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HomeMy WebLinkAbout08/31/1989, 1 - CONTINUED WORK ON PHASE II CIRCULATION STUDIES. MEETING DATE: 11111111111/1101�p�ll City o f sa►T LUIS OBI Spo -7- ME 01,111 in COUNCIL AGENDA REPORT '"'NUMBER: FROM: Randy Rossi, Interim Development Director BY: Terry Sanvillea SUBJECT: Continued work on Phase II circulation studies. CAO RECOMMENDATION: (1) Select a strategy for completing Phase II of the circulation studies; (2) review the draft transportation survey and authorize its distribution. BACKGROUND Phase II Circulation Studies. In April, the council authorized staff to proceed with Phase II circulation studies. In response to council's prior discussions and actions during budget sessions, the staff has identified two strategies for proceeding: The Current Strategy involves the preparation of the Circulation Element and EIR followed by detailed implementation studies. Separate EIRs would be prepared for both the Land Use and Circulation Elements. This strategy would first establish policy then follow through with specific implementation programs. The Alternative Strategy would involve parallel work to complete the Circulation Element and detailed implementation studies. A "master EIR" would evaluate both the Land Use and Circulation Elements. This strategy would simultaneously establish policy and present specific projects/programs for inclusion into the budget. The differences between the "current" and "alternative " approaches are summarized on the following chart and table. The City Council should select a preferred strategy and authorize staff to implement it. Transportation Survey. In May, the City Council expressed interested in conducting a survey of city residents to determine their willingness to use alternative forms of transportation. The attached draft survey has been reviewed by city engineering, administration and transit staffs and staff from the County Air Pollution Control District. The City Council should review the survey, suggest changes, and authorize its distribution in the fall when Cal Poly is back in session. SIGNIFICANT IMPACTS Phase II Circulation Studies. In addition to the $68,000la ready earmarked for Phase II studies it will take: $32,000 to complete the studies following the current strategy; or $82,000 ± to complete the studies following the alternative strategy. Because the alternative strategy includes detailed implementation studies, its scope is broader and more is produced. Funding the current strategy (including the additional $32,000) would not require changes to the Community Development Department budget. Funding the alternative strategy may require some budget augmentation. Transportation Survey. The cost of the survey is estimated at $2,000. CONSEQUENCES OF NOT TAKING AN ACTION Work on updating the Circulation Element and implementation studies would be delayed. 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NyYi 7j0_ y w CM u 4 -0B C O a O E+0N a C w0 0 00_ is u 1 N - o V M u u 2 cmN 1+p1 �p L 2 0 as y •F L L O u C Obi 7 m C C r a+ W B L W a r• m j 0 a " a 2 L a O C m m r 0 E ++ a ryEC rC W Byh " a "•� L r C O W yO •WCEB 0N C01 yC pc Cca ON CW " O y OW C O O C m 0 L C L C E W W E O L d Ol m Y -C N O W a CD" u 0 m' a� C WO_ OOWI W B� �+ 2Y mT �" BwEmr E OO N mm N a = N qE� U L " y >. L "C M L L u .7 7= Wa 21C = N B � 0 FC Gi d O L m E O O Z J u U Al 2 ��IIIIIII�PAi� city 0� san tins osIspo COUNCIL AGENDA REPORT Page 2 -- Circulation Studies EVALUATION OF ALTERNATIVE STRATEGIES FOR CIRCULATION PLANNING In this section, two options for proceeding with circulation studies are offered for council consideration. A. The Current Strategy The current strategy is to complete and adopt a Circulation Element that would direct specific future implementation studies. The element would provide the policy direction and some broad based implementation ideas, while specific studies (neighborhood traffic management, bicycle programs) would be undertaken in the future. To better reflect council concerns and direction, the work scope for continued transportation studies and preparation of the Circulation Element would be changed. Principle changes include: Additional emphasis on the analysis of transportation options including transportation management programs, trip reduction programs, and transit programs. Additional meetings with city staff (as part of a Technical Advisory Committee) and with the City Council to review progress at key points of the work. Better integration of circulation planning with the city's efforts to update its Land Use Element. -! The work scope also includes additional work to identify neighborhoods throughout the city where neighborhood traffic management program might be warranted. However, the costs of preparing a plan for each neighborhood is not included in the present Phase II work scope. Additional detailed design studies would be undertaken after the Circulation Element is adopted. The City Council work program authorizes this work and estimates the cost to be about $70,000. The cost of DKS contract has increased by approximately $32,000 to cover additional meetings with staff and City Council; Transportation Demand Management (TDM) and transit studies; neighborhood traffic review; increases in environmental studies; and a cost increase for consultant services. The largest increase comes in the area of expanded Transportation Demand Management (TDM) programs ($10,000). The total cost of Phase II work, which includes preparation of the final Circulation Element and EIR, is about $100,000. (For a detailed cost breakdown see Exhibit "B" of the attached contract.) B. An Alternative strategy An alternative strategy for proceeding would be to initiate detailed implementation studies at the same time that the Circulation Element is being prepared. Some of the implementation studies are identified in the following paragraphs. The city staff, Planning Commission and council would be more involved with developing the Circulation Element as a policy plan while consultants would be used to develop implementation proposals that could be adopted and included in future budgets. The key components of this alternative strategy are summarized below: /_ JAI �����►��N��►IIII�IIP���glNlli city Of sa► - -UIS OBISPO COUNCIL AGENDA REPORT Page 3 -- Circulation Study 1. Circulation Element. With assistance and advice from consultants, staff would prepare the draft element closely coordinated with preparation of the Land Use Element. The Circulation Element would be a policy document that updates existing goals and policies, includes a city commitment to alternative forms of transportation, establishes basic street standards and street classification system, and includes additional sections dealing with neighborhood traffic management. Product: a draft Circulation Element for Planning Commission and City Council consideration. 