HomeMy WebLinkAbout08/31/1989, 1 - CONTINUED WORK ON PHASE II CIRCULATION STUDIES. MEETING DATE:
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01,111 in COUNCIL AGENDA REPORT '"'NUMBER:
FROM: Randy Rossi, Interim Development Director BY: Terry Sanvillea
SUBJECT: Continued work on Phase II circulation studies.
CAO RECOMMENDATION: (1) Select a strategy for completing Phase II of the circulation
studies; (2) review the draft transportation survey and authorize its distribution.
BACKGROUND
Phase II Circulation Studies. In April, the council authorized staff to proceed with
Phase II circulation studies. In response to council's prior discussions and actions
during budget sessions, the staff has identified two strategies for proceeding:
The Current Strategy involves the preparation of the Circulation Element and EIR
followed by detailed implementation studies. Separate EIRs would be prepared for
both the Land Use and Circulation Elements. This strategy would first establish
policy then follow through with specific implementation programs.
The Alternative Strategy would involve parallel work to complete the Circulation
Element and detailed implementation studies. A "master EIR" would evaluate both the
Land Use and Circulation Elements. This strategy would simultaneously establish
policy and present specific projects/programs for inclusion into the budget.
The differences between the "current" and "alternative " approaches are summarized on the
following chart and table. The City Council should select a preferred strategy and
authorize staff to implement it.
Transportation Survey. In May, the City Council expressed interested in conducting a
survey of city residents to determine their willingness to use alternative forms of
transportation. The attached draft survey has been reviewed by city engineering,
administration and transit staffs and staff from the County Air Pollution Control
District. The City Council should review the survey, suggest changes, and authorize its
distribution in the fall when Cal Poly is back in session.
SIGNIFICANT IMPACTS
Phase II Circulation Studies. In addition to the $68,000la ready earmarked for Phase II
studies it will take:
$32,000 to complete the studies following the current strategy; or
$82,000 ± to complete the studies following the alternative strategy.
Because the alternative strategy includes detailed implementation studies, its scope is
broader and more is produced. Funding the current strategy (including the additional
$32,000) would not require changes to the Community Development Department budget.
Funding the alternative strategy may require some budget augmentation.
Transportation Survey. The cost of the survey is estimated at $2,000.
CONSEQUENCES OF NOT TAKING AN ACTION
Work on updating the Circulation Element and implementation studies would be delayed.
The council would not receive the community feedback on the acceptability of alternative
forms of transportation. /
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COUNCIL AGENDA REPORT
Page 2 -- Circulation Studies
EVALUATION OF ALTERNATIVE STRATEGIES FOR CIRCULATION PLANNING
In this section, two options for proceeding with circulation studies are offered for
council consideration.
A. The Current Strategy
The current strategy is to complete and adopt a Circulation Element that would direct
specific future implementation studies. The element would provide the policy
direction and some broad based implementation ideas, while specific studies (neighborhood
traffic management, bicycle programs) would be undertaken in the future.
To better reflect council concerns and direction, the work scope for continued
transportation studies and preparation of the Circulation Element would be changed.
Principle changes include:
Additional emphasis on the analysis of transportation options including
transportation management programs, trip reduction programs, and transit programs.
Additional meetings with city staff (as part of a Technical Advisory Committee) and
with the City Council to review progress at key points of the work.
Better integration of circulation planning with the city's efforts to update its Land
Use Element. -!
The work scope also includes additional work to identify neighborhoods throughout the
city where neighborhood traffic management program might be warranted. However, the
costs of preparing a plan for each neighborhood is not included in the present Phase II
work scope. Additional detailed design studies would be undertaken after the Circulation
Element is adopted. The City Council work program authorizes this work and estimates the
cost to be about $70,000.
The cost of DKS contract has increased by approximately $32,000 to cover additional
meetings with staff and City Council; Transportation Demand Management (TDM) and transit
studies; neighborhood traffic review; increases in environmental studies; and a cost
increase for consultant services. The largest increase comes in the area of expanded
Transportation Demand Management (TDM) programs ($10,000).
The total cost of Phase II work, which includes preparation of the final Circulation
Element and EIR, is about $100,000.
(For a detailed cost breakdown see Exhibit "B" of the attached contract.)
B. An Alternative strategy
An alternative strategy for proceeding would be to initiate detailed implementation
studies at the same time that the Circulation Element is being prepared. Some of the
implementation studies are identified in the following paragraphs. The city staff,
Planning Commission and council would be more involved with developing the Circulation
Element as a policy plan while consultants would be used to develop implementation
proposals that could be adopted and included in future budgets. The key components of
this alternative strategy are summarized below:
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COUNCIL AGENDA REPORT
Page 3 -- Circulation Study
1. Circulation Element. With assistance and advice from consultants, staff would
prepare the draft element closely coordinated with preparation of the Land Use
Element. The Circulation Element would be a policy document that updates existing
goals and policies, includes a city commitment to alternative forms of
transportation, establishes basic street standards and street classification system,
and includes additional sections dealing with neighborhood traffic management.
Product: a draft Circulation Element for Planning Commission and City Council
consideration.
2. Implementation Studies. These studies would be undertaken by consultants and
staff and result in specific proposals to incorporate into the city's capital and
operating budgets. They would also help direct and be directed by the development of
policies in the Circulation Element. Some of the key studies would include:
a. Trio Reduction Ordinance. A consultant would work with staff and other
agencies to prepare a trip reduction ordinance and program guidelines for review
by the Planning Commission and adoption by the City Council. The program would
target area employer's participation in transit, ride sharing, bicycle and other
alternative transportation programs.
Product: an ordinance and program guidelines requiring local participation.
b. Transit Development Plan. A consultant would work with the city's transit
manager and other agencies to prepare a specific plan that would consider
increases in level of transit service, routing, fares, capital facility
requirements, and fiscal impacts.
Product: a plan with specific prioritized proposals for inclusion in the city
budget.
c. Bicycle Capital Plan. City staff would work with interested groups to
evaluate and prepare an implementation schedule for completing the city's bike
path system. Costs and priorities would be established and impacts noted.
Consultants would assist with the evaluation of the feasibility of Class I
(separated) bike paths and an update of the 1985 Bicycle Facilities Plan.
