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HomeMy WebLinkAbout06/06/1989, C-11-1 - WHALE ROCK COMMISSION AGENDA FOR MEETING OF JUNE 13, 1989 City Of SM LUIS OBISPO MJune 6- 14RQ ac Dare COUNCIL AGENDA REPORT ITEM"` -I=mft . MBEFt FROM: William T. Hetland Prepared by: Allen Short Utilities Director Water Division Manager SUBJECT: Whale Rock Commission Agenda for Meeting of June 13, 1989 RECOMMENDATION: Receive and file. G; AGENDA WHALE ROCK COMMISSION MEETING TUESDAY, JUNE 13, 1989 HEARING ROOM CITY HALL - 990 PALM STREET SAN LUIS OBISPO, CALIFORNIA 12:00 Noon Commissioners lunch at Golden China_ Restaurant, 1085 HHicruera Street 1:30 p.m. Commissioners reconvene at City Hall, Hearing Room 9 990 Palm Street, San Luis Obispo ROLL CALL Commissioners: Ron Dunin, City of San Luis Obispo Commission vice Chair John Dunn, City of San Luis Obispo, Commission Secretary Doug Gerard, California Polytechnic State University Commission Chair Carlos Madrid, California Deparment of Water Resources Carmen Salvato, California Mens Colony Bill Statler, City of San Luis Obispo --------------------------------------------------------------------- PUBLIC COMMENT PERIOD (5 Minutes) The Whale Rock Commission will receive public comment on items of interest to the public within the Commission's jurisdiction. As a general rule, action will not be taken on issues not listed on the agenda. Staff will generally be asked to follow up on such items at the discretion of the Chair. Written material is also encouraged. 1. Minutes - Approval of draft minutes of the March 23 , 1989, meeting. 2. Election of Officers - Annual election of the Whale Rock Commission Chairperson and Secretary. 3 . Whale Rock Staffing Evaluation 4 . Annual Budget and Financial Statement - Review and approval of the annual Whale Rock Commission budget and financial statement. 5. Fishing Program Update. 6. Groundwater Status Report. 7. Coastal Stream Update. Draft Minutes Whale Rock Commission Meeting Thursday, March 23, 1989 Hearing Room, City Hall - 990 Palm Street San Luis Obispo, California Commission Members Present: Doug Gerard, California Polytechnic State University, Commission Chair John Dunn, City of San Luis Obispo, Commission Secretary Carlos Madrid, California Department of Water Resources Carmen Salvato, California Mens Colony William Statler, City of San Luis Obispo Commission Members Absent: Ron Dunin, City of San Luis Obispo, Commission Vice Chair City Staff Present: Barry Daffern, Water Supply Supervisor William Hetland, Utilities Director Allen Short, Water Division Manager Lisa Woske, Recording Secretary Roll Call Chairman Gerard called the meeting to order at 1: 30 p.m. and invited comments from the audience in accordance with the Brown Act (items not on the agenda) . There was no public comment. ACTION ITEMS 1. Draft Minutes from November 9. 1988, Whale Rock Meeting. Commissioner Madrid clarified reference on page 8, to read "Department of Water Resources". Commissioner Dunn moved to approve the minutes as amended. Commission Salvato seconded the motion. Motion carried. 2. Award of Contract to Serene Construction for installation of well and appurtenant facilities for CAWO. Bill Hetland introduced the item. Barry Daffern recapped the Commission report and discussed the Cayucos wells and the dredging effectiveness. He stated that the well field was congested in a single area and discussed the proposed primary well, which would alleviate the dense area. He stated it would not increase the water supply, but would offer more efficient delivery. He distributed and discussed the bid summary report and stated that Serene Construction was the low bidder. He i recommended awarding the contract to Serene Construction. Y � Whale Rock Commission Meeting, March 23, 2989 Draft Minutes Page 2 Motion: Commissioner Salvato moved to accept staff recommendation and award the contract to Serene Construction. Commissioner Madrid seconded the motion. Motion carried. 3. Policy Statement recaarding emergency water exchange. Commissioner Dunn discussed the policy and guidelines of the Emergency Water Exchange. Allen Short presented the staff report regarding the City of Morro Bay request and policy statement development. He discussed City Council additions to the original draft concerning first rights of refusal. Commissioner Dunn discussed the cooperative agreement and re-endorsed first offering water to member agencies. He was concerned with the wording of the "Independent Discretion" section of the policy regarding outside agencies and did not feel it was consistent. He recommended continuance to the next meeting to allow time to examine the wording of that section to ensure consistency of intent. Commissioner Salvato felt the original agreement supported member agencies. Chairman Gerard agreed that it was premature to take action at this time. Motion: On motion of Commissioner Salvato, seconded by Commissioner Madrid, it was unanimously agreed to continue this item to the next meeting. Motion carried. 