HomeMy WebLinkAbout05/00/1989, 1 - ANNUAL WORK PROGRAM �p� II MEEnNG DATE:
411H� 11111110111111 city O f San LUIS OBISPO may
a 15 198
COUNCIL AGENDA REPORT MEM NUMBER
FROM William C. Statler, Director of Finance
SUBJECT: ANNUAL WORK PROGRAM
CAO RECOMMENDATION
Review and discuss the status of the three prior Annual Work Programs and discussion of
the 1989-90 Annual Work Program.
OVERVIEW
Beginning with FY 1988-89, the Annual Work Program has been reviewed and developed as an
integral component of the City's financial planning and budgetary process. The purpose
of this report is twofold:
• To provide a status report on prior year Work Programs (1986-87 through
1988-89).
0 To discuss the Council's Work Program for 1989-90 leading to its development and
adoption as part of the 1989-91 Financial Plan.
WORK PROGRAM STATUS
Provided on pages 5 to 1.5 are the Council Work Programs for 1986-87 through 1988-89 along
with a status summary for each activity coded as follows:
O - Ongoing program which has been integrated into regular operations.
C - Complete or projected to be complete by the end of the fiscal year.
I - In progress; partially complete but not expected to be completed in the
current fiscal year.
WP - Recommended for carry-over and inclusion with the following year's Work
Program.
R Program or schedule significantly revised. May include programs deferred
pending completion of higher priority programs or programs no longer being
pursued.
The following is a further description of the status of each activity in the "R"
category:
1988-89 Work Proaram
Of twenty-three (23) work program activities for 1988-89, one is recommended for deferral
pending new information:
8(D). Establish Charter Committee - This activity has been previously recommended for
deferral pending completion of a model charter by the National League of Cities.
1987-88 Work Program
40, Of twenty-three (23) work program activities for 1987-88, one is recommended for deferral .
due to significant changes in project priorities:
3(B). Orcutt Road Grade Separation - With cessation of freight traffic, the need and
potential for grant funding has significantly diminished. Land acquisition will
continue slowly.
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SIGN COUNCIL AGENDA REPORT
1986-87 Work Program
Of seventy-two (72) work program activities for 1986-87, fourteen (14) have been
significantly revised or rescheduled:
1(F). Control of Salinas Dam - Discussions with County staff have indicated that
ownership by the City would be politically difficult to achieve at this time.
However, the transfer of responsibility for the management of the City's primary
source of supply continues to be a desirable City goal, and active pursuit of
this goal through ongoing discussions with the County will continue.
2(C). Heimlich Maneuver - No current programs or ordinance proposals are under review.
2(F). Anti-vandalism - Although the adoption of an ordinance is not expected,
increased patrols and public information programs aimed at this problem have
been developed and implemented.
4. Affordable Housing - Several housing programs have been implemented including a
block grant for a Housing Authority project and the Chumash conversion. The
General Plan update will address aspects of the issue.
5(I). Creek Maintenance No current activity except the City's annual maintenance
program.
5(J). Self-sufficient Parks - No current programs to expand activities at Reservoir
Canyon or Laguna Lake are under review. However, parks and open space are
integral components of the General Plan update.
i
5(N). Non-conforming Signs - Ordinance issues have been fully discussed by the City
Council.
6(E). Tourist Zone - No program to expand CT zones is currently in progress due to a
county-wide surplus of rooms.
8(C). Awards for Innovation - A draft program has been prepared and is currently under
review by the Management Team.
8(D). Criteria for Selecting Appointments to Advisory Bodies - Criteria were developed
and submitted for City Council use but were not subsequently adopted.
9(B). Museum Expansion - Until the renovation project is complete, expansion plans
seem premature.
9(E). Joint Purchasing JPA - Joint purchasing has been studied. Although some level
of joint purchasing is practical, the potential is limited by the different
nature of operations of the various agencies and the lack of central purchasing
by the City.
9(F). Research Industries - There is little consensus on the desirability of the City
promoting industry. The General Plan update and Airport Area Specific Plan will
address aspects of this issue.
9(I). Growth of the Men's Colony - The Men's Colony population is down from its peak
levels, and accordingly, there is no current program activity.