Product: a list of prioritized projects with costs to be included in the city
budget.
d. Neighborhood Traffic Management. Consistent with the council work program, a
consultant would identify specific neighborhoods where management programs are
needed then prepare a specific management strategy for each neighborhood. The
neighborhood plans would provide direct input into the budget and would provide
sufficient design details to allow the preparation of construction plans and
specifications.
Product: specific proposals with cost estimates for each affected neighborhood to
be used as input into the city budget.
1011111iIIII1 city of San LUIS OBISpo
immftw COUNCIL AGENDA REPORT
Page 4 -- Circulation Study
e. Street Network Changes. A consultant would use the computer model to test
various changes to the city's street network and consider various land use
alternatives. This is already part of the Phase II work scope for DKS
Associates. The objective would be to prepare a list of long-term street
projects and evaluate their transportation benefits and costs (environmental,
neighborhood quality, traffic, fiscal).
Product: a prioritized list of projects (with costs and preliminary environmental
assessment) to be incorporated into the Circulation Element and become input into
the city capital facilities budget.
3. A Master EIR. Rather than doing separate EIRs for the Circulation and Land Use
Elements, a consultant would prepare a master EIR. This strategy would better
coordinate environmental review of such key factors such as air quality and look at
the big picture. More detailed environmental work would be required at the "project"
level with cumulative impacts addressed by the "Master EIR."
Product: an EIR that can be certified by the City Council prior to adopting new Land
Use and Circulation Elements.
This alternative strategy may require more effort to administer. However, it is better
connected to work on the Land Use Element and may result in more specific actions in a
shorter period of time. Therefore, if timeliness is a significant council concern, then
the alternative strategy may be superior to the existing strategy.
DISCUSSION OF TRANSPORTATION SURVEY
I
The attached questionnaire would be sent to a random sample of city households in the
fall of this year -- after Cal Poly is back in session. The purpose of the survey is to
ask city residents whether they would use alternative forms of transportation and what
would make them more attractive to use.
While the city regularly surveys its transit patrons and the APCD has conducted a
county-wide survey of resident transportation patterns (results to be available within
one or two months), there is no survey data concerning the willingness of residents to
use alternative forms of transportation.
The survey also includes questions about the acceptability of road widening projects or
additional downtown parking. These questions, suggested by city engineering, do not
address alternative forms of transportation but ask important questions about traditional
transportation programs sponsored by the city -- eg. parking and street work.
The council should review the survey and suggest any amendments. Similar to past
community surveys, this questionnaire will be distributed to a random sample of city
households. The Community Development Department budget for next fiscal year will cover
the cost of this project.
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IM COUNCIL AGENDA REPORT
Page 5 -- Circulation Studies
RECOMMENDED ACTION
1. The City Council should:
a. Support the current strategy for proceeding with the preparation of the
Circulation Element in contract with DKS. (If the council selects this option it
should adopt the attached resolution authorizing the mayor to sign a revised services
agreement with DKS Associates. A draft of the agreement is attached and is
subject to further refinement by staff and consultant before execution.)
or
b. Support the suggested alternative strategy and direct staff to return with revised
consultant contracts for appropriate work components.
or
c. Select a combination of these two strategies by supporting the "current" strategy
but directing the staff to contract for the preparation of a "Master EIR" for the
Land Use and Circulation Elements. (If the council supports this combined strategy,
staff will return with a new resolution and consultant contract for council
,— approval.)
2. The City Council should review the a draft transportation survey, make amendments as
appropriate, and authorize its distribution in the fall, 1989.
Attachments:
Resolution amending the contract with DKS Associates for work on Phase II
circulation studies.
Consultant Services Agreement
Draft transportation survey.
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RESOLUTION NO. (1989 Series)
A RESOLUTION OF THE COUNCIL OF THE CITY OF SAN LUIS OBISPO
APPROVING AN AGREEMENT BETWEEN THE CITY AND DKS ASSOCIATES FOR THE
COMPLETION OF PHASE II OF CIRCULATION AND ENVIRONMENTAL STUDIES
AND DIRECTING THE FINANCE DIRECTOR TO ENCUMBER FUNDS
WHEREAS, City and DKS Associates entered into a services agreement on January 5, 1988
(Resolution Number 6319) for DKS Associates to conduct circulation and environmental
studies and prepare revisions to the City's General Plan Circulation Element; and
WHEREAS, DKS Associates has completed Phase I of circulation studies and described in
consultant services agreement; and
WHEREAS, City and DKS Associates, in the course of the Phase I work, determined it
appropriate to develop a revised services agreement, scope of work and compensation
schedule for Phase II of the circulation studies.
WHEREAS, City and Consultant have agreed upon a revised scope of work and
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compensation schedule for undertaking Phase II of the circulation studies and have
prepared a revised consultant services agreement for execution by City and Consultant.
NOW, THEREFORE, BE IT RESOLVED as follows:
SECTION 1. The revised consultant services agreement, attached herein as Exhibit "A—
and incorporated by reference, is hereby approved and the Mayor is authorized to
execute the same:
SECTION 2. The Director of Finance is directed to encumber the amount required for
the Scope of Services ($99,600) under account number 226-4031-008-086.
SECTION 3. The City Clerk shall furnish a copy of this resolution and a copy of the
approved revised consultant services agreement to the City Director of Finance,
Director of Community Development and DKS Associates.
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Page 2: Resolution (1989 Series) `J
On motion of , seconded by and on the
following roll call vote:
AYES:
NOES:
ABSENT:
the foregoing Resolution was passed and adopted this _ day of August, 1989
Mayor Ron Dunin
ATTEST:
Pam Voges, City Clerk
APPROVED:
it L,
John Dungy City inistrativ Officer
City Attorn
Randy Ross , Interim Community Deve opment
Director
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CONSULTANT SERVICES AGREEMENT
This agreement, made this _ day of " "" by and between the City of San
Luis Obispo, California (hereinafter referred to as "City"), and DKS Associates of
Oakland, California, (hereinafter referred to as "Consultant") supersedes that agreement
previously made by and between said parties on January 5, 1989.
WITNESSETH:
WHEREAS, under previous services agreement, City retained Consultant to analyze
traffic circulation and transportation problems within San Luis Obispo as Phase I of a
comprehensive transportation study; and
WHEREAS, Consultant has completed the Phase I work and has published a report
presenting Consultant's findings and preliminary recommendations; and
J WHEREAS, City desires that Consultant proceed with Phase II of the comprehensive
transportation study and Consultant and City have mutually negotiated a scope of work for
work for Phase II of the study; and
WHEREAS, this agreement supersedes all previous agreements made between City and
Consultant (reference Consultant Services Agreement and Amendment to Consultant Services
Agreement, dated January 5, 1988).
