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HomeMy WebLinkAbout08/21/1990, COMM. #1 - COUNCIL COMPENSATION COMMITTEE �i��►►►►►II�I►IIIIIIIII fll►►ii°ii► 1111111 III ofanewo c� san luisoBispoj 990 Palm Street/Post Office Box 8100•San Luis Obispo, CA 93403.8100 August 13, 1990 MEMORANDUM TO: MAYOR AND COUNCILMEMBERS VIA: KEN HAMPIAN, ACTING CITY ADMINISTRATIVE OFFICER�,� FROM: ANN McPIKE, PERSONNEL DIRECTOR SUBJECT: COUNCIL COMPENSATION COMMITTEE The Charter has established a procedure for a biannual review of Council compensation by a five member committee. Resolution No. 6587 directs the Council to appoint the Council Compensation Committee by August 1 in even-numbered years. The committee shall bring proposed recommendations in resolution form to the City Council within 90 days or no later than November 1st. It is recommended that the Council appoint a Council Subcommittee at its meeting of August 21, 1990, under Communications, to suggest a slate of committee members to the full Council. The Council Subcommittee should be able to recommend committee members to the Council at its meeting of September 4, 1990. As required by the Resolution, committee membership will be based upon as broad a representation as possible, including, but not limited to, one previously elected official, one Personnel Board member, and one citizen-at-large. Recommendations for Council compensation adjustment shall be in resolution form and submitted to the Council by November 1st, with any adjustment effective the following January 1 St. In the past, the Personnel Director served as staff to the Council Compensation Committee with the City Attorney and City Clerk providing back-up. AM:am Attachment: Resolution No. 6587 c: Jeff Jorgensen Pam Voges MAR 17 0 RESOLUTION N0. 6587 (1988 SERIES) f A RESOLUTION OF THE COUNCIL OF THE CITY OF SAN LUIS OBISPO ESTABLISHING A MAYOR AND COUNCILMEMBER COMPENSATION PLAN AND RESCINDING PREVIOUS RESOLUTION NO. 6096 IN CONFLICT WHEREAS it is the practice of cities to provide compensation in the form of salary, employment benefits, and professional development and business expenses to their Mayors and Councilmembers in recognition_ of their commitment and dedicated service in the performance of official duties: and, WHEREAS. Charter Section 410 provides for compensation and reimbursement of expenses for the Mayor and Councilmembers and establishes a procedure for a biannual review by a five-member Council Compensation Committee: and, WHEREAS, a five-member Council Compensation Committee was appointed and has met and reviewed Mayor and Councilmember compensation in accordance with the procedure provided by the Charter; and, WHEREAS, the Council Compensation Committee has determined that the. criteria for compensation established by the 1986 Council Compensation Committee remains valid except for the need for cost of living and minor administrative adjustments; now, therefore. BE IT RESOLVED by the Council of the City of San Luis Obi.spo that Council compensation be established as recommended by the Council Compensation Committee as follows: SECTION 1 . SALARIES Effective January 1 , 1989, compensation for services rendered in an official capacity shall be provided as follows: A. Councilmember. A monthly salary of $800. B. Mayor. A monthly salary of $1000. 0 SECTION 2. RETIREMENT, MEDICAL, DENTAL, VISION, AND LIFE INSURANCE. l The Mayor and Councilmembers shall be entitled to city-funded participation in group insurance benefits such as P.E.R.S. retirement, medical, dental, vision, and life insurance, with the city providing funding up to the level provided management employees, except for Section B of Attachment A. SECTION 3. PROFESSIONAL DEVELOPMENT AND EDUCATION Allowances shall be budgeted for the Mayor and each Councilmember as follows: A. Professional Development. For costs of professional development and educational conferences designed to improve understanding of and proficiency in municipal affairs. Said allowance shall be used for out-of-county expenses only and shall be reimbursed in accordance with accepted City Travel Guidelines. Annual Allowance: - Councilmember 51500 l - Mayor 51800 B. League of California Cities Conference. For the cost of participating in the Annual Conference of the League of California Cities. The City shall also reimburse the following costs for spousal participation, which is encouraged: - Double room instead of single room. - Spousal registration fees to attend Conference seminars (this does not include reimbursement for recreational activities that may be offered. by the League during meeting activities) . Travel expenses only if a bus. train, or plane most be used rather than a city vehicle. ('See adopted City Travel Guidelines for approved uses. ) If the public official uses his/her personal vehicle, travel reimbursement shall be provided only the employee. Meals that spouses are expected to attend as part of directly-related Conference activities will be reimbursed at the same per them as the public official . OC. Start-up Allowance. An additional professional development allowance up to $1 .000 shall be budgeted to each new Mayor and Councilmember to help accelerate his/her comprehension of municipal and legislative operations during the first 12 months following the taking of office. SECTION 4. CITY BUSINESS AND MILEAGE Quarterly allowances shall be budgeted for the Mayor and each Councilmember as follows: A. City Business. For costs incurred in connection with official city business. Said allowance shall be used for in-county expenses and shall include all meals, tickets, periodicals. dues, subscriptions, and similar miscellaneous expenses. Quarterly Expense Allowance Councilmember $300 - Mayor $450 B. Mileage. For official travel within the County of San Luis OObispo, reimbursement shall be made upon submittal of an official mileage expense form: Quarterly Mileage Allowance Councilmember $300 Mayor $450 SECTION 5. GENERAL PROCEDURES AND LIMITATIONS. Appropriate budgetary practices and accounting controls ,shall be established to ensure that expenditures and reimbursements are in compliance with approved budget