2. Implementation Studies. These studies would be undertaken by consultants and staff and result in specific proposals to incorporate into the city's capital and operating budgets. They would also help direct and be directed by the development of policies in the Circulation Element. Some of the key studies would include: a. Trio Reduction Ordinance. A consultant would work with staff and other agencies to prepare a trip reduction ordinance and program guidelines for review by the Planning Commission and adoption by the City Council. The program would target area employer's participation in transit, ride sharing, bicycle and other alternative transportation programs. Product: an ordinance and program guidelines requiring local participation. b. Transit Development Plan. A consultant would work with the city's transit manager and other agencies to prepare a specific plan that would consider increases in level of transit service, routing, fares, capital facility requirements, and fiscal impacts. Product: a plan with specific prioritized proposals for inclusion in the city budget. c. Bicycle Capital Plan. City staff would work with interested groups to evaluate and prepare an implementation schedule for completing the city's bike path system. Costs and priorities would be established and impacts noted. Consultants would assist with the evaluation of the feasibility of Class I (separated) bike paths and an update of the 1985 Bicycle Facilities Plan. Product: a list of prioritized projects with costs to be included in the city budget. d. Neighborhood Traffic Management. Consistent with the council work program, a consultant would identify specific neighborhoods where management programs are needed then prepare a specific management strategy for each neighborhood. The neighborhood plans would provide direct input into the budget and would provide sufficient design details to allow the preparation of construction plans and specifications. Product: specific proposals with cost estimates for each affected neighborhood to be used as input into the city budget. 1011111iIIII1 city of San LUIS OBISpo immftw COUNCIL AGENDA REPORT Page 4 -- Circulation Study e. Street Network Changes. A consultant would use the computer model to test various changes to the city's street network and consider various land use alternatives. This is already part of the Phase II work scope for DKS Associates. The objective would be to prepare a list of long-term street projects and evaluate their transportation benefits and costs (environmental, neighborhood quality, traffic, fiscal). Product: a prioritized list of projects (with costs and preliminary environmental assessment) to be incorporated into the Circulation Element and become input into the city capital facilities budget. 3. A Master EIR. Rather than doing separate EIRs for the Circulation and Land Use Elements, a consultant would prepare a master EIR. This strategy would better coordinate environmental review of such key factors such as air quality and look at the big picture. More detailed environmental work would be required at the "project" level with cumulative impacts addressed by the "Master EIR." Product: an EIR that can be certified by the City Council prior to adopting new Land Use and Circulation Elements. This alternative strategy may require more effort to administer. However, it is better connected to work on the Land Use Element and may result in more specific actions in a shorter period of time. Therefore, if timeliness is a significant council concern, then the alternative strategy may be superior to the existing strategy. DISCUSSION OF TRANSPORTATION SURVEY I The attached questionnaire would be sent to a random sample of city households in the fall of this year -- after Cal Poly is back in session. The purpose of the survey is to ask city residents whether they would use alternative forms of transportation and what would make them more attractive to use. While the city regularly surveys its transit patrons and the APCD has conducted a county-wide survey of resident transportation patterns (results to be available within one or two months), there is no survey data concerning the willingness of residents to use alternative forms of transportation. The survey also includes questions about the acceptability of road widening projects or additional downtown parking. These questions, suggested by city engineering, do not address alternative forms of transportation but ask important questions about traditional transportation programs sponsored by the city -- eg. parking and street work. The council should review the survey and suggest any amendments. Similar to past community surveys, this questionnaire will be distributed to a random sample of city households. The Community Development Department budget for next fiscal year will cover the cost of this project. I '�,��iiu�►��III�II� I�IU MY of sa, . ..UIS OBISp0 IM COUNCIL AGENDA REPORT Page 5 -- Circulation Studies RECOMMENDED ACTION 1. The City Council should: a. Support the current strategy for proceeding with the preparation of the Circulation Element in contract with DKS. (If the council selects this option it should adopt the attached resolution authorizing the mayor to sign a revised services agreement with DKS Associates. A draft of the agreement is attached and is subject to further refinement by staff and consultant before execution.) or b. Support the suggested alternative strategy and direct staff to return with revised consultant contracts for appropriate work components. or c. Select a combination of these two strategies by supporting the "current" strategy but directing the staff to contract for the preparation of a "Master EIR" for the Land Use and Circulation Elements. (If the council supports this combined strategy, staff will return with a new resolution and consultant contract for council ,— approval.) 2. The City Council should review the a draft transportation survey, make amendments as appropriate, and authorize its distribution in the fall, 1989. Attachments: Resolution amending the contract with DKS Associates for work on Phase II circulation studies. Consultant Services Agreement Draft transportation survey. I /r RESOLUTION NO. (1989 Series) A RESOLUTION OF THE COUNCIL OF THE CITY OF SAN LUIS OBISPO APPROVING AN AGREEMENT BETWEEN THE CITY AND DKS ASSOCIATES FOR THE COMPLETION OF PHASE II OF CIRCULATION AND ENVIRONMENTAL STUDIES AND DIRECTING THE FINANCE DIRECTOR TO ENCUMBER FUNDS WHEREAS, City and DKS Associates entered into a services agreement on January 5, 1988 (Resolution Number 6319) for DKS Associates to conduct circulation and environmental studies and prepare revisions to the City's General Plan Circulation Element; and WHEREAS, DKS Associates has completed Phase I of circulation studies and described in consultant services agreement; and WHEREAS, City and DKS Associates, in the course of the Phase I work, determined it appropriate to develop a revised services agreement, scope of work and compensation schedule for Phase II of the circulation studies. WHEREAS, City and Consultant have agreed upon a revised scope of work and C% compensation schedule for undertaking Phase II of the circulation studies and have prepared a revised consultant services agreement for execution by City and Consultant. NOW, THEREFORE, BE IT RESOLVED as follows: SECTION 1. The revised consultant services agreement, attached herein as Exhibit "A— and incorporated by reference, is hereby approved and the Mayor is authorized to execute the same: SECTION 2. The Director of Finance is directed to encumber the amount required for the Scope of Services ($99,600) under account number 226-4031-008-086. SECTION 3. The City Clerk shall furnish a copy of this resolution and a copy of the approved revised consultant services agreement to the City Director of Finance, Director of Community Development and DKS Associates. /�v Page 2: Resolution (1989 Series) `J On motion of , seconded by and on the following roll call vote: AYES: NOES: ABSENT: the foregoing Resolution was passed and adopted this _ day of August, 1989 Mayor Ron Dunin ATTEST: Pam Voges, City Clerk APPROVED: it L, John Dungy City inistrativ Officer City Attorn Randy Ross , Interim Community Deve opment Director .I CONSULTANT SERVICES AGREEMENT This agreement, made this _ day of " "" by and between the City of San Luis Obispo, California (hereinafter referred to as "City"), and DKS Associates of Oakland, California, (hereinafter referred to as "Consultant") supersedes that agreement previously made by and between said parties on January 5, 1989. WITNESSETH: WHEREAS, under previous services agreement, City retained