NOW, THEREFORE, in consideration of their mutual covenants, the parties hereto agree
to as follows:
1. Proiect Coordination
a. City. The Community Development Director shall be the representative of the City for
all purposes under this agreement. The Director, or his designated representative
hereby is designated as the Project Manager for the City. He shall supervise the
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progress and execution of this agreement.
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Page 2 - Consultant Services Agreement (DKS Associates, August 1989) )
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b. Consultant. Consultant shall assign a single Project Manager to have overall
responsibility for the progress and execution of this agreement for Consultant.
Michael Kennedy hereby is designated as the Project Manager for Consultant.
Should circumstances or conditions subsequent to the execution of this agreement
require a substitute Project Manager for any reason, the Project Manager designee
shall be subject to the prior written acceptance and approval of the director.
Consultant's Project Team is further described in Exhibit "C" attached hereto and
incorporated herein by this reference. Substitutions for the, individuals identified
and the positions held as described in Exhibit "C" shall not be made except with
prior approval of City.
2. DUTIES OF CONSULTANT
a. Services to be furnished. Consultant shall provide all specified services as set
forth in Exhibit "A" -- Scope of Work, attached hereto and incorporated herein by
this reference.
b. Laws to be Observed. Consultant shall;
(1) Procure all permits and licenses, pay all charges and fees, and give all notices
which may be necessary and incidental to the due and lawful prosecution of the
services to be performed by Consultant under this agreement.
(2) In accordance with the standard of care recognized by professional engineers,
keep itself fully informed of all existing and proposed federal, state and local
laws, ordinances, regulations, orders, and decrees which may affect those engaged or
employed under this agreement, any materials used in Consultant's performance under
this agreement, or the conduct of the services under this agreement.
-' Page 3 -- Consultant Services Agreement (DKS Associates, August , 1989)
(4) Immediately report to the City's Project Manager in writing any discrepancy or
inconsistency it discovers in said laws, ordinances, regulations, orders, and decrees
mentioned above in relation to any plans, drawings, specifications, or provisions of
this agreement.
C. Release of reports and information. Any reports, information, data, or other
material given to, or prepared or assembled by, Consultant under this agreement shall
be the property of City and shall not be made available to any individual or
organization by Consultant without the prior written approval of the City's Project
Manager.
d. Copies of reports and information. If City requests additional copies of reports,
drawings, specifications, or any other material in addition to what the Consultant is
required to furnish in limited quantitates as part of the the services under this
agreement, Consultant shall provide such additional copies as are requested,. the City
shall compensate Consultant for the costs of duplicating such copies at Consultant's
direct expense.
e. Oualifications of Consultant. Consultant represents that it is qualified to furnish
the services described under this agreement.
3. DUTIES OF CITY
City agrees to cooperate with Consultant and to perform that work described in
Exhibit "A" -- Scope of Work, attached hereto and incorporated by this reference.
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Page 4 -- Consultant Services Agreement (August 1989)
4. COMPENSATION /
The Consultant will perform the work tasks as described in Exhibit "A" -- Scope of
Work.
.Consultant shall bill City for labor and direct expenses upon completion of work
tasks as described in Exhibit "A" and listed on Exhibit "B" -- Compensation
Schedule. City will pay such bills within 30 days of receipt. The Consultant may
not charge more than the amount shown in Exhibit "B" without prior approval of the
City's Project Manager.
Direct costs (computer processing, travel, and miscellaneous expenses) shall not
exceed the total amounts shown on Exhibit "B" -- Compensation Schedule. All invoices
to City shall identify these direct expenses separate from labor costs for the
completion of each task.
5. TIME FOR COMPLETION OF WORK
Program scheduling shall follow that shown on Exhibit "D" unless revisions to the
chart are approved by the City's Project Manager.
Time extensions may be allowed for delays caused by City, other governmental
agencies, or factors not directly brought about by the negligence or lack of due care
on the part of the Consultant.
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Page 6 -- Consultant Services Agreement (DKS Associates, August -,' 1989)
8. INSPECTION /
Consultant shall furnish City with every reasonable opportunity for City to ascertain
that the services of Consultant are being performed in accordance with the
requirements and intentions of this agreement. All work done and all materials
furnished, if any, shall be subject to the. City's Project Manager's inspection and
approval. The inspection of such work shall not relieve Consultant of any of its
obligations to fulfill its agreement as prescribed.
9. OWNERSHIP OF MATERIALS
All original drawings, plan, documents and other materials prepared by or in
possession of Consultant pursuant to this agreement shall become the permanent
property of the City, and shall be delivered to the City upon demand. Consultant,
however, shall not be liable for City's use of incomplete materials or for City's use
of complete documents if used for other than the project contemplated by this
agreement.
10. INDEPENDENT JUDGMENT
Failure of City to agree with Consultant's independent findings, conclusions, or
recommendations, if the same are called for under this agreement, on the basis of
differences in matters of judgment shall not be construed as a failure on the part of
Consultant to meet the requirements of this agreement.
Page 7 -- Consultant Services Agreement (DKS Associates, August 1989) J
11. ASSIGNMENT: SUBCONTRACTORS: EMPLOYEES
This agreement is for the performance of professional consulting services for
circulation studies and for environmental assessment. Consultant proposes to have
David J. Powers and Associates of San Jose perform the environmental assessment
portion of the contract as subcontractor. City is relying on the professional
reputation and experience of David J. Powers and Associates of San Jose to perform
the services contemplated hereunder.
Consultant shall therefore contract only with David J. Powers and Associates of San
Jose as subcontractor for the provision of environmental assessment services. With
regard to all other services described in Exhibit "A," City is relying upon the
professional reputation and experience of Consultant. All other services are not
assignable by the Consultant without prior written consent of City.
