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04/00/1990, 2 - CONSIDERATION OF POLICY TO ALLOW GOVERNMENT OFFICES IN AREAS OF THE CITY OTHER THAN THE THREE LAND
�IIIIIn�I�I�III MUTING DAT cityo �u�s oBispo .30-940 ��3 san ©E: ,Pti COUNCIL AGENDA REPORT ITEM NUMBEP FROM: Arnold Jonas, Community Development Direotor PREPARED BY: Judith Lautner, Associate Planner SUBJECT: Consideration of policy to allow government offices in areas of the city other than the three Land Use Element - designated locations. CAO RECOlGUMATION: (1) By resolution, adopt a policy to allow government offices not requiring significant public contact and not related to civic, social services, or health to locate where convenient within the city, and where consistent with general plan policies, as can private offices with similar functions; and by motion, (2) Initiate a zoning text change allowing government agency offices and meeting rooms in the C-S and M zones, with an administrative use permit and subject to the "office PD" requirement for those zones. and (3) Initiate a general plan change to allow government offices with high public contact and related to civic, social services, or health functions, to locate outside the "tri-polar concept" areas, for a time period not to exceed five years (1995) , provided it can be shown that (a) space is not available within the tri-polar areas; and that (b) the government agency is actively pursuing the construction or acquisition of office space in the appropriate tri-polar area. DISCUSSION Report in Brief The city has received requests to allow governmental offices in locations other than the "tri-polar" areas (civic center, Prado-so. Higuera, and General Hospital) designated in the General Plan. The requests come from an increased demand and a lack of available office space within the current boundaries of those areas. Some government agencies are planning to build additional office space within the designated tri-polar areas, but have immediate space needs that are not met. Other agencies need space for offices that are not functionally related to the tri-polar functions (civic, social services, and health) . Staff is recommending that the council determine that government offices not related to the tri-polar functions may locate where similar private offices can locate, consistent with general plan policies and zoning cityo San Luis OBISPO " �IIBIU CUNCIL AGENDA REPORT Government offices Page 2 regulations. Staff is further recommending that the council initiate a general plan text amendment to allow tri-polar-related offices to locate outside the tri-polar areas for three to five years if it can be shown that space is not available for them there and that the agencies are working toward obtaining space in the appropriate areas. Although government offices may be allowed in a C-S- or M--zoned planned development, they are not specifically listed as allowed in the zoning regulations. Therefore, as a "clean-up" action, staff also suggests the council initiate a zoning regulations text change to allow government offices in the C-S and M zones, subject use permit or to the large- office PD procedure. Background The City Council adopted a change to the Land Use Element (LUE) in 1979, that established the "tri-polar concept", and spelled out policies for locating governmentoffices in the future. The council has since upheld these policies in its review of requests to locate government offices in areas other than the three designated in the LUE, and specifically disallowed government offices in Westwind Business Park (on South Street) and the Granada Building (on South Higuera Street) when approving planned development applications for those locations to allow large offices. Planning staff has recently received applications to eliminate the government office restriction from two C-S-PD projects, and one request for interpretation to allow government offices in an existing C-S-zoned development. These requests have included evidence of the lack of office space available, both downtown and in the vicinity of the Prado-Higuera intersection, that meet the needs of certain government agencies (county and state) . Given the council's long-standing support of the tri-polar program, along with other city policies that endorse the city's position as the county government seat, council direction is needed on how to accommodate the space requirements of government agencies without compromising the long- range policies spelled out in the general plan. EVALUATION 1. LUE policies. The relevant LUE policies are in the "Public Facility Land Use Objectives" section (Section C.4; p. 21) . These objectives say that county courts, legal and general administrative functions should remain and expand downtown, that health facilities should remain and expand near the county hospital, and that social services departments should be located on South Higuera Street near Prado Road. According to the LUE, The city will locate its facilities and advocate location of other ���nu►�i►�illflfillPn����N�l� city of san tins osispo AIft" COUNCIL AGENDA REPORT Government offices Page 3 agencies' facilities in order to: (a) Remove nonconforming uses from residential neighborhoods. (b) Foster convenient public access to those uses serving the public directly. (c) Group related public offices together. (d) Locate facilities with significant numbers of employees or clients near complementary non-governmental services (restaurants, convenience shopping) . (e) Make economical use of land and buildings already owned by public agencies and minimize the displacement of existing private businesses or residents. Requests to locate additional governmental offices would need to be consistent with these policies. The Planning Commission-recommended Land Use Element update is not significantly different from the current LUE, except that it clarifies the government office policies that now exist, saying that offices related to the tri-polar functions should locate there, while other non-related offices may locate outside those areas. 2. zoning regulations. The zoning regulations now allow "government offices and meeting rooms" in four zones, with use permit approval. Those zones are O (Office) , PF (Public Facilities) , C-C (Central Commercial) , and C-R (Retail Commercial) . Government offices are not allowed in the C-S or M zones, but may be allowed as part of a large- office Planned Development. Any policy direction that would allow these offices in the C-S or M zones, other than through a PD, should include direction to amend the zoning regulations text accordingly. 3. The demand for space. The attached letter from Roland Maddalena, realtor, indicates that the 8400 square feet of space currently needed for county offices is not available downtown or in the South Higuera- Prado area. Staff discussions with the property manager of the Walter center, near the intersection of Prado Road and South Higuera, confirmed that the space available there is being offered to state agencies first, and if the state does not use it, it will be available for other agencies to rent. In either case, the space currently available is not adequate for the county's needs. The county is currently developing plans to build a large office building on the southeast corner of Prado Road and South Higuera Street, to meet their current and future needs. It is likely that 2-3 �����►�N�ulllll(IIIP������BIU city of san Luis osispo 1 COUNCIL AGENDA REPORT Government offices Page 4 additional county office space will be needed while the new building is under construction, but not after completion. Therefore, space is needed now for these offices, but may not be needed after 3 - 5 years. The state has also indicated a need for office space. Administrative offices for the Highway Patrol are currently being planned for a location outside the city limits, south of Broad Street. Cal Trans has indicated in conversations with staff the need for additional space for their offices as well. (The Water Quality Control Board (WQCB) , after looking for space elsewhere in the city, has decided to expand its present facilities on Laurel Lane. ) Space needs for these offices may not be met within the designated tripolar areas in the near future. Staff is concerned that restricting all types of government offices to the tri-polar locations (with few exceptions) , where adequate space is not available, will force these agencies to locate their offices outside the city limits, or to locate within the city limits without city approvals. Some agencies have already chosen to locate their offices in Arroyo Grande or in the unincorporated airport area. Staff suggests there is a need for the city to encourage governmental agencies to remain in the city. ALTERNATIVES 1. Allow civic-, social services-, and health-related governmental offices to locate in areas other than the tri-polar locations. If the council prefers this alternative, the council should initiate a general plan amendment, specifying criteria to evaluate when it might be appropriate for the different types of agencies to locate outside the tri-polar areas. Staff suggests that federal, state, and county office uses be allowed to locate outside the designated tri-polar areas for limited periods of time, only if it can be shown that space is not available for them there, and that the agencies are in the process of obtaining space in those areas. The general plan policies listed above (a through e) should also be followed. 2. Allow governmental offices not related to the civic center, social services, or health functions to locate where any similar private offices can locate. The general plan policies seem to allow this to happen already. However, recent Planning Commission and City Council actions have not allowed any types of governmental agencies to locate outside the designated three areas. The Zoning Regulations also limit areas where governmental offices can be located. If the council prefers this alternative, then offices without significant public contact requirements, such as Highway Patrol offices, Cal Trans engineering offices, the Water Quality Control Board, and other similar county, state, or federal agencies could be allowed to locate where it is convenient for them, within the city's II city Of sari lues OBIspO NiN COUNCIL AGENDA REPORT Government offices Page 5 zoning regulations. A zoning text amendment will be required to allow government offices in C-S or M zones, without a PD. 3. Require that all governmental offices locate in or near downtown, near the hospital, or in the Prado-Higuera vicinity. This alternative is what the council and commission have been upholding. Given the space limitations in these areas, if the council prefers to stand by this policy, it may wish to expand the areas involved - to include some C- S and C-N-zoned areas near the Walter Center, and to include Office- zoned property surrounding the downtown. The C-S and C-N zones would have to be changed to O-S or PF-S, requiring a general plan amendment. (A general plan amendment application for the C-N zone at Prado and Higuera is already in process, and will be considered by the council in the near future. ) This alternative would open up additional area for government offices. Staff has not investigated all of the buildings or vacant land in the vicinity of downtown or Prado Road for their suitability for office use. If the council prefers this alternative, additional research will be required to determine if the expansion of the Prado Road area would meet the need for all types of government offices. 