4. Consideration of intertie agreement between City of Morro Bay and the Whale Rock Commission. Chairman Gerard introduced the item and discussed recent City Council action. He recommended the item be received and filed, since action was no longer possible. The Commission agreed unanimously to receive and file the item. 5. Receive, report of Safe Annual-Yield and Coordinated Operations Study for the Salinas and Whale Rock Reservoirs. Bill Hetland discussed the report and summary, outlining considered variables, e.g. minimum pool, storage capacity, and treatment processes. He concluded that 100 acre feet of safe annual yield was available to the City. He discussed current and future yields, stating that one restriction involved moving water to the various areas via the Whale Rock covneyance system. He noted that during peak times, the pumping capacity would be deficient. He discussed study findings for individual yields and stated that the Whale Rock yield could be increased, but modifications would be necessary for the pumping stations. He stated additional work would be needed for formal recommendations and that the staff would bring the item back. Whale Rock Commission Meeting, March 23, 1989 Draft Minutes Page 3 Commissioner Salvato commented on modifications to the conveyance system. Bill Hetland felt all members would benefit from the moficiations. Don Smith was concerned about adding bigger pumps and felt a stronger rationing program should be encouraged. Motion: Commissioner Dunn moved to accept the report as presented. Commissioner Statler seconded the motion. Motion carried. 6. Approval of study of Whale Rock Reservoir Pumping Capability and Conveyance System. Commissioner Gerard moved to approve the study. Commissioner Dunn seconded the motion. Motion carried. There being no further business to come before the Commission, the meeting adjourned at 2:30 p.m. Respectfully submitted, Lisa Woske Recording Secretary 1 City of Morro Bays dVC � :; 595 Harbor St •Morro Bay, CA 93442805.772.1214 April 27, 1989 The Honorable Ron Dunin Mayor, City of .San Luis Obispo p. O. Box 8100 San Luis Obispo, CA 93403-8100 RE: Reqst for Joint City Council Meeting Dear Mayor , The cities f Morro Bay and San Luis Obispo embarked upon a cooperative venture several years ago with the Whale Rock Commission to examine the economies of a joint water project to serve our communities. The Coastal Streams Diversion and Storage Project, Phase I, has been tediously pursued ever since, and we are both eagerly awaiting water as the product of our efforts.. Since time has elapsed since our first joint meeting and the players have slightly changed, the Morro Bay City Council proposes that another joint meeting with the San Luis Obispo City would be fruitful in renewing our ties and pledges to collectively provide additional water for our citizens. The Morro Bay City Cauncil a ased f animoif yyourted honorableuest bodysuch would meeting; we would be pleased agree. I envision the agenda would consist of a status report re- garding Phase I of the Coastal Streams Diversion Project, respective reports from each city concerning their priority water projects and progress, and inquiry whether San Luis Obispo is interested in participating in our San Bernardo Creek Dam Project. I believe our city administrators could arrange the finer details of the joint agenda; I also be- lieve it would be prudent to invite the Whale Rock Commis- sion to join us in this meeting. ill/ FIRE DEPARTMENT PUBLIC WORKS CITY HALL 695 Harbor Street 715 Harbor Street 595 Harbor Street POLICE DEPARTMENT RECREATION AND PARKS HARBOR DEPARTMENT 850 Moo Bay Blvd 1001 Kennedy Way Morro 1275 Ernbamadero The Honorable Ron Dunin Mayor, City of San Luis Obispo Page Two As initiator of the second joint meeting, I would be most happy to host your Council at our new Community Center! And are yet, since our first meeting took place in .Morro Bay, we also most willing to travel to your fair city; please let me know of your Council's preferences in this regard. We both are painfully aware of the pressing need to perma- nently secure additional reliable water resources for our cities. Working together, the pathway we forge to obtain this objective will be easier. Please let me know of your response to our invitation. sincerely yours, qRSaEMAR?IESHEET