12. NOTICES
All notices hereunder shall be given in writing and mailed, postage prepaid, by
Certified Mail, addressed as follows:
To City: Community Development Department
City of San Luis Obispo
P.O. Box 8100
San Luis Obispo, CA 93403-8100
To Consultant: DKS Associates
1956 Webster Street, Suite 300
Oakland, CA 94612
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Page 8 -- Consultant Services Agreement (DKS Associates, August 1989)
13. INTEREST OF CONSULTANT /
Consultant covenants that it presently has no interest, and shall not acquire any
interest, direct or indirect, financial or otherwise, which would conflict in any
manner or degree with the performance of the services hereunder. Consultant further
covenants that, in the performance of this agreement, no subcontractor or person
having such an interest shall be employed. Consultant certifies that no one who has
or will have any financial interest under this agreement is an officer or employee
of City. It is expressly agreed that, in the performance of the services hereunder,
Consultant shall at all times be deemed an independent contractor and not an agent
or employee of City.
14. INDEMNITY
Consultant hereby agrees to indemnify and save harmless City, its officers, agents
and employees of and from: .
a. Any and all claims and demands which may be made against City, its officers, agents,
or employees by reason of any injury to or death of any person or corporation caused
by any negligent act or omission of Consultant under this agreement or of
Consultant's employees or agents;
b. Any and all.damage to or destruction of the property of City, its officers, agents,
or employees occupied or used by or in the care, custody, or control of Consultant,
or in proximity to the site of Consultant's work, caused by any negligent act or
omission of Consultant under this agreement or of Consultant's employees or agents;
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Page 9 -- Consultant Services Agreement (DKS Associates, August 1989)
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C. Any and all claims and demands which may be made against. City, its officers, agents,
or employees by reason of any injury to or death of or damage suffered or sustained
by any employee or agent of Consultant under this agreement, however caused,
excepting, however, any such claims and demands which are the result of the
negligence or willful misconduct of City, its officers, agents, or employees;
d. Any and all claims and demands which may be made against City, its officers, agents,
or employees by reason of any infringement or alleged infringement of any patent
rights or claims caused by the use of any apparatus, appliance, or materials
furnished by Consultant under this agreement; and
e. Any and all penalties imposed or damages sought on account of the violation of any
law or regulation or of any term or condition of any permit, when said violation of
any law or regulation or of any term or condition of any permit is due to negligence
on the part of the Consultant.
Consultant agrees to save, keep and hold harmless City from and against all claims,
costs, suits, and damages, including defense costs and attorney's fees, that may at
any time arise because of damage to property or injury to persons received or
suffered by reason of the operation of Consultant, its officers, employees, or
agents, which may be occasioned by any negligent act or omission to act which
amounts to negligence on the part of Consultant.
15. WORKERS COMPENSATION
Consultant certifies that it is aware of the provisions of the Labor Code of the
State of California, which require every employer to be insured against liability
for workers compensation or to undertake self-insurance in accordance with the
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Page 10 -- Consultant Services Agreement (DKS Associates, August 1989)
provisions of that code, and it certifies that it will comply with such provisions before
commencing the performance of the work of this agreement.
16. INSURANCE
Consultant shall provide proof, satisfactory to the City, of comprehensive general
liability insurance in the amount of $1,000,000 per occurrence and annual aggregate,
automobile liability insurance in the amount of $1,000,000 combined single limits
per occurrence, and professional liability insurance in the amount of $1,000,000 per
occurrence and annual aggregate.
17. AGREEMENT BINDING
The terms, covenants, and conditions of this agreement shall apply to, and shall
bind, the heirs, successors, executors, administrators, assigns, and subcontractors
of both parties.
18. WAIVERS
The waiver by either party of any breach or violation of any term, covenant, or
condition of this agreement or of any provision, ordinance, or law shall not be
deemed to be a waiver of any subsequent breach or violation of the same or of any
other term, covenant, condition, ordinance, or law. The subsequent acceptance by
C� either party of any fee or other money which may become due hereunder shall not be
- deemed to be a waiver of any preceding breach or violation by the other party of any
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Page I1 -- Consultant Services Agreement (DKS Associates, August 1989) �C
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term, covenant, or condition of this agreement or of any applicable law or ordinance.
19. COSTS AND ATTORNEY'S FEES
The prevailing party in any action between the parties to this agreement brought to
enforce the terms of this agreement or arising out of this agreement may recover its
reasonable costs and attorney's fees expended in connection with such an action from
the other party.
20. DISCRIMINATION
No discrimination shall be made in the employment of persons under this agreement C
because of the race, color, national origin, ancestry, religion or sex of such
person.
If Consultant is found in violation of the nondiscrimination provisions of the State
of California Fair Employment Practices Act or similar provisions of federal law or
executive order in the performance of this agreement, it shall thereby be found in
material breach of this agreement. Thereupon, City shall have the power to cancel
or suspend this agreement, in whole or in part, or to deduct from the amount payable
to Consultant the sum of Twenty-five Dollars ($25) for each person for each calendar
day during which such person was discriminated against, as damages for said breach
of contract, or both.
Only a finding of the State of California Fair Employment Practices Commission or
the equivalent federal agency or officer shall constitute evidence of a violation of
contract under this paragraph. �
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Page 12 -- Consultant Services Agreeement (August 1989)
21. AGREEMENT CONTAINS ALL UNDERSTANDINGS
This document represents the entire and integrated agreement between City and
Consultant and supersedes all prior negotiations, representations, or agreements,
either written or oral. This document may be amended only by written instrument,
signed by both City and Consultant. All provisions of this agreement are expressly
made conditions. This agreement shall be.governed by the laws of the State of
California.
IN WITNESS WHEREOF, City and Consultant have executed this agreement the day and
year first above written.
CONSULTANT
Michael A. Kennedy
DKS Associates
CITY OF SAN LUIS OBISPO
Mayor
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SAN LUIS OBISPO CIRCULATION STUDY
SCOPE OF SERVICES - PHASE II
REVISED DRAFT
July 26, 1989
TASK 5: SKETCH PLANNING ASSESSMENT OF OPTIONS
The identification and analysis of alternatives is an iterative
process in which a broad range of improvement and program options
are examined and refined based on projected future needs.
Since many alternatives have been previously proposed for San
Luis Obispo, and many have already been found to be candidates
for future study, DKS will utilize a two-phase analysis that
includes a sketch planning assessment to review options with City
staff before proceeding to a more detailed analysis of
transportation system alternatives.
5.1 Technical Advisory Committee (TAC) Meeting
The City will create a TAC made up of key staff from the
Community Development, Public Works Departments, Police and Fire
Departments, transit management, the county Air Pollution Control
District, and other departments and agencies as appropriate. The
purpose of the committee will be to provide input and feedback
to DKS Associates throughout the course of study.