Consultant to analyze traffic circulation and transportation problems within San Luis Obispo as Phase I of a comprehensive transportation study; and WHEREAS, Consultant has completed the Phase I work and has published a report presenting Consultant's findings and preliminary recommendations; and J WHEREAS, City desires that Consultant proceed with Phase II of the comprehensive transportation study and Consultant and City have mutually negotiated a scope of work for work for Phase II of the study; and WHEREAS, this agreement supersedes all previous agreements made between City and Consultant (reference Consultant Services Agreement and Amendment to Consultant Services Agreement, dated January 5, 1988). NOW, THEREFORE, in consideration of their mutual covenants, the parties hereto agree to as follows: 1. Proiect Coordination a. City. The Community Development Director shall be the representative of the City for all purposes under this agreement. The Director, or his designated representative hereby is designated as the Project Manager for the City. He shall supervise the l progress and execution of this agreement. ji �1 Page 2 - Consultant Services Agreement (DKS Associates, August 1989) ) i b. Consultant. Consultant shall assign a single Project Manager to have overall responsibility for the progress and execution of this agreement for Consultant. Michael Kennedy hereby is designated as the Project Manager for Consultant. Should circumstances or conditions subsequent to the execution of this agreement require a substitute Project Manager for any reason, the Project Manager designee shall be subject to the prior written acceptance and approval of the director. Consultant's Project Team is further described in Exhibit "C" attached hereto and incorporated herein by this reference. Substitutions for the, individuals identified and the positions held as described in Exhibit "C" shall not be made except with prior approval of City. 2. DUTIES OF CONSULTANT a. Services to be furnished. Consultant shall provide all specified services as set forth in Exhibit "A" -- Scope of Work, attached hereto and incorporated herein by this reference. b. Laws to be Observed. Consultant shall; (1) Procure all permits and licenses, pay all charges and fees, and give all notices which may be necessary and incidental to the due and lawful prosecution of the services to be performed by Consultant under this agreement. (2) In accordance with the standard of care recognized by professional engineers, keep itself fully informed of all existing and proposed federal, state and local laws, ordinances, regulations, orders, and decrees which may affect those engaged or employed under this agreement, any materials used in Consultant's performance under this agreement, or the conduct of the services under this agreement. -' Page 3 -- Consultant Services Agreement (DKS Associates, August , 1989) (4) Immediately report to the City's Project Manager in writing any discrepancy or inconsistency it discovers in said laws, ordinances, regulations, orders, and decrees mentioned above in relation to any plans, drawings, specifications, or provisions of this agreement. C. Release of reports and information. Any reports, information, data, or other material given to, or prepared or assembled by, Consultant under this agreement shall be the property of City and shall not be made available to any individual or organization by Consultant without the prior written approval of the City's Project Manager. d. Copies of reports and information. If City requests additional copies of reports, drawings, specifications, or any other material in addition to what the Consultant is required to furnish in limited quantitates as part of the the services under this agreement, Consultant shall provide such additional copies as are requested,. the City shall compensate Consultant for the costs of duplicating such copies at Consultant's direct expense. e. Oualifications of Consultant. Consultant represents that it is qualified to furnish the services described under this agreement. 3. DUTIES OF CITY City agrees to cooperate with Consultant and to perform that work described in Exhibit "A" -- Scope of Work, attached hereto and incorporated by this reference. u :9 Page 4 -- Consultant Services Agreement (August 1989) 4. COMPENSATION / The Consultant will perform the work tasks as described in Exhibit "A" -- Scope of Work. .Consultant shall bill City for labor and direct expenses upon completion of work tasks as described in Exhibit "A" and listed on Exhibit "B" -- Compensation Schedule. City will pay such bills within 30 days of receipt. The Consultant may not charge more than the amount shown in Exhibit "B" without prior approval of the City's Project Manager. Direct costs (computer processing, travel, and miscellaneous expenses) shall not exceed the total amounts shown on Exhibit "B" -- Compensation Schedule. All invoices to City shall identify these direct expenses separate from labor costs for the completion of each task. 5. TIME FOR COMPLETION OF WORK Program scheduling shall follow that shown on Exhibit "D" unless revisions to the chart are approved by the City's Project Manager. Time extensions may be allowed for delays caused by City, other governmental agencies, or factors not directly brought about by the negligence or lack of due care on the part of the Consultant. LI Page 6 -- Consultant Services Agreement (DKS Associates, August -,' 1989) 8. INSPECTION / Consultant shall furnish City with every reasonable opportunity for City to ascertain that the services of Consultant are being performed in accordance with the requirements and intentions of this agreement. All work done and all materials furnished, if any, shall be subject to the. City's Project Manager's inspection and approval. The inspection of such work shall not relieve Consultant of any of its obligations to fulfill its agreement as prescribed. 9. OWNERSHIP OF MATERIALS All original drawings, plan, documents and other materials prepared by or in possession of Consultant pursuant to this agreement shall become the permanent property of the City, and shall be delivered to the City upon demand. Consultant, however, shall not be liable for City's use of incomplete materials or for City's use of complete documents if used for other than the project contemplated by this agreement. 10. INDEPENDENT JUDGMENT Failure of City to agree with Consultant's independent findings, conclusions, or recommendations, if the same are called for under this agreement, on the basis of differences in matters of judgment shall not be construed as a failure on the part of Consultant to meet the requirements of this agreement. Page 7 -- Consultant Services Agreement (DKS Associates, August 1989) J 11. ASSIGNMENT: SUBCONTRACTORS: EMPLOYEES This agreement is for the performance of professional consulting services for circulation studies and for environmental assessment. Consultant proposes to have David J. Powers and Associates of San Jose perform the environmental assessment portion of the contract as subcontractor. City is relying on the professional reputation and experience of David J. Powers and Associates of San Jose to perform the services contemplated hereunder. Consultant shall therefore contract only with David J. Powers and Associates of San Jose as subcontractor for the provision of environmental assessment services. With regard to all other services described in Exhibit "A," City is relying upon the professional reputation and experience of Consultant. All other services are not assignable by the Consultant without prior written consent of City. 12. NOTICES All notices hereunder shall be given in writing and mailed, postage prepaid, by Certified Mail, addressed as follows: To City: Community Development