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11/07/1990, C-17 - AWARD OF COPIER CONTRACT
1� �ufW�al 11 city of San Wi s oBispo MATING p 0 11/7/90 MUM COUNCIL AGENDA REPORT " ,ems: -� FROM: William C. Statler, Director of Finance vgg SUBJECT. AWARD OF COPIER CONTRACT CAO RECOMMENDATION Award the contract for the purchase of six Minolta copiers to the firm of Copytron in the amount of $54,965.25 and authorize the Mayor to execute the purchase agreement. REPORT-IN-BRIEF The recommendation to purchase six Minolta copiers at this time is the result of a comprehensive evaluation of the City's offsite and onsite reproduction needs. This evaluation process included: ■ Comprehensive analysis of the City's onsite copier needs. ■ Development of a Copier Management Policy to address the management of the City's overall reproduction needs, including standards for the type, purchase, replacement, and maintenance of onsite copiers. ■ Identification of copiers that should be replaced or added at this time. ■ Comprehensive evaluation and selection of the copier configuration and vendor solution that will best meet the City's price, performance, and maintenance needs. The recommended copiers will replace four existing units at City Hall and add one copier at the Police Station and one copier at Fire Station No. 4. DISCUSSION Evaluation of Onsite Copier Needs The need for the City to comprehensively address its onsite copier needs was first identified in the 1987-89 Financial Plan. At that time, $34,000 was designated for office copier replacement and upgrades (page E-10). Additionally, the development of written policies and guidelines for office copiers was a key Management Team Objective in the 1987-89 Financial Plan (Information Systems Management, page B-7). The first step in developing an office copier policy to guide the purchase, replacement, and management of copiers on a City-wide basis was the development of a copier volume and needs assessment. Three tasks were performed in completing this first phase: ■ All copier users were surveyed regarding the copier they most used; percentage of copying performed onsite versus offsite; the type of onsite copying most commonly performed (such as single page originals, multiple page originals, °1 V1' ����►�����I�° l�llil MY Of San IDIS OBI SPO COUNCIL AGENDA REPORT duplexing, collating, reduction, and enlargement); and overall copier features necessary to most efficiently support City operations. ■ An analysis was performed of the number of copies made using onsite copiers. As reflected in Attachment A, over 1 million copies were made onsite during 1989, with the Police Department's Records Section copier accounting for the largest number of copies annually (over 400,000). ■ An inventory of onsite copiers was developed identifying location, model, department, volumes, features, age, and projected replacement schedules. A summary of this inventory is provided in Attachment B. At this time, the number of copies made offsite versus onsite is relatively evenly divided: approximately 94,000 copies are made per month by the City's contract copy vendor (Kinko's) compared with 96,000 copies monthly onsite. After this review of copier volumes and performance requirements, a copier policy was developed to guide the City's acquisition, replacement, and overall management of its onsite reproduction needs. In addition to onsite copying, this policy also addresses the City's contract (offsite) reproduction practices. Prepared by the Technical Services Coordinator, this policy was reviewed by the City's Management Information Committee and Director of Finance, and was approved by the City Administrative Officer on June 11, 1990. A copy of the Copier Management Policy is provided in Attachment C. With guidance from this policy, the City's onsite copier needs were evaluated on an organization-wide basis. This evaluation resulted in the recommendation to purchase six. copiers at this time summarized as follows: 1. City Hall, Upstairs Copier Room (Canon NP400) - REPLACEMENT This copier was purchased in 1982, and performed at or above its rated monthly capacity since its purchase until it ceased operating in February of this year. The City's service contractor can no longer provide maintenance for it, and it has been removed and replaced with a rental unit pending this purchase. Replacement with a Medium volume copier is recommended at this location. 