4. Designate a fourth site within the city, to be added to the three existing. The social services area at Prado Road and Higuera Street grew out of a request for temporary office space at the Walter Brothers location, a request based on the lack 'of space in the downtown. The council could determine that all governmental offices not related to the three primary services be located in one specific area. That area could be on South Street (Westwinds) , which has the advantage of parking availability, access on a major street, and proximity to downtown. Or it could be in the Higuera Commerce Park, where one large office building is under construction. (Expansion of offices to other lots would require either additional Planned Developments allowing large offices, or an amendment to the specific plan for Higuera Commerce Park. ) There may be other appropriate locations for a "fourth pole". Staff does not see a significant advantage to clustering unrelated government offices that do not serve members of the public. RECOMMENDATION The council needs to decide if the city wants to keep federal and state district offices within the city limits, or if they should instead be encouraged to locate elsewhere. If they are to be encouraged to remain in the city, then additional office space needs to be made available to them, as well as to the county. Staff supports the temporary use of available space outside the tri- polar areas for tri-polar uses, until more space is available in those Z—S ji�����( city of San Luis OBIspo Oft COUNCIL AGENDA REPORT Government offices Page 6 areas or the revised Land Use Element designates other areas; and permanent use of alternative sites where the government offices are not public-serving or not related to the tri-polar services. Staff's recommendation, therefore, is (1) By resolution, adopt a policy, allowing non-tri-polar uses to be established according to general plan guidelines. (2) By motion, initiate a zoning teat change allowing government agency offices and meeting rooms in the C-S and M zones, with an administrative use permit or subject to the "office PD" requirement for those zones. (3) By motion, initiate a general plan teat amendment allowing civic- , social services-, and health-related governmental offices in locations other than the downtown, Prado-Higuera, and the General Hospital areas, subject to use permit review, for time periods not to exceed five years; Use permit review should consider: * Maintenance of existing tri-polar locations. The use permit review should look critically at any requests to locate from any tri-polar area to an office outside that area. * Public service. offices that are primarily customer-serving should be located with other related public-serving offices. * Timing. Use permits should expire in three to five years, with options to renew if the council extends the policy. * Non-related agencies. Agencies unrelated to the three primary services should be allowed to locate where appropriate, for an indefinite period of time. Review of use permits for these agencies should include review of consistency with general plan policies. Resolution Attached: LUE policies Zoning Regulations chart Vicinity maps showing tri-polar areas Letter from R. Maddalena Chart from John French Letter from California Regional Water Quality Control Board Letter from Brian Starr Letter to County General Services 4;?- r RESOLUTION NO. (1990 Series) A RESOLUTION OF THE COUNCIL OF THE CITY OF SAN LUIS OBISPO ADOPTING A POLICY TO ALLOW CERTAIN GOVERNMENT OFFICES IN AREAS WHERE PRIVATE OFFICES CAN LOCATE, WITH CERTAIN LIMITATIONS BE IT RESOLVED by the Council of the City of San Luis Obispo as follows: SECTION 1. Findinas. That this council, after consideration of staff recommendations and reports thereon, makes the following findings: 1. The city's general plan land use element specifies that government offices related to civic center, social services, and health functions should locate in three areas of the city, defined in the element. 2. Many types of government offices do not fall into the above three categories. SECTION 2. The City Council determines that government offices not related to tri-polar functions may locate where similar private offices can locate, consistent with general plan policies and zoning regulations. On motion of seconded by , and on the following roll call vote: AYES: NOES: ABSENT: the foregoing resolution was passed and adopted this day of , 1990. Mayor ATTEST: City Clerk c2-7 Resolution No. (1990 Series) Government offices Page 2 APPROVED: City inis ative Officer t rn Community Develo m nt Director J a-� Retail activities and offices not directly assZb ith permitted. commercial or industrial uses should be discHowever, large professional office buildings which can incltiple tenants t with no single tenant spaces less than 2,500 eet may be established in service commercial/light indueas sub' t to the approval of a Planned Development(PDappl' ation andcompliance with criteria set forth in the zonl 'ons.f. Rural Industrial Policies 1. Rural industrial activities should (1) besit parcels not less than.five to ten acres in•area, (2) be dequately served.by private on-site water and sewer syste . (3) be limited to activities which are not employment-intensiy (less than 25 employees each), (4) be situated on parcels which ha 300 feet or more frontage on present county roads, and (5) of include any commercial or service commercial/light industr' uses. 2. Residential dwelling hould generally be prohibited within rural industrial areas; r al industrial uses may include on-site provisions for retaker facilities as accessory to the use. 3. Owners o roperty within areas designated as rural industrial should be enc raged to participate in short- and/or long-term agricultural pres ve contracts with minimum allowable parcel sizes of five to ten a es or larger. 4. The city should consider the eventual discharge of treated effluent from the city's sewage treatment plant at Prado Road to nearby rural industrial/agricultural areas to encourage the continuation of agricultural uses in these. areas. 4. Public Facility Land Use Objectives City Hall will remain at its present location. County courts and legal and general administrative functions (such as technical services, assessor, planning; engineering, elections, board of supervisors staff, clerk) should remain and expand as necessary in the downtown. County hospital and health department should remain and if necessary expand on county property on Johnson Avenue. County Welfare (social Service Department), the California Employment Development Department, and eventually Social Security should relocate to a consolidated social services center on South Higuera Street near Prado Road. Probation should. be located near courts or near the sheriff's facility. The juvenile facility should be located near the existing county sheriff's facilities. The city will locate its facilities and advocate location of other agency's facilities in order to: (a) Remove nonconforming uses from residential neighborhoods. (; P Lu E "ctrp-b- 21 Z— (b) Foster convenient public access to those uses serving the public directly. (c) Group related public offices together. (d) Locate facilities with significant numbers of employees or clients near complementary non-governmental services (restaurants, convenience shopping). (e) Make economical use of land and buildings already owned by public agencies and minimize the displacement of existing private businesses or residents. 5. Open Space Policies reqs not.designated for urban uses will be designated within an open sp cc category. As described in the Growth Management Objectives (C.La abo ), the city will not designate more land for urban uses than its resou es can be expected to support. Open space lands will define the edges o the city so that it will remain a comprehensible, identifiable place. a. Conserv ion/open space t Areas inten d for permanent open space will be designated "conservation pen space." This designation will be applied to land which is unsuit to urban use because of: infeasibility of providing access utilities consistent with policies under CIA above; excessive slo a or slope instability; wildland fire hazard; noise exposure; flood azard; scenic value; ecological sensitivity; and agricultural value. o Uses within this designatio will generally be those not requiring urban services, major struct es, or extensive landform modifications. Parcels will be ept large, generally five to 40 acres. Minimum parcel size wil be determined when the area is zoned, considering consistency wi general plan policies and the development potential of the land. b. Interim conservation/open space Areas to be kept open until urbanization appropriate will be designated "interim conservation/open spac " Such areas, and the prerequisites for their conversion to an urba use, are identified below. Allowed uses and parcel sizes within interim con rvation/open space areas will be the same as in conservation/open spa areas. However, there will be an emphasis on maintaining productive gricultural uses until urbanization is actually needed. Before any interim conservation/open space area is urbanized, a development plan (under specific plan, planned development; or use permit) must be approved. 7PC Table 9-Uses17.08.010H) Allowed by Zone R-1 R-2 R-3 R-4 C/OS OD D D D " PF C•N C-C C-R C-TJ Educational conferences (see Section Electronic game amusement center PC PC PC Employment agencies A D A/D A Equipment rental A A Exterminators and fumigators A A Feed stores and farm supply sales PC A A Florists A A A Fraternities and sororities PC PC Gas distributors-containerized (butane, propane,oxygen,actetylene,etc) D A e agen n ya Government agency offices and meeting rooms PC D D D e bus ess(see on 17.08. Homeless shelters(see Section 17.08.110) PC PC PC PC PC PC PC PC PC PC Hospitals PC PC Hot tubs-commercial use PC PC PC D PC PC Insurance service-local A A/D A Insurance services-regional office A/D A Laboratories(medical,analytical) PC A A ..A Laundry/dry cleaner -cleaning plant A A -pickup point A A A PC A A -self-service A A A PC D Libraries PC A7 D A Manufacturing-food,beverages; ice; apparel;electronic,optical,instrumen- tation products;jewelry,musical instru- ments;sporting goods;art materials D A w-Mloaed D-Diiectorsapproval required PC-Planningrnmmissionapproialtequired �W-Ditectoraapptwalonground tloor,allowed above The director shall determine if a proposed,unlisted use is similar to a listed use.Numbered note are at end of chart. sfif 4 � I Table_9-Uses Allowed by Zone R-1 'R-2 R-3 R-4 _C/OS 1011 PF_ ,C-N JGC C-R C-T GS M Manufacturing-basic metals,chemicals, building materials,fabricated metals, tactiles,paper and cardboard;machin- ery,transportation equipment PC Mineral extraction(see Section 17.08.020) PC PC PC PC PC PC PC PC PC PC PC PC PC Mobile home parks PC PC PC PC Mobile home as construction office(see Section 17.08.0I0C) D D D D D D D D D D D D D Mobile homes as temporary residence at building site(see Section 17.08.010F) A A A A A A A Mortuaries D D A Motels,hotels,bed and breakfast inns A A A Museums PC D A Nightclubs,discotheques,etc.