Mayor RMS:GAN:ad cc: Morro Bay City Council City Administrative Officer John Dunn City Administrator Gary Napper } MEETING DATE: :TUNE 13 1989 WHALE ROCK COMMISSION REPORT REM"U3 ,: FROM: ALLEN SHORT, WATER DIVISION MANAGER AS SUBJECT: Whale Rock Staffing Evaluation BACKGROUND: Within all organizations periodic review is needed to insure that the organization is operating in the most efficient and effective manner. An evaluation of the present mode of operation and responsibility was undertaken to determine if the current staffing arrangement is in the best interest of the Whale Rock Commission. The City of San Luis Obispo's Water Division Staff performs a dual function. The majority of the time is spent dealing with the issues and day to day operations of the City of San Luis Obispo. In addition, the Water Division personnel are also the staff of the Whale Rock Commission. The present arrangement has been in place since the Commission was established in 1957. Paragraph 4 of the "Agreement for Construction and Operation of the Whale Rock Project" established the City of San Luis Obispo as the agency to "operate and maintain the project mutually satisfactory to the parties" . To date, this arrangement has been positive and successful. The purpose of the Whale Rock Commission staff is to provide information to assist in the development of policy, to update projects, operate the Whale Rock Reservoir in the most efficient manner possible, and act in the best interest of the Whale Rock Commission. The City of San Luis Obispo currently is entitled to 55 percent of the volume of water that is contained behind the dam. The City's current share of the safe annual yield is 2057 acre feet of the 4400 acre feet. There has been a concern regarding the ability of the City's Water Division staff to remain neutral and act in the best interest of the Whale Rock Commission when the City of San Luis Obispo is in times of water shortage and mandatory water conservation. 2.0 Existing Staffing: The existing City staffing for the Whale Rock Commission is identified in table 1.0. The numbers in parenthesis indicate the percent of time/budget that each employee spends on Whale Rock operations. The organizational structure is headed by the Utilities Director who is supported by clerical, and engineering staff. Financial services including budget, payroll, purchase orders, etc. , are provided by the City Finance Department. Legal services are provided as needed by either the City Attorney or outside counsel, depending on the issue or requirement. The Water Division I WHALE. ROCK COMMISSION REPORT Manager reports directly to the Utilities Director, and is supported by the Water Supply Supervisor. The Water Supply Supervisor is responsible for the day to day operations of the Whale Rock project. When problems or concerns arise within the City structure, staff is able to call upon a number of resources and expertise for assistance. The ability to call upon the required resources greatly reduces down time or project start up, and as a result, adds to operations efficiency. In addition, a number of projects or tasks can be done in-house instead of contracting to an outside service because of the variety of resources available to the Commission The Whale Rock Commission is the direct recipient of those resources and expertise when the need is required. 3.0 Alternatives As a result, staff investigated a number of operational and staffing configurations. A list of alternative modes of operation are listed below. 1. Contract Management - Staffing and operational requirements are handled by an independent private contractor. 2. Composite Agency - Select individuals from each member agency to meet staffing requirements. 3. Rotational Staffing - Staffing requirements are rotated among member agencies on a set time frame. 4. Independent Staffing - Selection by the Whale Rock Commission of independent employees to meet staffing requirements. 4.0 Evaluation Criteria To fully evaluate the alternative operational methods and to determine the advantages and disadvantages, criteria were established which are identified below: 1. Streamlined and practical. A minimum number of levels and or agencies required to preform the required functions. The most useful and usable approach to meet staffing requirements. 2. Communication. The ability to obtain quick, accurate information concerning policy, system operations, or problems/solutions. 1 WHALE- ROCK COMMISSION REPORT Page 3. 3 . Costs. The amount of money expended for the services and staff members obtained. 