2. City Hall, Downstairs Copier Room (Canon NP400) - REPLACEMENT This copier is exactly the same vintage as the City Hall Upstairs NP400, and has also performed at or above its rated monthly capacity since it was installed. It runs the second highest number of copies in the City. It has experienced frequent (weekly) severe breakdowns in the last year. Replacement with a High volume copier is recommended at this location. 3. Finance Department (Canon NP210) - REPLACEMENT This machine was also purchased in 1982, and has been making its rated number of copies every month. It is a very simple, slow machine, and has no special �/7 ������►�ii��IIiII�IIp� ►9�UIIi city of San LUIS OBISp0 a_ ' WasZo COUNCIL AGENDA REPORT features. Replacement with a Medium volume copier is recommended for this location.. 4. Personnel Department (Canon_NP1281) - REPLACEMENT Personnel requires a copier in their department. Their staff prepares a large number of confidential recruitment packets/oral board binders; doing them at other City Hall locations takes them away from the office for at least an hour at a time. By doing them in their own department, they can also be answering phones, servicing the front desk, etc, while copying. Risk Management has also added a heavy, constant, copy burden. Due to the need for confidentiality, these projects cannot be sent to the City's contract vendor. This unit is currently installed on a rental basis, and the purchase of a Medium volume copier is recommended for this location. 5. Police Department (Records Section) - ADDITION As approved in the 1989-91 Financial Plan (page D-8), the Police Department needs to add another copier in the Records Section to augment their high volume copier. Currently, the Police Department has four copiers: one high volume and three small to medium volume copiers. Each division uses their small copier for their lower volume copy needs, and they all use the large copier in the Records Section for everything else. This copier is also the most centrally used machine, because anyone who needs a copy of a police report/record has to come to this section and use this machine (all of the police records are located in that area and cannot be removed). The Police Department is finding it increasingly difficult to get their reports copied and out to the courts in the afternoons because of a queue of people waiting to use the copier. The Model 7550 currently located there does the highest volume in the City by double (34,000 copies per month) over the next lower volume. The Police Department has $8,000 available from the 1989-91 Financial Plan to add another copier in the Records Section. A new Medium volume copier is recommended at this location. 6. Fire Station No.4 - ADDITION Fire Station No. 4 houses the Fire Department's Drafting Division; it currently has no copy machine. In order to meet the needs of reproducing the graphics and maps produced at this location, a low volume, high quality machine is required. As this is a one person division, it is time consuming and inefficient for the sole staff member to go to the Main Fire Station every time a copy of a map is required. A Low volume copier is recommended for this location. Selection Process Based on the adopted Copier Management Policy and the evaluation of current copier needs, the CAO authorized the issuance of a Request for Proposals (RFP) for six copiers on June 12, 1990 (a copy of the RFP and Bidders List is on file in the City Clerk's Office). Under an