HomeMy WebLinkAbout06/06/1989, 5 - CONSIDERATION OF THE HUMAN RELATIONS COMMISSION'S RECOMMENDATIONS FOR GRANTS-IN-AID FUNDING TO TWEN IIIH�I��II��III�IIIII� III MEETING GATE
AII� city of san tins osispo June b
MaGs COUNCIL AGENDA REPORT STEM N
FROM: Toby Ross, Assistant CAO �3
Prepared by Bob Van Sickel, CAO Staff V*,01
SUBJECT: Consideration of the Human Relations Commission's
recommendations for Grants-in-Aid funding to
twenty-one agencies, in an amount of $73 ,080.
In addition, consider augmented funding to selected
agencies in the amount of $13 , 150.
CAO RECOMMENDATION:
A opt resolution approving each initial funding request as recommended by the
HRC,and authorize staff to develop and execute contracts with
each of the funded agencies. The total amount of such
contracts would not exceed $73, 080.
BACKGROUND:
The Human Relations Commission (HRC) began the Grants-in-Aid cycle for
the coming fiscal year by advertising in the local media for grant
proposals. A mandatory workshop for prospective applicants was held i
February. Twenty-four groups attended this event, with twenty-one of
those groups actually submitting completed funding applications. The
complete applications of each agency are available in the Council
reading file.
The HRC met for a total of. approximately six hours to review and
analyze the proposals. On May 4, the HRC held a public hearing to
finalize its recommendations, at which time applicant agencies were
invited to participate and give presentations to the Commission
(minutes of this meeting -- Attachment "B") .
ANALYSIS:
The total amount of funding requested this year was $147,514. This
total was down approximately $10,000 from last year, but still
constitutes a figure which is about 50% higher than was ever requested
prior to FY 1987-88. It is believed that the rapidly increasing
requests for City funding can be attributed to a number of factors,
including the County's cutbacks in social service funding, State-level
budget cuts, and the loss of federal revenue sharing funds.
Additionally, the changing demographics of the County will probably
continue the increasing pressure on all groups engaged in providing
human and social services of all kinds. It should be noted that the
City of San Luis Obispo continues to contribute more dollars to human
services agencies than all other County municipalities combined.
�'u�i ��IIIIIN��A���D� city of san tuts oBispo
MOCne COUNCIL AGENDA REPORT
Faced once again with a request total of over twice the budgeted GIA
amount of $70,000, the HRC attempted to adhere strictly to the
published GIA criteria, as well as to the Commission's own goals and
objectives. Essentially, these were that GIA monies be awarded to
unduplicated local agencies which, 1) provide for basic human services,
2) serve a significant number of City residents, and 3) exhibit the
fiscal and managerial ability to actually carry out their respective
programs.
After considerable discussion and deliberation, the HRC arrived at
recommendations which it considered to be a minimum level of funding
necessary to provide adequate City support to the applicant groups.
This recommended figure came to $73,080, an amount already in excess of
the $70, 000 GIA budgeted figure. Nevertheless, after receiving
presentations from applicants at the May 4 public hearing, the
Commission became convinced that additional funding would be desirable.
They thus passed a motion targeting a proposed $13,150 to specific
groups, should the City Council deem these additional allocations as
appropriate. It was the HRC's position that this "two-part"
recommendation was preferable to simply giving the Council a single GIA
package totalling $86,230 (Attachment "A") .
Therefore, to review, the total amount of funding requested was
$147,514. The HRC recommendation is for a total of $73, 080. Should
the Council decide to expend funds in excess of the budgeted GIA
amount, then the HRC would like these expenditures to be allocated in
accordance with their "secondary recommendations. " This "secondary"
recommendation, targeted at specific applicant groups, is $13 ,150.
CONTRACTS:
The eventual contracts for each funded agency are monitored by staff
and the Human Relations Commission, for compliance with the guidelines
set forth in the agency's proposal and/or additional Council motion.
Monitoring is accomplished through monthly reporting, detailing of
agency program activities, and tracking of statistical information
related to the expenditure of the City's grant funds. Additionally,
each agency is assigned a liaison -- a Commissioner who attends that
agency's board meetings, receives reports, and delivers periodic
updates to the full HRC.
Staff could expect to prepare and approve contractual agreements with
the funded agencies by July 1, 1989.
CITIZEN PARTICIPATION:
The HRC advertised its GIA request for proposals in the local media. A
mandatory workshop for applicants was held, in which specific program
guidelines and procedures were presented. Two public meetings were
held, including a public hearing at which applicants were invited to ,
give presentations to the Commission. City staff provided technical
assistance to both applicants and Commissioners throughout the process.
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i�MlllB��i��ll city of san Luis oBispo
fllftZa COUNCIL AGENDA REPORT
ALTERNATIVES:
1. Accept both of the recommendations of the Human Relations
Commission, anTdirect staff to develop contracts with each funded
agency. The total amount of funding would thus be $86,230.
2. Accept the initial recommendation package of the Human Relations '
Commission, totalling $73,080. Deny funding the "secondary"
recommendations of $13,150. Staff would then develop the appropriate
contracts with each funded agency.
3. Review the recommendations of the Human Relations Commission and
make adjustments regarding funding levels and funded agencies. The
Council may thus alter the recommendations without. further review by
the HRC.
4. Return the recommendations to the HRC for further study and
review, based upon the Council's particular comments and concerns.
FISCAL IMPACT:
The Council has approved a prospective appropriation of $70,000 for the
FY 1989-90 Grants-in-Aid program. Should the Council approve the
primary recommendations of the HRC, an additional amount of `$3 , 080
would be expended. If the HRC's "secondary" recommendations are
approved as well, then an additional $13, 150 would be spent.
STAFF RECOMMENDATION:
Staff recommends that the Council approve the primary recommendations
of the HRC, totalling $73, 080 (Alternative #2 above) .
ATTACHMENTS:
Draft Resolution
A: HRC GIA Recommendations and Summary Sheets
B: Minutes of Public Hearing of May 4, 1989
C: GIA Applications (Council Reading File)
hrcII:giasumm
rwv/16may89
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RESOLUTION NO. (1989 Series)
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN
LUIS OBISPO AUTHORIZING FUNDING TO TWENTY-ONE AGENCIES
IN THE AMOUNT OF $73 ,080, FOR FISCAL YEAR 1989-1990,
THROUGH THE HUMAN RELATIONS COMMISSION
GRANTS-IN-AID PROGRAM
WHEREAS, the City of San -Luis Obispo supports non-profit agencies which .
provide human services to the residents of the City of San Luis Obispo; '
and
WHEREAS, in the past, the City has authorized and distributed
Grants-in-Aid funding to community organizations which provide human
services; and
WHEREAS, funding for the Grants-in-Aid program will be included in the
1989-1991 Financial Plan for the City of San Luis Obispo;
NOW THEREFORE, BE IT RESOLVED by the Council of the City of San Luis
Obispo as follows:
SECTION 1. That certain agencies attached hereto and marked Exhibit
"A" shall be provided funding as is designated in the same attachment.
SECTION 2. The staff is directed to prepare a contract for each agency
identified in Exhibit "A" and the CAO is authorized to execute such
contracts.
On motion of seconded by and
on the following roll call vote:
AYES:
NOES:
ABSENT:
the foregoing resolution was passed and adopted this day of
1989.
ATTEST:
Pamela Voges, City Clerk Mayor Ron Dunin
APPROVED:
City dministrati.ve Officer City Attorney
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EXHIBIT
'iaUMAN RELATIONS COMMISSION '
Fiscal Year 1989-90
GRANTS-IN-AID RECOMMENDATIONS
HRC SECONDARY
AGENCY AMOUNT REQUESTED RECOMMENDATION RECOMMENDATION
1. Family Services
Center $ 61000.00 $ 4, 000..00 $ -0-
2. Hospice $ 16,006.00 $ 5,000. 00 $ 1, 000. 00
3. Long Term Care
Ombudsman $ 51000.00 $ 1,500.00 $ -0-
4. Casa Solana $ 10,000.00 $ 31500.00 $ 1, 000.00
S. Children's Home
Society $ 41864. 00 $ 500.00 $ 500.00
6. SLO Child Development
Center $ 13,470.00 $ 71000. 00 $ 2, 000.00
7. Women's Shelter
Program $ 11,500. 00 $ 71000. 00 $ 1,500.00
8. Hotline $ 6,500.00 $ 2,000. 00 $ 31000.00
9. Mental Health
Association $ 6,500.00 $ 41500. 00 $ -0-
10. American
Red Cross $ 6,000.00 $ 21250. 00 $ 750. 00
11. Salvation
Army $ 25,000.00 $ 18,000. 00 $ -0-
12. EOC Senior Health
Screening $ 31882. 00 $ 31000. 00 $ -0-
13 . EOC Family
Planning $ 5,500. 00 $ 1, 500. 00 $ 2 , 000. 00
14. SLO Literacy
Council $ 5, 000.00 $ 1,250. 00 $ 750.00
15. ALPHA $ 2,800.00 $ 350.00 $ 650.00
16. Easter Seal
Society $ 11500.00 $ 1, 000. 00 $ -0-
17. Grass Roots II $ 4,740.00 $ 31500. 00 $ -0-
18. Poly Pals $ 1, 600.00 $ 480.00 $ -0-
19. Rape Crisis
Center $ 6,908.00 $ 51000. 00 $ -0-
20. RSVP $ 41000. 00 $ 1, 000. 00 $ -0-
21. Caring Callers $ 750. 00 $ 750. 00 $ -0-
TOTAL: $147,514.00 $ 73, 080. 00 $13,150.00
`HUMAN RELATIONS COMMISSION
Fiscal Year 1989-90
GRANTS-IN-AID RECOMMENDATIONS
�- HRC SECONDARY
AGENCY AMOUNT REQUESTED RECOMMENDATION RECOMMENDATION
1. Family Services
Center $ 61000. 00 $ 4,000. 00 $ -0-
2. Hospice $ 16, 000. 00 $ 51000.00 $ 1,000. 00
3. Long Term Care
Ombudsman $ 5,000.00 $ 11500.00 $ -0-
4. Casa Solana $ 10,000.00 $ 31500.00 $ 1,000.00
5. Children's Home
Society $ 41864.00 $ 500.00 $ 500. 00
6. SLO Child Development
Center $ 13,470. 00 $ 71000.00 $ 2 ,000.00
7. Women's Shelter
Program $ 11,500.00 $ 71000.00 $ 11500.00
8. Hotline $ 6,500. 00 $ 21000.00 $ 3 ,000.00
9. Mental Health
Association $ 61500.00 $ 41500.00 $ -0-
10. American
Red Cross $ 6,000.00 $ 21250. 00 $ 750.00
11. Salvation
Army $ 25, 000.00 $ 18, 000.00 $ -0-
12 . EOC Senior Health
Screening $ 3,882 . 00 $ 31000. 00 $ -0-
13 . EOC Family
Planning $ 5,500.00 $ 11500. 00 $ 21000.00
14. SLO Literacy
Council $ 51000.00 $ 11250.00 $ 750.00
15. ALPHA $ 21800.00 $ 350. 00 $ 650. 00
16. Easter Seal ,
Society $ 11500.00 $ 1, 000. 00 $ -0-
17. Grass Roots II $ 41740.00 $ 3 ,500.00 $ -0-
18. Poly Pals $ 11600. 00 $ 480. 00 $ -0-
19. Rape Crisis
Center $ 61908.00 $ 5, 000.00 $ -0-
20. RSVP $ 41000. 00 $ 11000. 00 $ -0-
21. Caring Callers $ a 750. 00 $ 750.00 $ -0-
TOTAL: $147,514 . 00 $ 73 ,080.00 $13, 150.00
FISCAL YEAR 1989-90
HRC GRANTS-IN-AID
RECOMMENDATION SUMMARY SHEET
Organization: Family Services Center (FSC)
Purpose of grant request: Continued operation of existing pro-
gram; expansion of existing service (short-term personal coun-
seling) .