(see Chapter 5 ult F t tab ' ents) D D Offices(contractors)-all types of general and special building contractor's offices A A/DJ A A10 A10 Offices(engineering)engineers and industrial design & A A/D A D10 to Offices(professional)attorneys,archi- tects,counselors,medical services, accountants,investment brokers,realtors, appraisers A A/D A to to rgani ns nal, labor,fraternal,trade,youth, etc)offices and meeting rooms D D A D A/D A D Parking(as a principal use) PC" D° PCU Dv D" Du Parks A A A A D A DTA A A Pharmacies A A A Photocopy services; quick printers A A A/D A A A Photofinishing-retail A A A PC A A-Allowed D-Directoesapprovalrequired PC-Planningcotamissiooapproval.requiied ND-Directoesapproval on ground floor,allowed above The director&lull determine if a proposed,unlisted use is similar to a listed use.Numbered note are at end of chart. h 1 i�JC Vez' - c�eq" 45 -12 ------------ FIGURE 7 CIVIC CENTER HEALTH-CARE AREA �t , Air ;SOCIAL SERVICES -AREA ----- ----.. / .ewanl Q o00 N SCALE t-.35w �1 CITY LIMIT UNE:----- City Or Sd1'1 lU1S OB1Sp0 PUBLIC FACILITY AREAS 990 Palm Street/Post Office Boa 8100-Sen Luh Obispo,CA 93403.8100 56 �� /!� Tam ROLAND C. MADDALENA, INC. O REAL ESTATE AND MORTGAGE LOAN BROKERS 1329 BROAD STREET•SAN Luis owsvo, GUFORNIA 93401 •(805)5439312 ROUND G MACOALENA REALTOR January 8, 1990 Mr. Curtis Sorg County Government Center Department of General Service San Luis Obispo, Ca. 93401 REF: 3500 Sq. Ft. Social Services 3500 Sq. Ft. Health Agerw y 1400 Sq. Ft. Alcholic Services Dear Mr. Sorg, Pursuant to your request for office space, please be advised that I have conducted and exhaustive search for the same within the city limits of San Luis Obispo. The only suitable location that I can find is located at the Westwind Business Park on South Street. There is not another available space within the city limits which would meet your requirements particularly pertaining to earthquake safety, handicap accessibility and immediate availability. The South Street location is immediately available however will require an amendment to the specific plan or special use permit to allow government occupancy. Please contact me if you have any questions or if I can be of further assistance. VLer, Sincerely, Rolan C. Maddalena 41?-// m c m CCO o a m, m m cn O m c O m O a t Anv N V Ol CL O� Nn -W A N r T N 12 O O V O O U O 01 m ` m O l7 a O N V L in •- c V n O O m m n T In c m N U C. r f7 m LL CO ^ IU Q c m m N to — m m O � f7 < V T c m N 1 Y, OS V l7 m a V < < O a m m. m `m a S In a W 0 F C3 of Y O U > in 0 0 m E E 2 Z o- o C/3 Z LL C7 °D o T N M! O LLE LL LL C y y o N N O O T LO O N MO H U O ^ O co ^ " a NM l m 0 a 4" m a fA to d .9 en tO O 3 N 0 m V N"V cc N m N cn } G a. N N Q T CL T 1 m C m ti m O Z^ mcl m la U 00! m Or cc C m V = -1 U t O LL co m U 0 O C C m H o � v 'iCCj V m L m m p 0 m m o t0 m m J O m 7 m m O Z m m m o m A E - - - 0 - - - O m (d -Fa O m a O O m a m of m a' < < ti m < a' m m m m Z m N Z Z Z 0 2 2 Z Z M m m Z Z C m m O m d O m c cl m cr, C7 O F U C € d Wcr, Cl ad m E m o m Q4 m O m q 2 t V 1 O E L t m > ccm W Ch 5 E m SEA °d m _m U m c m E `O m U O m a E w m E 2 m m m O _ (yy� S— U U U 8 LL -i 2 Q ¢ Q 3 S1 1 STATE OF CALIFORNIA GEORGE DEUKMEJIAN Governor CALIFORNIA REGIONAL WATER QUALITY CONTROL BOARD - CENTRAL COAST REGION 1102 A LAUREL LANE SAN LUIS OBISPO.CALIFORNIA 93401 -�/ 18051 549.3147 November 3, 1989 <tl;tivtt, Mr. Randy S. Rossi, Ph.D. NOV 71989 Goo tr of Sen iv:; ,wr. Interim Community Development Director __...,, _. City of San Luis Obispo 990 Palm Street - Box 8100 San Luis Obispo, CA 93403-8100 Dear Mr. Rossi: SUBJECT: STATE AGENCY ZONED OFFICE SPACE IN SAN LUIS OBISPO You will remember that we met a few weeks ago to discuss our need for additional office space in San Luis Obispo. We talked about a temporary use permit for the old "NCR" building on Laurel Lane, across the street from our present location, as one short term possibility while a longer range solution was developed. Two iactors have now changed that situation. First, the owner of the "NCR" building apparently decided not to apply for a use permit for it; and second, the end of the Legislative sessions resulted in several new laws which will accelerate our projected growth rate over the next 18 months . Accordingly, our need to have a larger building built has become more acute. We need guidance on two fronts from the City of San Luis Obispo. One, where will a temporary use permit or rezoning in the City be considered for temporary government office space of approximately 4, 000 square feet while a permanent building site is located? Two, where will the City consider permanent zoning for government offices for us and several other low public contact State offices? Current long range office space needs for these agencies total more than 36,000 square feet. Failure to move toward a solution is forcing our real estate people to widen our search to areas beyond the City of San Luis Obispo. Can you please arrange for a prompt meeting with appropriate City personnel, both staff and council members as necessary, to allow us to define the gravity of our situation and obtain some guidance toward a solution that would be mutually satisfactory? Neither we nor the other State agencies needing office space are anxious to leave San Luis Obispo, but our space needs are severe and we need your help in --� meeting them. a-�6 Mr. Randy Rossi -2- November 3, 1989. Please call me or my Executive Assistant, Paulette Lacy, at . 549-3147 to inform me of a time for the meeting. With the exception of this Board's meeting scheduled for November 16 and 17, I will make myself available anytime convenient for you. �Very truly /yours,// Willi R. Leonard Executive Officer WRL:pal pal/14:rossi.ltr C I SDG a r c h i l e c t u r e D I a n n I n g p u h I C o v January 24, 1990 Randy Rossi City of San Luis Obispo Community Development P.O. Box 8100 San Luis Obispo, CA 93403-8100 RE: Granada Building, 3701 South Higuera Street Job No. PD 1434 A Dear Mr. Rossi: On March 8, 1989 , the planning commission granted a request to amend the zoning of the above referenced project from CS-SP to CS-SP-PD. Condition #3 of the planning commission's approval, prohibits occupancy of the building ` by "government related activities". The project has proceeded through the ARC;' received a building permit and is now under construction. A computer software firm has agreed to lease 8,000 s.f. of the building. The remainder of the building, 10,000 s.f., is available for lease. Many governmental agencies have expressed a need for additional office space to accommodate expansion of the various departments and services. Generally speaking, these agencies require large office spaces of 3,000 s.f. to 10,000 s.f., preferably in a location near existing government services. The dilemmas these agencies face when looking for suitable space are the following: A. Office zoned areas surrounding existing government facilities generally do not offer large enough office space for governmental uses. B. Presently, no acceptable office space exists downtown. Many downtown locations, when available, are not handicap accessible, seismically safe, asbestos free or they have other problems that would preclude use in the near future. C. Although the need to accommodate larger private offices in the CS zone has been realized by the City, governmental uses have been specifically excluded (generally as a condition of approval) from locating in these areas B17 094 S I l I� I c1 I� I 1 (; cr l: ( ► l I' (;.11 FIv.Pr'ia S!rPr21 Swlc-2 C :.vi lu., x).'1; ,1 i i ,l•1••li.l r.••1 i.:'' i$nLi; ',.11' !R.:. �_/� N,.U'. tiIJ•' n'Lrll rl4" Granada Building_ ' January 24, 1990 . Page 2 Faced with this situation, governmental agencies are starting to look for new office space outside City limits. The recent plan by the coastal division of the California Highway Patrol to locate off Broad Street, south of San Luis Obispo, is evidence of this new trend. Movement of other government agencies outside City limits is inevitable unless the City takes steps to allow governmental agencies to expand into areas near existing governmental facilities. Although the City's ongoing update of the general plan may include tong-range solutions to the present situation for governmental uses, the time required to implement the solutions may render them in vain if the splintering of government offices to areas just outside the City continues. Presently, government uses in the area of the Granada Building are limited to the Walter Brothers Center. According to the leasing staff at the Walter Brother's Center, the Center is full and no office space is available for lease. A new building is currently under construction; however, the majority of the space is already leased. Approximately 5000 s.f. will be available in the months ahead: For the reasons outlined above, and to help alleviate the shortage of suitable space presently available to government agencies; we respectfully request an amendment to Condition #3 of Ordinance #1141 , allowing governmental uses 'J in the Granada Building. The size of the space available, the proximity to other government offices and the accessibility of the site itself, are ideally suited for providing large office space to governmental agencies, thus encouraging their presence to remain in the city of San Luis Obispo. Thank you for you; consideration of this request. Sincerely, STUDIO DESIGN GROUP Brian Starr, Architect Vice President BS/tg cc: John Rossetti r� 1317 094 IIIIpp•II��„„ II`` : i ����VIIIII�IIIII�III����IIIIIIIIIIII�u��������Il IIII cit'- 1y of sAn tul ' s,, OBISPO Al 990 Palm Street/Post Office Box 8100 • San Luis Obispo, CA 93403-8100 March 6, 1990 Duane P. Leib, Director Department of General Services County Government Center San Luis Obispo, CA 93408 Dear Mr. Leib: The city is sympathetic to your concern for securing office space in San Luis Obispo for county departments. The city itself is currently evaluating the construction of a new city hall annex on Palm Street (the old library site) to serve our own future office needs. The following responds to your February 9, 1990 fetter. Current City Government Office Policy City policy and implementing regulations (the zoning ordinance) continue to support the "tri- polar office strategy which concentrates government offices at three general locations: Administrative offices downtown near the courthouse Social service offices on Higuera Street near Prado Road Health rare facilities on Johnson Avenue near Bishop Street. The principal reason for concentrating offices at these locations is to improve public service and inter/intra agency coordination by clustering related uses. In the downtown, the retention of government offices is also seen as a way of supporting the economic viability of the Central Business District. To date, the city has not supported a permanent dispersion of government offices throughout San Luis Obispo. City Zoning Requirements While the county is not subject to local zoning controls, we feel that it is to the benefit of the city and county best interests to jointly plan for the provision of government services. The city has appreciated the opportunity to work. with the county to utilize city zoning controls for project evaluation and for your support of our general plan policies. a-ao Page 2 Currently, city zoning regulations stipulate that government offices are allowed in the following zones subject to the following Use Permit Requirements: Administrative Permit Re fired Planning Commission Permit Required PF (Public Facility) O (Office Zone) CC (Central Commercial) CR (Retail Commercial) Administrative use permits are handled by the Community Development Department. Key issues that the department uses in evaluating these uses are the "temporary" nature of the office lease, and "consistency" with city government office policies. To gain relief from the city's zoning provisions that require use permits would require an amendment to those regulations. We cannot administratively waive the permit requirement without a change to the regulations or without policy direction from our City Council to grant the county an exception to these provisions. Department Review of Use Permits It would be helpful for the city to be part of the county's master planning efforts to solve its long-term office space needs. An understanding of that strategy will allow us to better respond to incremental proposals for "interim" leases of offices space. I might characterize our response to potential county use permit applications as following: 1. Continue to support the consolidation of governmental offices -- especially public serving county operations --.in or near the tri-polar centers (as currently envisioned or expanded). 