Department City of San Luis Obispo P.O. Box 8100 San Luis Obispo, CA 93403-8100 To Consultant: DKS Associates 1956 Webster Street, Suite 300 Oakland, CA 94612 1� r. iLi Page 8 -- Consultant Services Agreement (DKS Associates, August 1989) 13. INTEREST OF CONSULTANT / Consultant covenants that it presently has no interest, and shall not acquire any interest, direct or indirect, financial or otherwise, which would conflict in any manner or degree with the performance of the services hereunder. Consultant further covenants that, in the performance of this agreement, no subcontractor or person having such an interest shall be employed. Consultant certifies that no one who has or will have any financial interest under this agreement is an officer or employee of City. It is expressly agreed that, in the performance of the services hereunder, Consultant shall at all times be deemed an independent contractor and not an agent or employee of City. 14. INDEMNITY Consultant hereby agrees to indemnify and save harmless City, its officers, agents and employees of and from: . a. Any and all claims and demands which may be made against City, its officers, agents, or employees by reason of any injury to or death of any person or corporation caused by any negligent act or omission of Consultant under this agreement or of Consultant's employees or agents; b. Any and all.damage to or destruction of the property of City, its officers, agents, or employees occupied or used by or in the care, custody, or control of Consultant, or in proximity to the site of Consultant's work, caused by any negligent act or omission of Consultant under this agreement or of Consultant's employees or agents; l l '/ lv Page 9 -- Consultant Services Agreement (DKS Associates, August 1989) 11 C. Any and all claims and demands which may be made against. City, its officers, agents, or employees by reason of any injury to or death of or damage suffered or sustained by any employee or agent of Consultant under this agreement, however caused, excepting, however, any such claims and demands which are the result of the negligence or willful misconduct of City, its officers, agents, or employees; d. Any and all claims and demands which may be made against City, its officers, agents, or employees by reason of any infringement or alleged infringement of any patent rights or claims caused by the use of any apparatus, appliance, or materials furnished by Consultant under this agreement; and e. Any and all penalties imposed or damages sought on account of the violation of any law or regulation or of any term or condition of any permit, when said violation of any law or regulation or of any term or condition of any permit is due to negligence on the part of the Consultant. Consultant agrees to save, keep and hold harmless City from and against all claims, costs, suits, and damages, including defense costs and attorney's fees, that may at any time arise because of damage to property or injury to persons received or suffered by reason of the operation of Consultant, its officers, employees, or agents, which may be occasioned by any negligent act or omission to act which amounts to negligence on the part of Consultant. 15. WORKERS COMPENSATION Consultant certifies that it is aware of the provisions of the Labor Code of the State of California, which require every employer to be insured against liability for workers compensation or to undertake self-insurance in accordance with the /-/7 Page 10 -- Consultant Services Agreement (DKS Associates, August 1989) provisions of that code, and it certifies that it will comply with such provisions before commencing the performance of the work of this agreement. 16. INSURANCE Consultant shall provide proof, satisfactory to the City, of comprehensive general liability insurance in the amount of $1,000,000 per occurrence and annual aggregate, automobile liability insurance in the amount of $1,000,000 combined single limits per occurrence, and professional liability insurance in the amount of $1,000,000 per occurrence and annual aggregate. 17. AGREEMENT BINDING The terms, covenants, and conditions of this agreement shall apply to, and shall bind, the heirs, successors, executors, administrators, assigns, and subcontractors of both parties. 18. WAIVERS The waiver by either party of any breach or violation of any term, covenant, or condition of this agreement or of any provision, ordinance, or law shall not be deemed to be a waiver of any subsequent breach or violation of the same or of any other term, covenant, condition, ordinance, or law. The subsequent acceptance by C� either party of any fee or other money which may become due hereunder shall not be - deemed to be a waiver of any preceding breach or violation by the other party of any C Page I1 -- Consultant Services Agreement (DKS Associates, August 1989) �C i term, covenant, or condition of this agreement or of any applicable law or ordinance. 19. COSTS AND ATTORNEY'S FEES The prevailing party in any action between the parties to this agreement brought to enforce the terms of this agreement or arising out of this agreement may recover its reasonable costs and attorney's fees expended in connection with such an action from the other party. 20. DISCRIMINATION No discrimination shall be made in the employment of persons under this agreement C because of the race, color, national origin, ancestry, religion or sex of such person. If Consultant is found in violation of the nondiscrimination provisions of the State of California Fair Employment Practices Act or similar provisions of federal law or executive order in the performance of this agreement, it shall thereby be found in material breach of this agreement. Thereupon, City shall have the power to cancel or suspend this agreement, in whole or in part, or to deduct from the amount payable to Consultant the sum of Twenty-five Dollars ($25) for each person for each calendar day during which such person was discriminated against, as damages for said breach of contract, or both. Only a finding of the State of California Fair Employment Practices Commission or the equivalent federal agency or officer shall constitute evidence of a violation of contract under this paragraph. � � L Page 12 -- Consultant Services Agreeement (August 1989) 21. AGREEMENT CONTAINS ALL UNDERSTANDINGS This document represents the entire and integrated agreement between City and Consultant and supersedes all prior negotiations, representations, or agreements, either written or oral. This document may be amended only by written instrument, signed by both City and Consultant. All provisions of this agreement are expressly made conditions. This agreement shall be.governed by the laws of the State of California. IN WITNESS WHEREOF, City and Consultant have executed this agreement the day and year first above written. CONSULTANT Michael A. Kennedy DKS Associates CITY OF SAN LUIS OBISPO Mayor i I SAN LUIS OBISPO CIRCULATION STUDY SCOPE OF SERVICES - PHASE II REVISED DRAFT July 26, 1989 TASK 5: SKETCH PLANNING ASSESSMENT OF OPTIONS The identification and analysis of alternatives is an iterative process in which a broad range of improvement and program options are examined and refined based on projected future needs. Since many alternatives have been previously proposed for San Luis Obispo, and many have already been found to be candidates for future study, DKS will utilize a two-phase analysis that includes a sketch planning assessment to review options with City staff before proceeding to a more detailed analysis of transportation system alternatives. 