Amount of funding requested: $ 6,000.00
HRC RECOMMENDATION:
Amount: $ 4,000.00 Vote:. 5-0
Rationale: This agency provides a vital, increasingly impor-
tant service to SLO residents. As the County Mental Health. De-
partment continues to suffer cutbacks, more and more potential
clients are referred to this agency. FSC's services are largely
unduplicated Donated professional services enhance each dollar
granted, and the agency has consistently met its budgetary, in-
take, and outreach goals. Their client list has increased by
over 33% in the past six months and they typically have a wait-
list of 20 clients who need services but cannot receive them un-
der FSC's current level of operation.
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FISCAL YEAR 1989-90
HRC GRANTS-IN-AID
RECOMMENDATION SUMMARY SHEET
organization: Hospice Support Services of SLO County
Purpose of grant request: Continued operation and expansion of
an. existing program; operation of. a new program (bereavement
counseling and education) .
Amount of funding requested: $ 16,000.00
HRC RECOMMENDATION:
Amount: $ 5,000.00 (plus $ 1,000.00 "secondary") Vote: 5-0
Rationale: Hospice provides a very important service, and. pri-
�' marily to SLO residents. Its services are unduplicated, and it
has a proven history of effective fiscal management and fund-
raising. This group continues to seek funding from a wide var-
iety of sources. This is one of only two applicant agencies
which is addressing the need for AIDS education and counseling,
which the HRC views as being of increasing local importance.
They serve 'lust under the national Hospice average number of
clients with only half the average level of staffing.
BASIS FOR SECONDARY RECOMMENDATION: The additional secondary .re-
commendation is -justified by the increasing demand. for services.
Services are free to recepients.
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FISCAL YEAR 1989-90
HRC GRANTS-IN-AID
RECOMMENDATION SUMMARY SHEET
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Organization: Long Term Care Ombudsman Services of SLD County
Purpose of grant request: Continued operation and expansion of
existing service (monitoring of complaints in long-term care fa-
cilities) ; local match to leverage other funding.
Amount of funding requested: $ 5,000.00
HRC RECOMMENDATION:
Amount: $ 1,500.00 Vote: 5-0
Rationale: This agency's services are unduplicated. A large.
number of its clients are City of SLO_ residents. As the City
continues to see an increase in the senior citizen population,
Ombudsman will prove to be a vital protection to these resi-
dents. The HRC has some concerns, however, that this group does
not seek funding from other area municipalities and the County,
although they have expressed an intention to do so in the fu-
ture. Care-facility complaints have increased by 300 in the past
year, documenting the need for expansion of services.
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FISCAL YEAR 1989-90
HRC GRANTS-IN-AID
RECOMMENDATION SUMMARY SHEET
organization: Casa Solana; Inc.
Purpose of grant request: Continued operation of an existing
program (miscellaneous operating expenses. )
Amount of funding requested: $10, 000.00 .
HRC RECOMMENDATION:
Amount: $ 3,500.00 (plus $ 1,000. 00 "secondary") Vote: 5-0
Rationale: This agency provides a valuable, unduplicated ser-
vice. It is the only program. of its kind in the entire County.
Casa Solana is attempting an expansion of. their Grover City fa-
cility in the coming year (addition of a new de-toxification
room and enlargement of present facilities to include room for
children of recovering women) . The HRC is concerned with Casa
Solana!s budget cuts, which will primarily affect any plans -for.
expansion.
BASIS FOR SECONDARY RECOMMENDATION: While the HRC has concerns
about the number of SLO residents served, this program, as the
sole source of residential programming for alcoholic women, re-
mains vital to the community.
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FISCAL YEAR 1989-90
HRC GRANTS-IN-AID
RECOMMENDATION SUMMARY SHEET
Organization: Children's Home Society of. California
Purpose of grant request: Expansion of an existing service.
Amount of funding requested: $ 4,864.00
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HRC RECOMMENDATION:
Amount: $ 500.00 (plus $ 500. 00 "secondary") Vote: 5-0
Rationale: This group provides- for -support groups, in the lo-
cal high schools, for teenage mothers and expectant teens.
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They reach some special populations which do not seem to make
their way into the other local family planning clinics. The HRC
does have some concerns about the precedent being set_ by, provi-
ding GIA funds to the many pregnancy-related- support groups in.
the City, and whether these groups are actually providing basic,
unduplicated services.
BASIS FOR SECONDARY RECOMMENDATION: Regarding justification for
the secondary funding recommendation, the number of clients
served has increased by 100% during the past year. One-third
of clients served are SLO residents.
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FISCAL YEAR 1989-90
HRC GRANTS-IN-AID
RECOMMENDATION SUMMARY SHEET
Organization: San Luis Obispo Child Development Center
Purpose of grant request: Continued operation of an existing
program (child abuse intervention) ; a local match to leverage
other funding.
Amount of funding requested: $ 13,470.00
HRC RECOMMENDATION.:
Amount: $ 7,000.00 (plus $ 2 ,000.00 "secondary") Vote: 5-0
Rationale: This organization provides vital services to a very
vulnerable population. Its participants are almost exclusively
City residents. The HRC has previously identified child care is-
sues as being of strong concern to the Commission, and the Child
Development Center is addressing those needs admirably. .This
group .has experienced recent unanticipated funding cutbacks of
up to $ 12 ,000.00 from the State, and the HRC wishes to assist
them in overcoming these setbacks.
BASIS FOR SECONDARY RECOMMENDATION: Additional funding is ne-
cessary to keep the program operational at its current level.
The agency is actively involved in fundraising efforts to over-
come these recent losses.
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FISCAL YEAR 1989-90
HRC GRANTS-IN-AID
RECOMMENDATION SUMMARY SHEET
Organization: Women's Shelter Program, Inc. of SLO County
Purpose of grant request: Continued operation and expansion of.
existing program; local match to leverage other funding.
Amount of funding requested: $ 11,500. 00
HRC RECOMMENDATION:
Amount: $ 7,000.00 (plus $ .1,.500. 00 "secondary") Vote: 5-0
Rationale: This program is completely unduplicated, and serves
a vulnerable population in an efficient and effective manner.
Many of its clients are City residents. This is another group
that has suffered from State-level budget cutbacks, causing
staff reductions and an. inordinate_reliance on volunteers. The
HRC believes that it is very important to provide GIA support to
the Women's Shelter Program at this time.
BASIS FOR SECONDARY RECOMMENDATION: Regarding justification for
the secondary funding, the Commission believes additional funds
are necessary to preclude further program cutbacks.
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FISCAL YEAR 1989-90
SRC GRANTS-IN-AID
RECOMMENDATION SUMMARY SHEET
Organization: Hotline of San Luis Obispo County
.Purpose of grant request: Continued operation of an existing
program.
Amount of funding requested: $ 6,500.00
HRC RECOMMENDATION:
Amount: $ 2 ,000.00 (plus $ 3 ,000.00 "secondary") Vote: 5-0
Rationale: This agency is obviously one of the vanguard ser-
vice providers in the entire County. They have provided years of
reliable and valuable service to City residents. Nevertheless,
the Commission has some concerns that. Hotline may now have fi-
nancial resources such that they might not require such exten-
sive City funding. in the future.
BASIS FOR SECONDARY RECOMMENDTION: At the May 4 public hearing,
Hotline convinced the HRC that perceived budget discrepancies
were simply a matter of unclear explanations in their proposal.
Their rather large cash reserves are used to "carry them over"
in the months preceeding their main fundraiser. Additionally,
tie HRC became convinced that the City will be receiving .more
services this year while the .funding request-has -mot increased.
The HRC still has some concerns that reserves are more extensive
than necessary for carry-over for one-third year. The agency .
should be commended for their fund-raising ability.
FISCAL YEAR 1989-90
HRC GRANTS-IN-AID
RECOMMENDATION SUMMARY SHEET
Organization: Mental Health Association - Growing Ground Farm
Purpose of grant request: Continued operation and expansion of.
existing program; capital expense; match for other funding.