2. Other non-public serving government activities might be located on an "interim" basis awaiting the completion and execution of a county master planning effort. These use permits might be handled as "temporary" uses with time limits set. I would hasten to add that the physical location of each lease site would be evaluated to determine the compatibility and operational efficiency of each office use. However, these issues are seldom of paramount importance when locating offices in commercial or office zones. City General Plan Update The city is currently updating its general plan Land Use Element (LUE). The LUE contains policies that identify the general location of the tri-polar centers and'identify types of uses that should be developed there. Your agency is invited to participate in the public review of these policies and we would be happy to evaluate alternatives that you feel are appropriate. Page 3 �- If I can be of any further assistance, feel free to contact me or my staff. Respectfully, ( 6 Arnold B. Jonas Community Develo ment. Director City of San Luis Obispo TS:ts cc John Dunn, City Administrative Officer �a� I 0 d > cg �b >> O � n `- — Q 0 cn bco CD� �� C17v 2 n0 0 cyo OH L.O ncb x0 b� } 5 .•t S. �. Ig I S.p3 V. ° O O O A a � a �t `< A J ^ `�\O vAA i `3'\ e Cc W N O ^ CD D p E w a y a Z .� 2 c'„ �' Cy <n0co o b 0 =� r (p w � p � Cr7 p . co r M fAD CD CL „d A o (7 p �+ QQCD 0 On NCD 2 C 0 CD CL M co N O QQ ►"'� H .+ ° � n co 0 c CD CD y � �I � cam' �CD RS c A so co c H -- ^ d 0CD m co 2 ° O 0 U = n = mm a ? c cn m � C yEl y b co n C1 a ceCD ct co Fp O C =rCL N .a•.� 'b O � � � fD rn p C .A. CD p (b n Fn �� a �p < G.CD n A� Fri C:3 H '+ CD CL n Q a s OZ b C)CD o �w L;�Ol� f9 > co CD CD y .°• ° N a G o 0 Cl) d CL a C co ° m '+ Qo - co OQp ror% I -40 DATE D_- -J,_.�.1 .j!�- Cl URGENT WALTER BROS. CONSTRUCTION CO., INC. ❑SOON AS POSSIBLE ' P.O. BOX 809 FILE NO. _.._.._...._..__. .. ,�NO REPLY NEEDED SAN LUIS OBISPO, CALIFORNIA 93406 ATTENTION .alpx - . (805) 543-5854 0-1� sua✓EcT 1 � ..1- --.- ,-� 0 Eifm"' 0� 0 a �-. c� _ ` n - ,4n i(.<, I '�►�-w o D MESSAGE j'���� �i n�, ` � �k�.,Q R _•Q— ���'�ona.�. ?n �nrrr� ��•n Dv�_ Dyl : � a r.k oK ew t SIGNED • �' (1'_"1;•�iv3 dC➢;nl Ly L $^-r'iflal tti %50en(j by: f:��ir,JRCdI tf} MIS 7-T RECEIVFD APR 2 `' 'U r3opm Clry CLERK \I SAN LUMrMicc) CA STATE OF CALIFORNIA—BUSINESS, TRANSPCQTAmn AND HOUSING AGENCY GEORGE DEUKMEJIAN. Gos,eor DEPARTMENT OF TRANSPORTATION P.O. BOX 8114 J LUIS 6815P0, CA 97401-8114 (803) 549.3259 5 December 1988 Walter Brothers Construction Co . , Inc . Attention: Don Walters 3250 So. Higuera Street Suite C P. 0. Box 809 San Luis Obispo, CA 93406 Dear Don: You had asked whether the Caltrans Right of Way Department was involved in substantial public contact. Our branch has the primary responsibility of appraising, acquiring, and managing all of the real estate required for Caltrans projects. This is much the same as private real estate acquisition and management companies. Public contact and coordination is the majority of our duties. Attached is a copy of Chapter 1 of our Policy Manual which may give you an overview of our activities. If I can be of any further assistance, please give me a call at (805) 549-3396. Since y yours, / W AITEA B"siJS• v/ ichhrd L. Bryan ' �E� _ 51988 Senior Right of Way Agent Acquisition EO+r7vucng CO»Im RLB:mlb Attachment 1-1 6-86 POLICY MANUAL J CHAPTER 1 RIGHT OF WAY GENERAL AND PLANNING & MANAGEMENT TABLE OF CONTENTS 100.000 GENERAL POLICY Policy Goals Organization Division of Right of Way Primary Responsibility Major Right of Way Functional Responsibilities District Office of Right of Way Structure and Responsbility The Right of Way Agent-. The State Transportation System The California Transportation Commission Transportation Project Development Process Project Development Team Design Approval and other Pre-Construction Activities Hazardous Waste PLANNING $ MANAGEMENT 101.000 Right of Way Estimates 102.000 Encumbrances and Expenditure Authorizations 103.000 Development and Control of the Right of Way Capital Plan 104.000 Right of Way Support Planning and Management 105.000 Project Scheduling 106.000 Right of Way Certification 107.000 Federal Aid 108.000 Education and Training 109.000 Management Systems and Reports 110.000 Participative Management 111.000 Right of Way Manual System ��J Rev 6-6 fi�S6 • CHAPTER 1 RIGHT OF WAY GENERAL 100.000 GENERAL POLICY POLICY GOALS The fundamental operational policy of the California Department of Transportation (Cal- trans) is that all procedures shall be directed to assure that property owners receive just compensation, utmost courtesy and maximum consideration in the acquisition of their proper- ty. All persons displaced by the public project shall receive fair, uniform and equitable treat- ment including relocation assistance to assure that no person shall suffer disproportionate injury as a result of projects designed for the benefit of the public as a whole. Bilingual services will be provided for non-English speaking persons affected by or dealing with Department of Transportation Right of Way offices. ORGANIZATION The Division of Right of Way is one of several functional subdivisions of the California Department of.Transportation, and is directed by the Chief Right of Way Agent.The Chief is responsible for all Right of Way activities and functions. The Division of Right of Way is located in Sacramento,with Right of Way offices in designated Caltrans Districts. DIVISION OF RIGHT OF WAY PRIMARY RESPONSIBILITY The Division of Right of Way is primarily responsible for the acquisition and management of property needed for State transportation purposes; for the orderly relocation of affected families and businesses;for property management and clearing of properties prior to construc- tion; and for disposition of property no longer required by the Department. Transportation purposes include,but are not limited to,highways,mass transit guideways and related.facilities, shops,maintenance stations, storage yards, materials sites, or any other purposes that may be necessary for Caltrans operations. MAJOR RIGHT OF WAY FUNCTIONAL RESPONSIBILITIES The major functional areas of responsibility of the Division of Right of Way include..but are not limited to, the following: Right of Way Planning& Management;Project Delivery and Certification; Resource Moni- toring;Right of Way Engineering;Appraisals;Acquisition. Railroad Relocation;Utilitv Reloca- hon; Hardship & Protection; Relocation Assistance; Replenishment Housing; Employee Relocation Assistance; Property Management;Traveler Services: Local Agency Liaison & As- sistance;Billboard Removal;Junkyard Control;Airspace Development.and Excess Lands.Each of these major functional areas of responsibility is discussed in detail below. I 1. Planning and Management Responsible for development and implementation of information systems that will provide data for R/W Managers regarding anticipated District galls and latest perform- ance indicators relating to their particular function. Implementation is meant to include, but not limited to, the follow-up necessary to ensure that functional problems as high- lighted by the information systems are resolved in a businesslike and timely mariner. Responsible for route estimating, project recycling activities, and forecasting and ob- taining Right of Way capital funds statewide. Planning acid Management will also coordi- nate and monitor all matters relating to STIP and non-STIP activities. Right of Wiry support allocations and expenditures, and statewide personnel matters both at the Dis- trict and Division level. Directs, coordinates, and monitors the planning and management activities of the Districts as required to accomplish Right of Way management's stated goals and objec- tives. Provides guidance and assistance to the Districts on matters relating to the Plan- ning and Management function. (( 2 Right of Way Project Delivery and Certification l l O Rev 6-86 6-86 Responsible for the development and review of project development and right of way schedules to ensure delivery of projects in the capital scheduling.plan, and compliance with policy, for certifying to the Office of Office Engineer and/or the Federal Highway Administration that right of way related matters are satisfactory for advertisement and or award of construction contracts. Develops and implements policies, procedures and standards relating to such activities. Directs, coordinates and monitors the activities of the Districts as required to accomplish the statewide program. Provides guidance and assistance to the Districts on matters relating to the Right of Way Project Delivery and Certification function. 3. Right of Way Resource Monitoring Responsible for the development,coordination and monitoring on a statewide basis of the Right of Way Capital Outlay Program which funds the Division's acquisition,condem- nation, demolition,utility clearance and relocation activities necessary for accomplish ment of the capital scheduling plan;and the Right of Way Support Program which funds the expenditures necessary to accomplish.the Capital Scheduling Plan, the noncapital related Right of Way programs and those administrative costs not directly chargeable to specific projects or programs. Develops and implements policies,procedures and stand- ards relating to such activities. Directs, coordinates, and monitors the activities of the Districts as required to accomplish the statewide program.Provides guidance and assist- ance to the Districts on matters relating to the Right of Way Resource Monitoring function. 4. Right of Way Engineering l Responsible for the preparation of maps,descriptions,and documents for the acquisi- tion and record of rights of way or disposal of excess lands;provides displays,exhibits and expert engineering testimony in condemnation trials. Coordinates relinquishment and vacation activities between the Department and the California Tiansportation Commis- sion.Develops and implements policies,procedures and standards relating to such acth i- ties. Directs, coordinates and monitors the activities of the Districts as required to accomplish the statewide program. Provides guidance and assistance to the Districts on ^ matters relating to the Right of Way Engineering function. 