5.1 Technical Advisory Committee (TAC) Meeting The City will create a TAC made up of key staff from the Community Development, Public Works Departments, Police and Fire Departments, transit management, the county Air Pollution Control District, and other departments and agencies as appropriate. The purpose of the committee will be to provide input and feedback to DKS Associates throughout the course of study. DKS will initially meet with the TAC to identify candidate roadway, transit and Travel Demand Management (TDM) options that have been previously proposed, and their status of implementation. Alternatives that have been previously dismissed P88011-061A 1 /� as well as those that have been proposed for future study will be identified. The purpose of this initial options identification is to explore the range of possible options while ferreting out non-viable ones. 5.2 Initial Assessment of TDM Options DKS will review the existing TSM/TDM measures and delivery mechanisms in the City and identify other options that could be applied. These may include parking management strategies, area- wide carpool matching services, traffic signal management, incentives for bicycling, transit services and promotions and other ideas. Generally, these fall into the categories of either techniques to manage the supply or demand of transportation services (e.g. , flextime.) or measures to promote shifts to alternative modes (e.g. , carpool and transit incentives,) . They will naturally focus on downtown application, which is where greatest potential lies, but other activity centers, such as Cal Poly and the airport area, will be considered as well. Example options for evaluation include: • Extend City employee carpool matching services citywide through coordination with County Ridesharing Coordinator. • Meter regional traffic on overloaded streets through signal timing techniques or provide directional progression on parallel streets to simulate one-way operation. • Identify and promote convenient peripheral parking facilities around downtown or other commercial concentrations to intercept long-term or employee parking. 2 P88011-06/A • Provide incentives for employers to promote use of alternative modes such as reduced on-site parking requirements or increased intensity incentives. • Adopt a trip reduction ordinance (TRO) that requires employees to participate in the support of alternative modes of transportation. • Develop revised traffic service standards for specific target areas to allow greater delays on arterial streets. These options will be assessed in terms of thein potential applicability in San Luis Obispo and their likely contribution toward reducing overall peak hour traffic levels and those .at critical locations. To the extent possible, this assessment will draw upon DKS' own experience in TDM program development, on review of past efforts and results regarding TDM locally and regionally, and on employment and travel-related data provided by City and county staff. If necessary, this will be supplemented by case studies of .innovative TDM and transit programs elsewhere.. From this sketch-level analysis/screening will come a list of TDM options to consider further in Task 6. 5.3 Initial Assessment of Transit Options With input from City staff, and with guidance from previous runs of the traffic model, DKS Associates will identify candidate transit service improvement concepts to reduce traffic levels within the City's sphere of influence. These may include new rail or bus services in major travel corridors, bus system expansion/frequency improvements, transfer improvements, shuttle services and the like. These options will be defined at a conceptual level only, suitable for the screening process. 1 re9011-06/A 3 C J /-�3 Should the city authorize funding of a- pilot downtown shopper shuttle, DKS Associates will assist transit staff in evaluating shuttle service options and the potential for expanding such service outside the downtown. The initial assessment and screening of transit options will consider likely potential for modesplit changes based on applications elsewhere, and relative cost levels of the services. Those options that are not judged to warrant further study will be identified. 5.4 Initial Assessment of Roadway. Improvement options Based on the Phase I assessment of future needs, as well as further input from City staff, candidate roadway improvement options will be identified (including changes -to the street network in the CBD) . These will be screened on the basis of their potential relief to projected traffic capacity deficiencies, their relative costs and community impacts, and previous studies or actions taken. Task 5 Products: A working paper will be prepared that lists the options considered and identifies those that are recommended for further analysis. The working paper will discuss the potential role of transit and TDM in San Luis Obispo and appropriate goals for peak period traffic reduction. Meetings: DKS Associates will attend a TAC meeting to review the working paper. The working paper will also be presented to the City 4 P88017-06/A i J Council for its review. Review comments will be incorporated into the Final Report as appropriate. TASK 6: EVALUATION OF ALTERNATIVES The sketch planning element in Task 5 will allow for initial screening of individual transportation improvement options, while the evaluation in this task will allow for a more detailed analysis of alternative transportation system alternatives. The identification of future roadway needs is an iterative process which must balance the projected future traffic demand (a function of assumed land uses and modal split) with the amount of capacity which can reasonably be provided in the roadway network. This will involve consideration of physical constraints (such as right-of-way) as well as cost. Alternative roadway networks will be evaluated for build-out. conditions. Development of an effective Transportation Management program or TRO including incentives for carpooling and flextime may lower peak hour demand associated with employment centers, thereby reducing the need for capacity increases_ The effects of changes in auto demand will be reflected in the model evaluations of alternative roadway networks. If very heavy traffic demands are projected, it may ultimately be necessary to consider the trade-offs between the amount of roadway capacity which can be provided at certain points through the removal of parking or street widenings, and the amount of delays to which motorists are subjected. The key here is to package a variety of complementary measures cost-effectively so P99011-06/n 5 i O as to have maximum impact. These measures would be assembled into one or more system alternatives. 6.1 Packaging of Alternatives DKS Associates will meet with the TAC to develop three alternative packages of improvements, based on the screening process performed and documented in Task 5. It is anticipated that the three alternatives will consist of a roadway-oriented alternative, an alternative modes strategy (e.g. , transit, bike, TDM, TRO) , and a mixed alternative. The evaluation of the three transportation strategies in this task will be based on the full buildout of the adopted General Plan Land Use Element. Task 7 will provide information on the impacts on future transportation needs of changing the current Land Use Element. 