Amount of funding requested: $ 6,500.00
****************************************************************
HRC RECOMMENDATION:
Amount: $ 4,500. 00 Vote: 5-0
Rationale: This group is requesting funding .for the one-time .
only cost of purchasing a tractor for their farm. We believe
that this is a good use of GIA funds, as it will allow the agen-
cy to increase its own productivity, without engendering a con-
tinuing reliance on City money.
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\\\\ FISCALYEAR 1989-90
HRC GRANTS-IN-AID
RECOMMENDATION SUMMARY SHEET
Organization: American Red Cross, SLO County Chapter
Purpose of grant request: Continued operation of an existing
program.
Amount of funding requested: $, 6,000.00
HRC RECOMMENDATION:
Amount: $ 2,500.00 (plus $750.00 secondary) Vote: 5-0
Rationale: This agency has -seen a 50% increase in the demand
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for its services in.the _last. four _years, with their grant re-
quest of .$ 6, 000.00 reflecting only 3% of their total operating
budget. They continue to provide valuable CPR and other first
aid treatment to City residents. They have served the City con-
tinuously for the past 71 years. They are also one of only two
agencies providing AIDS education. There is currently a three-
month wait for lifesaving. services.
BASIS FOR SECONDARY RECOMMENDATION: Justification for the se-
condary .recommendation is the increased demand for service.
Additional funds are necessary to insure continuation of pro-
grams at their present levels.
FISCAL YEAR 1989-90
HRC GRANTS-IN-AID
RECOMMENDATION SUMMARY SHEET
Organization: The Salvation Army
Purpose of grant request: Continued operation and expansion of
an existing program; local match to leverage other funding.
Amount of funding requested: $ 25,000.00
HRC RECOMMENDATION:
Amount: $ 18,000.00 Vote: 5-0
Rationale: This agency continues to be the sole rectular pro-
vider of many important services to City residents. It has an
exemplary history of financial management and. GIA reporting.
This organization admirably fulfills the goals and criteria
of the Grants-in-Aid program. It serves the truly needy who are
without basic sources of shelter or food.
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FISCAL YEAR 1989-90
HRC GRANTS-IN-AID
RECOMMENDATION SUMMARY SHEET
Organization: EOC Senior Health Screening Program
Purpose of grant request: Continued operation of an existing
program; a local match to leverage other funding throughout the.
the County.
Amount of funding requested: $ 3 ,882.00
HRC RECOMMENDATION:
Amount: $ 3,000.00 Vote: 5-0
Rationale: The .HRC believes that the City should contribute
a reasonable and equitable amount of funding tothis .important _
health program, which serves City residents at three different
locations. EOC has exhibited an excellent ability to solicit
funding from many sources for this program's continued opera-
tion.
FISCAL YEAR 1989-90
HRC GRANTS-IN-AID
RECOMMENDATION SUMMARY SHEET
Organization: EOC Family Planning of SLO County, Inc.
Purpose of grant request: Expansion of an existing service;
chlamydia screening program for high-risk populations.
Amount of funding requested: $ 5,500.00
HRC RECOMMENDATION:
Amount: $ 1,500.00 (plus $ 2 , 000.00 "secondary") Vote: -5-0
Rationale: Family Planning clinics have recently suffered ser-
ious budget cutbacks from the State. The State -of -California -has
rejected this agency's screening project because of the small.
size of SLO County. The particular disease being targeted by
this grant request, Chlamydia, is the most prevalentvenereal
affliction in the USA. The- HRC strongly believes that the. City
should participate in the proposed study of the effects of this
disease in SLO County. This is a co-payment program--the City
is not being asked to fund the entire project.
BASIS FOR SECONDARY RECOMMENDATION: Justification for the se-
condary recommendation is that the severe funding cutbacks from
the State threaten the continued existence of this program.
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FISCAL YEAR 1989-90
HRC GRANTS-IN-AID
RECOMMENDATION SUMMARY SHEET
Organization: San Luis Obispo Literacy Council
Purpose of grant request: Expansion of an existing service..
Amount of funding requested: $ 5,000. 00
HRC RECOMMENDATION:
Amount: $ 1,250.00 (plus $ 750. 00 "secondary") Vote: 5-0
Rationale: Without basic language skills, residents simply
cannot function in our community. .In this sense, literacy is one
of the most basic of modern human needs. This agency seeks to
alleviate this problem, and does so with an entirely volunteer
staff. Rapidly increasing demands for their services have en-
gendered the need for more individual and group tutors. The City
should contribute a reasonable amount to this important program.
Some concerns were expressed by the HRC regarding the large
drop-out rate of clients served. But, as it is a valuable ser-
vice, it is hoped that expansion will enhance their staff's abi-
lity to monitor and encourage clients.
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FISCAL YEAR 1989-90
HRC GRANTS-IN-AID
RECOMMENDATION SUMMARY SHEET
Organization: San Luis Obispo A.L.P.H.A. , Inc.
Purpose of grant request: Operation.. of a new program ( a sup
port group for pregnant women over the age of nineteen ) .
Amount of funding requested: $ 2,000.00
HRC RECOMMENDATION:
Amount: $ 350.00 (plus $ 650.00 "secondary") Vote: 5-0
Rationale: .Another pregnancy, advocacy, and counseling ser-
vice, ALPHA provides needed services that are simply unavailable
elsewhere. ALPHA provides practical help throughout the preg-
nancy and early parenthood, .providing a support system for as
long as necessary. It fills gaps in the offerings of some of the
other .family-planning type programs. It provides things such as
clothing, vitamins, transportation, and diapers, which are not
available from other similar agencies.
BASIS FOR SECONDARY RECOMMENDATION: Justification for the se-
condary recommendation is that the number of clients they served
went from 66 in the first quarter of 1988 to 146 in the first
quarter of 1989. A high number of SLO residents are among these
clients (approximately 66%) .
FISCAL YEAR 1989-90
HRC GRANTS-IN-AID
RECOMMENDATION SUMMARY SHEET
Organization: Easter Seal Society of San Luis Obispo County
Purpose of grant request: Continued operation of an existing
program; expansion of an existing service.
Amount of funding requested: $ 11500.00
HRC RECOMMENDATION:
Amount: $ 1,000.00 Vote: 5-0
Rationale: This agency continues to be a powerful advocate for
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the rights of- the disabled. They have an exemplary track record.
This is the first year that they have requested City funding.
FISCAL YEAR 1989-90
HRC GRANTS-IN-AID
RECOMMENDATION SUMMARY SHEET
Organization: Grass Roots II, Inc.
Purpose of grant request: Continued operation of an existing
program.
Amount of funding requested: $ 4,740.00
HRC RECOMMENDATION:
Amount: $ 3 ,500.00 Vote: 5-0
Rationale: This agency provides exactly the types of services
which the HRC believes should be the priority for GIA funds-- -- 1
food, clothing, transportation, and advocacy in the areas of —�
housing, welfare, unemployment benefits, and so on. The HRC is
convinced that this group is now stable and viable, and has
overcome what have been perceived as the organizational problems
of past years.
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FISCAL YEAR 1989-90
HRC GRANTS-IN-AID
RECOMMENDATION SUMMARY SHEET
Organization: Poly Pals
Purpose of grant request: Continued operation of an existing
program; expansion of an existing service.
Amount of funding requested: $ 1,600.00
HRC RECOMMENDATION:
Amount: $ 480.00 Vote: 5-0
Rationale: This is .the._only big_brother/_sister-type organza
tion in the entire County. The Commission has some reservations
about funding what might be seen as a Cal Poly club, but wishes
to show City support for this worthwhile program. Two-thirds of
clients served are City residents. The number of client/pal
matches have doubled in the last year.
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FISCAL YEAR 1989-90 -
HRC GRANTS-IN-AID
RECOMMENDATION SUMMARY SHEET
Organization: San Luis Obispo Rape Crisis Center
Purpose of grant request: Continued operation of an existing
program.
Amount of Funding Requested: $6,908. 00
HRC RECOMMENDATION:
Amount: $ 5,000.00 Vote: 5-0
Rationale: This group is another which has lost vast amounts of
funding in the past year. The HRC believes that the Rape Crisis -�
Center is simply one of the most needed programs in our area, J
and would like to provide the maximum amount of City support
possible. 68% of its clients are City of SLO residents.
FISCAL YEAR 1989-90
HRC GRANTS-IN-AID
RECOMMENDATION SUMMARY SHEET
Organization: Retired Senior Volunteer Program
Purpose of grant request: A local match to leverage other
.funding (primarily from the State and County) .
Amount of funding requested: $4,000.00
HRC RECOMMENDATION:
Amount: $ 1,000. 00 Vote: _ 5-0
Rationale: RSVP provides valuable volunteer opportunities -to
our growing senior population. The special skills of this age
group provide invaluable resources to the community.
a
�_(� T
l ,
n
FISCAL YEAR 1989-90
HRC GRANTS-IN-AID
RECOMMEENDATION SUMMARY SHEET
Organization: Caring Callers
Purpose of grant request: Continued operating expenses of the
agency; production of a volunteer-recognition banquet.
Amount of funding requested: $ 750.00
HRC RECOMMENDATION:
Amount: $ 750.00 Vote: 5-0
Rationale: This group serves those shut-.in seniors who have
fallen through the cracks of the other existing-home-care pro-
grams. The City receives an enormous amount of service from the
small annual grant it provides to this organization.
i
0 sm ILI]s OBISPO
J90 }'a;m Si�@euPosi Office .-^.QX 8100 • Jan _..!5
M I N U T E S
HUMAN RELATIONS COMMISSION
Meeting of May 4, 1989
Grants-in-Aid Public Hearing
I. WELCOME/INTRODUCTIONS
The meeting was called to order at 7: 00 PM by Chairperson
George Brudney, with the following persons in attendance:
COMMISSIONERS PRESENT: Shelley Aleshire, Eileen
Wheeler-Cavalier, Don Green, and Carole Hansen.
STAFF PRESENT: Bob Van Sickel, Lynn Watson.