5. Appraisals Responmble for the preparation of all valuations, including, but not limited to, fair market value appraisals of properties required for various tnunsportation related projects, appraisals,of airspace parcels for lease Valuation purposes. preparation of fair market value appraisals,and disposal value estimates of excess lands.Responsible for the review and recommendation concerning the use by the Acquisition Branch of valuation esti- mates prepared by independent fee appraisers. Develops and implements policies, procedures and standards relating to such activities. Directs, coordinates and monitors the activities of the Districts as required to accomplish the statewide program. Provides guidance and assistance to the Districts on matters relating to the Appraisal function. 6. Acquisition Responsible for the coordination and supervision of all real estate acquisition activity including the condemnation process.Specifically assures that Federal and State statutory requirements are complied with Provides guidance to the Districts in the.interpretation of policy and procedural questions, provides consultation with Deputy Directors on complex acquisition problems and provides authorization for administrative authoriza- tions and settlements.Develops and implements policies,procedures and standards relat- ing to such activities. Directs,coordinates and monitors the activities of the Districts as required to accomplish the statewide program. Provides guidance and assistance to the Districts on matters relating to the Acquisition function. T. Railroad Relocation ' Responsible for all right of way related railroad activities, for the relocation of all operating and nonoperating railroad facilities required for the construction of the various transportation-related projects through coordination with the District, and continuing i Rev 6-86 ` 1� liaison with the various affected railroad companies. Develops and implements policies, procedures and standards relating to such activities. Directs, coordinates and monitors the activities of the Districts as required to accomplish the Statewide program. Provides guidance and assistance to the Districts on matters relating to the Railroad Relocation function. 8. Utility Relocation Responsible for the statewide coordination of utility relocations to allow construction of various transportation projects; for implementation,updating and coordination of the Department's policy on high-and low-risk underground facilities within highway right of way. Provides a member to the Longitudinal Encroachment Committee. Develops and recommends programs, policy and procedure involving the Department's relationship with utility companies. Develops and implements policies; procedures and standards relating to such activities.Directs,coordinates and monitors the activities of the Districts as required to accomplish the statewide program.Provides guidance and assistance to the Districts on matters relating to the Utility Relocation function. 9. Hardship and Protection Responsible for the administration and management of the Department's statewide hardship and protection advance acquisition program: for coordination of all requests through project development and preparation of an in-depth review and analysis of each hardship and protection request, together with a recommendation to the Directorate. Ensures that all policy and procedures have been adhered to and all pertinent informa- tion has been documented in the Department's files.Develops and implements policies, procedures and standards relating to such activities. Directs, coordinates and monitors the activities of the Districts as required to accomplish the statewide program. Provides guidance and assistance to the Districts on matters relating to the Hardship and Protec- tion function. I 10. Replenishment housing Responsible for the administration and management of the Department's statewide program for the replenishment of affordable housing units removed for transportation projects and for the development of last resort housing units needed to rehouse project displacees.. Determines where the removal of such housing in conjunction with various transporta- tion projects may result in a significant adverse environmental impact. Undertakes the construction of new or the relocation of existing housing required for the mitigation of impacts or for the rehousing of project displacees. Develops and implements policies, procedures and standards relating to such activities. Directs, coordinates and monitors the activities of the Districts as required to accomplish the statewide program. Provides guidance and assistance to the Districts on matters reL•rting to the Replenishment Hous- ing function. 11. Employee Relocation Assistance Responsible for the administration and management of the. Departments statewide employee relocation assistance program (ERAP);provides advisory relocation assistance; provides liaison and coordination with the personnel and accounting units;and provides an ERAP advisor within each District to serve all of the Department's offices within the District boundaries. Develops and implements policies, procedures and standards relat- ing to such activities. Directs,coordinates and monitors the activities of the Districts as required to accomplish the statewide program. Provides guidance and assistance to the Districts on matters relating to the Employee Relocation Assistance function. 12 Relocation Assistance Responsible for relocation impact documents availability studies to assure that no one l will be displaced from their dwelling unit unless comparable replacement housing is,or will be,available to all persons displaced by the project; providing comparable replace- ment housing to displacees; providing relocation assistance advisory.services to all dis- placed individuals, families, businesses and furan operators; providing equitable Rev 6-86 I—4 6-86 replacement housing payments to displaced persons in a timely manner;and, providing r moving expense payments to all eligible displaced individuals, families; farms and busi- nesses. Develops and implements policies, procedures and standards relating to such activities. Directs,coordinates and monitors the.activities of the Districts as required to accomplish the statewide program. Provides guidance and assistance to the Districts on matters relating to the Relocation Assistance function. 13. Property Management. Responsible for the management of State-owned,nonoperating properties acquired for various transportation related projects from the time of acquisition until clearance and right of way certification or property disposal Includes rental and rental management, maintenance, rehabilitation and sale or demolition of improvements. Develops and im- plements policies, procedures and standards relating to such activities. Directs, coordi- nates and monitors the activities of the Districts as required to accomplish the statewide program. Provides guidance and assistance to the Districts on matters relating to the Property Services function. r 14. Traveler Services t Responsible for the development,implementation,administration and management of the logo signing,commercial traveler service information and vending programs. Deve- lops and implements policies, procedures and standards relating to such activities. Di- rects,coordinates and monitors the activities of the Districts as required to accomplish the statewide program. Provides guidance and assistance to the Districts on matters relating to the Traveler Services function. I 15. Right of Way Local Assistance Responsible for the administration and management of the statewide right of way local assistance program, review of District local agency monitoring activities designed to assure local agency compliance with applicable Federal and State laws and regulations, and review and evaluation of District program performance. Provides liaison with the Federal Highway Administration, local agencies and other governmental entities, the Office of Local Assistance,and other divisions and offices within the Department. Deve- lops and implements policies, procedures and standards relating to such activities. Di. rects,coordinates and monitors the activities of the Districts as-required to accomplish the statewide program. Provides guidance and assistance to the Districts on matters relating to the Local Assistance function. 16. Billboard Removal Program Responsible for the administration and management of the statewide billboard re- moval program, administration and momtoring.of Federal and State capital financing, and proposing and analyzing program support budget activity levels. Directs District billboard removal efforts. Develops and implements policies, procedures and standards relating to such activities. Directs,coordinates and monitors the activities of the Districts as required to accomplish the statewide program.Provides guidance and assistance to the Districts on matters relating to the Billboard Removal function. I 17. Junkyard Control Responsible for the administration and management of the.statewide junkyard control program,administration and monitoring of Federal and State capital financing and analy- sis, and commentary on program support budget activity. Develops and implements policies, procedures and standards relating to such activities. Directs, coordinates and monitor the activities of the Districts as required to accomplish the statewide program. Provides guidance and assistance to the.Districts on matters relating to the Junkyard Control function. 18. Airspace Development Responsible for the administration and management of the statewide airspace.develop- ment program, review and approval of all airspace leases and option agreements; pro- vides liaison between the Districts and the Federal Highway Administration, and monitors District activities for compliance with established procedures. Develops and (� Rev 6-86 \ _r 6 implements policies,procedures and standards relating to such activities. Directs,coordi- nates and monitors the activities of the Districts as required to accomplish the statewide program. Provides guidance and assistance to the Districts on matters relating to the Airspace function. 19. Excess Lands Responsible for monitoring the disposal of excess lands and rescinded route parcels through negotiated and public sales; for assuring compliance with existing statutes, poli- cies, and procedures, making surplus property available to other state and local govern- mental agencies; for coordinating excess land transactions with other governmental agencies and for implementing legislation affecting the disposal of excess lands. Develops and implements policies, procedures and standards relating to such activities. Directs, coordinates and monitors the activities of the Districts as required to accomplish the statewide program. Provides guidance and assistance to the Districts on matters relating to the Excess Lands function. DISTRICT OFRCE OF RIGHT OF WAY STRUCTURE AND RESPONSIBILITY Supervision of all personnel within the District Office of Right of Way, and the efficient, economic management of all Right of Way functions in the Districts, are the responsibility of the respective Deputy District Directors for Right of Way.The Deputies assist and advise the District Directors in all Right of Way matters,and act as the Directors' principal respresenta- fives in such matters. Although the structure may vary from District to District, due to size and/or programs, a typical District Office of Right of Way is divided into six basic units: Appraisals, Acquisition, Planning and Management,Right of Way Engineering,Property Management,and Relocation Assistance. THE RIGHT OF WAY AGENT 1. Human Relations ` Right of Way agents have both the duty and the responsibility to make friends for the Department of Transportution through exemplary conduct,patient explanation and cour- teous treatment of:ill persons with whom they come in contact. Tact and courtesy should not end with the public, but should extend to others within Caltrans and other agencies to which the agent may be exposed. Cooperation within Caltrans is a cornerstone of efficiency and progress which should not be neglected. 