6.2 Evaluation Matrix A detailed evaluation matrix and its background analysis will be documented in this task. Given this technical background, DKS Associates will formulate a simplified matrix for presenting the trade-offs between alternatives to non-technical groups including Policy bodies. This process will involve a simplified rating of each alternative on a limited number of key objectives from the detailed evaluation matrix in Task 1. DKS Associates will present this evaluation to the TAC before finalizing the rating of alternatives. To assist in this evaluation, the traffic model will be adapted to accept auto occupancy/transit/bicycle mode split changes for testing purposes (a formal mode split model is not proposed, �, P88011.06/A however) and Quick Response techniques" will be used to gauge traffic reduction factors. The evaluation will include review of environmental issues, including a subjective analysis of air quality differences between the alternatives. This environmental review will assist in the study through the identification of potential problem alternatives. This process will allow for the screening of environmental sensitive issues as part of the alternatives analysis. 6.3 Evaluate Policy Alternatives Transportation policies have a major long-term influence on where people live and work. Transportation facilities such as roadways and rail lines become virtually permanent features of the landscape. They continue to influence development far into the future. Therefore, major transportation decisions have very \ long-range impacts. Responsible transportation planning must, therefore, include consideration of the impacts of decisions well into the future, beyond 20 years. There are a number of specific overall policy issues which relate directly to the development of a long-range circulation plan that must be addressed. Each of these issues identified for San Luis Obispo will be evaluated and specific policy recommendations will be prepared for inclusion in the Circulation Element Update. The following policy issues will be evaluated: • Parking with respect to future park-and-ride locations • On-street parking restrictions along arterial roadways P99011-06/A. 7 J • Highway Standards, to ensure compatibility and consistency with other agencies and anticipated growth and development • Land Use Regulations, particularly with regard to protecting right-of-way • A revised Roadway/Street Classification System Task 6 Rork Products: A working paper will be prepared which documents the evaluation process and basis, including projected traffic volumes and levels of service. The report will discuss circulation improvements and programs needed to accommodate build out conditions for the current Adopted General Plan. A preliminary environmental review will be included as an input to evaluation. Meetings: DKS Associates will attend a TAC meeting to review the results of Task 6. TASK 7: GENERAL PLAN UPDATE IMPACTS The evaluation of the General Plan land use element will be conducted by city staff concurrent with the testing of transportation strategy alternatives. This task provides for the examination of transportation system impacts of land use options, and of regional and local population growth scenarios. % P88011.06/A 8 J i J i 7.1 Land Use Options Various land use options will be provided as input into the modeling process to determine roadway impacts. DKS Associates will work with the Community Development Department to assess the sensitivity of major density and land use type changes. 7.2 Population Trends San Luis Obispo is affected by areas of development outside its jurisdiction that are primarily residential based. San Luis Obispo' s prior policies of discouraging population growth while not placing restricting on job related industries has made it an importer of persons for employment purposes. DKS Associates will work closely with city staff and the county to determine the impacts of population base shifts on the roadway network. TASK 8: CIRCULATION ELEMENT AND IMPLEMENTATION PROGRAM This task synthesizes the previous work into a comparison and selection process for plan implementation. The evaluative, funding, cost, and environmental information for each alternative will be assembled and analyzed and a recommendation made as to the preferred development alternative. To implement that recommendation, a master strategy will be developed that links traffic growth rates, traffic operation improvements, transportation service needs, transportation facility improvements, and funding actions. The major efforts in this task will be the selection of a distinct strategy, and the development of supporting rationale for each of the following transportation elements: P8W11-06/A 9 /-J 9 • Transportation Network Improvements • TDM Plan and TRO Guidelines • Funding Sources • Scheduling and Prioritization of Programs The implementation strategy must be flexible enough to accommodate alternative future funding levels. The alternative funding levels could range from those .based on _secure sources, to those that include creative financing techniques, some of which may ultimately be unfeasible. This flexibility would be accomplished by a priority ranking system for transportation improvements. 8.1 Plan Selection DKS Associates will present the results of Tasks 6 and 7 to the City Council. It is anticipated that., based on review of a Land Use Element (LUE) workbook and the Task 6 Working Paper, the City Council will establish the "Project Description" for the purpose of initiating environmental review and CEQA Compliance, and then select a transportation strategy that supports the initiated LUE. The selected transportation strategy may include components of one or more of the three transportation strategies tested in Task 6. 8.2 Draft Circulation Element Based on directions from the City Council and in cooperation with city staff, DKS Associates will prepare a draft Circulation Element that addresses circulation needs, TDM/TRO measures, and supporting policies. 10 M901 1-06/A A workable roadway system will be presented that balances land use needs with transportation system requirements. This task will rely on inputs from Tasks 5, . 6 and 7 for selected circulation improvements. Areas requiring an upgrade or new roadways will be identified by comparing the proposed future condition to the existing roadway network. A system mapping of lane needs, right-of-way acquisition, and street classifications will be provided. A program of TDM/TRO measures and standards for participation, including a plan for monitoring and enforcing demand management provisions will be developed out of Task 6. The potential mode split and demand reductions on vehicle trips will be reflected in the circulation element as future targets for improved service_ The intent of this is to provide the City with a practical TDM/TRO program that can make meaningful reductions in the need for roadway expansion while avoiding the pitfalls of ; overexpectation that have marked a number of programs elsewhere in the past. Information on the needs and deficiencies of non-auto modes, including transit, paratransit, pedestrians and bikes will be reviewed and summarized. This task will also identify prototype cross sections for the proposed roadway improvements. Recognizing that a balance must be achieved between facility cost (both capital as well as maintenance) and the capacity and convenience of the roadways, we will review existing design standards for conformity to revised street classifications and current practice. Specific aspects to be lookedatwill include: • Lane widths (relative to autos, bikes, truck and bus use) P88011-06/A 11 i J • Right-of.