RFP process, price is not the sole determining factor in awarding the ��►►M�i�i►(VIIIIlII��I°�°►i����Il city of San tins OBISPO WMeGe COUNCIL AGENDA REPORT contract. In determining the award of contract for this copier purchase, features, performance, copy quality, ease of operation, user maintenance, and service were also key factors identified in the RFP. In addition to the City's standard advertising for proposals, the RFP was directly sent to ten vendors, and five proposals were received by the closing date of July 19, 1990 from the following firms: Manufacturer Represented Copytron Minolta San Luis Obispo Konica Superior Office Systems Pismo Beach Mita More Office Systems Canon San Luis Obispo Panasonic Golden State Systems San Luis Obispo Savin Eastman Kodak Pismo Beach Kodak Based on a desktop review, four of the five proposals were accepted for further evaluation. Although it was not a requirement that vendors propose in all three copier classes (High, Medium, and Low), it is significantly more efficient from a training and maintenance support perspective to have all copier needs provided from one supplier. The proposal from Kodak did not bid for all of the City's copier needs. As the other four bidders were capable of meeting the City's total copier requirements, the vendor's ability to meet all of the City's copier needs was used as a selection criteria early in the process, and the Kodak proposal was deleted from further consideration. A comprehensive summary of cost, features, performance, and service was prepared for each of the proposals and is on file in the City Clerk's Office. All of .the proposals were evaluated based on these four key factors by a Review Team composed of representatives from all of the affected Departments. In addition to evaluating the proposal submittals, site visits and demonstrations were made for each of the bidder solutions. Further, reference checks were made on the performance of the proposed copiers installed at other customers' locations. Based on this comprehensive evaluation process, it is the consensus of the Review Team that the proposal submitted by Copytron for Minolta copiers is the best overall solution for the City in terms of price, copy quality, performance, ease of operation, user maintenance, and service. A summary and scoring of the key factors used in evaluating the proposals is provided ���n�►b►i►�VIIIII���mu��u�����U MY Of San 1Ui S OBI SPO Wires COUNCIL AGENDA REPORT in Attachment D. As reflected in this summary and noted below, the Minolta proposal is not the least cost solution (it is second lowest of the four proposals) when solely comparing direct copier purchase and maintenance agreement prices: Overall Cost Per Copy Canon $0.0210 Minolta 0.0236 Savin 0.0241 Mita 0.0243 However, when considering other key cost-related factors, such as copy quality, ease of operation, user performed maintenance, and ongoing service, the Minolta solution provides the best overall value and productivity investment for the City. Benefits of the Proposed Purchase Special features of the recommended copier configuration that will significantly improve the productivity and effectiveness of City operations include: ■ Due to special design features, mechanical failures will be less frequent, and maintenance and repair will be performed more efficiently when required. ■ Copier speeds for all three classes of copier (High, Medium, and Low) are significantly faster than existing units, resulting in greater staff productivity and reduced personnel costs in making copies. ■ Waiting and "queuing" for copying, especially at the Police Station and Fire Station No. 4, will be significantly reduced, again resulting in greater staff productivity and reduced personnel costs in making copies. ■ All copiers have an efficient duplexing feature, resulting in less paper usage and reduced file storage needs. ■ All copiers can use 25% content recycled paper. ■ Copy quality will be