2 Professional Abilities I The Right of Way Agent must gain and maintain thorough knowledge of. basic.engi- neering practices, theories and techniques, of real property appraisal, acquisition and management, real property law, title regulations and qualities of good communication including honesty,judgment, ingenuity, persistence, tact and skill. Agents should acquaint themselves with the policies, procedures and functions of the State government.They should be particularly familiar with the operations of California Transportation Commission,the Department of Transportation,and the Division of Right of Way. Agents should be knowledgeable of all types of transportation improvements, and should be familiar with the social and economic needs of those dislocated by public improvements, as well as Caltrans capabilities for meeting those needs. THE STATE TRANSPORTATION SYSTEM The basis of the California Department of Transportation operations is the State Constitution. It specifically authorizes the Legislature to provide for construction and maintenance of the State Transportation System.The State Legislature exercises direct control over the extent.of the System by stntutorial authorization of inclusive routes and facilities. The Legislature exercises direct control over the methods of achieving and financing the system through enactments contained in the State statutorial codes. A compilation of sections of the codes generally applicable to Caltrans is periodically published by the Legal Division. This publication, entitled Statutes Relating to the California Department of Transportation, should be referred to for the detailed legal basis of Department actions,policies and procedures. Rev 6--86 1 i 1-6 6--86 THE CALIFORNIA TRANSPORTATION COMMISSION 1 The Legislature exercises control over the transportation system through the California \✓ Transportation Commission. The Commission is charged with the duty to select specific highway route locations between legislatively designated terminii consistent with the policies and intent expressed by the Legis- lature in the statutes. In addition, they designate other transportation projects and facilities. The Commission consists of eleven members.Nine of the members,one of whom is a member of the Public Utilities Commission,are appointed by the Governor with the advice and consent of the Senate. One member of the Senate Rules Committee,and one member of the.Assembly appointed by the Speaker of the Assembly, are ex-officio members without vote. Other than ex-officio members, the members of the Commission hold office for terms of four years. In appointing members, the Governor makes every effort to assure that there is a geographic balance of representation of the Commission as a whole. Each member represents the State at large. Duties of the Commission as set forth in the statutes are: . To advise and assist the Secretary of the Business,Transportation and Housing Agency,and the Legislature in formulating and evaluating State policies and plans for transportation programs. . To identify transportation issues and concerns that need special study and request and review reports on these matters from the Department or other entities. . In cooperation with regional transportation planning agencies, the Commission may pre- scribe study areas for analysis and evaluation by such agencies,and establish guidelines for preparation of regional transportation plans. . To prepare an independent evaluation of the Department's budget and make recommen- dations to the Legislature. . To adopt and provide to the transportation planning agencies not later than November 1 of each year,an annual and a five-year estimate of all State and Federal funds expected to be available to each region for transportation purposes. . To adopt and submit to the Legislature and the Governor by July 1 of each year,a five-year State Transportation Improvement Program. . To hear appeals regarding the adopted State Transportation Improvement Program. . To allocate funds for transportation projects consistent with the Budget Act for that year. These duties are further detailed in Part 5.3,Chapter 2,Sections 14520-14534 of the California Government Code. Biannually,and not later than December 31,the Commission must also adopt and submit to the Legislature a report evaluating significant transportation issues of public concern during and after the five-year period.The report also contains an over%iew of necessary future invest- ments in the development and operation of California's transportation system,including iden- tification of revenue sources to finance such investments. TRANSPORTATION PROJECT DEVELOPMENT PROCESS The Transportation project development process starts with initiation of planning studies in accordance with the Project Development Procedures Manual (PDPM) after a transportation improvement need has been identified and carries through to completion of plans, specifica- tions and estimates (PS&E).The process covers project report studies,community interaction, environmental studies and clearance documents, alternatives, public hearings and freeway agreements, as well as preparation of PS&F_ The PDPM states that ...all projects are not of the same magnitude, nor will they have similar effects due to differing geographic location, population densities and other unique characteristics.Therefore,in order to adequately assess economic, social, environmental and transportation significance, the project development process must be responsive to these differences in addition to fulfilling applicable Federal and State legal requirements. To assure that these differences will be reflected in the project development process,and that various legal requirements will be met,project categories have been established Descriptions of the various categories,and the process for each are outlined in Chapter 2 of the PDPM. / Rev 6-86 \ 1-7 1x86 It is the policy of Caltrans that project reports be prepared on all transportation development and improvement projects. ' The project report is to provide information for confirming when aad why an improvement is needed, what the basic design features should be, what the right of way requirements and costs are, and when the project can be financed.The District Office of Right of Way prepares a Right of Way Project Data Sheet for inclusion in the project report. Project reports are approved by the Chief, Office of Planning and Design, or the respective District Directors, depending upon conditions. The California Action Plan, approved by the Governor and the FHWA, calls for a formal interdisciplinary team approach for project planning and development for Category 1,2,3 and 4A projects. An interdisciplinary approach is an orderly process through which the interaction of difrerent disciplines is brought to bear in the planning, development and evaluation of alternatives. This allows rational and intelligent decisions to be made through the effective interchange of appropriate expertise and professional judgment. PROJECT DEVELOPMENT TEAM The interdisciplinary team mentioned on page 1-6 is referred to as the.Project.Development Team (PDT).As a minimum, the basic team will consist of representatives from the District Project Development Unit,the Environmental Unit and the Right of Way unit.The need for additional members for the basic team will depend on the scope and nature of the proposed project The Right of Way representative will remain a team member until such time as Right of Way determines that Right of Way participation is no longer required. The Project Development Team. through its team leader, is responsible to the District Project Development Unit. The PDT has overall responsibility for the conduct of studies, including the accumulation of economic, social, environmental and technical data, from the beginning of project studies through completion of PS&E.The PDT acts as a steering commit- tee in directing project studies and in malting recommendations to the top district managers. Members of the PDT may also participate in major meetings,public hearings and other com- munity interaction processes. The Right of Way member of the PDT furnishes data and advises the team on all Right of Way aspects of the proposed project.The Right of Way member also takes an important role in the setting of milestones such as: the date plans are to be furnished to the Utility Section, the date maps are to be sent to Right of Way Engineering,and the Right of Way Certification Date. W4MM APPROVAL AM On=MMCONMUCnON ACTrvtTTEr The location and design of each highway development project must be approved at the appropriate stage by the CTG FHWA, District or Headquarters, as applicable. This approval signals the beginning of the final phase of the project development process, and of other project-related preconstnnction activities. These activities, which are set forth below, may begin upon receipt of appropriate approvals: 1. Final Design: Following project approval and execution of the freeway agreement, if required. Cal- trans proceeds with preparation of final design plans. 2. Right of Way Engineering: Once the geometric design features of the project have been prepared and have been approved, Right of Way requirements are forwarded to the Right of Way Engineering Brunch. The Right of Way Engineering Branch prepares maps and documents to alloy appraisal and acquisition of the properties necessary for the project. 3. Right of Way Valuation, Acquisition and Relocation: As funds permit after the required environmental clearances have been obtained (i.e., EIS.,etc.),and considering proper timing for orderly acquisition,relocation and clearance, the property owners are contacted and the property rights are appraised, acquired and relocation services provided by the Right of Way functions. 4 Right of Way Property Management and Clearance: Subsequent to acquisition of the necessary properties, the Property Management See- Rev 64;6 • 1� � 6-56 tion and the Utilitv Sections coordinate their efforts to ensure that the Right of Way is clear of improvements, and that public utility facilities are clear in order to allow construction. 5. Right of Way Certification: At such time as the Right of Way has been cleared for highway construction, Right of Wav certifies that the Right of Way is ready for advertising for bids for the construction of the project. 