DKS will initially meet with the TAC to identify candidate
roadway, transit and Travel Demand Management (TDM) options that
have been previously proposed, and their status of
implementation. Alternatives that have been previously dismissed
P88011-061A 1 /�
as well as those that have been proposed for future study will
be identified. The purpose of this initial options
identification is to explore the range of possible options while
ferreting out non-viable ones.
5.2 Initial Assessment of TDM Options
DKS will review the existing TSM/TDM measures and delivery
mechanisms in the City and identify other options that could be
applied. These may include parking management strategies, area-
wide carpool matching services, traffic signal management,
incentives for bicycling, transit services and promotions and
other ideas. Generally, these fall into the categories of either
techniques to manage the supply or demand of transportation
services (e.g. , flextime.) or measures to promote shifts to
alternative modes (e.g. , carpool and transit incentives,) . They
will naturally focus on downtown application, which is where
greatest potential lies, but other activity centers, such as Cal
Poly and the airport area, will be considered as well. Example
options for evaluation include:
• Extend City employee carpool matching services citywide
through coordination with County Ridesharing Coordinator.
• Meter regional traffic on overloaded streets through signal
timing techniques or provide directional progression on
parallel streets to simulate one-way operation.
• Identify and promote convenient peripheral parking
facilities around downtown or other commercial
concentrations to intercept long-term or employee parking.
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P88011-06/A
• Provide incentives for employers to promote use of
alternative modes such as reduced on-site parking
requirements or increased intensity incentives.
• Adopt a trip reduction ordinance (TRO) that requires
employees to participate in the support of alternative
modes of transportation.
• Develop revised traffic service standards for specific
target areas to allow greater delays on arterial streets.
These options will be assessed in terms of thein potential
applicability in San Luis Obispo and their likely contribution
toward reducing overall peak hour traffic levels and those .at
critical locations. To the extent possible, this assessment will
draw upon DKS' own experience in TDM program development, on
review of past efforts and results regarding TDM locally and
regionally, and on employment and travel-related data provided
by City and county staff. If necessary, this will be
supplemented by case studies of .innovative TDM and transit
programs elsewhere.. From this sketch-level analysis/screening
will come a list of TDM options to consider further in Task 6.
5.3 Initial Assessment of Transit Options
With input from City staff, and with guidance from previous runs
of the traffic model, DKS Associates will identify candidate
transit service improvement concepts to reduce traffic levels
within the City's sphere of influence. These may include new
rail or bus services in major travel corridors, bus system
expansion/frequency improvements, transfer improvements, shuttle
services and the like. These options will be defined at a
conceptual level only, suitable for the screening process.
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Should the city authorize funding of a- pilot downtown shopper
shuttle, DKS Associates will assist transit staff in evaluating
shuttle service options and the potential for expanding such
service outside the downtown.
The initial assessment and screening of transit options will
consider likely potential for modesplit changes based on
applications elsewhere, and relative cost levels of the services.
Those options that are not judged to warrant further study will
be identified.
5.4 Initial Assessment of Roadway. Improvement options
Based on the Phase I assessment of future needs, as well as
further input from City staff, candidate roadway improvement
options will be identified (including changes -to the street
network in the CBD) . These will be screened on the basis of
their potential relief to projected traffic capacity
deficiencies, their relative costs and community impacts, and
previous studies or actions taken.
Task 5 Products:
A working paper will be prepared that lists the options
considered and identifies those that are recommended for further
analysis. The working paper will discuss the potential role of
transit and TDM in San Luis Obispo and appropriate goals for peak
period traffic reduction.
Meetings:
DKS Associates will attend a TAC meeting to review the working
paper. The working paper will also be presented to the City
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P88017-06/A
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Council for its review. Review comments will be incorporated
into the Final Report as appropriate.
TASK 6: EVALUATION OF ALTERNATIVES
The sketch planning element in Task 5 will allow for initial
screening of individual transportation improvement options, while
the evaluation in this task will allow for a more detailed
analysis of alternative transportation system alternatives.
The identification of future roadway needs is an iterative
process which must balance the projected future traffic demand
(a function of assumed land uses and modal split) with the amount
of capacity which can reasonably be provided in the roadway
network. This will involve consideration of physical constraints
(such as right-of-way) as well as cost. Alternative roadway
networks will be evaluated for build-out. conditions.
Development of an effective Transportation Management program or
TRO including incentives for carpooling and flextime may lower
peak hour demand associated with employment centers, thereby
reducing the need for capacity increases_ The effects of changes
in auto demand will be reflected in the model evaluations of
alternative roadway networks.
If very heavy traffic demands are projected, it may ultimately
be necessary to consider the trade-offs between the amount of
roadway capacity which can be provided at certain points through
the removal of parking or street widenings, and the amount of
delays to which motorists are subjected. The key here is to
package a variety of complementary measures cost-effectively so
P99011-06/n 5
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as to have maximum impact. These measures would be assembled
into one or more system alternatives.
6.1 Packaging of Alternatives
DKS Associates will meet with the TAC to develop three
alternative packages of improvements, based on the screening
process performed and documented in Task 5. It is anticipated
that the three alternatives will consist of a roadway-oriented
alternative, an alternative modes strategy (e.g. , transit, bike,
TDM, TRO) , and a mixed alternative.
The evaluation of the three transportation strategies in this
task will be based on the full buildout of the adopted General
Plan Land Use Element. Task 7 will provide information on the
impacts on future transportation needs of changing the current
Land Use Element.
6.2 Evaluation Matrix
A detailed evaluation matrix and its background analysis will be
documented in this task. Given this technical background, DKS
Associates will formulate a simplified matrix for presenting the
trade-offs between alternatives to non-technical groups including
Policy bodies. This process will involve a simplified rating of
each alternative on a limited number of key objectives from the
detailed evaluation matrix in Task 1. DKS Associates will
present this evaluation to the TAC before finalizing the rating
of alternatives.
To assist in this evaluation, the traffic model will be adapted
to accept auto occupancy/transit/bicycle mode split changes for
testing purposes (a formal mode split model is not proposed,
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however) and Quick Response techniques" will be used to gauge
traffic reduction factors.
The evaluation will include review of environmental issues,
including a subjective analysis of air quality differences
between the alternatives. This environmental review will assist
in the study through the identification of potential problem
alternatives. This process will allow for the screening of
environmental sensitive issues as part of the alternatives
analysis.