significantly improved. Purchase Versus Lease Cost Analysis There are four basic alternatives available to the City in acquiring the recommended copier configuration: rental, long-term lease, lease-purchase, and direct purchase. A summary of these purchase alternatives for each of the proposals is provided in Attachment E. When considering these alternatives over a three year time frame, direct purchase is the most favorable cost solution. The primary risk associated with direct purchase is the copier's ability to meet the City's performance requirements under actual operating conditions. To address this concern, the proposed Agreement provides for a 90 day trial period under which the City will rent the recommended copiers at Copytron's normal rental price. If the City is satisfied with the performance of these copiers at ffie -/7 5 �'�„��i�l►I�II�P�' �IINUI city of San WIS OBISPO MuMs COUNCIL AGENDA REPORT end of the trial period, Copytron will sell the copiers at their agreed upon purchase price and credit any rental payments made to this purchase. Correspondingly, if the City is dissatisfied with the copier performance during this trial period, Copytron will remove the copiers and the sole compensation to them will be the rental payments made by the City during this trial period. It is anticipated that future copier acquisitions over the next three years will be Minolta copiers purchased through Copytron. Accordingly, the proposed Agreement provides that Copytron will sell copiers to the City at their current bid prices, or the lowest price offered or sold to any other customer (whichever is less) over the next three years. CONCURRENCES The recommendation to purchase Minolta copiers is based on a review and evaluation process that included representatives from all of the affected Departments. Review Team members included: Administration Marilyn Cox, .Executive Secretary Peggy Johnston, Technical Systems Coordinator City Attorney Sharon Woodward, Executive Secretary City Clerk Lori Hansen, Secretary Sue Noone, Office Assistant Kim Condon, Assistant City Clerk Community Development Barbara Ehrbar, Executive Secretary Diane Stuart, Secretary Allen Hopkins, Administrative Analyst Rick Hocker, Graphics Technician Finance Ella Goven, Executive Secretary Fre Sergio Reyes, Graphics Technician Viv Dilts, Secretary Personnel Sue Tison, Executive Secretary Police Tom Stewart, Support Services Manager �u��► ��IIIIII��P° ���I�U MY Of San IDIS OBISPO WhGe COUNCIL AGENOA REPORT FISCAL IMPACT Acquisition of the six Minolta copiers from Copytron will cost $54,965.25 summarized as follows: Location Model Class Cost City Hall, Upstairs 5400 Medium $ 81467.00 City Hall, Downstairs 8600 High 12,702.00 Finance 5400 Medium 89467.00 Personnel 5400 Medium 8,467.00 Police Station 5400 Medium 81467.00 Fire Station No. 4 4300 Low 5.162.00 Total Cost 51,732.00 Sales Tax @ 6 1/4% 3.233.25 TOTAL PURCHASE AMOUNT $ .54,965.25 This purchase amount is consistent with original cost projections and will be funded in accordance with existing budget authorizations and the Copier Management Policy as follows: 1987-89 Financial Plan Capital Improvement Plan (E-10) $ 34,000 1989-91 Financial Plan Public Safety (D-8) 8,000 Organizational Support Services (H-11) 12.965 Total Funding Sources $ 54,965 ALTERNATIVES There are three basic alternatives available to the Council in awarding the copier contract: ■ Select a Different Vendor The Council could award the contract to one of the vendors offering the Savin, Canon, or Mita solutions. However, a comprehensive evaluation of the proposals supports the award of contract to Copytron for Minolta copiers, and as such, this alternative is not recommended.. ■ Select a Lease or Rental Option An analysis of the pricing options for rent, long-term lease, lease-purchase, or direct purchase supports the recommendation to directly purchase the recommended copier configuration. Long-term lease would be the most cost