Chairperson Brudney then proceeded to welcome all the
agencies and their representatives present to the Public
Hearing, and to give a brief overview of the Grants-In-Aid
procedures and process.
II. MINUTES OF APRIL 5, 1989
The minutes of April 5, 1989 were approved as submitted.
III. REVIEW OF GRANTS-IN-AID PROCEDURES
These procedures were covered in a previous item.
IV. PUBLIC HEARING: GRANTS-IN-AID APPLICANT AGENCIES
Representatives of the following Agencies were introduced
and made presentations to the Commission:
1. FAMILY SERVICES CENTER: A brief presentation was made by
Center Director Cindi Griffith and Board Chairperson Andrea
Dority, who thanked the Commission for their preliminary
recommendation of $ 4, 000. Outlining Center functions for
Commissioners, they also presented specific increased caseload
statistics since February 1989 of 33%, as evidence of the need
for additional funds if possible.
2 . HOSPICE: Gail Smith, Vice-President of Hospice's Board of
Directors and Marcy Villa, Executive Director of Hospice,
addressed the Commission, explaining Hospice's function as a
bereavement/counseling service to the City of San Luis Obispo. A
growing need for services was also cited by the speakers.
3. LONG TERM CARE OMBUDSMAN: Long Term Care Coordinator
Shirley MacIntyre-Bird exp ained LTC's role as liaison for the
community's senior facilities. She also spoke briefly of the
agency's recruitment patterns for volunteers, and of budget
concerns, citing a recent appeal for funds made to other cities
in the County, including Atascadero, Morro Bay, and Arroyo
Grande.
4. CASA SOLANA: Executive Director Mary Ann Lefebvre spoke of
Casa So ana s function as the only halfway house for recovering
women alcoholics in the county. She also spoke of the continuing
need for maintenance and upkeep on their Grover City facility,
as well as intended plans for expansion.
5, CHILDREN'S HOME SOCIETY: Field representative Carolyn
Mitchell spoke of the success of the Society's ongoing programs
at Pacific Beach High School and the San Luis Obispo County
Health Department. Ms. Mitchell thanked the Commission for their
preliminary recommendation of $500, but based on current need
for their programs in this area, requested additional funding if
possible.
6. SLO CHILD DEVELOPMENT CENTER: Director Andrea Schacht
informed the Commission of a very recent possible budgetary
cutback, which could deprive the Center of a much-needed $ 7000
to $ 12,000 in funds. Based on this information, she requested
that the HRC amend its preliminary recommendation of $ 71000 to
$ 9,000. She also spoke of the need at the Child Development
Center for specialized services for its clients, emphasizing
that many of these services are unduplicated in the County.
7. WOMEN'S SHELTER PROGRAM: Executive Director Marianne
Kennedy spoke briefly on some of the Women's Shelter's ongoing
programs. She explained about the one-third cutback to their
budget last year, resulting in staff reduction and subsequent
reliance on volunteer replacements. While thanking the
Commission for their preliminary recommendation of $ 7, 000, she
emphasized the need for additional funding if possible.
o
8. HOTLINE: Executive Director Sharon Winslow distributed an
informalsheet to the Commission, seeking to clarify three
points of interest:
1. The successes of the annual Hotline fundraiser checks the
Agency's need to increase its yearly funding requests from
governmental agencies and other funding sources.
2. Hotline provides a unique, cost-effective service as the
primary 24-hour Inter-Agency Telephone Network System answering
service to fifteen social service agencies (59% of Hotline calls
originate in the city of San Luis Obispo) .
3 . Hotline reserves (Board-designated income) are earmarked to
meet emergencies and to reduce cash-flow and operating problems
during the first 4 1/2 months of the succeeding fiscal year.
Based on these facts and figures, additional funds were
requested from the Commission.
NOTE: Because of conflicts of interest involving the Mental
Health Association, Chairperson Brudney excused himself from the
� ! proceedings at this point.
9. MENTAL HEALTH. ASSOCIATION: Executive Director Barbara
Fischer addressed the Commission regarding her agency's
functions, and thanked the Commission for their preliminary
recommendation.
10. AMERICAN RED CROSS: Executive Director Jeannie Nix, gave a
brief description and account of the American Red Cross's
direct services to a growing population. The agency has seen a
50% increase in the last four years, with their original grant
request of $ 6,000 reflecting only 3% of their total operating
budget. She appealed to the Commission to ammend their
preliminary recommendation of $ 2,250.
11. SALVATION ARMY: Captain Dan Hughes addressed the
Commission, giving a brief description of specific Army
programs. He also, in a response to queries from the Commission,
explained the case management aspect of their grant request.
12. EOC SENIOR HEALTE SCREENING: EOC Executive Director Biz
Steinberg explained the function of clinic sites in their
preventative health care screening program. She indicated that,
due to lack of funding, one of the two existing screening
locations would have to be closed. Steinberg also explained that
Cfunding from other cities in the county for this program is
5-30
based on population with matching county funding received for
all cities with the exception of Arroyo Grande.
13 . EOC FAMILY PLANNING: Janice Wolfe, Clinic Supervisor for
the EOC Family P anning'program, gave the Commission statistics
regarding Chlamydia. She explained that grant monies would be
used to fund screenings in high-risk population sectors for
Chlamydia. Commissioner Green asked if funds would be used
exclusively for this purpose, or if there were additional uses
intended for grant monies. Wolfe indicated that at this time,
the funds would be used solely for Chlamydia screenings.
14. SLO LITERACY_ COUNCIL: Board President Shirley Ferguson
spoke briefly on the population groups that the Literacy Council
serves in the count. She cited that increased exposure in the
media, new immigration laws, etc. are all contributing factors
to the Literacy Council's current growth trends. She thanked the
Commission for their preliminary recommendation of $ 1,250 but
said that additional funds would certainly be needed, and
welcomed if available.
15. SLO ALPHA: Director Liz Clarke briefly explained Alpha's
use o and-appreciation for HRC's 1988-89 grant of $ 1,800. She
also spoke of the growing number of referrals of mothers and
children to ALPHA by other agencies such as the Salvation Army.
She indicated that the Commission's preliminary recommendation
of $350 is very low. She requested an amended figure of at least
$ 1,400, which is 50% of their original grant request. It was
also cited that the City of SLO is the only governmental agency
that presently funds ALPHA. Two-thirds of the clients ALPHA
serves are San Luis Obispo city residents.
16. EASTER SEAL SOCIETY: Executive Director Betty Woolslayer
addressed e- Commission regarding ongoing .programs and
services of the Easter Seal Society. The Society is a first-time
applicant this year to the Grants-in-Aid program. She thanked
the Commission for their preliminary recommendation of $ 11000.
17. GRASS ROOTS II: Board President Don- Miller and Director
Peggy Fowler addressed the Commission, speaking briefly of Grass
Roots' past service to the community under the direction of
Maxine Lewis. They thanked the Commission for its preliminary
recommendation of $ 31500.
18. POLY. PALS: This is a big-brother, big-sister organization
run through Cal Poly. It is the. only program in the county that \�
Ste /
matches county youngsters with volunteer Cal Poly students.
Student Thomas Oertli listed some of the organization's
fundraising efforts, including a booth at Poly Royal, state
funds, etc. Grant monies they are requesting are for expansion
of their existing program.
19. RAPE CRISIS CENTER: Director Cindi Phipps addressed the
Commission, c ari yang her agency's association with the
District Attorney's office and the Area Agency on Aging. She
indicated that 68% of the clients the Center serves are San Luis
Obispo city residents.
NOTE: At this point, Chairperson Brudney excused himself from.
the proceedings involving the remaining two agencies, noting a
conflict of interest.
20. RSVP: RSVP Project Director Carol Conway addressed the
Commis is on regarding her agency's current projects. She thanked
the Commission for their preliminary funding recommendation of
$1000.
21. CARING CALLERS: Executive Director joyce ellen lippman
spoke to the Commission, thanking them for their preliminary
recommendation of $750, explaining that the money will be used
to fund their annual volunteer recognition dinner. She added
that Caring Callers primarily serves that 20-25% of the senior
population that for reasons of ill-health, etc. cannot be
active, vital contributors to their community. She spoke of the
long-term commitment and involvement of the volunteers. 31% of
the clients her agency serves are San Luis Obispo city
residents.
V. COMMISSION DELIBERATION AND RECOMMENDATIONS
Chairperson Brudney opened the floor for recommendations
from Commission members. It was moved by Commissioner Aleshire.
and seconded by Commissioner Green that the HRC adopt the
preliminary recommendations as previously submitted, and that
the Commission recommend additional funding contingent upon the
City Council 's desire to augment the existing GIA budget. THE
MOTION PASSED UNANIMOUSLY.
The Commission then discussed recommending a possible
increase in funding for several of the applicant agencies. As a
secondary recommendation to the City Council, the following
S-30,7 .
actions were taken:
1. HOSPICE: It was moved by Commissioner Green and seconded
by Commissioner Hansen that the secondary recommendation of the
HRC contain an additional $1, 000 for this agency. THE MOTION
PASSED UNANIMOUSLY.
2. CASA SOLANA: It was moved by Commissioner Cavalier and
seconded by Commissioner Green that the secondary recommendation
of the HRC contain an additional $1,000 for this agency. THE
MOTION PASSED UNANIMOUSLY.
3 . CHILDREN'S HOME SOCIETY: It was moved by Commissioner
Aleshire and seconded by Commissioner Green that the secondary
recommendation of the HRC contain an additional $500 for this
agency. THE MOTION PASSED UNANIMOUSLY.
4. CHILD DEVELOPMENT CENTER: It was moved by Commissioner
Aleshire and seconded by Commissioner Hansen that the secondary
recommendation of the HRC contain an additional $2,000 for this
agency. THE MOTION PASSED UNANIMOUSLY.
5. WOMEN'S SHELTER PROGRAM: It was moved by Commissioner
Green and seconded by Commissioner Aleshire that the secondaFy
recommendation of the HRC contain an additional $1,500 for this
agency. THE MOTION PASSED UNANIMOUSLY.