4. Sensitivity to Commission members requirements. There are a number of political issues and concerns that are priorities of individual commission members.. Each must be addressed in a manner which provides equality and sensitivity to all of the member agencies. 5.0 Evaluation Matrix An evaluation matrix was developed taking into account the selected criteria for each of the alternatives. Each is rated on a scale of 1-5 with 1 being the lowest rating and 5 being a high rating. EVALUATION CRITERIA Mode of Operation 1 2 3 4 Total Rank Existing 4 4 3 4 15 1 - - 1. Contract 3 3 -2 5 13 2/3 2 . Composite 2 3 . 3 4- 12 _ 4 3 . Rotation 2 3 3 _ - - . 4 12 5 4. Independent 3 3 2 5 _ 13 2/3. Based upon a subjective analysis of each alternative method of operation, the Existing mode. of operation ranked the highest. The Contract and Independent modes tied. for second and third. The Composite and Rotation modes were fourth and fifth respectfully. The Existing method of operation is the most streamlined and practical as compared to the other options. It possesses the minimum number of levels for efficient and productive project operation. In addition, the maximum use of available resources to meet staffing needs and system operation is best identified with this option. The Existing mode of operation is able to quickly obtain and dispense accurate information regarding system operation, policy, agreements, and problems/solutions. The other options would require additional research and time to obtain and comply with informational request. The same would be true when important information or decisions are to be disseminated. Existing, Composite, and the Rotation options have the capability to o . provide additional resources and staff when required for a minimum additional cost. The other two opt-ions (Contract and Independent -- r 6 �C WHALE- ROCK COMMISSION REPORT Page 4 would require additional expenditures as service and staff requirements fluctuated. Finally, the Existing, Composite, and Rotation options are all sensitive to the needs and requirements of the Commission members and member agencyies. The Contract and Independent options, because of the tenuous position, would be extremely concerned about the Commission needs and requirements. If the Whale Rock Commission decides to select one of the alternative options identified in Section 3.0, the advantage to changing from the current method of operation to any one of those is primarily theoretical. In theory an independent agency may offer a more equitable and fair administration of policy. The disadvantages to changing the current method of operation are numerous. Changing the method of operation is not the most streamlined, practical and feasible. The addition of an outside agency will slow down the method and mode of communication concerning commission business and policy. Presently, difficulty is experienced when the existing operational agency tries to schedule commission events, prepare and administrate commission business and projects. An additional outside agency will compound the existing problems. The City of San Luis Obispo currently provides all administrative, secretarial staffing, legal requirements. Independent operation may require additional staffing to efficiently and productively perform the administrative functions for the commission. 6.0 Requirements to Change The Present Mode of Operation: When the Commission was established in 1957 an agreement for the construction and operation of the project was instituted. This agreement established the City of San Luis Obispo as the agency which was to operate and maintain the Whale Rock Project. To change the existing staffing arrangement would require an amendment to the Construction and Operation Agreement-. 7.0 Consequences of Not taking Action:. The current mode of operation will continue. Additional administrative costs will not be incurred to properly manage the commission affairs. 8.0 Action Recommended: Staff recommends that the Commission continue the current method of operation of using the City of San Luis Obispo staff. ``// v V y ` 7 O O � 9 0 C) r-= ao n � O D O V i -0 JE CD �j o i O �.. m � o io For � V V c E 0 9L 2 s o C. n m' a r A O . a a � � v MEETING DATE: JUNE 13, 1989 WHALE ROCK COMMISSION REPORT ITEM NUMBER 4 FROM: Allen Short, Water Division Manager 442 __�\ SUBJECT: Annual Budget and Financial Statement BACKGROUND: Attached are the Budget sheets for the Whale Rock Reservoir and the Whale Rock Fishing Programs. They include a summary of revenues, expenditures and changes in fund balance and detailed line item budget. This budget follows the same budget process as the City of San Luis Obispo; it is the first year of a two year budget cycle. Significant Budget Changes Recently