HomeMy WebLinkAbout07/05/1989, C-6 - REMODELING THE COUNCIL/ADMINISTRATION/CITY CLERK OFFICES 11 II f p �I12BMMnNG DATE:
�I��H���I���tllllll�llll'I�IIUIII City of San LUIS OISPO JULY 5, 1989
COUNCIL AGENDA REPORTITEM NUMBERe��
FROM: David F. Romero, Public Works Director
PREPARED BY: David Elliott, Administrative Analyst ;
SUBJECT: Remodeling the Council/Administration/City Clerk Offices
CAO RECOMMENDATION:
By motion 1) approve plans for remodeling the council/administration/city clerk offices and
2) authorize issuing a purchase order to Haworth, Inc. for systems furniture.
BACKGROUND:
Since public works and utilities departments vacated city hall in 1988, we have remodeled most
of the remaining offices at city hall to temporarily alleviate overcrowding and improve work-
ing conditions. Only the council/administration/city clerk offices have not received any
attention, even though these spaces have suffered the worst overcrowding.
We have prepared a plan to remodel the council/administration/city clerk offices in three
consecutive steps:
1) Divide the council hearing room in half
Install systems furniture to create four new council workstations in one half
Create a smaller conference room in the other half
Move the councilmembers to their new workstations
2) Slightly enlarge the assistant cao's office and the former council office
Install systems furniture in both offices
Move the city clerk into the former council office
3) Remove the existing city clerk's office
Install systems furniture to create nine new clerical workstations
Install systems furniture in the cao's office and the mayor's office
Using systems furniture will give us the demonstrated benefits of productivity, space efficien-
cy and flexibility. All systems furniture components can be easily adapted and reused for any
future expansion or remodeling.
FISCAL IMPACT:
Remodeling costs include:
wall demo/construction $ 6,000 (estimate)
systems furniture 78,600 (quote)
carpet 8,000 (estimate)
paint 2,500 (estimate)
contingencies 4.000
$99,100
Because we have a long-term procurement contract for systems furniture (which was competi-
tively bid), we need only issue a purchase order for the required components. Delivery will
take about six to eight weeks. The enclosed budget amendment request. transfers money
available in the ventures and contingencies account to the project account..
CAe — I
icity of san tuts oBispo
COUNCIL AGENDA REPORT
Remodeling the Council/Administration/City Clerk Offices
page 2
STAFF RECOMMENDATION:
By motion I) approve plans for remodeling the council/administration/city clerk offices and
2) authorize issuing a purchase order to Haworth, Inc. for systems furniture.
attach: budget amendment request
plan
APPROVED:
:City Ad inistrative Officer
City Attorney
Hance Director
I
J
Ci y Of San LUIS�81s O/��/��
BUS et ame Oment izE UESt NUMBER
G a �
. REauESTING DEPARTMENT FUND AMENDED FUND NO.
REVENUES
ACCOUNT OESCRFMON OEPT. OBJ. SUB-OBJ. CURRENT PROPOSED AMENDED
BUDGET AMENDMENTS BUDGET
TOTAL
EXPENDITURES
ACCOUNT OESCR1PTICN DEPT. CEJ. SUB-OBJ. CURRENT PROPOSED AMENDED
BUDGET AMENDMENTS BUDGET
N r b
2
T
TOTAL
PURPOSE
V F L' n1 " ! t IZ A—il ON
T I=
DEPARTMENT HEAD (DATE DIFIECTDR OF` CE DATE
CITY ADMINISTRATIVE OFFICER - DATE ENTERED DA E
DISTRIBUTION: white:Finance Cenery:.Finence Pink:Department ! -BB