6. HOTLINE: It was moved by Commissioner Hansen and seconded
by Commissioner Aleshire that the secondary recommendation of
the HRC contain an additional $3, 000 for this agency. THE MOTION
PASSED UNANIMOUSLY.
7. AMERICAN RED CROSS: It was moved by Commissioner Green and
seconded by Commissioner Aleshire that the secondary
recommendation of the HRC contain an additional $750 for this
agency. THE MOTION PASSED UNANIMOUSLY.
8. EOC FAMILY PLANNING: It was moved by Commissioner Brudney
and seconded by Commissioner Hansen that the secondary
recommendation of the HRC contain an additional $ 2; 000 for this
agency. THE MOTION PASSED UNANIMOUSLY. Commissioner Green
requested that the funds be available for general operating
expenses in addition to Chlamydia screening.
9. SLO LITERACY COUNCIL: It was moved by Commissioner Green
and seconded by Commissioner Hansen that the secondary
recommendation of the HRC contain an additional $750 for this
agency. THE MOTION PASSED UNANIMOUSLY.
10. ALPHA: It was moved by Commissioner Cavalier and seconded
by Commissioner Hansen that the secondary recommendation of the
HRC contain an additional $650 for this agency. THE MOTION
PASSED UNANIMOUSLY.
5-3.3
VI. PUBLIC COMMENT
There was no public comment at this time.
VII. CHAIRPERSON AND STAFF REPORTS
There were no Chairperson or Staff reports at this time.
VIII.ADJOURNMENT
After a brief comment from Commissioner Cavalier,
expressing her admiration for the commitment and hard work the
social service agencies represented do for San Luis Obispo, the
Public Hearing was adjourned by Chairperson Brudney at 9: 05 PM
to reconvene on Wednesday, June 7, 1989 at 7: 00 PM in its
regular session.
LW:hearing
5-10-89
i
s-3 Y
HEAURMtNCY
COUWOFSMUSOMWO
Rep yto: *Denotes actio,by Lead Pmon
April 6, 1989
Rpond by: COM
���«��MUISTY 110fiAl11EA1711+c
�[IIVICp
pPJ Couna� ,
CAO 8iwWABoaR►aCMAO1M OMM
nos,s"4M
luucinda BOXChard Griffith
5O�yServices Higue ,eetet �B�'�`X� MEETING AGENDA
S&'u Uds Obispo. Cal 93401 T T DATE w 70-Sy ITM #
Dear Ms. Griffith:
I want to express my strongest support for funding assistance to'the Family
Services Center. This is a vital service to the amm=dty, with an ingressive
volume of work provided at an amazingly low cost.
The Particular valve of Family Services in serving mental health needs can be
seen in our referral Patterns. The County Mental Health program is so under-
staffed that we must refer out, six of every ten applicants for our services.
Mle excellent Family Services Center is a Prime target for such referrals, because of its
capability, responsiveness, arra ability to serve lac income people.
More and more diffimrit cases, which previously would have been treated at
Mental Health, are now accepted by Family Services.
During the current fiscal year, for example, an average of 16% of the informa-
tion/referral contacts and 20% of the therapy cases open at FSC have been
�e��
by Mental Health. This pattern is on the increase, as shown by the
Mental Health-referred informatian,/refexral. cornus rising from 9.8% in may,
1988, to 20% in March, 1989, while the new-therapy cases sent by ketal Health
rose from 6.7% to 33% in the sane period.
It is clear that without your resource, the mental health needs of many very
d;st rted and troubled people in this_ s
The results would include e�� �l5' would not be addressed.
greater demands on lav enforcement?social services, and mental healtand h
programs. As all such programs are faced with the likelihood of more strirqent
bxIgets next cies such as t y�Family Services Center bobs ��., it becomes more imperative that support for ommmity agen-
cies
let me know if I can provide any further information or advocacy to i
Pial funding sources, in regard to the necessity that Family Services be a
Priority for funding.
Sincerely, !
I
I
RECEIVE0
c
Dale
Wolff,, Ph.D.
arvCLCRK
cw'mjv SANLU19OgcPO.CA
R E CE I V E D 'MEETING AGENDA
DATE r ITEM #
F Denotss action by Lead Person
C.
Ro_spprW by:
//./.SA•rN CM CLERK ��n
SAN US OBISPO. CA ,coo
June Z 1989 Ra gAny.
ems .
Dear City Council Members, carr.
We at Grass Roots II appreciate the efforts of the Human
Relations Commission in determining the specific
recommendations to you in the city council. The $3500.00
funding recommended for Grass Roots II would be greatly
appreciated. These funds will help us keep our doors open and
enable us to pay approximately 40% of our utilities and rent.
We are continuing with our services much as Maxine Lewis,
our founder, had done for the past twenty years. Grass Roots 11
is providing emergency services such as food, clothing, crisis
intervention, and advocate services. We try not to duplicate
services of other agencies, but rather help people who have
:len thru the "cracks" of the system.
Our clients, who are predominately from San Luis Obispo,
vary in age from teenagers to senior citizens. Many clients are
the working poor who are trying to be viable members of our
community, but have a difficult time with the high cost of rent,
food and utilities.
We are known for our annual Thanksgiving Dinner and
Christmas food baskets, but our services are available
throughout the year.
We at Grass Roots II would like to thank you for your
support.
Sincerely,
�� P Uhz AK
Don R. Miller
Board Chairman
Grass Roots II
MEETING _ AGENDA
DATE ' $ ITEM #
TO• SAN LUIS OBI SPO CITY COUNCIL * Denotes action by lead Ferz;url
Respond by:
FROM: CHILDREN"S HOME SOCIETY OF CALIFORNIA 5l,8ouncii
LLeAO
RE : HUMAN RELATIONS COMMISSION GRANT PROPOSAL L*,,ftyAtty.
[9-Clerk-ong.
LETTERS OF SUPPORT R7-- �s
o-T. r•
C
O May 23, 1989
To whom it may concern:
Parenting at any age can.at times.be a difficult and an overwhelming task.
Many times mature adults will find themselves involved in parenting tasks
for which they are unprepared. Teen parents have the added burden of
immaturity, lack of financial resoures or skills, and in many cases, without
partner support either emotionally or physically. The Teen Parent Support
Program curriculum is intended to help teens identify their needs, as well
as those of their children, and. learn problem solving techniques. Areas
stressed are parenting skills, child development, appropriate disciplining,
family planning, self awareness, personal relationships, and community
resources to name a few.
As a Family Planning Nurse Practitioner and Community Health Nurse who
coordinates the Teen Pregnancy Program, I frequently refer pregnant teens
to this program and hope that it will continue to be funded.
Most sincerely yours,
r_c J d
Penny Klessig, RN
mow
San Leis Coastal Unified School District
_ •i
I499 SAX I-U15 DRIVE • P.O. BOX 8124
SAN LUIS OBISPO. CA 93.103 .8124
TELEPHONE ( 805 ) 543-2010
May 17, 1989
Carolyn Mitchell
Childrens Home Society of California
1941 Johnson Avenue
San Luis Obispo, CA. 93401
Dear Carolyn,
On behalf of Pacific Beach High School, I would like
to express our sincere thanks for your efforts in our teen
parent support program. Your leadership, organization, and
administration have contributed to the project' s success.
The curriculum has been. most meaningful and realistic
to our students . It has provided not only worthwhile infor-
mation, but a valuable elective to our own educational
curriculum in family living .
Your selection of instructors, in Claire Dennen and
Wilma Baker, exceeded our expections. Their professional
background and California teaching certification have
provided more than experience in the delivery of sensitive
and personal information. Both of these ladies are to be
commended for their knowledge, dedication, and rapport with
our students.
Again, the staff and students of Pacific Beach High
School would like to sincerely thank you and the Children 's_
Home Society for providing a valuable and unbiased instruc-
tional program. We hope to continue our teen parenting group
and will always appreciate your assistance.
Respectfully,
MY. Pat Crawford C J
Counselor
Pacific Beach High School
O
Ih.rna Sumintenuent, IRV NIKOLAI. N.D.
COUNTY OF SAI, _JIS OBISPO
19ate
HEALTH AGENCY °
Department of Public Health '
2191 Johnson Avenue • P.O.Boz 1489
San Luis Obispo,California 93406
L_
(805)549-5500 i
May 15,1989
To Whom It May Concern:
I am writing to support the continued funding of the Children's Home Society
Teen Support Groups. The groups are now functioning throughout the county and
are a valuable resource for the pregnant and parenting teens coming out of
the county prenatal clinics. The support groups encourage girls to continue
their education at least through high school , give information on career and
vocational choices, encourage goal setting, teach parenting skills, and in
general give pregnant and parenting teens someone to turn to at a very difficult
time in their lives.
The health department prenatal program works closely with the CHS Teen Support Groups
C and I would like to urge your continued financial support of this most worthwhile
effort.
Sincerely, }�
C.-tL4t� �(• ryl�aa��
Carol A. Grosse, RN, MSN
Supervisor, Health Dept. Prenatal Program
COUNTY OF Sr\N LUIS OBISPO
HEALTH AGENCY a� �,: �.
Department of Public Health
2191 Johnson Avenue - P.O.Box 1489
San Luis Obispo,California 93406
(805)549-5500
Z�Z'
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-7
MEEnNG AGENDA
LONG TERM CARE DATE D G-91 ITEM # .
OMBUDSMAN SERVICES
OF SAN LUIS OBISPO COUNTY
S20 PINEY WAY
MORRO BAY, CALIFORNIA 93442
0VCA0
action by Lead PentonTELEPHONE(805)772-3059y:��May 31 , 1989 •The Honorable Ron Dunin ���
Mayor of the City of San Luis Obispo
CITY OF SAN LUIS OBISPO
990 Palm
San Luis Obispo , CA 93401
Dear Mayor Dunin :
On behalf of the Board of Directors , volunteers
and staff of the Ombudsman Program, I thank you
for your support and financial assistance during
1988-89 .