the City of San Luis Obispo Public Works Department under- went a reorganization. As a result of the reorganization the Utilities division became a Department. Staff members and position adjustments were considered and implemented. One of the position adjustments was to separate the job responsibilities of the Water Supply and Distribution Supervisor. As a consequence of the reorganization the Water Supply Supervisor was returned to Whale Rock full time. Because the supervisor is able to spend 100 percent of his time addressing Whale Rock Operations, the need for an additional operational personnel was eliminated. The position had been previously budgeted for the past 5 years but never filled. The eliminated position will reduce the operational costs by $25,869 for budget year 1989-90 and $27, 162 for budget year 1990-91. Power costs decreased by $60,000. This is due to the City of San Luis Obispo estimate to use a greater amount of Salinas Reservoir water. Line item budgets less that $300 dollars were combined with similar line item expenditures to simplify bookkeeping. The administrative services line item reflects the City overhead costs and is based on the City's recently completed cost of service study. This reflects a truer cost of existing administrative services. Fund Balance The estimated budget for fiscal year 1989-90 is $644,900. This is a reduction of $4,400 dollars over the 1988x89 budget. The estimated fund balance for the end of the fiscal year is $1,314,570. - /- 3 l WHALE ROCK COMMISSION SUMMARY OF REVENUES, EXPENDITURES, AND CHANGES IN FUND BALANCE FISCAL YEARS ENDING JUNE 30, 1990 AND JUNE 30, 1991 BUDGET -------------------------------------------------- APPROVED ADJUSTED ---- PROJECTED ---- ACCOUNT TITLE 1988.89 1988-89 1989-90 1990-91 -------------------------------------- ----------- ------------ ------------ REVENUES: WATER SALES: OPERATING CHARGES 200,700 200,700 258,700 261,700 WATER DISTRIBUTION 335,000 335,000 275,000 275,000 EXCESS WATER SALES 9,000 9,000 9,000 9,000 FISHING REVENUES: SERVICE CHARGES 1,000 1,000 1,000 1,000 CONTRIBUTIONS 22,600 22,600 20,200 20,700 HYDROELECTRIC REVENUES 1,000 1,000 1,000 1,000 INTEREST ON INVESTMENTS 80,000 80,000 80,000 80,000 ---------------------------------------------------- TOTAL. REVENUES 649,300 649,300 644,900 648,400 ---------------------------------------------------- EXPENDITURES: RESERVOIR OPERATIONS: STAFFING 143,700 144,000 160,000 169,800 CONTRACT SERVICES 33,100 33,100 37,800 40,000 �., OTHER OPERATING EXPENSES 396,200 377,100 321,100 322,500 MINOR CAPITAL 2,000 2,000 26,000 12,000 ADMINISTRATIVE SERVICES 50,700 0 0 0 ---------------------------------------------------- TOTAL RESERVOIR OPERATIONS 625,700 556,200 544,900 544,300 .................................................... FISHING PROGRAM: STAFFING 10,700 10,700 11,600 11,800 CONTRACT SERVICES 8,000 8,000 8,200 8,500 OTHER OPERATING EXPENSES 2,800 1,300 1,400 1,400 ADMINISTRATIVE SERVICES 2,100 0 0 0 ---------------------------------------------------- TOTAL FISHING PROGRAM 23,600 20,000 21,200 21,700 ---------------------------------------------------- OTHER EXPENDITURES: ADMINISTRATIVE SERVICES 0 73,100 72,300 75,900 EQUIPMENT REPLACEMENT 0 0 6,500 6,500 .................................................... TOTAL OTHER EXPENDITURES 0 73,100 78,800 82,400 ---------------------------------------------------- CAPITAL PROJECTS 0 0 0 0 .................................................... TOTAL EXPENDITURES 649,300 649,300 644,900 648,400 ---------------------------------------------------- FUND BALANCE, BEGINNING OF YEAR 1,314,570 1,314,570 1,314,570 1,314,570 ,` FUND BALANCE, END OF YEAR 1,314,570 1,314,570 1,314,570 1,314,570 WHAL9'ROCK COMMISSION ESTIMATED REVENUES FOR THE FISCAL YEARS ENDED JUNE 30, 1990 AND JUNE 30, 1991 ----- '_�-- -----------__=----------- ���_______=_------------__ \_ ------------- ACTUAL ESTIMATED REVENUES 7/1/87 - APPROVED ADJUSTED ---- PROJECTED ----- ACCOUNT TITLE 6/30/88 1988-89 1988-89 1989-90 1990-91 -------------------------------------------------- ---------------------------------------------------- INTEREST EARNINGS ON INVESTMENTS 104,536 80,000 80,000 80,000 80,000 -------------- ---------------------------------------------------- BASIC OPERATING CHARGES 376,463 200,700 200,700 258,700 261,700 WATER DISTRIBUTION 186,136 335,000 335,000 275,000 275,000 EXCESS WATER SALES 31,985 9,000 9,000 9,000 9,000 FISHING PROGRAM REVENUES 864 1,000 1,000 1,000 1,000 FISHING PROGRAM CONTRIBUTIONS 21,100 22,600 22,600 20,200 20,700 HYDROELECTRIC REVENUES 663 1,000 1,000 1,000 1,000 OTHER REVENUES 5,088 0 0 0 0 -------------- ---------------------------------------------------- TOTAL