allocations. The Mayor and each Councilmember is expected to plan business activities so as to stay within his/her budget. When exceptional circumstances require that additional amounts be allocated to accounts, formal Council action shall be required. A. Accounting. An account shall be established in the name of each Councilmember with all expenditures charged to the individual Councilmember or. Mayor. If any account is depleted Oprior to the end of the fiscal year, additional allocations shall require a specific action of the City Council. Claims for reimbursement as specified in Section 4, above, may be submitted monthly but the aggregate of three monthly claims may not exceed the quarterly maximum. Receipts shall be submitted within the fiscal year. The Council budget shall be available for review in the City Clerk's Office and the Mayor and Councilmembers shall receive quarterly statements. B. Reimbursement Limitation. the City's adopted Travel Guidelines shall govern all expenditures for non-local professional development and conferences. These guidelines include all non-local gfficial meals, tuition. or fees, transportation to meeting sites, materials, and telephone usage. C. Special Expenses. For occasions. when the Mayor and/or a Councilmember is designated by the City Council to represent the City at special meetings, reimbursement shall be made from an unallocated Travel Expense Account. D. Honorarium. If the Mayor or a Councilmember receives an honorarium as a result of his/her participation, in a meeting or conference, the amount of the honorarium shall be deducted from the amount normally provided by the City for that meeting or conference if the City paid for the Councilmember's attendance at such meeting or conference. E. Othee .Guidelines. Any other travel-related issue not specifically governed in this resolution shall be adjudicated in accordance with the City of San Luis Obispo adopted Travel Guidelines_ SECTION 6. COUNCIL COMPENSATION COMMITTEE A five-member review committee shall be appointed by August 1 in even-numbered years and shall bring its proposed recommendations in resolution form to the City Council within 90 days, : or no later than November 1st.. A. Membership. The committee membership shall have as broad a representation as Possible, including but not limited to, one previously elected official , one Personnel Board member. and one citizen-at- large. B. Review Responsibility. The committee shall review the full OCouncil compensation package including salary, benefits, expense reimbursement. professional development allowances and any other compensation provided the City'Council .. Review should include, but shall not be limited to: 1) compensation of Council and Mayors of cities of similar population/budget size; 2) compensation practices of both Charter and General Law cities; 3) Government. Code provisions for General Law cities; 4) Council and Mayor responsibilities in San Luis Obispo at the, time of the committee's review: and 5) any structural changes that may have occurred in. municipal government either as a result of State legislation or by actions of the local electorate which may have added to or deducted from the duties and responsibilities of the Councilmembers and/or Mayor. On motion of Vice-Mayor Pinard , .seconded by Councilmember Reiss, and on the following roll call vote: O AYES: Councilmembers Pinard. Reiss and Rappa NOES: Councilmember Settle and Mayor Dunin ABSENT: None The foregoing Resolution was passed and adopted this 14th day of March 1989. CSG Cs. - Mayor Ron Dunin ATTEST: City Clerk Nam C Approved: v ty Adel istrative f icer City At ney l�I A" Financi erector Acting PersonnLyl Director City j.Clerk �7 ATTACHMENT A MANAGEMENT FPJNG£ BENEFITS 1986-88 SECTION A Medical, Dental, Eye Care The City shall establr,s►1 and mairttaiul medical, dental and eye care insurance plans for coverage by m agement employees and their dependents. Each management employ,-- snall carry me�dxcal, eye care, and dental for self. Depesident coverage shall be at the employee's option, however, all eligible dependents must be cwerCd and covered on all plans if dependent coverage is desired. Tne City reserves the right to choose the method of insuring and plans to be offered. 3oo.00lwo. eg 1-1-g5 SExTION B Unexpended Fringe Benefit The city shall pyy to each mandgem► nt et.ployee as soon as practicable prior to Deounber 31, an annual lump sum payment (subject to appropriate taxation) for the difference between the benerit amounts provided Management employees and any lesser slum expeniec by the employee for medical, eye care, and dental coverage for the calendar year. SE>r'rION C Life and Disability UThe city shall provide the following special insurance benefits: 1. Long-term disability insurance providing 60% of gross salary to age 65 for any sicKness or accident after a 90-day waiti'lg period. 2. $50.000 term life insurance including accidental death and dismemberment. 3. One-half of employee's healLn insurance premium paid for retired employees who elect to remain gienbers of the city' s group nealcri pla•1. (Mrslical Plan) . StxTION D Retirement The City agzuw�s ru proviov tilt- k::alu. friplt)Vtl:i Ru-LLrelltrrlt System's 2% aL age 60 plan to all ell-gibl e elth i vye`�i I n.;!uy.il l ly ul! i1ner iment permitting conversion of unused SICK leave Lu acidlLional retirement credit, the 1959 survivor's benefit end one yedr tinal cunpansation. The police and fire rniefs shall receive the stir= retirement benefits as sworn personnel in their department. Effective 7-1-81 the city agrees to pay the earployee's contribution to P.E.R.S. These amounts paid by u)t• ::icy are wq?loyee contributions and are laid by the city tJ:) sdLiSty thtf �:piov%ee's . )bll+ltioo w contribute uld current perucnLatjt• of s:,l.lry tv I'.!; .12.5• A:t oris r)o L4)tlurl to rcct:ive the WnLtilhlLcnl aitiunLb k11rv•'1 Jy :.::i ir.u1 V! mivitxj L11tl11 ixild by ure city to P.E.R.S. on btrait of vlt: erq)lvye.e. (t is furuler urdemtocd and agretsl that the payment of the tntplcryt:e's P.E.R.S. contribution is m-uir sul)ject to 1 .R.s. :appn.v.,l 'ttxi rot,trt rnv nrnr,.lures.