The past year has brought an increase of cases
in excess of 30%. This increase can be attributed
to an increased awareness of the Ombudsman Program,
a cooperative working relationship with nursing
homes and , unfortunately , the shortage of nursing
personnel . We have recruited and are training
two additional volunteers to serve City facilities .
San Luis Obispo facilities consist of 2 skilled
nursing and 2 residential care with a total of
336 beds . The four facilities for the develop—
mentally disabled are normally visited only in
the event of abuse reports.
Applications for funding have been made to the
cities of Morro Bay , Atascadero , Paso Robles and
Arroyo Grande as well as the County of San Luis
Obispo , Area Agency on Aging and United Way .
We look forward to a productive year serving the
citizens of San Luis Obispo with your continued
support .
iden
IAt R66
C
SD/smb tent"
OTYCLFRK 9*449J.0
$AIY LthS ot3rSpO.C,,
A NONPRORr
TAX40MUPTAGENCY
ZF
tS!
ZI'
't,
Cooperation;With tV De
mit
As .mandated by the 'elder- and .dependent adult -abuse reporting-
requirements--of th6-6tkt&.-ofCaliforniaa-Welfare- and. Institutions!I
Code,, Section 15630,,.. alleged abuse_- shall be .riiported to the
Ombudsman Coordinator or local .lav enforcement.
Pkoiei:t Description
The Long Term Care Ombudsman Program was established in 1978
by the Older Americans Act to _improve the quality of life for
the residents of long term care facilities. With the enactment..
of Medicare and MediCall the nursing home industry grew so
rapidly federal and state regulatory agencies could not keep
pace. Abuse and neglect became widespread. Currently there
are hiring freezes in the licensing agencies resulting in
fever inspections of facilities. The Ombudsman provides a
consistent and local presence.
Most residents are frail or disabled elderly who are often
confused or mentally incompetent. They are often unable to
assert their rights or express grievances. An estimated fifty
to seventy percent have exhausted their financial resources
and are MediCal or Supplemental Social Security recipients.
Many residents no longer have relatives or friends who are
capable of representing their interests. A large percentage
of residents are forced to spend the remainder of their lives
in facilities and-are virtually homeless.
The Long Term Care Ombudsman Program of San Luis Obispo County
was designated by the California Department of aging in 1978.
Residents are served without discrimination on the basis of
race, sex, religion or age. All services are provided without
cost.
The Program's primary responsibility as mandated by federal
and state law is the investigation and resolution of complaints
made by and for residents of long term care facilities. Any
complaipts that cannot be resolved are reported to the
appropriate licensing agency (skilled nursing facilities are
licensed by the California Department of Health Services;
residential care facilities are licensed by the Calfornia
Department of Social Services) .
The responsibility for investigation of alleged abuse of elders
and dependent adults was mandated by state law in 1987. The
agency cooperates with local law enforcement, adult protective
services and the State of Calfornia Attorney General 's office,
Bureau of HediCal Fraud.
By lav, Durable Powers of Attbrnep forHea"?tth Care and the Bale
of =gift' of "items to facility;-staff.. members-, residents must be
witnessed by an 'Ombudsman.
Long term, care facilities are visited on a-waekly basis by
volunteers and monitored-as needed-by paid staff. Approximately
fifteen percent of the cases handled are initiated by facility
administrators or their staffs requesting intervention or
mediation with residents and their families.
The Ombudsman Program assists-:*ith Family""Councils and. provides
placement counseling. MediCal/Medicare/Supplemental Social
Security information is provided to residents and families.
The Ombudsman Program is a volunteer oriented program. There
are presently two paid staff members (one full time and one part
time) . We are proposing a full time Coordinator.part time Field
Supervisor and part time clerical person. Recruiting, training
and supervising volunteers is a vital part of our program. We
presently have fifteen and are training five. Volunteers must
complete thirty-six hours of classroom training and twelve hours
of internship. Volunteers are certified by the California
Department of Aging.
The funding sources for the program are grants from the Area
Agency on Aging, County of San Luis Obispo, City of San Luis
Obispo, Cook Brother Educational Foundation and fund raising.
Applications are being submitted to the cities of Atascadero,
Arroyo Grande, Morro Bay, Grover City and Paso Robles. The
agency has made application to become. a United Way agency.
While private donations are encouraged, the majority of our clients
and their families have expended all assets on long term care.
The agency is a non profit corporation governed by a twelve
member Board of Directors. Ombudsman programs are certified by
the Office of the State Long. Term Care Ombudsman, Department of
Aging, State of California. Monthly reports are submitted.
Samples are attached.
MAY 3 0 1989
S.424 NOTICE
of Health Services Q / page: 1 of 5 pages.
:424 NOTICE Date: 05/09/89 Time.
:N 4,UMBER: 05-0340-00493
- Type of Visit- COMPLAINT
;::REBY FOUND IN VIOLATION OF THE CALIFORNIA om CTaint Number(s): 05-01352
SAFETY CODE (CHSC) , DIVISION 2, AND/OR THE 05-01387 05-01363
ADMINISTRATIVE CODE (CAC), TITLE 229
Name: FLAGG INDUSTRIES-INC WA 98401-0000
Atdress: 1148 BROADWAY PLAZA TACOMA ownership: PROFIT CORPORATION
':umber: 40-0000035 .
Name: HILLHAVEN CARE CENTER
Address: 1425.. WOODSIDE DR SAN LUIS OBISPO CA 93401
-e;ephone: '(80$)•• 543-0210 Capacity: 162
Type: SKILLED NURSING FACILITY
==LAIMS ID: 05-00051
EEA5`LE
, TONS CLASS AND NATURE OF VIOLATIONS PENALTY ASSESSMENT LIANCE
DL r,TED S3 000.00 (TREBLED) �d—�
CLASS 8 CITATION -- PATIENT CARE
-- a Z2, CAC
72311. Nursing Service--General
Nursing service shall include, but not be limited to,
z) (i) (C) (a) 9
—" "- � ' ( ) ( ) the following:
-" (`) (2) 1 Planning of patient care, which shall include at leas
(`) (3) (B) the following:"' -- ( ' ) (4) A Iwintifcation of care needs based upon an initial
— (f) (7) written and continuing assessment of the patient's needs with
1 (a) (1 )(A) input, as necessary, from health professionals involved in the
care of the patient. Initial assessments shall comence at the
time of admission of the patient and be completed within seven
days after admission,
= � (B) Development of an individual , written patient care pla
.r.^�
the objectives to be
,;;;f which indicates the care to be given,
accomplished and the professional discipline responsible for
each element of care. Objectives shall be measureable and
--- Crr!C time-limited.
(C) Reviewing, evaluating and updating of the patient car
Without admitting guilt, I hereby acknowled
c` Evaluator: receipt of this SECTION 1424 NOTICE.
Nancy L. Nicholes, HFE-N
Signature:
Name: EL -�-.4
Title-
or Signature:
'"s: IN ACCORDANCE WITH CALIFORNIA HEALTHYOUAND SAFETY CODE, FAILURE TO CORRECT VIOLATIONS
,S FOR SUSPENSION OR RE
•=-=.:_221-R001 (12/85)
, =� :r Cal iforni -De
- " 424 NOTICEmenHealth Services
�- �h'UMBER. 05-
_ D340-
00493
,. Pay g
-=- Dater 05/09/89 pTies
•
o Ou � me.
Plan as necessary 1Y Me nursing staff and other
quarterly, and p�pre care of the Professional
patient's condition: °ileo if there patient at least
the methods Implementin is. a :change in the
this methods indicated.eEach Patient's care Plan g t
plan. A according
care shall be based on
(3) Notifying the attendin
(8) Any sudden and or g physician promptly of;
symptoms or behavior exhibited
adverse
72315. N r Y a Patient change in signs,
K sing Service--patient Care. �
and(�� Each patient shall be
Progression given care to prevent
Such care shall inc udeeCubiti, contractures and formation
(4) Using pressure-reducin deformities.
(7) Carrying out °f g devices where indicated.
decubitus ulcers. The faf physician's orders for
when a decubitus ulcer first occas all notif treatment of
is not effective as Well As the physician
required in Section 72311(b)�ll document such snotificatian1eas
On 5-2-89, an unannounced visit was made
investigate complaints, regarding Patients were checked on to the facility to
and evaluators for. 5'2-89 lack - patient care.
evidence thatacare was by facilit
skin break own. Y staff
71 who had developed Tdecubitus investiulcers andeonedrthatvi e to
prevent
developed patients
77 - site had not beent drainage from a sup rapubpctcatheteie r had
provided with:
_ 1) continued assessment to identify
2) notification of their Physician care needs;
condition, and of change in physical
3) sufficient care to meet their needs.
r
This was evident in care
Provided to the following patients:
On 5-2-89, patient
*A was mattress. The bunion area-of sher eleft
ifoot w bed on
and there was a decubitus ulcer on her left -inner he a special
. ulcer appeared to be cir laras very reddened .
and dark red with -ieftl' about 11/4 inch in el' The
not wearing Wple-colored center. The diameter,
g heel protectors. alient was
record revealed age of 84 Review of Patient "Also health ..•
dated admission II_q_ years, date of birth 9_
Reduction and Internal F x tion With dofgn se of 29-04' and
_ Status Post Open
=E WITH CALIFORNIA HEALTH Right Hip, Diabetes
-YSION OR REVOCATION OF YOUR LICENSE.
AND SAFETY CODE, F�IILURE t0 CORRECT yIpLA1IONS IS
'2/85)
.e of California-Department of Health Services Pagge: 3 of 5 pa es
:'ION 1424 NOTICE-- Date: 05/09/89 Time:
ION NUMBER: 05.0340-00493
D U V N,
�c N
-:IOLATED prescribed NPN
Mellitus II, and Dementia.
The patient was p
Insulin 20 units daily 0°roblemsiwhich Aincludcare eda*At arisk for
developed and addressed roaches for:
skin breakdown" with app _
devices, Bell mattress;
1) pressure relieving every 2 hours; and
2) skin care (not specific) pillow between legs.
