Special Populations and high school physical education classes 5. Private agencies, groups and parties NOTE: Meets or other aquatic special events that may produce revenue for the city's pool will take preference over practices or non-revenue producing activities. The Park and Recreation Department will determine when scheduling such activities, the best interest of the City. PRIORITIES FOR USE OF MUNI SWIMMING POOL IN SINSHEIMER PARK Page 2 FEES Priorities 2 through 5 should contact Director of Recreation for current fee structure for use of pool ., All pool related fees & charges will be deposited with the city of San Luis Obispo.. USER RESPONSIBILITIES All use to be controlled by user organizations following guidelines set forth by the Park and Recreation Department in order to maintain this facility in the best possible condition. Disregard for rules concerning use of the facility will constitute grounds for banning future use- of the facility. User groups will be billed for actual costs incurred to repair damages to facility: ALL use fees for facility are due and payable within 30 days of use. REVIEW OF PRIORITIES This list of priorities shall be in effect until March 1, 1990. These priorities shall be reviewed annually by the Advisory Committee on Joint Recreational Use of School District Property and submitted to the San Luis . Obispo Council and San Luis Coastal Unified Board of Education for approval . rev 3/89 PRIORITIES FOR USE OF THE SAN LUIS BASEBALL STADIUM i LOCATED IN SINSHEIMER PARK RESPONSIBILITY FOR SCHEDULING All scheduling will be the responsibility of the Parks and Recreation Department following the priorities developed by the Advisory Committee on Joint Recreational Use of School District Property. PRIORITIES FOR USE: 1. Special Games, Tournaments and Play-offs (priorities as listed) : a. Major special league Tournaments (Babe Ruth, Sr. ; Babe Ruth, ect.) b. Minor special league Tournaments (Same as above, but below district levels) c. SLCUSD High School and Community College Tournaments d. C. I.F. Championship Games e. Recreation Department f. University level Tournaments g. Exhibition Games (Highest class ball possible) h. Semi-professional Tournaments or Play-offs i . Other 2. TEAM PLAY PRIORITY: a. Babe Ruth/Senior Babe Ruth b. SLCUSD high school teams c. Recreation Department b. Cal Poly d. Other PRIORITIES FOR USE OF SAN LUIS BASEBALL STADIUM Page 2 LOCATED AT SINSHEIMER PARK 3. PRACTICE SESSIONS NOTES * Practices will be limited to game situation sessions. Workouts should be scheduled at other facilities. * Night "Practice games" will be charged for lights as though they were regular games. * All practices must be cleared through the Park and Recreation Department. and scheduled. as i.n regular games. * User organizations will be responsible for field maintenance and/or charged in accordance with fee schedule as in regular games. FEES 20% of therg oss revenue on gate receipts (10% of the gross revenue on all other collections, charges, or other fees) or current fee schedule, whichever is greater., shall be paid to the "Sinsheimer Park Fund" within 30 days of said activity. In addition to the above mentioned fee, maintenance and light expenses must be paid in advance to the Department of Parks and Recreation. Current fees for maintenance & lights available at the Recreation Department office. USER RESPONSIBILITIES All use to be controlled by user organizations following guidelines set forth by the Park and Recreation Department in order to maintain this facility in the best possible condition: Disregard for rules concerning PRIORITIES FOR USE OF THE SAN LUIS BASEBALL STADIUM Page 3 LOCATED AT SINSHEIMER PARK use of the facility will constitute grounds for banning future use of the facility. ALL use fees for facility are due and payable within 30 days of use. REVIEW OF PRIORITIES This list of priorities shall be in effect until March 1, 1990. These. priorities shall be reviewed annually by the. Advisory Committee on Joint Recreational Use of School District Property and submitted to the San Luis Obispo City Council and San Luis Coastal Unified Board of Education for approval . rev 3/89 PRIORITIES FOR USE OF SINSHEIMER PARK'SOFTBALL. FIELD C RESPONSIBILITY FOR SCHEDULING All scheduling will be the responsibility of the Parks and Recreation Department following the priorities developed by. the Advisory Committee on Joint Recreational Use of School District Property. PRIORITIES FOR USE OF THE SOFTBALL .FIELD 1. City Recreation Department operations. Including., but not limited to: a. Department sponsored & co-sponsored league play . b. Department scheduled practices c. Department sponsored or co-sponsored tournaments 2. Special Events and Tournaments. (These events must derive revenue of which a percentage is paid to the city for future development.) 