6.3 Evaluate Policy Alternatives
Transportation policies have a major long-term influence on where
people live and work. Transportation facilities such as roadways
and rail lines become virtually permanent features of the
landscape. They continue to influence development far into the
future. Therefore, major transportation decisions have very \
long-range impacts.
Responsible transportation planning must, therefore, include
consideration of the impacts of decisions well into the future,
beyond 20 years. There are a number of specific overall policy
issues which relate directly to the development of a long-range
circulation plan that must be addressed. Each of these issues
identified for San Luis Obispo will be evaluated and specific
policy recommendations will be prepared for inclusion in the
Circulation Element Update. The following policy issues will be
evaluated:
• Parking with respect to future park-and-ride locations
• On-street parking restrictions along arterial roadways
P99011-06/A. 7 J
• Highway Standards, to ensure compatibility and consistency
with other agencies and anticipated growth and development
• Land Use Regulations, particularly with regard to
protecting right-of-way
• A revised Roadway/Street Classification System
Task 6 Rork Products:
A working paper will be prepared which documents the evaluation
process and basis, including projected traffic volumes and levels
of service. The report will discuss circulation improvements
and programs needed to accommodate build out conditions for the
current Adopted General Plan. A preliminary environmental review
will be included as an input to evaluation.
Meetings:
DKS Associates will attend a TAC meeting to review the results
of Task 6.
TASK 7: GENERAL PLAN UPDATE IMPACTS
The evaluation of the General Plan land use element will be
conducted by city staff concurrent with the testing of
transportation strategy alternatives. This task provides for the
examination of transportation system impacts of land use options,
and of regional and local population growth scenarios.
% P88011.06/A 8
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7.1 Land Use Options
Various land use options will be provided as input into the
modeling process to determine roadway impacts. DKS Associates
will work with the Community Development Department to assess the
sensitivity of major density and land use type changes.
7.2 Population Trends
San Luis Obispo is affected by areas of development outside its
jurisdiction that are primarily residential based. San Luis
Obispo' s prior policies of discouraging population growth while
not placing restricting on job related industries has made it an
importer of persons for employment purposes. DKS Associates will
work closely with city staff and the county to determine the
impacts of population base shifts on the roadway network.
TASK 8: CIRCULATION ELEMENT AND IMPLEMENTATION PROGRAM
This task synthesizes the previous work into a comparison and
selection process for plan implementation. The evaluative,
funding, cost, and environmental information for each alternative
will be assembled and analyzed and a recommendation made as to
the preferred development alternative. To implement that
recommendation, a master strategy will be developed that links
traffic growth rates, traffic operation improvements,
transportation service needs, transportation facility
improvements, and funding actions.
The major efforts in this task will be the selection of a
distinct strategy, and the development of supporting rationale
for each of the following transportation elements:
P8W11-06/A 9
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• Transportation Network Improvements
• TDM Plan and TRO Guidelines
• Funding Sources
• Scheduling and Prioritization of Programs
The implementation strategy must be flexible enough to
accommodate alternative future funding levels. The alternative
funding levels could range from those .based on _secure sources,
to those that include creative financing techniques, some of
which may ultimately be unfeasible. This flexibility would be
accomplished by a priority ranking system for transportation
improvements.
8.1 Plan Selection
DKS Associates will present the results of Tasks 6 and 7 to the
City Council. It is anticipated that., based on review of a Land
Use Element (LUE) workbook and the Task 6 Working Paper, the City
Council will establish the "Project Description" for the purpose
of initiating environmental review and CEQA Compliance, and then
select a transportation strategy that supports the initiated LUE.
The selected transportation strategy may include components of
one or more of the three transportation strategies tested in
Task 6.
8.2 Draft Circulation Element
Based on directions from the City Council and in cooperation with
city staff, DKS Associates will prepare a draft Circulation
Element that addresses circulation needs, TDM/TRO measures, and
supporting policies.
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A workable roadway system will be presented that balances land
use needs with transportation system requirements. This task
will rely on inputs from Tasks 5, . 6 and 7 for selected
circulation improvements. Areas requiring an upgrade or new
roadways will be identified by comparing the proposed future
condition to the existing roadway network. A system mapping of
lane needs, right-of-way acquisition, and street classifications
will be provided.
A program of TDM/TRO measures and standards for participation,
including a plan for monitoring and enforcing demand management
provisions will be developed out of Task 6. The potential mode
split and demand reductions on vehicle trips will be reflected
in the circulation element as future targets for improved
service_ The intent of this is to provide the City with a
practical TDM/TRO program that can make meaningful reductions in
the need for roadway expansion while avoiding the pitfalls of ;
overexpectation that have marked a number of programs elsewhere
in the past.
Information on the needs and deficiencies of non-auto modes,
including transit, paratransit, pedestrians and bikes will be
reviewed and summarized.
This task will also identify prototype cross sections for the
proposed roadway improvements. Recognizing that a balance must
be achieved between facility cost (both capital as well as
maintenance) and the capacity and convenience of the roadways,
we will review existing design standards for conformity to
revised street classifications and current practice. Specific
aspects to be lookedatwill include:
• Lane widths (relative to autos, bikes, truck and bus use)
P88011-06/A 11
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• Right-of.-way and .set-back .requirements
- .Accommodation for vehicle parking, bicycles, pedestrians,
and transit (including prototypical turnout design)
Separate design standards will be developed as necessary for
application in new growth areas and in existing built out areas
of the community having constrained right-of-ways.
8.3 Funding Mechanisms
This task will identify the range of funding sources available
to the City for development of the circulation system and
programs. A review of current practices and policies will .be
conducted to help assess the alternatives which are currently
used by a variety of jurisdictions. This work element will draw
on our recent experiences in Fremont, Concord, Pleasant Hill .and
Napa, and a nationwide survey of impact fees used by other cities
recently conducted by on or our staff members as part of an
ongoing Institute of Transportation Engineers Committee project.
Consideration for funding options will include:
• Bonds
• Benefit Assessment Districting
• Sales Tax Initiative Funding
• Developer Contributions (exactions)
As a part of the early evaluation of .the current General Plan,
we will bracket the range of funding that can realistically be
generated from all sources and compare this to potential
infrastructure costs associated with the circulation plan. This
preliminary analysis will help to define the directions for
P88011-06/A 12
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reshaping the recommended plan as well as suggesting the
magnitude and role for public versus private expenditures.