3) turning every 2 hours and use of
No' tare plan was developed for the pfoot
roblem of diabetes,
treatment with insulin, or the P of ial was ago. of
by
Patient diabetic patient. On 5-3-891 s agai aphs were
staff, Evaluator no'. I and this evaluator.; p
taken. There hhsdcbannhad notassessment
notified ofcthetfo mation
on. 5/29 the p y
of two ulcers on the left foot, and no treatment had been
instituted..
Patient "B° was observers bed. The pand this
tientohadothreeareddened
evaluator to be lying
areas on hnearuhis heeltand reddenedreddened
crustedarea
areashon his er
left foot
right and left upper buttocks. He was not wearing heel
rotectors. Photographs were taken. Review of dateof,bhrth
record of Patient °B" revealed age of 84 years,
5-16-04, and date of admission,ission 6-6taalwlnsuffiith ciency,nosis �Venous
n9
Chronic Dementia, Hypertension, Status Post
_ Insufficiency, Degenerative Joint Disease,
'. ..-' Multiple Cerebrovascular Accident and History of Atrial
of
Fibrillation. The current care plan addressed approaches to
Bilateral Pedal Edema, opened 8--8-88, atproblem of At Risk
assess the edema (fee 88 roaches for:
o ened 11-15-88, with app
for Skin Breakdown, P
1
1) pressure relieving devices (not specified);
2) skin care - lotion every 8 hours;
3) incontinence care every 2 hours;
4) turns self, and
5) repositioning in chair' every 2 hours.
patiFrom 3-4-89 to 4-12-89, sling tont °thecright glutealeived fold
irrigation and duoderm
the bistskkn•lesThe
on. Documentation not
hasanot- indicatedreflect
thatcare
the
of this / implemented to
patient's care plans have been consistently
prevent skin breakdown. Areas of skin breakdown on the feet
CALIFORNIA HEALTH AND SAFETY CODE) FAILURE TO CORRECT VIOLATIONS IS
NOTE: IN ACCORDANCE WITH
GROUNDS FOR SUSPENSION OR REVOCATION OF YOUR LICENSE.
MR-ACL221-RO01 (12/85)
-.&-.e of California-Department of Health Services Pae: 4 of 5 pa es
Dat
::':ON 1424 NOTICE Da?
e: 05/09/89 ' 7 me:
;TION NUMBER: 05-0340-00493 ,
SEONS LASS AN UR F VOLA . ONS
VIOLATED
and buttocks identified on 5-3-89 had not been assessed, the
physician had not been notified, and treatment has not been
initiated.
Patient "C" was observed by staff and Evaluator No. 1 on 5-2-
89 to be lying in bed on his back with head of bed elevated
about 45 degrees. His suprapubic catheter tubing had a
buildup of sediment lining the tubing. The tubing was
observed to be taut, pulling from the stoma and had not been
secured to prevent tension on this lower abdomielbbpening.
When the abdomen was checked two folds of skin were separated
to expose the catheter. The surrounding skin was reddened and
irritated and there .was purulent .drainage from.the stoma site.
Review of Patient "C's" health record revealed age of 83
years, date of birth 6-22-05, and date of admission on 5-17-88
with diagnosis of Rheumatoid Arthritis and Arteriosclerotic
Heart Disease. On 7-19-889 the physician prescribed
Polysporin Ointment to the area around the patient's
suprapubic catheter 2 times per day. A care plan was
developed for alteration of the skin integrity at this site
and approaches were planned to:
1) cleanse area well with soap and water and dry well ;
2) apply Polysporin Ointment as ordered; and
3) monitor daily - assess weekly for progress.
A weekly summary note of 4-13-89, recorded by licensed nursing
staff stated, "area around pubic catheter - (at) times
excoriated (w -,ions". There was no further
,.•..�I 1. .. IJJ
- • ,,.' assessment of appvdl-ance of the suprapubic .site, the drainages.
or of notification of the physician of the patient's current
status and response to treatment, prescribed 2 times per day
since 7-19-88, On 5-3-89, Patient "C" was again observed by
staff, Evaluator No. 1, and this evaluator to have redness of
the skin surrounding the site.-and purulent drainage from the
stoma, covering the reddened areas. Photographs were taken.
There was still no evidence that staff had taken action to
assess this problem and to implement an appropriate plan for
Patient "C".
From these examples, it was evident that facility staff have
failed:
1) To provide continued assessment to identify patient care
needs;
N^TE: IN ACCORDANCE WITH CALIFORNIA HEALTH AND SAFETY CODE, FAILURE TO CORRECT VIOLATIONS 15
,SOUNDS FOR SUSPENSION OR REVOCATION OF YOUR LICENSE.
XR-ACL221-R001 (12/85)
= California-Department of Health Services page: S of 5 pages
;424 NOTICE.. Date: 05/09/89 Time:
-r— S NJMBERi 05-0340.00493 —
:c_ ivts ---ZWS AND TE OF VIOLATIONS
,
2) To pl.an and implement care to meet those needs, and
3) To notify the physician of the formation of decubitus
ulcers and of changes in the patient's condition in a timely,
manner.
These failures either separately, jointly or in any
combination have had a direct or immediate relationship to the
'health, safety, and security of these patients.
+: IN ACCORDANCE WITH CALIFORNIA HEALTH AND SAFETY CODE+ FAILURE TO CORRECT VIOLATIONS L
FOR SUSPENSION OR REVOCATION OF YOUR LICENSE.
•"- 21-R001 (12/85)
_ ..^.TATs` ''T OF HEALTH
Cal i forni a•Department .of Health Services I1 :Y G :: 19119
1424 NOTICE -- CIVIL PENALTY ASSESSMENT
-_-__:4 NUMBER: 05-0340-00493 {- "'''� ` '
C-eR1{EiC.4?:tall
�:.. :S THE APPLICABLE CIVILL PENALTYREPEATSMBNCITATIONS,SED BWHICHrARE AN4TE�BJEC THE VIOLATION
TREBLING,
-:-TION LISTED IN THIS NOTICE.
AND
-.==KED BY AN ASTERISK. A CITATION SUBJECT TO TREBLING IS MARKED WITH TWO.ASTERISKS
-=_- CITATIONIF A CLASS 8 HNOT
A
_ AYSETHAS BEEN, BLFOR THAT CLASS= IS CORRECTED WITHIN ALLOTTED, PENALTY ASSESSMENT
IS REDUCED TO ZERO.
-_-:�N NUMBER CLASS SEC ONS V OLA D 2311 a 1)(C 72311 (a) (i) (A)
72311 a 1 (B) 72311(a)(3) (B)
:_=-:340-00493 B 72311(a)(2) 72315(f)i7)
72315 f 4
TOTAL AMOUNT D E: $ 3 000.00
ctions} : in the.
re
::__:':DING VIOLATION4•NIf OTICE uy o not complete
assessed anradditionalyfifty the ddollarates se($50)dfor each
_•_ied SECTION 142 ,
each violation continues beyond the correction date.
he
PENALTY IN LIEU OF CONTESTING:
y may senduof to thistestinoffice,tpostmarkednwithinafifteen r
penalty assessment
days aft oftheamount specified asreceives �the0penaltyhassessment, whicheveriisegreater
:r 50 p The minimum specified by law for each .Class 'AA'
- =-s.l He1 violation
alth and Safety Code) :
. ' _tion is $5000; Class 'A' violation w�shlto payafornd ftheecitationsor8violation(s)
S'00. If, in lieu of contesting, y
- --_=: pleas1,500.00 payable to the 'State Department
e mail a check in the amount of $
-ealth Services' .
or to
STING: Class B Citations: If the licensee t,desireslicensee must on esend aview owritten notice
- _= :dicate the validity of the citation in court,
:: e:ifying which action is
sbbeing taker ystafter the o the elicenseefreceives�this NOTICES form
'
- --=-arked within f appeal a 'B' only citation to court, it is the
•
_ne licensee exercises the option to
- :-Sset's Code.responsibility e to ensee mayle that alsoaction in elect to submitance with the matteretoibinding(arbitration
t Health
:-= Saftey Code. The
-_uant to Section 1428(J) •
� ':=.=BLED PENALTIES: This "A" or "B" citation is subject to trebling. An withearlin
t violation
_::-e same regulation of statue for which a penalty was payable occurred within the prior
=zth period and was not a citation that was (1) .dismissed; (2) reduced to a class "C":
rights that the De
id not
a class "B" citation involLing Patient's security,
oent rwelfinedare of the
a direct or immediate relationship to tBelowaishthe aDepartment's record for the earlier
a._a^ts (see Section 1424(d) and 1428(g) ----------------------------------
-=-ation. -- --------------------------
- --
------------- -----
CLASS SECTIONS VIOLATED_____________________________
- - ^'ION NUMBER -
___ _____B- 72301(f)
—---'---------- 72311(a) (1) (A) 72311(a) (2) 72313(a) (2)
::-:252-00382 72311(a) (1) (C) 72311(a) (3) (B)
DUE 6 PAYABLE 72315(f) (7)
.....CT AOMINISTRATOR/DISTRICT 0 FICE:
William Murray
. / Licensing 8 Certification Division
E - Ventura District Office
re o Licensing District Administrator yenturalephone, CA93003
:•asp• nee
-= -ACL223-8001 t4!00)
Respond
ourt°j 'MEETING AGENDA
L�} i�.
o DATE ITEM #
IityAtty
6lerkorig.