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COUNCIL AGENDA REPORT
1989-90 WORK PROGRAM
As noted in the status report on the 1988-89 Work Program, the following activities are
recommended for carry-over and inclusion in the 1989-90 Council Work Program:
• Continue to develop and implement plans for obtaining supplemental water
resources.
• Continue to implement the Wastewater Management Plan including upgrading the
plant and collection system and providing for beneficial use of the treated
effluent.
• Review and adopt a Fire master Plan.
• Review and adopt a five-year Police Services Plan.
• Continue to support a three-party agreement to develop a performing arts
facility at Cal Poly and explore the feasibility of increasing the transient
occupancy tax by two to three percent.
• Review and adopt a comprehensive revision to the General Plan including: land
use; circulation; parks and open space; annexation; and downtown strategy.
• Review and adopt the Airport Area Specific Plan.
The City Council and Management Team recently completed a survey of community priorities
based on a listing of 17 service areas. The following is a summary of the top seven
ranked issues from that survey:
1. Long-term water source development.
2. New Land Use Element of the General Plan addressing expansion and annexation
issues.
3. Circulation Element of the General Plan: philosophies and plans.
4. Long-term wastewater treatment and disposal programs.
5. Long-term City financial health.
6. Parks, open space, and green belt programs.
7. Building agreement, unity, and focus for the organization.
The results of this survey are generally reflected in the activities recommended for
carry-over and inclusion in the 1989-90 Work Program.
Council members are encouraged to provide the staff with any work program ideas prior to
the meeting, and all ideas or suggestions received by Friday, May 12, will be compiled
and distributed at the meeting.
SUMMARY
The purpose of this report is to summarize the status of prior Work Programs (1986-87
through 1988-89) and to initiate discussion for the development of the 1989-90 Work
Program to be included with the 1989-91 Financial Plan.
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C
mi;% COUNCIL AGENDA REPORT
APPROVALS:
City Administrative Officer
City Attorne
ATTACHMENTS - Council Work Programs
1988-89 Pages 5-7
1987-88 Pages 8-9
1986-87' Pages 10-15
I
COUNCIL WORK PROGRAM STATUS SUMMARY 1988-89
1989-90 WORK
ACTIVITIES STATUS* COMMENTS PROGRAM ITEM
1. Provisions for Resources and
Services
A. Develop and implement a plan I Groundwater, Salinas Dam WP
for obtaining supplemental Expansion, coastal stream
water resources. diversion, and
conservation programs
B. Continue implementation of I Treatment plant should be WP
the Wastewater Management bid this fiscal year
Plan including upgrading the
plant and collection system
and providing for beneficial
use of the treated effluent.
2. Health and Safety
A. Review revised Flood I Delayed pending study of
Management Policy. upstream detention
B. Review and adopt a Fire I Draft of plan in progress WP
Master Plan
C. Review and adopt,a five-year I Survey complete - 25% WP
Police Services Plan overall
3. Parking. Circulation and Public
Transportation
A. Implement and monitor the O Status report 1/89
Parking Management Plan.
4. Housing
A. Participate in the C Kansas Avenue shelter
development of a Homeless established; Orcutt Avenue
Program in collaboration with site approved
the County, and other public
agencies, the private sector,
and service providers.
* See status key at the end of the 1988-89 Work Program Summary.
- C
COUNCIL WORK PROGRAM STATUS SUMMARY 1988-59
1989-90 WORK
ACTIVITIES STATUS* COMMENTS PROGRAM ITEM
5. Beautification. Recreation and
Cultural Development
A. Support a three-party I Agreement complete this WP
agreement to develop a fiscal year - not
performing arts facility at currently in 1989-90 State
Cal Poly and explore the budget
feasibility of increasing the
transient occupancy tax by
two to three percent.
B. Encourage and support a I
voluntary program for "art in
public places" including City
matching funds.
C. Develop and implement a pilot C Program to be complete for
donor tree-planting program, 1989 Arbor Day
specifically in and around
the Laguna Lake Park area,
and provide a method for
recognizing donors.