effective solution if the City's anticipated replacement cycle for technological or service reasons is significantly less than three years. Based on the City's current experience of retaining copiers significantly in excess of three years, these problems are not anticipated. The primary risk associated with direct ���� ��H►�Nillll��°i►��II city Of San LUIS OBISPO WNGs COUNCIL AGENDA REPORT purchase (not being satisfied with the performance of the units after installation) has been mitigated through the 90 day trial period. ■ Make No Purchases Efficient duplication of City documents is essential to the effective delivery of City services. The copiers to be replaced have more than exceeded their estimated useful lives, and replacement at this time is warranted. Based on a comprehensive evaluation of copier needs, additional copiers at the Police Station and Fire Station No. 4 are also justified at this time. Failure to acquire the recommended copiers will significantly impact City operations and result in reduced service levels. As such, this alternative is not recommended. SUMMARY Based on a comprehensive evaluation of the City's copier needs, the purchase of six Minolta copiers is recommended at this time. To implement this purchase, award of contract is recommended to the firm of Copytron in the amount of $54,965.25. ATTACHMENTS A 1989 Copier Volumes B. Current Copier Inventory C. Copier Management Policy D. Summary of Key Proposal Factors E. Purchase Versus Lease Cost Analysis DOCUMENTS ON FILE WITH THE CITY CLERK 1. Agreement for Copier Purchase with Copytron 2. Copier Survey and Needs Assessment 3. Request for Proposals for Six Copiers dated June 12, 1990 4. Bidders List 5. Proposal Evaluation Summary 6. Copytron Proposal Submission Form 7. Minolta Model 8600, 5400, 4300 Feature Brochures COPIERS/10-16RPT.YPF Attachment.eA Ln N � Jt to O ^ LO oN OLO N � 8 � _! CNLr) g Q i. U O O ^ (n Uo �Ln O g >1Lo N i r . N _ _ _ O 0-) L`- �y�i C .� �Of U �, p >- a OOH < cn o � � b 1 y .S rt, 3:. C 1 Attachment L. -t J CL W N N N N Q N 33 N J • C. 0) CC v E. 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L4- droL LnCroE ++ H •r O 3 ea C ro d N 0.•r O1 *; C: C 4- J>` r C7 >-r d N A -• E V1 to 0 d CL E t1=r4-) N V O.ro i cu 4•e C O +2 C U O H Jd M LL C) ro U L eC c 0 Y Cir S- I C7 N C1 Ci Ov q UMO CJ 0,74rrN t W Z ij L r 47 4b O qt C 3*% 4-(/) W O ro F-+i ro CIG C7 C ro b C 0 3 IE L 47 C7:u O G 0)== Cl •� O ►-1 F- w i w O U O L C N- - w u Cl A2 2Q ++ 0) S- O.-r�• ro Lr• >% >%-� iJ t 4J VU NiJ tJ Lr ror C CL)Mr4J4Jr O U •r Z Q Cl to ro d 0 0= 0-,Q- 3 O., O Z ro V�--� EJ 33=U CL 3 C.LL i1 CL G.0 U 0 it ++ o to S- - to 00 Ln LA-LA-W O d ro ZJ tntntnLnCDQO � NOOOu9 to O W :-= f q to Ln Ln0NN000 to ZC .-q� �P-4NNNN .•+ M -Ir V-W I-. O) QO CL CL CL O.CL-=0. c-CL CL CL CL 0.CL N _ to C) .-� N.M -crtL'1 t01�C0 01 ON Mt. r ADMINISTRATION DEPARTMEN- " )L1CY MEMORANDUM AttechmenL.G._ . .. .... Management of City Copying [Needs (DO—VER-VIEW _ This policy addresses the City of San Luis Obispo's document reproduction program, both in-house and off-site. The purpose of the policy is to ensure that documents are reproduced in an efficient and effective manner . The policy will take effect upon approval of the City Administrative Officer,and will be reviewed annually when the off-site copy contract is renewed. The policy will be administered by the Technical Systems Coordinator. POLICY I. In-house and off-site copying volume guidelines: Generally, it is more"cost effective to send copying services to the City's off-site copying services contractor. Therefore, copying of documents requiring 10 or more copies of a single sheet and not needing the copies for 6 to 24 hours,should be sent out. Labor,equipment,and inaintenancefactors make this more economical and efficient. For immediate copying needs,the city will provide for at least three operational levels of walk-up copiers for use within individual departments and divisions. General