To the degree that the City wishes new development to "pay its
own way, " public funds may be largely earmarked to address
existing circulation problems, including maintenance as well as
capital projects. Monies which are available over and above
these amounts could be used to develop new projects of community-
wide benefit, to pay for a portion of new roadways included in
the circulation plan, or to fund nonauto transportation projects.
8.4 Project Scheduling
Project scheduling will be dependent upon the availability of
funding and the anticipated need for the recommended improvement.
A prioritized list of projects will be prepared that lists cost
estimates with funding sources. Project priorities will consider
the following factors:
• The likely timing of need for each project
• The implementation or lead time required to implement a
project (conceptual, environmental and engineering plan
time requirements)
• Funding availability by year for each funding source.
Task 8 work Products:
Work products are the draft and final reports listed in .Task 11.
P8801 1-06/A 13
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Meetings: '
DKS Associates will present the Task 8 findings and
recommendations to the. City Council.
TASK 9 ENVIRONMENTAL ASSESSMENT
9.1 Identification of Issues
An Environmental Impact Report will be provided for the adoption
of the proposed amendments to the Circulation Element of the City
of San Luis Obispo's General Plan as identified in Task 8.2. Our
first step in analyzing and identifying the impacts associated
with the proposed amendments to the Circulation Element would be
to conduct field reconnaissance of the project area and identify
the conditions that presently exist throughout the project area
in Task 2.4 . In connection with these field reconnaissances, we
would review and become familiar with the available relevant
environmental documents. Special attention will be given to the
areas of concern that have been previously expressed in
evaluating alternative improvements for traffic in residential
areas; 2) traffic in the downtown area; and 3) regional traffic
impacts on City roadways and neighborhoods created by the
presence of U.S. Highway 101, Los Osos Valley Road, State Route
227 and State Route 1 and by the proximity of bedroom communities
to San Luis Obispo. A screening of alternatives has been
established through both the existing conditions review, Task 2.
and alternative analysis section, Task 6.
After the identification of the existing conditions and the
formulation of the basic components of the Circulation Element
amendment, a public scoping session will beheld. The purpose
�� P88011.061n 14
of this public scoping meeting is to identify the concerns of the
residents of the City and to verify that all issues of concern
have been considered for the preparation of the Environmental
Impact Report. We will attend and participate in the public
scoping meeting, as necessary and appropriate.
9.2 Preparation of Draft Environmental Impact Report
After the formulation of the initial components of the amendments
to the Circulation Element, we will begin preparing the
Administrative Draft EIR, addressing the anticipated or expected
impacts created by the implementation of the proposed project.
These impacts are expected to include noise, air quality,
existing land uses (including historic structures) , growth and
other related issues. The issue of growth will be analyzed from
two perspectives. one perspective is the development anticipated
and planned for in the City's General Plan. The other
perspective is the growth that could be accommodated by the
transportation capacity planned for in the proposed amendment to
the Circulation Element. The secondary impacts associated with
growth and development will be addressed.
we will analyze the impact of upgrading or modifying existing
roadway segments and compare these widening impacts to the
congestion and other impacts associated with leaving the roadway
in their present condition. Alternative capacity improvement
strategies (e.g. , removal of parking) will be considered. Our
analysis will identify and estimate the severity of the impacts
associated with roadway widening and right-of-way requirements
and acquisitions in the downtown area and elsewhere in San Luis
Obispo. The acquisitions are anticipated to be significant in
many cases as a result of the established development pattern in
the downtown area. Additionally, the elimination of on-street
P89011-MA 15
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parking would affect the already deficient parking situation in
the downtown and adjacent residential areas. The EIR will
consider the impacts associated with the relocation of residences
and businesses as a result of proposed roadway widening.
The EIR will use the citywide traffic model as a basis of
comparison for alter-native transportation network improvements.
The .EIR will address_ impacts in a level of detail commensurate
with the level of detail of the proposed amendments of the
circulation Element. Additional environmental review may be
necessary for actual approval of construction of roadway
improvement projects.
We will prepare five copies of the Administrative Draft EIR for
an "in-house" review by the City Staff. We will prepare a Draft
EIR by incorporating the -revisions to the Administrative Draft
OEIR and reproduce 75 copies for circulation to the public and
public agencies.
9.3 Public Review and Circulation of Environmental Impact Report
The Draft EIR will be circulated to the public and public
agencies for a 45 day review period. Either during or after the
public review period, we will attend and participate in a public
hearing on the Draft .EIR. our participation will include
responding to comments and presenting a short synopsis of the
Draft EIR.
9.4 Preparation of Final Environmental Impact Report
Following the public review period and public hearing, we will
prepare a Final EIR by responding to comments on the Draft EIR
and making any necessary additions or revisions to the EIR. We
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P88011-06/A
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will reproduce ten copies of the Final -EIR. The Final EIR and
all other work will be completed in accordance with the
California Environmental Quality Act (CEQA) and City of San Luis
Obispo guidelines and procedures.
TASK 10: NEIGHBORHOOD TRAFFIC STUDY SCOPING
DKS Associates will identify possible areas and streets for
analysis of neighborhood traffic management measures. These
areas will be identified through discussions with City staff,
analysis of existing and projected traffic volumes and limited
field reconnaissance. Recommendations for further study will be
incorporated into the study final report (Task 11) .
TASK 11: STUDY REPORTS
Based on the results of previous working papers a composite set
of transportation policies, programs and elements will be
developed. These will include recommendations for transportation
circulation improvements and programs. The study report will
provide a concise circulation element update including: a
roadway circulation element, alternative mode element, and
funding priorities. All other multimodal support documentation
will be provided by the City for transportation activities beyond
the scope of study. The Consultant will incorporate this
information into the Draft and Final Reports.
11.1 Draft Circulation Element/Implementation Plan
The. Draft Circulation Element will document the results of Task
8 in easily understood language. In identifying the necessary
P88011-06/A 17
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policies, programs, and their prioritization, the draft plan will
function as a master implementation strategy for the coordination
of land use alternatives and transportation systems improvements.
The plan recommendations will be both feasible and implementable
with a carefully designed balance between the major elements.
The work related to identifying the relationships between
highway, TSM/TDM and transit will allow the pian to maximize
benefits of the transportation improvement program.
