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HomeMy WebLinkAbout10/00/1989, C-7 - APPOINTMENT OF CITY REPRESENTATIVES TO AD HOC STEERING COMMITTEE FOR THE PLANNING OF THE PERFORMING 7+NG AGENDA - 01-ty 0; sanluls OBIZ)p 990 Palm Street/Post Office Box 8100 • San Luis Obispo, CA 93403.8100 October 19, 1989 MEMORANDUM To: City Council From: John Dunn Subject: Appoimtme of City representatives to Ad Hoc Steering Committee for the planning of the Performing Arts Center Facility at Cal Poly During the past year a great deal of time has been spent by representatives of Cal Poly, the Foundation for the Performing Arts, and the City in developing a three-way agreement for the financing, construction and operation of the Performing Arts Center on the Cal Poly Campus. In that effort City Attorney Roger Picquet and I have served as the City's designated representatives. Attached is a request from Cal Poly, proposing that an Ad Hoc Steering Committee, consisting of members of the three agencies, be designated to start work on the actual planning of the physical facility. Based on my keen interest in this topic, and my experience of working toward achievement of this facility, I would appreciate being designated as one of the two City representatives. Because of the nature of the work, and its relationship to our own issues of physical facility development, which will be under the oversight and coordination of Ken Hampian, Assistant City Administrative Officer, I would like to suggest him as the City's second representative. As an alternative, if the City Council wanted to designate a Councilmember to serve on this committee, then I would serve as the other member and, in my absence, would be represented by Mr. Hampian. As a convenience and to get the task accomplished as soon as possible, I am placing this on the consent agenda with the recommendation that Mr. Hasmpian and I be designated as the City's representatives. If the City Council would desire to appoint a Councilmember to serve as one of the two representatives, then please pull the matter from the consent agenda, make a Councilmember appointment, as well as a staff member, and we will inform Cal Poly immediately, and start to work on this significant community project. Thank you. JD:mp CSL POLY CALIFORNIA POLYTECHNIC STATE UNIVERSITY SAN Luis Osisro, CA 93407 FACILITIES ADMINISTRATION (805) 756-2581 October 13, 1989 John Dunn City Administrative Officer City of San Luis Obispo P.O. Box 8100 San Luis Obispo, CA 93403-8100 PERFORMING ARTS CENTER -- PROPOSED AD HOC STEERING COMMITTEE The planning funds for the Performing Arts Center have been approved by our governing board and placed in a priority position with a high probability of support by the Governor and the Legislature. It's not too soon to begin preliminary staff work I am writing to you and Warren Sinsheimer at President Baker's request to transmit a proposed committee structure; a copy of which is attached. I have reviewed the material with President Baker and with other members of the staff and, from our perspective, it appears to be a workable organization. It is important, in my judgment, to move on this as rapidly as possible. If the Governor's Budget to the Legislature does include the planning request for the new facility; the Trustees will, in all likelihood, entertain the appointment of an architect in May 1990. Additionally, and probably concurrently, the Committee would need to address the program statement that would ultimately be approved by all three parties to become the document that will guide the architect in the design. After you and Warren have had a chance to review this material, possibly we could get together to discuss it if you believe there is a reason to do so. E: DouglaYGerard Executive Dean Enclosure i r=. cc: Warren J. Baker THE LALIFORMA STATE UNIVERSITY � l " � 1. Performing Arts Center Steering Committee (Ad Hoc) a. Functions The Performing Arts Center Steering Committee is responsible for the coordination of the development of issues relative to the planning of the Center. These responsibilities will include but are not necessarily limited to: Develop a program statement in sufficient detail and clarity to enable the assigned project architect to develop construction plans and specifications. IDevelop a procedure and coordinate a process to select several eminently qualified architectural firms to recommend to the University President Serve as the"client group'in reviewing the development of plans and specifications during the design of the building. Other issues of specific relevance to the project: b. Membership The membership of the Performing Arts Center Steering Committee will be representative of the three participating agencies: Cal Poly, City of San Luis Obispo, and the Foundation for the Performing Arts Center. The Committee will have ten voting members, six from the University, two from the City, and two from the Foundation. Members will be selected as follows: The University: The Dean of the School of Liberal Arts who shall serve as Chair One faculty representative nominated by the Dean of the School of Architecture and Environmental Design Two faculty representatives from the School of Liberal Arts, one of whom shall be from the performing arts, nominated by the Dean of the School of Liberal Arts One representative of the Academic Senate from a school other than Architecture and Environmental Design and Liberal Arts nominated by the Chair of the Academic Senate One student representative nominated by the President of the Associated Students, Inc. One staff representative (non-voting) appointed by the Executive Dean, Facilities Administration The City of San Luis Obispo and the Foundation for the Performing Arts Center: Two representatives each selected in any manner deemed appropriate by the appointing agent The Committee will be advisory to the Executive Dean, Facilities Administration. A quorum shall consist of six members of the Committee including at least one representative from each of the three parties. c. Meetings On call by the chairperson or at the request of three or more members representing the three parties.