guidelines are provided below. A. OFFSITE COPYING: Any volume greater thaw 10 copies. This includes small numbers of copies of large documents ie.2 copies of a 15 page document. B. IN-HOUSE COPYING: ANYvolume over 10 copies should ONLYbe done in-house when timeliness or confidentiality prevent the dociunent from being sail out. Taking that into consideration,the three levels of in-house copiers should be used as follows — . Large Copiers .50 copies or under. ' Medium Copiers 30 copies or under. Small Copiers 10 copies or under. II. Acquisition of Copy Machines. A. Funding for all copy machine acquisitions will come from either the Equipment Replacement Fund, Capital Improvement Plan,or the Organizational Support Services Operating Program budget,consistent with.Financial Plan Policies. B. During the analysis of copy machine needs and bid evaluations, cost will only be one factor among many to be considered. C. The choice of lease, rent, lease/purchase or purchase will be used for each copy machine acquisition as best benefits the City in each situation. D. The Technical Systems Coordinator will establish and administer a replacement cycle policy for all copy machines. As a part of that replacement policy,funds for copy"machines to be purchased will be included in the Equipment Replacement Fund program where applicable. 1 III. Standard Specifications for Copy Machines. There are 4 levels of copy machines which will be considered for use by the City. At the time that need of a new machine is established, an analysis of the specific users' requirements will be done to determine which category is appropriate The levels are: A. VERY HIGH SPEED/VOLUME Target use: centralized copy services for Citywide copying. Target volume per month: 50,000 copies and up. B. HIGH SPEED/VOLUME:- Target use: central copy site for large number of users; multiple divisions and departments; high volume and quick turnaround time needs. Target City volume per month: 25,000 to 50,000 copies. Industry rating: 50,000 copies/month. C. MEDIUM VOLUME: Target use: divisional or isolated site main copier. Target City volume per month: 10,000 to 25,000 copies. Industry rating: 30,000 copies/month D. LOW VOLUME Target use: secondary copier in department or site with high demand for more than one copier, or need for very simple single sheet copying. Target City volume per month:0 to 10,000 copies. Industry rating: 10,000 copies/month. IV. Management and Operation of In-house Copiers. A. Management: The Technical Systems Coordinator will manage the City's on-site copy equipment. This includes developing copier policies,receiving new copier requests,coordinating the analysis and procurement of any and all copiers,coordinating trouble calls, managing maintenance agreements, and coordinating key operators. B. Maintenance All copiers owned, leased, or rented by the City will be covered by a 3rd party maintenance agreement, provided by a vendor certified to work on the spec machine's brand. C. Operation: Each copy machine will have a*Key Operatorm or"Key Operators", appointed by the Departmen' ` Head(s) of the department(s)/division(s)/site(s) who is/are the main user(s) of the equipment. The Key Operator(s) will be thoroughly trained in the use and routine maintenance of the copy machine, and will be responsible for. a. Performing routine weekly maintenance and cleaning. b. Serving as the users' main contact for problems encountered with the equipment. c. Calling the Maintenance vendor for service when problems are encountered.. d. Informing the Technical Systems Coordinator of severe or repetitive equipment problems. e. Obtaining consumable supplies from the central storage area. D. Supplies: The City Administrative Officer will designate a department responsible for bulk ordering of consumable supplies, such as paper and toner. ALL copy machine sites will use supplies ordered by this departm=L Each sites' Key Operator will be responsible for arranging