TRUST 8 AGENCY REVENUE 622,298 569,300 569,300 564,900 568,400 -------------- ---------------------------------------------------- TOTAL 726,834 649,300 649,300 644,900 648,400 r � RESERVOIR'OPERATIONS BUDGET APPROPRIATIONS FISCAL YEARS ENDING JUNE 30, 1990 AND JUNE 30, 1991 -__-_-------------------------------------------------------------- EXPENSES BUDGET 7/1/87 - APPROVED ADJUSTED ---- PROJECTED ---- ACCOUNT TITLE 6/30/88 1988-89 1988-89 1989-90 1990-91 REGULAR EMPLOYEES SALARIES 72,473 103,800 104,,100 119,600 127,500 TEMPORARY SALARIES 6,221 6,000 6,000 3,000 3,000 OVERTIME 2,299 3,500 3,500 3,000 3,000 RETIREMENT CONTRIBUTIONS 10,665 13,600 13,600 15,600 16,700 NEALTN & DISABILITY INSURANCE 7,816 11,100 11,100 12,400 12,800 WORKERS COMPENSATION INSURANCE 3,577 4,800 4,800 5,000 5,300 UNEMPLOYMENT INSURANCE 82 200 200 500 500 MEDICARE O 700 700 900 1,000 ----------- ----------- ----------- ----------- ---------m- TOTAL STAFFING 103,131 143,700 144,000 160,000 169,800 ----------- ----------- ----------- ----------- ----------- ENGINEERING & PLAN CHECKS (908) 8,000 8,000 8,200 8,500 LEGAL SERVICES 0 2,500 2,500 2,600 2,700 OTHER EQUIPMENT MAINTENANCE 7,706 8,000 8,000 8,200 8,500 LABORATORY SERVICES 0 2,400 2,400 2,500 2,500 BUILDING & CONSTRUCTION TRADES 750 3,200 3,200 3,300 3,400 MACHINE SHOP SERVICES 0 300 .300 0 0 TRASH REMOVAL 1 300 300 0 0 CONTRACT LABOR 1,554 2,006 2,000 3,606 4,600 LAUNDRY & LINEN SERVICE 1,119 1,400 1,400 1,400 1,500 OTHER CONTRACTED SERVICES 10,992 5,000 5,000 8,000 8,300 ----------- ----------- ----------- ----------- ----------- TOTAL CONTRACT SERVICES 21,214 33,100 33,100 37,800 40,000 ----------- ----------- ----------- ----------- PRINTING 84 200 200 600 600 REPRODUCTION & PUBLICATIONS 11 200 200 700 700 OFFICE SUPPLIES 220 200 200 0 0 BLUEPRINTING 95 200 200 0 0 PUBLICATIONS & SUBSCRIPTIONS 93 200 260 0 0 TELEPHONE 0 4,300 0 0 0 ELECTRICITY 11,232 5,000 5,000 5,200 5,300 ELECTRICITY (WHALEROCK PUMPING) 232,990 335.,000 335,000 275,000 275,000 BUILDINGS & PROPERTY 1,920 2,100 2,100 4,200 4,700 CONTRACTORS EQUIPMENT 0 1,060 1,000 1,000 1,100 LIABILITY 15,688 17,700 17,700 18,200 18,800 PUBLICATIONS & TRAINING 195 200 200 600 600 EDUCATiON & TRAINING 600 200 200 0 0 MISCELLANEOUS TRIPS & MEETINGS 746 1,300 1,300 1,300 1,400 PROTECTIVE CLOTHING & EQUIP 0 400 400 400 400 SAFETY AND FIRST AID SUPPLIES 358 400 400 600 660 FIRST AID SUPPLIES 116 200 200 0 0 JANITORIAL SUPPLIES 38 300 300 0 0 PAINT AND JANITORIAL SUPPLIES 254 500 560 1,300 800 PLUMBING & HEATING SUPPLIES 234 700 700 700 700 ELECTRICAL SUPPLIES 603 1,100 1,100 1,100 1,200 LUMBER & HARDWARE 351 1,200 1,200 1,200 1,300 EQUIPMENT REPLACEMENT PARTS 1,193 2,000 2,000 2,100 2,100 FENCING, TREES & NURSERY STOCK 6 500 .500 700 700 INSECTICIDES & SOLVENTS 159 600 600 800 800 TREES, SHRUBS & NURSERY STOCK 76 200 200 0 0 CLEANING MATERIALS & SOLVENTS 0 200 200 0 0 WELDING SUPPLIES 163 300 300 0 0 TOOLS AND WELDING SUPPLIES 780 1,000 1,000 1,306 1,400 CEMENT & CONCRETE MIX 134 1,100 1,100 1,100 1,200 MISC CONSTRUCTION MATERIAL 83 200 200 0 0 CAMERAS & PHOTO SUPPLIES 0 100 100 0 O LABORATORY SUPPLIES 0 100 100 0 0 MISC- UNCLASSIFIED MATERIALS 2,410 2,500 2,500 3,000 3,100 VEHICLE MAINTENANCE EXPENSES 4,835 14,800 0 0 0 ----------- ----------- ----------- ----------- ----------- TOTAL OTHER OPERATING EXPENSES 275,667 396,200 377,100 321,100 322,500 ----------- ----------- ----------- ----------- ----------- RESERVOIR`OPERATIONS BUDGET APPROPRIATIONS FISCAL YEARS ENDING JUNE 30, 1990 AND JUNE 30, 1991 ---------- -__-�_- M w _ -`_ ------ ------------------- EXPENSES BUDGET ------------- -------------------------------------------------- 7/1/87 - APPROVED ADJUSTED ---- PROJECTED ---- ACCOUNT TITLE 6/30/88 1988-89 1988-89 1989-90 1990-91 --------------------------------------------------- ----------- ------------ ----------- ------------ CAPITAL EQUIPMENT 335 0 0 15,000 1,000 MISC CAPITAL MAINTENANCE 10,774 0 0 3,000 3,000 PLANT & RESIDENCE IMPROVEMENTS 688 2,000 2,000 5,000 5,000 CONDUIT BOOSTER PUMPS 5,094 0 0 3,000 3,000 ----------- ----------- ----------- ----------- ----------- TOTAL MINOR CAPITAL 16,892 2,000 2,000 26,000 12,000 ----------- ----------- ----------- ----------- ADMINISTRATIVE SERVICES 10,300 50,700 0 0 0 ----------- ----------- ----------- ----------- ----------- PROGRAM TOTAL 427,204 625,700 556,200 544,900 544,300 J i c-��- 17 FISHING PROGRAM BUDGET APPROPRIATIONS FISCAL YEARS ENDING JUNE 30, 1990 AND JUNE 30, 1991 ------------- '- --------------------------------- EXPENSES BUDGET ------------ ----------------------------------------------- 7/1/87 APPROVED ADJUSTED ---- PROJECTED ---- ACCOUNT TITLE 6/30/88 1988-89 1988-89 1989-90 1990-91 ----------------------------------------------- ----------------------- ----------------------- TEMPORARY EMPLOYEE SALARIES 9,845 10,000 10,000 10,700 10,900 OVERTIME 0 100 100 100 100 YORKERS COMPENSATION INSURANCE 507 500 500 500 500 UNEMPLOYMENT INSURANCE 10 0 0 100 100 MEDICARE 147 100 100 200 200 -------- ----------- ----------- ----------- ----------- STAFFING TOTAL 10,508 10,700 10,700 11,600 11,800 --------- ----------- ----------- ----------- OTHER CONTRACTED SERVICES 5,218 8,000 8,000 8,200 8,500 =---------- ----------- ----------- ----------- ----------- ELECTRICITY 288 400 400 500 500 LUMBER 8 HARDWARE 80 200 200 0 0 MISC. UNCLASSIFIED MATERIALS 1,141 700 700 900 900 VEHICLE MAINTENANCE EXPENSES 263 1,500 0 0 0 ----------- ----------- ----------- ----------- ----------- TOTAL OTHER OPERATING EXPENSES 1,792 2,800 1,300 1,400 1,400 ----------- ----------- ----------- ----------- ----------- ADMINISTRATIVE SERVICES 200 2,100 0 0 0 ----------- ----------- ----------- ----------- ----------- PROGRAM TOTAL 17,719 23,600 20,000 21,200 21,700 WHALE ROCK COMMISSION CALCULATION OF 1989-90 & 1990-91 OPERATING CHARGES ---- FISCAL YEAR 1989-1990 ------ ----- FISCAL YEAR 1990-1991 ------ .................................... ..---------------------------------- RESERVOIR FISHING RESERVOIR FISHING OPERATIONS PROGRAM TOTAL OPERATIONS PROGRAM TOTAL ------------------------------------ ------------------------------------ OPERATING EXPENDITURES 544,900 21,200 566,100 544,300 21,700 566,000 OTHER EXPENDITURES 78,800 0 78,800 82,400 0 82,400 ------------------------------------ ------------------------------------ TOTAL EXPENDITURES 623,700 21,200 644,900 626,700 21,700 648,400 Less: DIRECT REVENUES DISTRIBUTION (275,000) (275,000) (275,000) (275,000) EXCESS WATER SALES (9,000) (9,000) (9,000) (9,000) HYDROELECTRIC REVENUES (1,000) (1,000) (1,000) (1,000) INTEREST ON INVESTMENTS (80,000) (80,000) (80,000) (80,000) FISHING FEES (1,000) (1,000) (1,000) (1,000) ------------------------------------ ------------------------------------ TOTAL DIRECT REVENUES (365,000) (1,000) (366,000) (365,000) (1,000) (366,000) OPERATING CHARGES 258,700 20,200 278,900 261,700 20,700 282,400 i ALLOCATION OF OPERATING CHARGES --- ----------------- ------------ ------ -------------_==�_______ ----- FISCAL YEAR 1989-1990 ------ ----- FISCAL YEAR 1990-1991 ------ ------------------------------------ RESERVOIR FISHING RESERVOIR FISHING OPERATIONS PROGRAM PERCENT OPERATIONS PROGRAM PERCENT ------------------------------------ ------------------------------------ CITY OF SAN LUIS OBISPO 142,414 11,120 55.05% 144,066 11,395 55.05% CAL POLY 87,208 6,809 33.71% 88,219 6,978 33.71% MEN'S COLONY 29,078 2,271 11.24% 29,415 2,327 11.24% ------------------------------------ ------------------------------------ TOTAL 258,700 20,200 100.00% 261,700 20,700 100.00% • MEMG GATE .NNE 13, 1989 WHALE. ROCK COMMISSION REPORT fTEMNUMBEI (/ FROM: Allen Short 1450 Prepared by: Barry Daffern \ Water Division Manager Water Supply Supervisor SUBJECT: Update on Fishing Program BACKGROUND: The 1988 Whale Rock Fishing;.Program experienced its best year since the opening of the reservoir for public fishing. A total of 172 fish were caught generating revenues of $1,833.00. Included is an attachment for your review. The primary reason we did so well is the stocking program the Commission approved. In October 1987, 29,000 rainbow fingerlings were introduced into the lake. Those fish grew approximately 1.5" over the 9 month time period. As a result, the average fish caught was approximately 13.5" in length. Prior to the opening of the 1988 fishing season, Whale Rock received a great deal of publicity via the local newspaper, which brought out quite a few anglers. There were 328 anglers in the first 3 weeks of fishing in 1988, compared to 156 anglers in the first 3 weeks of 1989. There were also 67 fish caught in the first 3 weeks of 1988 compared to 16 fish caught in 1989. Unfortunately, the fish hatchery that supplies the rainbow trout for Whale Rock experienced a chlorine spill which killed the entire population of young fish destined for Whale Rock Reservoir. As a consequence, we were not able to stock the reservoir this year. As a result, the number of fish caught in the first 3 weeks of 1989 was reduced. Fish and Game representatives were notified and an alternate plan was concieved. This plan consisted of putting Alaskan weir traps in the two streams that supply Whale Rock with water, with the intent of trapping the fish when they spawned in February and March. Unfortunately, Mother Nature did not cooperate. We