-way and .set-back .requirements - .Accommodation for vehicle parking, bicycles, pedestrians, and transit (including prototypical turnout design) Separate design standards will be developed as necessary for application in new growth areas and in existing built out areas of the community having constrained right-of-ways. 8.3 Funding Mechanisms This task will identify the range of funding sources available to the City for development of the circulation system and programs. A review of current practices and policies will .be conducted to help assess the alternatives which are currently used by a variety of jurisdictions. This work element will draw on our recent experiences in Fremont, Concord, Pleasant Hill .and Napa, and a nationwide survey of impact fees used by other cities recently conducted by on or our staff members as part of an ongoing Institute of Transportation Engineers Committee project. Consideration for funding options will include: • Bonds • Benefit Assessment Districting • Sales Tax Initiative Funding • Developer Contributions (exactions) As a part of the early evaluation of .the current General Plan, we will bracket the range of funding that can realistically be generated from all sources and compare this to potential infrastructure costs associated with the circulation plan. This preliminary analysis will help to define the directions for P88011-06/A 12 /4_ reshaping the recommended plan as well as suggesting the magnitude and role for public versus private expenditures. To the degree that the City wishes new development to "pay its own way, " public funds may be largely earmarked to address existing circulation problems, including maintenance as well as capital projects. Monies which are available over and above these amounts could be used to develop new projects of community- wide benefit, to pay for a portion of new roadways included in the circulation plan, or to fund nonauto transportation projects. 8.4 Project Scheduling Project scheduling will be dependent upon the availability of funding and the anticipated need for the recommended improvement. A prioritized list of projects will be prepared that lists cost estimates with funding sources. Project priorities will consider the following factors: • The likely timing of need for each project • The implementation or lead time required to implement a project (conceptual, environmental and engineering plan time requirements) • Funding availability by year for each funding source. Task 8 work Products: Work products are the draft and final reports listed in .Task 11. P8801 1-06/A 13 i Meetings: ' DKS Associates will present the Task 8 findings and recommendations to the. City Council. TASK 9 ENVIRONMENTAL ASSESSMENT 9.1 Identification of Issues An Environmental Impact Report will be provided for the adoption of the proposed amendments to the Circulation Element of the City of San Luis Obispo's General Plan as identified in Task 8.2. Our first step in analyzing and identifying the impacts associated with the proposed amendments to the Circulation Element would be to conduct field reconnaissance of the project area and identify the conditions that presently exist throughout the project area in Task 2.4 . In connection with these field reconnaissances, we would review and become familiar with the available relevant environmental documents. Special attention will be given to the areas of concern that have been previously expressed in evaluating alternative improvements for traffic in residential areas; 2) traffic in the downtown area; and 3) regional traffic impacts on City roadways and neighborhoods created by the presence of U.S. Highway 101, Los Osos Valley Road, State Route 227 and State Route 1 and by the proximity of bedroom communities to San Luis Obispo. A screening of alternatives has been established through both the existing conditions review, Task 2. and alternative analysis section, Task 6. After the identification of the existing conditions and the formulation of the basic components of the Circulation Element amendment, a public scoping session will beheld. The purpose �� P88011.061n 14 of this public scoping meeting is to identify the concerns of the residents of the City and to verify that all issues of concern have been considered for the preparation of the Environmental Impact Report. We will attend and participate in the public scoping meeting, as necessary and appropriate. 9.2 Preparation of Draft Environmental Impact Report After the formulation of the initial components of the amendments to the Circulation Element, we will begin preparing the Administrative Draft EIR, addressing the anticipated or expected impacts created by the implementation of the proposed project. These impacts are expected to include noise, air quality, existing land uses (including historic structures) , growth and other related issues. The issue of growth will be analyzed from two perspectives. one perspective is the development anticipated and planned for in the City's General Plan. The other perspective is the growth that could be accommodated by the transportation capacity planned for in the proposed amendment to the Circulation Element. The secondary impacts associated with growth and development will be addressed. we will analyze the impact of upgrading or modifying existing roadway segments and compare these widening impacts to the congestion and other impacts associated with leaving the roadway in their present condition. Alternative capacity improvement strategies (e.g. , removal of parking) will be considered. Our analysis will identify and estimate the severity of the impacts associated with roadway widening and right-of-way requirements and acquisitions in the downtown area and elsewhere in San Luis Obispo. The acquisitions are anticipated to be significant in many cases as a result of the established development pattern in the downtown area. Additionally, the elimination of on-street P89011-MA 15 /-3S C' parking would affect the already deficient parking situation in the downtown and adjacent residential areas. The EIR will consider the impacts associated with the relocation of residences and businesses as a result of proposed roadway widening. The EIR will use the citywide traffic model as a basis of comparison for alter-native transportation network improvements. The .EIR will address_ impacts in a level of detail commensurate with the level of detail of the proposed amendments of the circulation Element. Additional environmental review may be necessary for actual approval of construction of roadway improvement projects. We will prepare five copies of the Administrative Draft EIR for an "in-house" review by the City Staff. We will prepare a Draft EIR by incorporating the -revisions to the Administrative Draft OEIR and reproduce 75 copies for circulation to the public and public agencies. 9.3 Public Review and Circulation of Environmental Impact Report The Draft EIR will be circulated to the public and public agencies for a 45 day review period. Either during or after the public review period, we will attend and participate in a public hearing on the Draft .EIR. our participation will include responding to comments and presenting a short synopsis of the Draft EIR. 9.4 Preparation of Final Environmental Impact Report Following the public review period and public hearing, we will prepare a Final EIR by responding to comments on the Draft EIR and making any necessary additions or revisions to the EIR. We 16 P88011-06/A J will reproduce ten copies of the Final -EIR. The Final EIR and all other work will be completed in accordance with the California Environmental Quality Act (CEQA) and City of San Luis Obispo guidelines and procedures. TASK 10: NEIGHBORHOOD TRAFFIC STUDY SCOPING DKS Associates will identify possible areas and streets for analysis of neighborhood traffic management measures. These areas will be identified through discussions with City staff, analysis of existing and projected traffic volumes and limited field reconnaissance. Recommendations for further study will be incorporated into the study final report (Task 11) . TASK 11: STUDY REPORTS Based on the results of previous working papers a composite set of transportation policies, programs and elements will be developed. These will include recommendations for transportation circulation improvements and programs. The study report will provide a concise circulation element update including: a roadway circulation element, alternative mode element, and funding priorities. All other multimodal support documentation will be provided by the City for transportation activities beyond the scope of study. The Consultant will incorporate this information into the Draft and Final Reports. 