D. Continue improvements and C Plaza expansion complete;
beautification of Mission amphitheater to be
Plaza (amphitheater). complete this fiscal year
E. Encourage and support private O Numerous projects
efforts to beautify downtown. including, renovations,
clean-up, and repairs
6. Planning Issues
A. Review and adopt a I Many technical products, WP
comprehensive revision to the Phase I Circulation Study
General Plan including: land
use; circulation; parks and
open space; annexation; and
downtown strategy.
B. Review and adopt the Airport I Alternatives selected for WP
Area Specific Plan. EIR and plan development
C. Review and adopt a Facility C Initial phases accepted -
Master Plan, including a architect selected for
development program for civic center project
additional space for
activities at City Hall.
' See status key at the end of the 1988-89 Work Program Summary.
COUNCIL WORK PROGRAM STATUS SUMMARY 1988-89
1989-90 WORK
ACTIVITIES STATUS' COMMENTS PROGRAM ITEM
7. Fiscal lndenendence
A. Review and implement the C Study products to be
Financial Services Plan, presented. this fiscal year
including a revision to the
business tax ordinance;
consideration. of fees and
charges; and updating of the
Strategic Planning program.
B. Support and implement a C Project approval expected
development project for Court this fiscal year
Street.
8. City Council and Administration
A. Participate in an O
organizational development
program for the City Council
and Management Team.
B. Continue joint meetings with O Meetings held with PCC,
Advisory Bodies to improve HRC; PC, BIA, CHC, ARC
communication and to review
the activities and roles of
the advisory bodies.
C. Continue participation in the O
Cal Poly Liaison Committee to
improve community/university
relations.
D. Establish a Charter Committee R Rescheduled pending
to review and recommend completion of model
revisions to the City charter by National League
Charter. of Cities
E. Review and modify the City C Reviewed and approved
Council's policies and
procedures.
F. Evaluate the Volunteer I
Program and adopt a policy to
encourage expanded use of
volunteers.
STATUS KEY
O - On-going program which has been integrated into regular operations.
C - Complete or projected to be complete by the end of the fiscal year.
I In progress; partially complete but not expected to be completed in the current fiscal year.
WP- Recommended for carry-over and inclusion with the 1989-90 Work Program.
R -. Program or schedule significantly revised. May include programs deferred pending completion
of higher priority programs or programs no longer being pursued.
COUNCIL WORK PROGRAM STATUS SUMMARY 1987-88
ACTIVITIES STATUS'
I. Provisions for Resources and Services
A. Evaluate and implement a comprehensive water conservation program and a WP
strategy for obtaining supplemental water resources.
B. Continue the expansion of the Wastewater Treatment Plant including WP
upgrading the plant's wastewater discharge requirements required by the
Water Quality Control Board.
2. Health and Safety
A. Re-evaluate the Flood Management Policy. WP
B. Continue and expand, where practical, the police foot patrol program O
particularly in the downtown core.
3. Parking. Circulation and Public Transportation
A. Develop and implement a Parking Management Program for the downtown. WP/O
B. Accelerate progress for a grade separation at Orcutt-Southern Pacific R
Railway crossing.
4. Housing
A. Participate in the development of a Homeless Program in collaboration C/O
with the County, other public entities, the private sector, and service
Providers.
5. Beautification Recreation and Cultural Develooment
A. Support the private sector in the restoration of the Fremont Theatre and WP/O
development of a performing arts facility at Cal Poly. Explore
feasibility of increasing the lodging tax by two to three percent.
B. Coordinate with the County to construct the City/County Library and C
provide for long-term management and maintenance.
C. Encourage and support a voluntary program for "art in public places" WP
including City matching funds.
D. Develop a pilot donor tree-planting program, specifically in and around WP/C'
the laguna Lake area. Provide a means to recognize donors, i.e. small
plaques at base of tree.
E. Continue improvements and beautification of Mission Plaza (amphitheatre). WP/C
" See status key at the end of the 1987-88 Work Program Summary.
/ V
COUNCIL WORK PROGRAM STATUS SUMMARY 3987-88
ACTIVITIES STATUS*
6. Planning Issues
A. Review and adopt a comprehensive revision to the Land Use and Circulation WP
Elements of the General Plan. This evaluation should include
consideration of an open space acquisition program and extension of Prado
Road.