did not have the rains in the quantities needed to raise the creek levels enough for the trout to spawn. Fish and Game then contacted Silver King Hatchery at Davenport. and asked them to set up their. fish ladder, which extends into the. ocean. Although it was not raining, Silver King released well water down the ladder and into the ocean in hopes of attracting spawning steelhead. This did not work. A few days later it rained and 4 fish came up the ladder. The females were milked and the eggs fertilized. We now have about 3 , 000 fish at the Silver King Hatchery in Scotts Valley. We anticipate introducing the fish into the lake in August or September of this year. � attachment fish61389/wr 04 vo V r co co o _ CD co m x lam CCDi m W �...CD ticc Cn LO °0 LLI Q w - LL o }. CO. u- 0 � o � WN Go I— r N � w r m 8O 7 co W ccO Q1 f9 0 0 0 0 O L O LU N '— j MMMNG DATE: JUNE 13, 1989 WHALE- ROCK COIV MISSION REPORT '�'""U6. FROM: ALLEN SHORT., WATER DIVISION MANAGER SUBJECT. Well and Appurtenant Facilities Update for the Cayucos Area Water Organizations BACKGROUND: During the last five (5) years the Cayucos Area Water Organizations have experienced air entrainment problems within the water systems. This is due to higher pumping demands which lower the water aquifer to a level which allows air to be drawn into the pump along with water. Under our agreement with the Cayucos Area Water Organizations, the Whale Rock Commission is obligated to furnish up to a maximum of 100 acre feet of water per month. Under current operational practices, we are not able to adequately supply the required volume of water because of the air entrainment problem. In August of 1987, an investigation of the air entrainment problem was conducted by Lawrance Fisk and McFarland, Inc. (LFM) . It was LFM's recommendation that the Whale Rock Commission authorize the drilling of additional test borings to identify the limits of the Old Creek Basin and aquifers. In April of 1988, Mr Timothy S. Cleath, engineering geologist, was retained by the Whale Rock Commission to make additional borings in order to identify the Old Creek Basin aquifers. After having identified the aquifers, both the LFM and Cleath reports recommended the Commission make plans for more permanent improvements, such as relocation of existing wells, expansion of percolation ponds or acquisition and use of the Mainini well in order for the Commission to meet its obligation of 100 acre feet/month.. The Whale Rock Commission authorized staff to pursue design of an additional well at its June 15, 1988 meeting. John L. Wallace and Associates was retained for design and technical services relating to installation of the new well. On January 21, 1989 staff advertised for bids. Bids were opened on February 9, 1989. Serene Construction was the low bidder with a bid of $64,333.50. A pre-job conference was held on April 20, 1989 and the actual work began on May 3 , 1989 . The well has. been drilled, a 10.75 inch outside diameter class 200 pvc casing and gravel pack installed. Well developement including a step draw down and flow rate test has been completed. During the test period the volume of water pumped at the various levels is listed below. WHALE. ROCK COMMISSION REPORT Page 2. _j Water Level Pumping Rate Pumping Time gym Hours 29' . 1" 150.00 1 37' .4" 250.00 1 4611 .9" 350.00 1 49' .0" 370.00 1 In addition, a 30 hour well test was run at a constant flow rate to determine long term draw down levels. During the test period the volume of water pumped at the various levels is listed below. Water Level Pumping Rate Pumping Time cnom Hours 201 .3" 200.00 Initial. 34' .5" 200.00 8 35' .8" 200. 00 24 36' .6" 200. 00 34 It is estimated that the well will yield 200 gallons per minute which calculates to approximately 323 acre feet per year. Water quality samples have been taken and sent to a certified laboratory for analysis. Well construction is on schedule and with an estimated completion date of May 29, 1989. Once well development and facility construction is completed to the satisfaction of all concerned parties it will be turned over to the Cayucos Area Water Organization for operation. The Whale. Rock Commission staff along with the staff of the CAWO administrative committee are in the process of developing an agreement. This agreement will provide a mechanism for transfer of well ownership and details operational responsibility, lead agency, and the cost to be incurred by each participating agency. The agreement presently is in the third draft. It is anticipated that there will be an agreement in place at the time the well is ready to be transferred. RECOMMENDATION• Receive and file report.