3. Educational (School) Program. Does not include Physical Education classes. Priority use as listed. a. Local intermediate and secondary schools b. California State Polytechnic University c. Cuesta Community College 4. Special Populations 5. Traveling Leagues (Semi-Pro) 6. Private Agencies/Groups. (No priority within this category) PRIORITIES FOR USE OF SINSHEIMER PARK SOFTBALL FIELD Page 2 FEES Priority 1 through 6 are subject to current field maintenance, lighting, and tournament administration charges. Priority 2-6 are also subject to a fee of 10% of the gross (20% of the gross on gate receipts) on all fees collected. (The Parks and Recreation Department can assist you with the specific fees and charges applicable.) Priority #6 will be charged 55.00/hour use fee plus any applicable field maintenance and lighting charges. USER RESPONSIBILITIES All use shall be controlled by user organizations following guidelines set forth .by the Park and Recreation Department in order to maintain this facility in the best possible repair. Disregard for rules concerning use of facility will constitute grounds for banning future use of facility. User groups will be billed for actual costs incurred to repair damages to facility. ALL fees and charges for use of the facility are due. and payable within 30 days of use. REVIEW OF PRIORITIES This list of priorities shall be in effect until March 1, 1990. These priorities shall be reviewed annually by the Advisory Committee on Joint Recreational Use of School District Property and submitted to the San Luis Obispo City Council and San Luis Coastal Unified Board of Education for approval . rev 3/89 i PRIORITIES FOR USE OF SINSHEIMER PARK TENNIS COURTS RESPONSIBILITY FOR SCHEDULING All scheduling will be the responsibility of the Parks and Recreation Department following the priorities developed by the Advisory Committee on Joint Recreational Use of School District Property. PRIORITIES FOR USE OF THE COURTS 1. Tennis lessons and Department tournaments - sponsored or co-sponsored by the SLO Recreation Department. 2. Recreational Tennis Play 3. Local School District league play, tournaments or league championships. 4. Other tournaments, special events or special fund.-"raising activities. CONDITIONS CONCERNING PRIORITIES Priority #1: Department Sponsored Lessons - No more than three (3) courts will be scheduled on any given day or any given hour of a day. Department Sponsored & Co-Sponsored Tournaments - Courts as necessary. Priority #2: Recreational Tennis Play. On any given day or at any given hour, other than Department's Tournament days, there shall be a minimum of two (2) courts available for recreational play. Recreational play will comprise the prime use of all courts when not scheduled by the Recreation Department for lessons or tournaments. PRIORITIES FOR USE OF SINSHEIMER PARK TENNIS COURTS Page 2 Priority #3: Local School District Tournament or Championship Matches - Requests for use of Sinsheimer Courts for this priority must be forwarded to Recreation Department for consideration as soon as local team is notified that they will be a part of such competition. A local school district team must take part in such a tournament or championship in order to qualify for this priority. Local School District League Play - No more than four (4) courts will be scheduled on any given day or hour for this priority. School schedules must be submitted to the Recreation Department one month prior to first league game. Priority #4: Other tournaments or events: Requests must be made directly to the Advisory Committee on Joint Recreational Use of School District Property at least 30 days prior to said activity. All uses of four or more courts, regardless of priority must be made directly to the Advisory Committee on Joint Recreational Use of School District Property at least 30 days prior to the start of the event. FEES Activities scheduled under priority 3 or 4 will be charged a use fee of 55.00/court/day for the further development of Sinsheimer Park (including 20% or all gate revenue) . USER RESPONSIBILITIES All use to be controlled by user organizations following guidelines set forth by the Park and Recreation Department in order to maintain this facility in the best possible condition. Disregard for rules concerning 1 PRIORITIES FOR USE OF SINSHEIMER PARK TENNIS COURTS Page 3 use of the facility will constitute grounds for banning future use of the facility. User groups will be billed for actual costs incurred to repair damages to facility. ALL use fees for facility are due and payable within 30 days of use. REVIEW OF PRIORITIES This list of priorities shall be in effect until March 1, 1990. These priorities shall be reviewed annually by the Advisory Committee on Joint Recreational Use of School District Property and submitted to the San Luis Obispo City Council and San Luis Coastal Unified Board of Education for approval . rev 3/89