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HomeMy WebLinkAbout05/01/1990, C-7 - CITY PARTICIPATION IN JUNE 2, 1990 HOUSEHOLD HAZARDOUS WASTE COLLECTION DAY �IIINI ME nNG DATE:90 City O f san L its OBISpO NUMe 9 COUNCIL AGENOA REPORT -7 FROM: Michael Dolder, Fire Chief SUBJECT: City Participation in June 2, 1990 Household Hazardous Waste Collection Day CAO RECOMMENDATION: By motion, authorize staff to execute an agreement with the County of San Luis Obispo, in the amount of $49,500, for the purpose of collecting household hazardous wastes in cooperation with the county and other cities on June 2, 1990. DISCUSSION: The approved FY1989-91 budget includes a new City Hazardous Waste Collection Program. The primary objective of this program is to provide household hazardous waste collection through county-wide collection events. The City has .been coordinating its efforts through the Hazardous Waste Commission. The initial recommendation by the Hazardous Waste Commission was to, hold three household hazardous waste collection days one each in north, central and southern locations. Cost sharing for these collection days were recommended to be based on a per capita basis. However, a number of cities were concerned that the per capita cost basis was inequitable land recommended cost sharing based on a point of origin basis. On April 5, 1990, the Hazardous Waste Commission voted to hold one Household Hazardous Waste Collection Day at the County owned Kansas Avenue and Highway One site on June 2, 1990. The event would be open to all residents of the county. It is anticipated that most of the participants will be from Morro Bay, San Luis Obispo and county residents in the immediate area of the collection site. Costs of the one day event will be billed on a point of origin basis. The County will act as the lead agency and has requested all cities to participate. Morro Bay's City Council has already appropriated $25, 000 for the event. Staff recommends that the City participate in the single event at an estimated cost of $49,500. MSE, a private hazardous waste contractor has already been selected by the County through a competitive bidding process. MSE, based in Ventura County, has conducted numerous household hazardous waste collections in Santa Barbara and Ventura Counties. In order to coordinate the program with sufficient public education lead time, the County has requested a timely notice from all the cities in the county as to their willingness to participate. In response to the County's request, the City Administrative Officer gave conditional approval for San Luis Obispo City's participation in the one day event (Attachment #1) . Council's action will finalize the conditional approval. The County is currently developing the interagency agreement for the 'household hazardous waste collection event. The. City Attorney will review the final agreement before City concurrence is given. 10111n$fxllj city o� san LL s oBispo Njj% COUNCIL AGENDA REPORT Page 2 FISCAL IMPACT: The total cost of the one day household hazardous waste collection is estimated to range between $105, 000 and $120, 000 (Attachment #2) . The City's cost based on a point of origin basis and a 1% participation rate is estimated to be $49,500. We currently have $52, 000 budgeted in FY1989-90 for household hazardous waste collection. The actual number of City participants could be higher or lower. In the event that City residents participate at a higher level, the FY1990-91 Hazardous Waste Collection Program budget has an additional $52 ,000 allocated for waste collection. A City objective for the household hazardous waste collection program is to establish an ongoing revenue source. To this end, the Hazardous Waste Commission looked at numerous revenue alternatives including, special districts and per can rate increases for solid waste collection. A consolidated solid waste rate increase was originally proposed in order to develop and address recycling, solid waste and household hazardous waste collection issues. During the interim, AB939 passed which among other requirements redirected household hazardous waste activities under the integrated Waste Management Task Force. Since the Hazardous Waste Commission had already spent numerous staff hours working on household hazardous waste issues, the Solid Waste Task_ , Force recommended that the Hazardous Waste Commission continue with it efforts dealing with household hazardous waste issues. As a result, the Hazardous Waste Commission on April 5th, unanimously recommended that the per ton solid waste tipping fees be increased by $1.00 to generate an ongoing revenue source for county-wide household hazardous waste collection events. (This proposed fee is in addition to the $1.00 tipping fee increase recommended by the Solid Waste Task Force for AB939 planning. ) This would annually generate $300, 000 and would allow for three household hazardous waste collection events per year. The specifics of the tipping fee recommendation will be brought back for City review during future review of solid waste agreements currently being proposed by the Solid Waste Task Force. ALTERNATIVES: 1. Individually sponsor a household hazardous waste collection event for City residents only. PRO/CON OF ALTERNATIVE: By individually sponsoring a Household Hazardous Waste Collection Day, the City would be in direct control of the hazardous waste contract and event advertising. City sponsorship would require the use of a City owned site large enough to conduct the hazardous waste collection. l Criteria used for a waste collection area would severely restrict City, _ options and locations. In fact, the event quite possibly could not be located within the city limits. Liability for the event could not be c- 7-A COUNCIL AGENDA REPORT age 3 shared with other agencies. The cost for individually sponsoring a household hazardous waste collection event could be significantly higher through participating in the county-wide collection schedule for June 2, 1990. ATTACH ENTS Attachment #1 City Administrative Officer Tentative Approval Attachment #2 Cost Estimates for Household Hazardous Waste Collection i I I ' Lamont �.. MEMORANDUM �-,,,TO: John Dunn, CAO FROM Michael Dolder, Fire Chief DATE: April 13, 