7. Fiscal Independence
A. Evaluate and adopt a revised business tax system to include all WP
commercial, rental, and home occupation businesses in the City.
B. Support and implement a development project for Court Street. WP
C. Re-evaluate the Volunteer Program and adopt a policy to encourage and . WP
provide for expanded use of volunteers.
D. Review the status of the Strategic Planning Program and conduct a WP
workshop to update the program and develop an implementation plan
emphasizing the community's economic future.
8. Inter-Agency Relationship (City, County, Cal Poly and CMC)
A. Establish regular meetings of political bodies and administration for the WP/C
purpose of discussing items of mutual interest as necessary.
9. City Council and Administration
A. Participate in an organizational development program for the City Council WP
and Management Team.
B. Pursuant to City Charter requirement Section 1206, initiate five-year WP/C
review of all advisory bodies and evaluate recommendations for revisions.
C. Establish Charter Committee to review and recommend revisions to the City WP/R
Charter.
D. Prepare and evaluate a comprehensive space needs analysis for all City WP
departments.
E. Develop and implement a program including joint meetings to improve WP/O
communication between the City Council and its advisory bodies.
* STATUS KEY
O - On-going program which has been integrated into regular operations.
C - Completed
WP- Carried over into a later work program.
R - Program or scheduled significantly revised. May include programs deferred pending
completion of higher priority programs or programs no longer being pursued.
COUNCIL WORK PROGRAM STATUS SUMMARY 1986-$7
ACTIVITIES STATUS*
1. Provisions for Resources and Services
A. Develop and adopt City Water and Sewer Management Plans and Action WP
Programs in cooperation with the County where practical, including
evaluation, availability, and feasibility of X11 local sources for
supplemental water, water conservation, cooperative use, and water
reclamation.
B. Complete and update annual water operational plan. O
C. Develop and implement a water conservation educational program in WP/O
cooperation with media, the school system and civic groups, using trained
volunteers. Budget for promotion of the above program.
D. Continue upgrading of sewer plant and sewer pipes, with emphasis and WP
priority given to state mandates.
E. Develop the upgrading and replacement schedule for water pipes throughout O
the City.
F. Continue to pursue acquisition and/or control of Salinas Dam. R
G. Continue to improve City bus service and coordinate with the Area O
Planning Council on a viable commuter program.
H. Continue and expand cost effective risk management programs with the O
Central Coast JPA.
2. Health and Safety
A. Continue to explore the feasibility of a joint "safety training facility" O
with other agencies in the County.
B. Develop a volunteer citizen training program for emergency preparedness O
and response, including fire prevention watch/reporting, use of the 911
system, basic first aid techniques and disaster manpower duties.
C. Develop a training program for the Heimlich maneuver for the general R
public and adopt ordinance requiring all establishments serving food to
have at least one employee certified in the Heimlich procedure, available
during business hours (certifed by Fire Department). Also a requirement
that all establishmenst serving food display the Heimlich maneuver
procedure in a visible location.
D. Assure necessary resources to enforce regulations on the storage, use and O
transportation of hazardous and toxic materials.
* See status key at the end of the 1986-87 Work Program Summary.
/aI o
COUNCIL WORK PROGRAM STATUS SUMMARY 1986-57
C ACTIVITIES STATUS'
E. Continue active participation in the joint narcotics task force and O
reinforce a drug prevention program by employing a narcotics specialist
officer.
F. Develop an anti-vandalism ordinance to stem the defacing, breaking or R
destroying of public property.
G. Continue and expand the policy foot patrol program where practical WP/O
H. Develop "JPA" with the County for fire protection to land contiguous to O
the City, including a weed abatement program.
I. Establish a timetable and-funding schedule for completing the City's WP
Flood Management Program, beginning with a downstream San Luis Creek
demonstration project, with emphasis on balance between protection and
environmental consequences.