11.1 Draft Circulation Element/Implementation Plan The. Draft Circulation Element will document the results of Task 8 in easily understood language. In identifying the necessary P88011-06/A 17 i � ' 1 policies, programs, and their prioritization, the draft plan will function as a master implementation strategy for the coordination of land use alternatives and transportation systems improvements. The plan recommendations will be both feasible and implementable with a carefully designed balance between the major elements. The work related to identifying the relationships between highway, TSM/TDM and transit will allow the pian to maximize benefits of the transportation improvement program. Five copies of the Administrative Draft Circulation Element/Implementation Plan will be submitted for review by staff and/or the TAC. DKS Associates will respond to a single, unified set of comments. Upon acceptance by staff of the revisions, the Consultant- will submit a "camera ready" copy of the Draft Circulation Element/Implementation Plan. C 11.2 Presentation of Circulation Element. DKS Associates will present the draft Circulation Element to the Planning Commission and City Council for adoption. The DKS Project Manager will attend the meetings, public hearings, and/or study sessions conducted for this purpose. A total of two policy level meetings has been assumed for this task. DKS Associates would be available for additional meetings on a time and materials or fixed fee basis as provided in Exhibit B, Payment Schedule. 18 P88011-06/A 11.3 Final Circulation Element/Implementation Plan The Final Report shall respond to written and oral comments received regarding its content and will be revised to reflect the individual concerns expressed. Five copies of the Final Report shall be submitted for staff review. Upon acceptance by City staff, DKS Associates will submit a camera ready copy. rssoii-obin 19 /-3� �+< ...._ ._ tkr H31T - EXHIBIT °B" REVISED 6/28/89 HOURS AND COSTS BY TASK SAN LUIS OBISPO CIRCULATION ELEMENT —PHASE II TOTAL TASK HOURS COST 4 . TRAFFIC MODEL(a) A. Software licemse Fee -- $2 , 000 (c; B. Training 44 3,300 (c; 5. SKETCH PLANNING ASSESSMENT 356 25, 600 6. EVALUATION OF ALTERNATIVES 240 17 , 200 7. GENERAL PLAN UPDATE IMPACTS 52 3 , 600 8 . DRAFT CIRCULATION ELEMENT 188 13 , 800 9 . ENVIRONMENTAL ASSESSMENT 274 19,200 10. NEIGHBORHOOD TRAFFIC SCOPING 50 4 , 000 11. FINAL REPORT (b) 80 51800 SUBTOTAL 11284 $94 , 500 DIRECT EXPENSES: Computer Processing 1, 500 Travel 2 , 000 Miscellaneous 11600 SUBTOTAL EXPENSES $5, 100 TOTAL PHASE II COST: $99, 600 (a) Additional Model Runs = $2,460 per run (b) Additional public or TAC meetings = $900 per meetin. (c) Unbilled carryover from Phase I sloscop.wkl l- �D L�� i t r City of San Luis Obispo TRANSPORTATION SURVEY The City of San Luis Obispo is preparing a long range transportation plan and needs your help. Please complete the survey form and mail it back us using the accompanying stamped envelope by This survey has been sent to a random sample of residential addresses in the city. For reasons of statistical consistency the questions should be answered by one adult resident in the household to which the survey was addressed. If you have questions, call 549-7178. PURPOSE OF THIS SURVEY Many people use automobiles as a primary means of transportation. The city uses tax dollars to support the use of the automobile by building new roads, constructing downtown parking structures, and maintaining almost 100 miles of streets. However, as the city and county grow, traffic congestion and air pollution from vehicles will increase. Pollution levels in the county already exceed standards set by the California Air Resources Board. People can help relieve traffic congestion and reduce air pollution by avoiding trips, by walking and by using buses, bicycles and car pools. The purpose of this survey is to see how willing you are to use these alternative types of transportation. We also want to know what the city can do to make these alternatives more attractive to you. QUESTIONS 1. Consider the different types of transportation below. Please check the ones that you have used during the past week and estimate how much you have used them for all trips within San Luis Obispo city or county. Tvoe of Transportation Used Percentage of all trips Automobile _ % motorcycle/scooter/moped _ Bicycle _ % City Bus _ % Regional Bus _ % Taxi _ % Car Pools/Ride Sharing _ % Walking _ % Other % 100 % 2. Consider all the trips you make within San Luis Obispo city or county. On average, how many do you make on a weekday and for what purpose? Average Number of Trios Each Weekday Purpose of Trip _ Round.trips to work or school Part of job _ Shopping or entertainment _ Recreation or exercise _ Take children or others to school, other activities Visiting friends Other 3. How far do you live from the nearest bus stop (in blocks)? For the following questions. check the appropriate spaces.. 4. Would you use buses more often if:. Bus service was more frequent _ Bus service was free Buses ran earlier in the morning _ Buses ran later in the evening n Bus stops were closer to your residence `J Bus stops were closer to your destinations Bus routes to your destinations were more direct Other incentives? I would .not use buses :because .-- - 5. Do you own a bicycle? _ yes no 6. Would you ride a bicycle more often if: _ You lived closer to where you wanted to go _ More bike lanes were created Roads were smoother to ride on _ There were fewer cars and trucks using the streets Safe places were provided to park bicycles Showers were provided where you work or go to school _ You had someone to ride along with Other incentives? I would not ride a bicycle because To 7. Would you walk more often if: You lived closer to where you wanted to go _ Better sidewalks were provided ' More street trees and benches were installed _ More cross walks or street lights were installed Your work or school schedule allowed you more time to walk You had someone to walk with Other incentives I would not walk because 8. Do you own a car? _ yes no. If yes, how many? 9. Would you join a car pool or shareridesmore often if: Some agency would organize a program where you work or in your neighborhood Your work or school schedule could be changed to make it easier _ Your employer would provide the vehicles and pay for insurance _ Other incentives I am not interested in carpooling,or ridesharing because------- 10: ecause-_ - -- (� 10: Would you be willing to reduce your use of automobiles in order to reduce air pollution and traffic congestion? Yes. By how much? up to 10% of your trips up to 25% of your trips up to 50% of your trips more than 50% of your trips No, because - 11. Should the city spend more money to widen streets and intersections to handle more automobiles? — yes _ no no opinion Please explain you answer /-y3 12. Should more automobile parking be provided in the downtown commercial district? yes _ no _ no opinion Please explain you answer. ' 13. How old are you? _ 18-24 _ 25-34 _ 35-44 _ 45-54 _ 55-64 65 and over 14. Which one of the following best describes your employment status? Employed or looking for work _ Retired College student _ Other C� 15. What type of dwelling do you live in? House Apartment or condominium Mobile home Other THANK YOU for taking part in our survey. If you would like to give us any comments on this survey, the subjects it covers, or other aspects of transportation planning, you may write them in the space below.