1990 SUBJECT: June 2, 1990 Household Hazardous Waste Collection Day RECOMMENDATION: Give tentative approval to participate in the June 2, 1990 Household Hazardous Waste Collection Day (Approximate Cost $49,500). The Hazardous Waste Commission voted to hold one Household Hazardous Waste Collection Day at the Kansas Avenue and Highway One site on June 2, 1990. The event would be open to the entire county. Cost of the one day event would be billed on a point of origin basis. The County has requested all cities to participate. Morro Bay's Council has already appropriated $25,000 for the event. The total cost of the one day event, is estimated to range between $105,00 and $120,000 (Attachment #1). The City's cost based on a I% participation rate and the point of origin of each participant is estimated to be $49,500. We currently have $52,000 budgeted for FY1989-90. Estimates for participation rates were obtained from Santa Barbara and Ventura Counties' events.. However, we really don't have control over how many City residents will actually participate. The FY1990-91 budget has an additional $52,000 allocated for hazardous waste collection. I don't expect the first event to exceed the FY1989-90 appropriation. MSE, a private waste contractor, has already been selected through a competitive bidding process, as the contractor for the event.. MSE is the same vendor who conducted Ventura and Santa )Barbara Counties' hazardous waste collection. I was a member of the County's selection � committee. I consider MSE to be a very capable contractor. The City needs to give tentative approval to our participation ($49,500) as soon as possible so that the County can confirm the collection date with MSE and begin the public education program. Council approval, if required, will be obtained at the May 1st Council meeting. If you have any questions, please call. ATTACHMENTS Attachment #1 APPROVED: John Dun , City Administrative Officer Date �- 7-4 z County of San Luis Obispo Department of Public Hcalth M E M 0 R A N D U M TO HAZARDOUS WASTE MANAGEMENT COMMISSION Date April 6, 1990 Fru n, G. B. ROWLAND, M Director, Health Agency StnJECT COST ESTIMATES - 1 Event I. Experience from other Counties: a. ) November 1989 -- Santa Barbara 1150 participants, total event cost - $130,000.0C per participant cost - $113.00 estimated target population - 150,000 estimated participation rate - 1% b. ) -- Thousand Oaks 1048 participants, total event cost - $116,854.00 per participant cost - $111.50 estimated target population - 101,601 estimated participation rate - lZ II. Information from MSE, Environmental* (Contractor) : Place Date #Cars Cost* Per Partic. Cost Thousand Oaks 11/88 850 $79,000.00 $ 93.00 Redondo Beach 6/89 460 45,000.00 97.82 Ventura 7/89 980 106,000.00 1.08.00 Santa Barbara 11/89 1150 101,000.00 87.82 *INDICATES COST FOR CONTRACTOR ONLY III. Estimates for SLO = Kansas Avenue Site Target Population - estimated 100,0'00 , Estimated participation - 1% = 1,000 .Estimated cost per participant - $90.00 to $100.00 ** Estimated Contractor Costs - $90,000.00 to $100,000.00 ** Estimated Non-contractor Costs - $15,000.00 to $20,000.00 + Total Event Estimates - $105,000.00 to $120,000.00 ** Indicates this figure is based on a receiving of a similar mix of waste as experienced in other events. + Includes publicity, printing, equipment, miscellaneous supplies, and staff salary. GBR:cw RECEIVED APR 1 2 1990 HOUSEHOLD HAZARDOUS WASTE CO Procedure for Analyzing Participa io d i Billing the Appropriate Citie PURPOSE This procedure is set forth to establish firm criteria fo participation, as well as to ensure the most equitable means for accurate billing of participating agencies. PROCEDURE I. Participation Information Participants in the Household Hazardous Waste Collection event are to complete a questionaire prior to disposal of their toxics. This questionaire will provide for the participants' name, address (in the. event of a Post Office Box, a directional address will be provided) , city of residence, and California Drivers License number. With this information we can determine which participation area they are from, for appropriate billing purposes. If a participant does not complete, at a minimum, those lines of the questionaire, their waste will not be accepted. iyone from outside of those areas choosing to participate a the .ercentage participation method either will not be allowed to participate .in the collection event or will be assessed the per- participant charge of the event ($95-110.00) . II. Compilation of Data All participant questionaires will be compiled at the Environmental Health Department. (Total participation figure. ) The Environmental Health Department will retain custody of the questionaires, any city wishing copies of the questionairs will be charged a 10 cent per page copy fee. Any city may review the questionaires at the Environmental Health Department free of charge. The Community Projects Coordinator will be responsible for tallying the questionaires and performing the necessary distribution of participation for the cities. (Area participation determined by dividing the participation number for that location by the total participation figure. ) III. Billing of the Participating Entities Once the total -cost for the collection event has been determined,' the participating entities will be billed according to their � Participation percentage. They will become responsible for that —ircentage of the total event cost. ]Phe Billing process is as follows: 1. ) The Environmental Health Department will send out a billing statement to all participating entities outlining---total event cost, total participation, breakdown of participation and participation MR percentage cost to that entity. This statement will go through the HWMC City Representative. 2.) Bills will become due and payable upon receipt. Payment, in the form of a check, shall be remitted to the Environmental Health Department within 30 days. CERTIFICATION: I have read and agree with the terms and conditions set forth in the above procedure. Signature Representing Timeline: May 3, 1990 Review in draft form at HWMC meeting. May 10, 1990 Corrections made, sent to City Representatives May 25, 1990 Deadline for returns to Env. Health.