3. Parkins. Circulation. and Public Transportation
A. Continue to pursue and implement the parking program at the maximum rate
possible:
a. Complete Alternative IB. C
b. Develop timetable including design and financing for Alternative 3B C
to be completed within the 1987-88 budget.
c. Pursue the feasibility study for Alternative 2, including obtaining C
air rights for Riley's parking lot and a joint parking proposal.
d. Continue a resolution of parking for demand created by the library C
project (when completed), including private/public parking decking
arrangement.
e. Develop and pursue other alternatives for the alleviation of parking WP/O
demands within the downtown core area.
B. Explore with Caltrans and the County, the extension of Prado Road from O
South Higuera to Broad Street.
C. Complete the Los Osos Valley Road overpass. C
D. Accelerate progress toward the grade separation at Orcutt-Southern WP/O
Pacific railway crossing.
E. Develop traffic management guidelines, including the enforcement of the WP/O
truck routes, as part of the circulation element.
' See status key at the end of the 1986-87 Work Program Summary.
COUNCIL WORK PROd"M STATUS SUMMARY 1986-87
ACTIVITIES STATUS'
4. Housing
A. Continue comprehensive housing supply and demand study with emphasis on R
"affordable housing and incentives" and feasibility of land annexation
for development of new owner/occupant mobilhome parks.
B. Continue feasibility study of assistance program, in conjunction with R
state or federal programs, for cooperative purchasing of mobilehome parks
by the tenants or other housing units for owner/occupants.
C. Apply for community development housing assistance block grants and R'
develop, in cooperation with housing authority, action program for
rehabilitation of older houses, including, establishment of a City
low-interest revolving assistance fund.
5. Beautification Recreation and Cultural Development
A. Continue developing public access (walkways) which protect the waterways O
against pollution and endangerment of natural habitat.
B. Continue evaluation of performing arts facility options and WP
opportunities, including possible participation with Cal Poly, Cuesta
College, and the private sector. Encourage wide public involvement and
determine the degree and range of support. If significant public funds
are involved, any proposal should be placed before the electorate. )
C. Continue to evaluate the possibilities of using the Fremont Theatre and WP
the Veterans Memorial Building for community purposes.
D. Adopt guidelines for the preservation of historic buildings, including C
the use of incentives and establishment of matching funds for financial
support.
E. Complete the construction of the City/County Library and develop a JPA WP/C
for long-range management and maintenance program.
F. Encourage and support the voluntary "art in public places" program. WP/O
Consider the establishment of City matching funds.
G. Develop "open space acquisition program", possibly through a separate WP/O
conservation foundation using density/development transfer opportunities
as incentives. Establish a yearly line item in the budget as a matching
fund for the purpose of acquiring land, in cooperation with the Obispo
Beautiful, Land Conservancy and private enterprise organizations.
' See status key at the end of the 1986-87 Work Program Summary.
l —/ v
COUNCIL WORK PROGRAM STATUS SUMMARY 1986-87
ACTIVITIES STATUS*
H. Develop a pilot donor tree-planting program, sepcifically adjacent to all WP/C
internal and external streets in the Laguna lake Park area, with
placement of small monument plaques in recognition of the donors.
I. Enforce creek and lakeside anti-dumping regulations. Encourage creek and R
shore maintenance by public and private owners in cooperation with Obispo
Beautiful and land conservancy organizations. Consider expanded use of
CMC and CCC resources.
J. In cooperation with the Parks and Recreation Committee, explore the R
possibilities of developing Reservoir Canyon and Laguna Lake Park as
self-sufficient recreation areas (either private or public).
K. Continue expansion and beautification of Mission Plaza. WP
L. Encourage Southern Pacific to sandblast and paint Monterey overpass and C
consider participation by City crews and volunteers.
M Continue support of BIA Downtown Beautification. Program, including O
assistance in upgrading sidewalks and establishment of, special matching
support funds as a budget line item.
N. Encourage voluntary retirement of large nonconforming signs, prior to the R/O
enforcement schedule established in the sign ordinance, by developing
incentives which provide for more lenient interpretation of the sign
ordinance when possible.
6. Planning Issues
A. Review and update Growth Management ordinance, specifically in the area C
of ranking and exemptions.