Five copies of the Administrative Draft Circulation
Element/Implementation Plan will be submitted for review by staff
and/or the TAC. DKS Associates will respond to a single, unified
set of comments. Upon acceptance by staff of the revisions, the
Consultant- will submit a "camera ready" copy of the Draft
Circulation Element/Implementation Plan.
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11.2 Presentation of Circulation Element.
DKS Associates will present the draft Circulation Element to the
Planning Commission and City Council for adoption. The DKS
Project Manager will attend the meetings, public hearings, and/or
study sessions conducted for this purpose. A total of two policy
level meetings has been assumed for this task. DKS Associates
would be available for additional meetings on a time and
materials or fixed fee basis as provided in Exhibit B, Payment
Schedule.
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11.3 Final Circulation Element/Implementation Plan
The Final Report shall respond to written and oral comments
received regarding its content and will be revised to reflect the
individual concerns expressed. Five copies of the Final Report
shall be submitted for staff review. Upon acceptance by City
staff, DKS Associates will submit a camera ready copy.
rssoii-obin 19
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EXHIBIT °B"
REVISED 6/28/89
HOURS AND COSTS BY TASK
SAN LUIS OBISPO CIRCULATION ELEMENT —PHASE II
TOTAL
TASK HOURS COST
4 . TRAFFIC MODEL(a)
A. Software licemse Fee -- $2 , 000 (c;
B. Training 44 3,300 (c;
5. SKETCH PLANNING ASSESSMENT 356 25, 600
6. EVALUATION OF ALTERNATIVES 240 17 , 200
7. GENERAL PLAN UPDATE IMPACTS 52 3 , 600
8 . DRAFT CIRCULATION ELEMENT 188 13 , 800
9 . ENVIRONMENTAL ASSESSMENT 274 19,200
10. NEIGHBORHOOD TRAFFIC SCOPING 50 4 , 000
11. FINAL REPORT (b) 80 51800
SUBTOTAL 11284 $94 , 500
DIRECT EXPENSES:
Computer Processing 1, 500
Travel 2 , 000
Miscellaneous 11600
SUBTOTAL EXPENSES $5, 100
TOTAL PHASE II COST: $99, 600
(a) Additional Model Runs = $2,460 per run
(b) Additional public or TAC meetings = $900 per meetin.
(c) Unbilled carryover from Phase I
sloscop.wkl
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City of San Luis Obispo
TRANSPORTATION SURVEY
The City of San Luis Obispo is preparing a long range transportation plan and needs your
help. Please complete the survey form and mail it back us using the accompanying stamped
envelope by
This survey has been sent to a random sample of residential addresses in the city. For
reasons of statistical consistency the questions should be answered by one adult resident
in the household to which the survey was addressed. If you have questions, call
549-7178.
PURPOSE OF THIS SURVEY
Many people use automobiles as a primary means of transportation. The city uses tax
dollars to support the use of the automobile by building new roads, constructing downtown
parking structures, and maintaining almost 100 miles of streets. However, as the city
and county grow, traffic congestion and air pollution from vehicles will increase.
Pollution levels in the county already exceed standards set by the California Air
Resources Board.
People can help relieve traffic congestion and reduce air pollution by avoiding trips, by
walking and by using buses, bicycles and car pools. The purpose of this survey is to see
how willing you are to use these alternative types of transportation. We also want
to know what the city can do to make these alternatives more attractive to you.
QUESTIONS
1. Consider the different types of transportation below. Please check the ones that you
have used during the past week and estimate how much you have used them for all trips
within San Luis Obispo city or county.
Tvoe of Transportation Used Percentage of all trips
Automobile _ %
motorcycle/scooter/moped _
Bicycle _ %
City Bus _ %
Regional Bus _ %
Taxi _ %
Car Pools/Ride Sharing _ %
Walking _ %
Other %
100 %
2. Consider all the trips you make within San Luis Obispo city or county. On average,
how many do you make on a weekday and for what purpose?
Average Number of Trios
Each Weekday Purpose of Trip
_ Round.trips to work or school
Part of job
_ Shopping or entertainment
_ Recreation or exercise
_ Take children or others to school, other activities
Visiting friends
Other
3. How far do you live from the nearest bus stop (in blocks)?
For the following questions. check the appropriate spaces..
4. Would you use buses more often if:.
Bus service was more frequent
_ Bus service was free
Buses ran earlier in the morning
_ Buses ran later in the evening
n Bus stops were closer to your residence
`J Bus stops were closer to your destinations
Bus routes to your destinations were more direct
Other incentives?
I would .not use buses :because .-- -
5. Do you own a bicycle? _ yes no
6. Would you ride a bicycle more often if:
_ You lived closer to where you wanted to go
_ More bike lanes were created
Roads were smoother to ride on
_ There were fewer cars and trucks using the streets
Safe places were provided to park bicycles
Showers were provided where you work or go to school
_ You had someone to ride along with
Other incentives?
I would not ride a bicycle because
To
7. Would you walk more often if:
You lived closer to where you wanted to go
_ Better sidewalks were provided '
More street trees and benches were installed
_ More cross walks or street lights were installed
Your work or school schedule allowed you more time to walk
You had someone to walk with
Other incentives
I would not walk because
8. Do you own a car? _ yes no. If yes, how many?
9. Would you join a car pool or shareridesmore often if:
Some agency would organize a program where you work or in your neighborhood
Your work or school schedule could be changed to make it easier
_ Your employer would provide the vehicles and pay for insurance _
Other incentives
I am not interested in carpooling,or ridesharing because-------
10:
ecause-_ - -- (�
10: Would you be willing to reduce your use of automobiles in order to reduce air
pollution and traffic congestion?
Yes. By how much?
up to 10% of your trips
up to 25% of your trips
up to 50% of your trips
more than 50% of your trips
No, because -
11. Should the city spend more money to widen streets and intersections to handle more
automobiles? — yes _ no no opinion
Please explain you answer
/-y3
12. Should more automobile parking be provided in the downtown commercial district?
yes _ no _ no opinion
Please explain you answer. '
13. How old are you?
_ 18-24
_ 25-34
_ 35-44
_ 45-54
_ 55-64
65 and over
14. Which one of the following best describes your employment status?
Employed or looking for work
_ Retired
College student
_ Other
C� 15. What type of dwelling do you live in?
House
Apartment or condominium
Mobile home
Other
THANK YOU for taking part in our survey.
If you would like to give us any comments on this survey, the subjects it covers, or
other aspects of transportation planning, you may write them in the space below.