HomeMy WebLinkAbout11/07/1990, C-16 - STREET TREE TRIMMING PROJECT, CITY PLAN NO. P-21Y MEETING DATE:
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INaGo COUNCIL AGENDA REPORT 1T°"NUMBER: /
FROM: David F. Romero, Public Works Director
PREPARED BY: Lane Wilson, Parks and Buildings Manage
David P. Pierce, Projects Manager
SUBJECT: Street Tree Trimming Project, City Plan No.
P-21Y
CAO RECOMMENDATION: By motion, approve plans and specifications for
Street Tree Trimming Project, City Plan No.
P-21Y, and authorize soliciting of bids and
contract award by the CAO, if the lowest
responsible bid is within the cost estimate.
BACKGROUND:
In September 1988, a contract in the amount of $56,400 was awarded for
a pilot street tree trimming project to trim those trees in the Old
Town Neighborhood (Area 2 on the map) . The price was reasonable, and
the pilot was considered to be a success.
The FY 1989-91 Financial Plan included a total of $133,200 over two
years in the Tree Maintenance Program Operating Budget for trimming of
street trees. The $36,100 that was budgeted for FY 1989-90 was not
spent and is available for this contract along with the $97,100
budgeted for this year.
DISCUSSION:
The project as written provides for the trimming of all remaining
street trees (approximately 10,000) within the City. (The Downtown and
major arterials are not included as these are trimmed by the City
crew) . The cost estimate of $168,000 is based on a 10% increase in the
unit prices paid in 1988. This is more than the budgeted amount, but
staff proposes to obtain bids on each of 15 areas with the provision
that any combination of areas may be awarded to one or more
contractors. This allows several of the smaller local contractors to
compete even though they may not be capable of completing the entire
contract. It also allows the City to award a contract that makes the
best use of available money. There is a possibility that the bids will
be exceptionally low in which case Public Works Department carry-over
funds may be used to accomplish all the work.
The specifications as written will permit the award of a contract
within the budgeted amount.
01JR1�111 city of san-Luis OBlspo
01199 COUNCIL AGENDA REPORT
Street Tree Trimming
Page 2
FISCAL IMPACT:
Engineer's Estimate $1681000.00
Available funds specifically budgeted for tree trimming:
FY 1990-91 Tree Maintenance Program Operating Budget: $97,100
Public Works carry-over of FY. 1989-90 trimming funds: $36.100
$133,200
Additional Public Works carry over funds are available to fund the
entire contract if the bids are below the Engineer's estimate of
$168,000.
The specifications allow flexibility to award a contract within the
funds that are available.
CONCURRENCES:
The Community Development Director has determined the project to be
categorically exempt for purposes of Environmental Review under section
15301 of the California Environmental Quality Act Guidelines.
CAO RECOMMENDATION:
By motion, approve plans and specifications for Street Tree Trimming
Project, City Plan No. P-21Y, and authorize soliciting of bids and
contract award by the CAO, if the lowest responsible bid is within the
cost estimate.
Specifications are available for review in the Council office.
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