B. Evaluate Office Demand and Supply Study. Adopt updated office zoning C
regulations including consideration of the R-O zone.
C. Develop work program for review of General Plan. WP/C
D. Develop an interactive Land Use Management Program with the County for WP
all areas contiguous to the City, compatible and reflective of each
entity's General Plan. Explore possibility of annexation to secure
control byt he City of adjacent land, with long-range land use management
program secured by appropriate legislative action and consistent with
resource capability.
E. Study feasibility of tourist related zones (C-T) for possible long-range R
planning for new facility.
F. Concludeand adopt as appropriate, a specific plan for areas south of the O
City (airport).
* See status key at the end of the 1986-87 Work Program Summary.
COUNCIL WORK PROGKAM STATUS SUMMARY 1986-87
ACTIVITIES STATUS*
7. Fiscal Independence
A. Review and update the Strategic Plan and adopt an action program with WP
emphasis on the community's economic future. The instability of certain
revenue sources, such as subventions and federal revenue sharing, make
fiscal independence and. the prudent management of City resoruces more
.important than ever. Cooperate with the County in this effort as
appropriate.
B. Support Chamber of Commerce in promotion of tourism, specifically the O
City of San Luis Obispo as•a destination for small conventions.
C. Explore feasiblity of increasing the Bed Tax rate by two or three WP
percent.
D. Evaluate City license system to include all commercial, rental and home WP
occupation businesses in the City, and overlap.
E. Complete inventory of all City properties, declaring unnecessary C
properties as surplus, (including land and buildings). Develop timetable
for disposition of surplus.
F. Develop or expand the volunteer program including the participation in WP
proposed department review "committees".
G. Be alert to new and innovative methods of City insurance coverage for O
disastrous claims.
H. Continue efforts in cooperation with the BIA and Chamber of Commerce to C
secure Main Street U.S.A. Program.
I. Continue pursuit of development of Court Street project. O
8. City Council-and Administration
A. Coordinate and expand existing volunteer program. WP
B. Reaffirm the adopted non-interference Resolution No. 5369 which regulates O
the relationship and conduct between the City Council members and the
staff.
C. Encourage staff's initiative and innovative ideas on all levels. Develop R
a monetary recognition program to be administered by the CAO.
* See status key at the end of the 1986-87 Work Program Summary.
COUNCIL WORK PROGRAM STATUS SUMMARY 1986-87
ACTIVITIES STATUS'
D. Develop criteria and matrix applicable to each advisory body to assure R
balance representation, community knowledge, and the appointments of the
most qualified applicants.
E. Continue encouragement of public "grass roots" input as a part of the O
Council decision-making process.
9. Inter-Aaency Relationships - City. County. Cal Poly and CMC
A. Develop communication systems for the exchange of information to other O
agencies and/or solicitation of participation.
B. Consider participation (with the County) for conducting a feasibility R
study for expansion of the City/County Museum.
C. Recognize the importance of medical services for the welfare of San Luis O
Obispo citizens. The City should cooperate with the County (including
review of General Hospital) in providing such services, specifically in
the areas when needs are not met by the private sector.
D. Establish the "top level" regular meetings of the political bodies and O
administration for the purpose of discussin items of mutual interst as
necessary.
l E. Establish the joint purchasing/maintenance/equipment exchange program R
with "JPA", City, County, and Cal Poly.
F. Develop cooperative program for establishing high technology/research, R
non-polluting, non-toxic, low-water demand industries to locate within
the area of the labor market.
G. Reestablish the City/Cal Poly committee to develop a closer relationship O
in resolving the severity of the impact of Cal Poly on the City of San
Luis Obispo, addressing such things as group housing in the
neighborhoods, fraternity/sorority and other student activities.
H. Encourage Cal Poly to not exceed current student capacity. O
I. Discourage growth of California Men's Colony. R
° STATUS KEY
O - On-going program which has been integrated into regular operations..
C - Complete or projected to be complete by the end of the fiscal year.
WP- Carried over into a later work program.
R - Program or schedule significantly revised. May include programs deferred pending completion
of higher priority programs or programs no longer being pursued.
WORK PROGRAM/86-75UMM
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