6. Authorization to Advertise for Bids for Physical Construction of the Highway: Once the right of way has been properly certified, and the plans, specifications and estimates (PS&E) have been approved as required by the Department, the project is ready for construction and procedures are carried out to award contracts and commence physical construction. HAZARDOUS WASTE It is the policy of the Department in the development of transportation projects to fully consider all potential aspects of hazardous waste sites and,where one is involved,to ensure that adequate protection is afforded employees, workers, and the public both during and after construction. It is the Department's policy to not pay for the cleanup of hazardous waste generated by other responsible parties.Any property known or suspected to be contaminated with hazardous waste will not be acquired until: 1. The suspected site has been sufficiently investigated to the point of providing a reasonable assurance that no significant hazardous waste problem exists; or 2 The confirmed hazardous waste site has been cleaned up by the responsible party prior to possession by the Department; or 3. A determination has been made that the hazardous waste will cause no impediment to the construction of the proposed project or to the anticipated subsequent use by the Depart- ment and the public or 4. The estimated cost of the hazardous waste cleanup has been reflected in the acquisition offer in those cases where the Department will do the cleanup work. Exceptions to this policy shall only be made with the prior written approval of the Division of Right of Way and with the concurrence of the Division of Project Development. A material is hazardous if it poses a threat to human health or the environment.A hazardous material has one or more of the following general characteristics: 1. flammable 2 corrosive 3. toxic 4. reactive (subject to spontaneous combustion) Hazardous material becomes hazardous waste once, it is no longer of use and it is to be discarded. Project Development is the primary responsible unit for hazardous waste identification, investigation and cleanup prior to construction. As such. Project Development will: 1. Develop and maintain a list ofprotential hazardous waste sites on each project identifying the need for investigation and/or cleanup and the status thereof. 2 Determine if hazardous waste investigation is required before acquisition or whether the potential risk is minimal enough to allow acquisition without pre-acquisition investigation. 3. Provide the external liaison with Federal, State and local hazardous waste regulatory agencies for all activities dealing with the testing or cleanup of specific identified sites on transportation projects not yet under contract. 4. Prepare and coordinate PS&E for all hazardous waste cleanup contracts requiring a Haz- ardous Waste Management Plan or where the contract deals exclusively with hazardous waste cleanup activities. Right of Way will assist Project Development in the identification and investigation phases whenever possible and will provide the primary source of contact with property owners and Rev 6-M J, operators. As such, flight of Way will: 1. Alert Project Development whenever a new potential hazardous waste site is discovered. 2. Obtain necessary (tights to Enter for hazardous waste investigation and cleanup from owners and operators including securing court orders through the Legal Division. 3. Provide normal right of wuv cicara nce activities to include cleanup of minor hazardous waste situations which can be handled as part of the cicarance contracts. Early identificattion of protential hazardous waste is essential. A computerized hazardous waste tracking system using the.Project Management Control System (FMCS) data base has been developed. The District Project Development Branch is responsible for maintaining the data base, however. Right of Way should assist in :illy possible vvay and ensure that Project Development is aware of any suspected hazardous waste sites. It will also be District Right of Way's responsibility to monitor the:status of every potential hazardous waste site in the District au well as each parcel identified in the system, to, whenever possible, eliminate the slippage of certification dates. Decisions on follow-up investigations to determine cleanup costs must be made as soon as possible to allow for timely certification of a project and to avoid limiting the Department to the option of (1) delaying the project or (2) acquiring property with possible contamination. To achieve this,it is critical that Project Development,Right of Way and the Hazardous Waste Advisor coordinate their activities. PLANNING AND MANAGEMENT 101.000 RIGHT OF WAY ESTIMATES It is the Department's policy that estimates be made for Right of Way involvement on all transportation projects.These estimates are prepared in a professional manner and kept cur- rent on a timely basis.They are used primarily for project planning,to schedule funds to meet construction schedules and to measure and allocate Right of Wary support for the work program. 102.000 ENCUMBRANCES AND EXPENDITURE AUTHORIZATIONS In accordance with Section 8300 et seq. of the State Administrative Manual, the District Accounting Office will certify that funds arc available,and will encumber a Right of Way capital obligation only in accordance with a contractual document. An Expenditure Authorization (FNM 47), identifying funds authorized by the approved Right of Way Capital Plan, must be obtained for the fiscal year in which encumbrances are pl4nned. 103.000 DEVELOPMENT AND CONTROL OF RIGHT OF WAY CAPITAL PLAN 1. The Division of Right of Way and program managers will jointly develop the Annual Right of Way Capital Plan and obtain the Director's approval. 2. On the basis of the approved Right of Way Capital Plan, Division of Budget Development and Administration will allocate funds required to program component level. 3. Adjustments revising only the distribution within a Progntin lacment of the Right of Way Capital Plan do not require the Director's approval. 4. Initial funding for any Right of Way project which is not in the currently approved Right of Way Capital Plan requires the Director's approval. 5. Requests for additional funding of approved projects in the Right of Way Capital Plan will not be accepted until the affected Program Element is encumbered for at least 60% of the total dollars authorized. 104.000 RIGHT OF WAY SUPPORT PLANNING AND MANAGEMENT The Department's capital scheduling plan includes all capital projects for which resources are planned, scheduled and budgeted. All capital-related manpower planning will be done through the Person-Year and Project Schedulingand nd Cost Analysis (I'YPSCAN) process utiliz- ing.the Project Management Control System (PM(N) data base. The Division of Right of Way,in coordination with the Division of Budget Development and Administration, will establish appropriate systems for the planning and budgeting of support J; Rev IZ-87 1-10 4Z. 1°�7 resources for all non-project related work effort. i- The Division of Right of Way and District Right of Way offices are responsible for developing, supplying and maintaining complete, current and accurate data as needed to support these Systems. 105.000 PROJECT SCHEDULING It is the policy of the Department that individual transportation projects be scheduled to allow for the orderly handling of required Right of Way processes, in accordance with estab- lished legal and procedural requirements,prior to advertisement for construction bids. It is the joint responsibility of both District and Division of Right of Way to assure that realistic delivery schedules are set, and targeted delivery dates are met. 106.000 RIGHT OF WAY CERTIFICATION Right of Way Certification is a written statement summarizing the status of right of way related matters, and the degree of control of real property requirements with respect to a proposed construction project. It is the policy of the Department of Transportation to require that a Right of Way Certifica- tion be issued before a construction project may advance to physical construction. Right of Way Certification statements shall conform to the requirements of the Federal-aid Highway Program Manual 642.1 (23 CFR,Part 635,Subpart C),and the Department's publica- tion entitled Manual on High &Low Risk Underground Facilities Within Highway Rights of Way. 107.000 FEDERAL AID It is departmental policy that generally Federal Aid will be requested for right of way projects on the Interstate System, and other non-interstate projects as directed. The approved request for authorization to proceed (FNM 76) must be received in the District prior to any right of way functional effort being expended on a project. The Federal Highway Administration will not approve Federal participation on a project, except for authorized preliminary Right of Way work,until the required environmental clear- i"-.. ances have been approved. 108.000 EDUCATION AND TRAINING Training is recognized as an important management tool to promote and maintain a high level of Right of Way staff proficiency and professional competence. Training is also a means with which to offer opportunities for self improvement relating to professional and personal growth. Generally, these goals can be obtained through a combination of formal training and rotational assignments wherein the individual Agents gain expertise and knowledge through on-the-job training." One of Right of Way's goals is to promote employee development through continuous profes- sional and personal growth. It is Right of Way Management's responsibility to provide for at least the minimum training required for the professional and personal development of its employees. 109.000 MANAGEMENT SYSTEMS AND REPORTS Project Management Control System (PMCS) will be the computer data base for all capital project-related management information systems. The Division may establish other non- project related management systems and required monitoring reports as necessary to manage the Right of Way program. 110.000 PARTICIPATIVE MANAGEMENT The Division of Right of Way utilizes a Participative Management system. Participative Management is a decision-recommending technique making full use of a wide range of"exper- tise"within the organization. Participative Management is based on the philosophy that those who are affected by management decisions should also be given the opportunity to have influence in the decision-making process.Influence exerted through the Participative Manage- ment process must be consistent with the overall goal of the organization. As a result,it is the responsibility of the department management to establish the overall goals of the organization, and the constraints that will be placed on the use of this process. Rev 12-87 12r-,ti7 111.000 RIGHT Of WAY MANUAL SYSTEM _ The Division of Right of Way has established a policy manual and procedural handbook ' system.The collected volumes,referred to as the Right cif Way Manual,identify Departmental policies and procedures which control Flight of Wary functions. Policies are published in this policy manual.The individual procedural handbooks contain the detailed instructions concerning how each of the various Bight of Way functions perform their activities in accordance with Departmental policy. A copy of the policy manual is issued to each employee assigned to the Right of Way professional staff."Ihe individual procedural handbooks are issued to Right of Way personnel,as needed, to assist them in performing their individual work assignments.At a minimum,individual procedural handbooks will be issued to all person- nel assigned to the function. Senior level and above agents and engineers will be issued a complete set of procedural handbooks_.Copies of the policy manual and procedural handbooks should also be made available in section,functional and/or District libraries for occasional users. In keeping with cost reduction efforts and the provisions of Policy and Procedure Memoran- dum No. 77-16,it is Departmental policy that complimentary copies of the policy manual and the procedural handbooks will be distributed only as shown below. Upon request,one complimentary copy of the policy manual and the procedural handbooks (including subsequent changes if requested) will be provided to each of the following: 1. Cities and Counties in California-Additional copies (including subsequent changes if requested) are available for sale through the Central Publications Distribution Unit in Sacramento. 