� CrT T
FINAL CITY 3DUNCIL FUNDING ECISIONS
La-,ciLc Afk-i
GRANTS-IN-AID, FISCAL YEJXR 1988-89
1. Family Services Center - $ 3,000
2 . American Red Cross $ 31000
3 . Long Term Care Ombudsman Services $ 21000
4 . Children's Home. Society $ 1,000
5. SLA Transitions $ 4,745
6: Central Coast Neurobehavior Center $ -0-
7 . Hotline $ 4, 225
8 . SLA A.L.P.H.A. $ 1,800
9 . Salvation Army #1 $ 18,750
10. Salvation Army #2 $ 18, 300
11. Economic Opportunity Commission $ 4 , 000
12 . Women' s -Shelter Program $ 6, 909
13a. AAA Caring Callers $ 375
13b. AAA RSVP $ 2, 000
14 . Child Development Center $ 5, 000
15. Casa Solana $ 51000
16. Hospice $ 4,000
17 . People's Shelter $ 13 , 500
18. Comprehensive Shelter Program $ 22 , 500
TOTAL: $120, 104
h._cTING AGENDA
R Denotes y: lead , DATE � ITEM #
Respond by:
aCouncil
ntAO
L7�ity Atty. -
s
&Clerk-orig.
7. r. HOTLINE
%-jrAts OF SAN 133;019sPO<O :Nn'
P.O. Box 654 • San Luis Obispo,CA 93406
805/544-6016 Enterprise 14439
OFFICERS June 5, 1989
President
\4issie Pires Hobson Ron Dunin, Mayor
Vice President City of San Luis Obispo
Pat Dilbeck 990 Palm
San Luis Obispo, CA
` crctary/Trca:urcr
Polly Harrigan
Ke: June 6th City Council Agenda Item 5 Human Relations Commis-
Executive Director
NlariaSing+leton sion Grants-In-Aid Recommendations
BOARD\lE\IBERS Dear Mayor Dunin:
Glavda Bender
Pat Bland I appreciated the opportunity to briefly discuss with you by
Elinor Bonin phone today HOTLINE's concerns over the CAO-s proposal of $2,000
Jim Brabeck for HOTLINE, and to not include the HRC"s augmented secondary
Bill amount of $3,000 in his recommendation for FY 1989-90.
.atter Coates
J,i. Orman,Ph.D.
Nlary Kunz I am enclosing for your information, the FACT SHEET and ORAL
B;iJ.\4cHnlc PRESENTATION that was persuasive to the Human Relations Commis-
kh
;m%Vooel chl sioners in augmenting their initial recommendation by $3,000 .1-
believe it answered their questions and they responded according
CONSULTANT ly.
Thomas Seymour
Ph.D..Ni.F.C.C. Thank you very much for agreeing to read these two documents
prior to the Public Hearing tomorrow evening, and to seriously
PTIntingC° rtes' consider allocating $5,000 to HOTLINE for FY 1.989-90 based on the
o, .4T'r.rT
information presented in the FACT SHEET and attending expanded
remarks in the ORAL PRESENTATION.
I will be available at the Hearing to respond to additional
questions.
Most sincerel:41,�
\I�,t-vl .- l
Sharon Winslow
Executive Director
Enclosures
RECEIVED
SW/a b -Jum 510W119
CITYCaFtK
SANLUICM+rcorl CA
S•pp p..� .
Serving San Luis Obispo County Since 1970 /
-J PACs SHMW nrsrarBUTW ro
/ IrUMM Rsrnrro8 CORNZSsrodsRS
/ Ar BSARIIITG —:Mr 4, 1989
HOTLINE
n
t�auv r.. nnu an n:w i
PO.Box 654 • San Luis Ohispo,CA 93406
805/544-6016 Enterprise 14419
OFFICERS
Prrsident May 4 , 1989
Ntimic f irt� Hobson
Vice President
PatDillx- k The Hotline Board of Directors is committed to operating the
Sccrr•t:trv�Trensun,r agency's programs and services in a business—like, fiscally
Polly ILirrivnn responsible manner in order to provide a quality service, without
E.eruti,•e l,in• t ,r interruption, to the people of San Luis Obispo County.
ivlaria Singleton
BOARDNIENIREI(S i . Annual fundraiser provides necessary monies for meeting
Glaydalk•ntley expanded demands on Hotline services without increasing our
P-m Shand funding requests from governmental agencies and other funding
Elinor fkmin sources.
Jim Rnbttk
Rill Rorke
Diana Carter Coate.
Jol rnum,P11.1).
Nfri .,iin:
Rud NIL I:dc
Noel IX'ald,
Dan Would
2. Hotline provides a unique cost effective service to fifteen
C1NSlq:fAN1- ( 15) social service agencies rind support groups through the
ThomasSecmour later—Agency Telephone Network System where we function as
Ih.D.,h1.F.C.C. their primary 24 hour or after hours phone number 365 days of
the year.
Prin(In;,Ower ry
o f AT&7
3 . Board designated income (reserves) are not savings, but
monies set aside in the budget and utilized annually for
operation expenses to:
a. Meet unanticipated expenses
b. Reduce cash flow problems during the first 4 1/ 2 mouth
of the next fiscal year.
C .
Serving;San Luis Ohislx,County Since 1970
J
ORAL:PRESENTATION`1W,:TBE HUMAN:,RELATIONS COMMISSION`-'MAY 4;=1989
Mr. Chairman and Members of the Commission and Staff. . . .
My name is Sharon Winslow, Executive Director for Hotline of San Luis
Obispo County.
I am here today to appeal the Human Relations Commission preliminary
funding recommendation regarding Hotline-s grant request for $6,500.00. I
will focuss on three points and, if I may approach the Commission, would
like to give the Commission and Staff the information as well.
Please note the beginning statement on the FACT SHEET in bold type which
states: The Hotline Board of Directors is committed to operating the
agency's programs and services in a business-like, fiscally responsible
manner in order to provide a quality service, without interruption, to the
people of San Luis Obispo County.
It is my understanding that you based your preliminary funding
recommendation for us on the success of our last fundraiser, and on the
amount of money in our so called "reserves". We have had a long standing
relationship with the Human Relations Commission, nearly ten years, so for
those of you who are new to the Commission and know little about HOTLINE,
let me give you a very brief perspective.
We began nineteen years ago as a tiny crisis intervention line, run by
volunteers who responded to a need in the community that was determined by
the Family Services Center for a 24 hour phone line. The operation was
directed by a volunteer board and phone bills paid for by fundraisers such
as cupcake sales, etc.
Since Chat time., as documented needs arose, the HOTLINE'S programs and
services expanded and increased enormously. Finally, about eight years
ago, Hotline grew to a point, where the Board of Directors had to look for
funding sources beyond what governmental agencies, private sources and
cupcakes sales generated to something with more stability._.and they found
that source after careful consideration of a number of ideas. . . the annual
Bowl-A-Thou fundraiser which amounts to 70% of the HOTLINE budget. We
would not be able to function so effectively today without the amount of
money this fundraiser generates for us, or without the additional 30% of
our budget funded by cities and the County of San Luis Obispo, the Area
Agency on Aging and United Way/Neighbors Helping Neighbors.
1. Annual fundraiser provides necessary monies for meeting expanded
demands on Hotline services without increasing our funding requests
from grovernmental agencies and other funding sources.
I have alluded to how much HOTLINE has grown over the years, and as an
example, site what has happened since I first joined HOTLINE nearly
four years ago.
1984-85 - Handleo 15,800 calls, and had a budget of $32,165
C1987-88 - Handled 34 ,058 calls, with a budget of $107 ,000
1588-89 - According to our statistical info, we will have handled
over 37 ,000 calls while operating with a budget of $148,000.
Page .2 of 3
C' And as I pointed out with the statement following number one, we have used
the successtul fundraising monies from this year to pay for the additional
costs that the demands on our services requires without increasing our
funding requests for 1989-90 from you and other governmental agencies and
funding sources. We are .requesting the same amount from you, $6500, the
same as last year, even though our projected 1989-90 budget is $160,000 and
we anticipate handling over 39 ,0,00 calls besides providing additional
outreach services to the community.
rhe $6500 we are requesting from you for fiscal year 1989-90 represents 4%
of our annual budget. Our statistical information indicates that over 50%
of the h0'ILINE calls come from the City of San Luis Obispo. The $6500.00
we are requesting is crucial to, the continued operation of the HOTLINE
organization and the other agencies we serve in the City and County of San
Luis Obispo.
So how does HOTLINE assist other agencies. .. .I refer you to number two:
2. Hotline provides a. unique cost effective service to fifteen (15) social
service agencies and support groups through the Inter-Agency Telephone
Network System where we function as their primary 24 hour or afer hours
phone number 365 days of the year.
A list of those agencies was provided in our proposal and you will
notice that 5 of those agencies are also among those that you are
funding here today. 1 am sure you can appreciate the amount of
duplicated costs that would be generated if each agency had to
separately provide telephone coverage 24 hours daily, every day of the
year. I believe it becomes readily apparent that HOTLINE is .maximizing
the coordination of necessary community services , dollars and personnel
while minimizing duplication. We believe that this type of cost
effeectiveness has a very positive impact on the City of SLO and the
County community as a whole.
So that we may continue to provide the level of services the public and
agencies have come to expect, without interruption, the Board has
established a line item in the budget called "Board. Designated Income".
3. Board designated income (reserves) are not savings, but monies set
aside in the budget and utilized annually for operation expenses to:
a.. Meet unanticipated expenses
i.e. Liability/Property Insurance...Full time Secretary
b. Reduce cash flow problems during the first 4 1/2 months of the
next fiscal year.
At one time, it was considered appropriate for non-profits to operate with
a -0- balance at the end of the fiscal year. . .but no more. Even United
Way/Neighbors Helping Neighbors is encouraging .the non-profits they fund to
C designate a portion of their funds for carry over into the next fiscal year
so as to avoid serious cash flow problems; and, the final -affront of having
to close the doors of a needed service.
Page, 3 of 3
C' The $65UO.U0 we are requesting from the City in our grant proposal is not
an inflated .amount. It is a precise, validated amount of money that is
crucial to the operation of HOTLINE.
I strongly urge the Commissions reconsideration of the amount you are
recommending to the City ...Council for Hotline to be that of the full
$65U0.00 request.
Thank you for your attention and serious consideration of this matter. If
there is time for questions, I will be happy to respond.
- U -
C