2. Prequalified local agencies-limited to the policy manual and copies of the procedural handbooks for those Right of Way functions which they have been certified to perform as determined by the Right of Way Office in the responsible District. 3. Other California State and local Agencies and Federal Agencies-if there is a direct benefit or convenience to Caltrans. 4. Government agencies in other states,libraries,colleges and universities and foreign visi- tors-if a direct benefit or convenience to Caltrans can be demonstrated and Caltrans routinely receives reciprocal treatment. 5. Caltrans personnel outside of Right of Way-if required in order to perform their work assignments. All other requests,including those from private firms,organizations, bidders, potential bid- ders and individuals are to be referred to the Central Publications Distribution Unit where copies of-the manual and handbooks are available for side. Distribution lists for internal routing of manual and handbook changes are maintained by the Division of Right of Way.These lists are revised and updated annually or as required. Requests for additions or deletions and the maintenance of internal and external mailing lists are the responsibility of the individual District Right of Way Offices. Rev 12-.87 mpg, OFFICE FUNCTIONS 8 INNER ACTIONS JAN 1 3 1989 tni OO,fN0 MWAGE.`IET INTERVIEW FORM Agency. Dep, t�of Transportatioyciv_ Right of Way /unit Name (Person.Completing Forsa) Greg Smith; Lark Renz Working Job Title Facilities Coordinator; Jr. Right of Way Agent civil Service Classification- Telephone No. (805). 549-3102; (805) 549-3577 PLEASE NOTE: 1C spine is insufficient. in- answering, please reply on backside of paF identify tbs. question. nu=ber 6 title. OFFICE rONCTION: 1.,;. Dees yaar. GISLse, deal prim-urily mitt POOP10 or with paper? People_ •708 Paper. 30% Other: `J 2. Please give a brief explanation of the g general functions of your office. Attach manization=hart:. The Division of Right of Way is responsible for the acquisition and management of property needed for State transportation purposes; for the orderly relocation of affected families and businesses; for property management and clearing of propertieq prior to construction; and for disposition of property no longer required by the Department. 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How many of each .kind of visitor does your•office receive during a - regular workday? S. How'many of each kind of visitor (on the average): might your. office receive at one time? 6. How long, on the average,' do these visitors stay? 7. What proportion of convereatiom with visitors should be kept confidential? S. How many people will wait in waiting room at one time? TABLE "A" 4. 5. S. 7. 8, No. No. at No. (s] No 3.. Check ali that apply: Day one- time Minutes Percent People a. Ca;--workers from own dept. 1-10 30-180 I)OA I —S b. rroa-other state agencies 2-5 2-5 30-60 608 2-5 ce Clients 2'-5 2-5 30-60 1008 2-5 d. others 1-5 1-3 15-60 108 1-3 9. Ate any of the following necessary for your visitors? a. work 'surface to spread out idaterials or fill out applications in reception area. If yes, what size of surface and for how many people. Yes, a 4 ' x 12 ' counter to accommodate 3 to 6 people at a time. b. Will visitors. at counter need to sit or will they stand? Stand C. some way of protecting..wufsdrntiality at reception. Yes d. Room for voicing of loud (aLh9 ) complaints, such as. a small Snterrtaw room. Yes e. If- you require a reception counter., will you need storage and drawer area beneath !or forma, etc.? Xf so, give approximate lineal feet. Yes, shelving under the counter. .2- WFICE SPACE: . lo. Does your office have .a need for: For Y.a+! For What Need ror CO=acnta Maay People: Period- Plow Public- or special At One. Time? . Of Time? Often? Access? Information -� Must e Record Storage : - Continuo s Daily' No readily Library space_ (for reference - - - materials) 1 s dulr es ConfaraaGo Rooms J Weekly r $e Dpar 6 35 Continuo s N/A u zo vlsua cabinet Auditorium or _ Assmnbly Area - - - - Reception space 6-7 Continuous Daily Yes required Must be adjacent Vault 2-3 continuous Daily ited to R/W house cop er, Supply/Dtility ontinuous Daily No ITo facsimile Other shared vork settings or gaiet 7-15 ontinuois Daily N/A - rooms:3reak Rcyxn 10. lI. S71.ht f i.i�l yr revu+.iLy ra.cia.�.,r oak ..vw iu µr6 lv yYvLc: L 1'c. :,l.le vi vq b*aeuL? Are.any changes suggested? A 12' x 12' vault; none at present 12. Are there noise producing operations within your office that will require sound isolation? If so, please explain. No -3- OFFICE SERVICES: The Department of General Services may provide,, in the nett b.UjldiiZgr a duplication rprtr7, mail APYVirs, 9;i1'o•DuliCv, v�u�clial corlioeo and parhapa a oent:al 1'6coLd storage. In order to plan 'tor' staffing and•.•equlpment, we need to assess the service needs of the future tenant offices. 14. Central Duplication. - a- Will your office have its own duplicating machine? If yes, give modal ntziber, nlectrieal requiramants• and dL-ia aiona. Yes, Savin 5020, 5'3" x 3'9" x 213" IS- If a central duplication unit was available, it Would handle, copying large dOCUMents, printing of forms, flyers and nthPr multi-cnpy m;ktAriAle, a. How much use of such a duplication unit- would you office have? Limited 16. Mail Room » a. Now many items of mail does your office. receive daily (note seasonal changes)2 45 - 55 pieces b- NOW many ite 'Of mail dots your office send out daily (note seasonal changes)? 55 - 80 pieces e- Dries your -office regularly receive large packages, bulk supplies, Tegivtered latters, etc., through the•maul.5 No, except for supply delivery once every A to'6'working days: This consists of one cart frau the warehouse. d. SPhat Proportion of your rMU service goes through- U.S. roat'LL aerviae? IntAragency mail? 758 U. S. Mail 25% Interagency a. Ara thava any othae tpae al needa o5 your offJ on fnr s=il rnrvi.nn? Trips to Administrative Building by secretarial staff. (1) 1 - 3 trips daily to Accounting (2) 2 trips daily to Computer Services (3) 1 trip after 3:OOp.m. to Mailroom to delver last minute mail -4- ' nn .✓..r err'^err nnn ir.ni `•nn.,ter n7..�n n-•n rn - -�•t 17. Central Record Storage - _ Space may be. reserved in;the building.-or -the near vicinity for the storage of retards which do not' need to' be'kept in an immediate work area. Access to the files .could be assured for occassionai reference. a. How =ny,file- drawers in.-your Unit contain inactive. or seldom referenced: files?. Specify whether 1, 5 drawer and/or open shelf tiles. See below b. Could these be stored in a central record center outside of your office? No C. How often would these be referred to on a monthly baisis? Daily 3. Will the quantity of Lhasa Files reia eonoaant or iloroaoo? a+a Increase *17a: 8 file units 3' x 6Y of 5 shelves each 11 file units 4' x 7' of 6 shelves each 4 - 4 drawer file cabinets 2 - 5 drawer file cabinets 1 - 3 drawer file cabinet 133 boxes, 12" x 10" x 15" l� -5- Lod 767tt LSg_6b5 S08 IWSW-Sn9:rII 0Z:60 a=_M 88.-i3-D3Q i N \ - FILING: 18, Does your office currently have a centralized filing system? Yes X, No If no, d4 yQu plan to in rhr fr,rur.Q? For three separate areas: (a) R/W Acquisition & Appraisal, (b) R/W Engineering, (C) R/W Utilities. 19. If centralized,. how many file cabinets do'you. expect to have-in 1985 (move-in)? Specify whether 5 DNR or open shelf, if open shelf what are the dimensions? a. If you have more than oaa location of central files, indicate their quantity by location and/or area and what unit they are part of. See Attached b. If they increase, how many cabinets per year? working files may increase depending on workload, no specific amount per year- 4. What Unita Qr geQplq (by job rirlr) nerd M hM rinsf?"r rn the (central) filch (a) R/W Appraisal & Acquisition files - clerical staff. (b) R/W Engineering files - R/W Engineering (C) " Utilities files - R/W Utilities SUPPLY STORAGE: 20. }Ivy many lineal feet of storage cabinet and/or storage shelves are now being used for office supplies? 4 .7- 3" wide cabinets with doors For forma, applications, etc.? Shelving - 4' wide by 7�' tall 21 . Is a.. cu. lveal �w•,�u uv�alyd4 - No ELECTRICAL/COKPUTS& EQUT.'PXMT/S?ZcT.AL TELEPHONE RBQUIREMTS 22. Do you nowt have or expect-co have any.office equipment. (word- processing, mini- computers, micro-fila', etc.) which will require spacial electrical, telephone or air-conditioning planning? Attach or list all equipment and specifications, and Which units will use this equipment. See Attached -6- PILING (Continued) 19(a) 5 open shelf cabinets 3' x 6�' x 13" 2 - 5 drawer file cabinets (b) 1 cabinet for microfische 5 units for flat map files 2 units for circular map storage 5 - 4 drawer. file cabinets 4 bookcases (c) 3 bookcases 4 - 5 drawer file cabinets 1 map storage unit EIBMICAL COMPUTER EQUIPMENT/SPECIAL TELEPHONE RDQUIREM= (Continued) 22(a) Each micro-computer must come with its own surge surpressor, no other special equipment is needed.. (b) The Apollo unit in R/W Engineering requires a dedicated circuit with an isolated ground, it also requires its own LADS LINE to link it with the District 5 building at 50 Higuera Street. (c) The free standing Local Area Network requires a dedicated LADS LINE to tie it into the District Local Area Network. It requires a - voice grade line. (d) The "Scope" terminal also requires a dedicated line to link it with the Teale data center in Sacramento. -6A- ...... ----- ` MEF 16 AGENDA 't DATE''/:30-4o ITEM # -*d2 inLCCL Apra 2v, 1990 I�•.v� �'�°�~G' P.O. Box 1763 San Luis Obispo, CA 93406 City of San Luis Obispo 805/543-8316 990 Palm Street San Luis Obispo, California 93408,8100 Attenfion: Ron Dunin,_Mayor Subject: GovemmentalOffic.es Sari ws.Obispo, Calibmia I am writing this letter in order to support the CAO Recommendation in the staff report. The recommendations represent a reasonable and balanced approach to this complex issue; and appear to be supported by the current Planning Commission recommended Land Use Element update which clarifies that governmental offices related to the tri-polar functions should locate within those areas, while other non-related offices may locate outside those areas. In our specific case, we have been discussing tenancy with a 'governmental° user which existed outside the 'tri-polar' areas at the time of the adoption of the 'tri-polar• concept, and consists of neither administrative, social or health services. This office's operations are not user oriented and therefore generate fewer vehicular trips and require fewer parking spaces than a 'private' user would, which helps to reduce, and not increase, traffic impacts. In addition, the potential user is an Engineering oriented office and is compatible with the intent of the project which is a design, building and development center. Your support on these :recommendations would be greatly appreciated. If you require any additional information, or if you would like to discuss this item further please call me at your convenience:. F*,)Denotes&Ion by Lead PersonSincerely, y: Zciy Atty. • s Dark-orig. • • YA, lT0/YA$ 94HP/AN Marshall E. Ochylski, CFO 7- MEO/se n .- cc: John Dunn APR �9�0 CITY COUNCIL ® SAN LUIS—3 C. ,CA