delivery of supplies to their copier. V. Management of Off-site copycontract. The Technical Systems Coordinator will be responsible for implementing and administering the off-site copy contract. APPROVED: Citx,AAministrkive Officer Date 2 /r/7-/2 _ Atta�ment Summary of Key Proposal Factors Minolta Mita Canon Savin Copy Quality excellent excellent poor poor Score 5 5 2 2 Ease of Operation excellent good good poor . Score 5 4 4 2 User Maintenance excellent excellent fair poor Score 5 5 3 2 good to poor Service good good inconsistent fair Score 4 4 3 3 Price Per Copy 0.0236 0.0243 0.0210 0.0241 Score 2 1 5 1 TOTAL SCORE 21 19 17 10 Scoring Factors:.l to 5, with '5' being the highest score. Each factor is weighted evenly at 20% Mach PRICING ANALYSIS - COPIL,- f COPIER PRICING HIGH SPEED CANON MINOLTA SAVIN MITA AVERAGE 35,000 copies/month NP 6650 8600 7500 DC5585H -----------a=aa-------------- ======-==aaaaaaaa=====___________________________«_ . MONTH-TO-MONTH MONTHLY 973.94 905.00 953.44 831_03 3 YEAR AMOUNT 35,061.84 32,580.00 34,323.84 29,917.08 3 YEAR LEASE MONTHLY 923.54 852.11 N/A 785.86 3 YEAR AMOUNT 33,247.44 30,675.96 N/A 28,290.96 3 YEAR LEASE/PURCHASE MONTHLY 958.37 852.11 852.73 810.00 3 YEAR AMOUNT 35,755.09 30,677.08 30,699.43 29,161.00 PURCHASE MONTHLY 707.58 756.39 741.01 821.51 COST PLUS 3 YEAR MAINT 25,472.75 27,229.88 26,676.31 29,574.19 COST 12,116.75 13,495.88 10,800.31 11,682.19 MAINTENANCE COST PER COPY * 0.0106 0.0109 0.0126 0.0142 COPIER PRICING MEDIUM SPEED CANON MINOLTA SAVIN NITA AVERAGE 20,000 copies/month NP 4835s 5400 7430 DC3285 aaaaaaaaaaa«IIIIa�IIII�raaaaa=IIaa-aa«IIaIIaaaIIaaaaIIa=IIaIIaIIaaIIaa«aa_aa_aaaasa_�aaa_aIIaaaaIIaa MONTH-TO-MONTH MONTHLY 630.69 594.06 831.25 509.65 3 YEAR AMOUNT 22,704.84 21,386.16 29,925.00 18,347.40 3 YEAR LEASE MONTHLY 555.71 541.37 N/A 482.17 3 YEAR AMOUNT 20,005.56 19,489.32 N/A 17,358.12 -� I i 3 YEAR LEASE/PURCHASE MONTHLY 576.75 541.37 602.14 480.72 3 YEAR AMOUNT 22,016.87 19,490.47 21,678.16 17,307.13 PURCHASE MONTHLY 418.75 467.89 496.82 484.56 COST PLUS 3 YEAR MAINT 15,074.88 16,844.19 17,885.44 17,444.19 COST 7,154.88 8,996.19 8,813.44 7,364.19 MAINTENANCE COST PER COPY • 0.011 0.0109 0.0126 0.0140 COPIER PRICING LOW VOLUME CANON MINOLTA SAVIN MITA AVERAGE 5;000 copies/month NP 1520 4230 7150 DC1656 MONTH-TO-MONTH MONTHLY 278.94 256.44 275.31 176.87 3 YEAR AMOUNT 10,041.84 9,231.84 9,911.16 61367.32 3 YEAR LEASE MONTHLY 193.38 263.74 N/A 166.62 3 YEAR AMOUNT 6,961.68 9,494.64 N/A 5,998.32 3 YEAR LEASE/PURCHASE MONTHLY 201.16 263.74 216.76 172.09 3 YEAR AMOUNT 7,241.76 9,495.64 7,804.36 6,196.24 PURCHASE MONTHLY 132.74 206.85 160.54 152.64 ^ COST PLUS 3 YEAR MAINT 4,778.63 7,446.63 5,779.56 5,494.94 / COST 2,798.63 5,484.63 3,511.56 2,650.94 MAINTENANCE COST PER COPY " 0.011 0.0109 0.0126 0.0158 ' Includes all maintenance parts 8 toner for comparison purposes. PRICING ANALYSIS - COP; ---- =-es- ----------------------- TOTAL PURCHASE PRICE - 3 YEAR COST GNUMBER CANON MINOLTA SAVIN MITA COPIER PRICING HIGH SPEED 1 25,472.75 27,229.88 26,676:31 29,574.19 COPIER PRICING MEDIUM SPEED 4 60,299.52 67,376.76 71,541.76 69,776.76 COPIER PRICING LOW VOLUME 1 4,778.63 7,446.63 5,779.56 5,494.94 ---------- ---------- ---------- ---------- ---------- TOTAL 6 .90,550.90 102,053.27 103,997.63 104,845.89 COST PER COPY FOR 4,320,000 COPIES 0.0210 0.0236 0.0241 0.0243 _ ------ --------____�_�- ACQUISITION COST MCLUDES SALES TAX) NUMBER CANON MINOLTA SAVIN MITA COPIER PRICING HIGH SPEED 1 12,116.75 13,495.88 10,800.31 11,682.19 COPIER PRICING MEDIUM SPEED 4 28,619.52 35,984.76 35,253.76 29,456.76 COPIER PRICING LOW VOLUME 1 2,798.63 5,484.63 3,511.56 2,650.94 ---------- ---------- ---------- ---------- ---------- TOTAL 6 43,534.90 54,965.27 49,565.63 43,789.89 C, opvb" NicETING AGENDA (TEM # C-opytron Califomia Inc. 179 Granada#3 San Luis Obispo,CA 93401 Phone(805)544-8766 FAX(805)544-5521 COMM TO: November 6. 1990 O*Denotes Adion ❑ Fn Coundl TCDD DIP. yQ CAO W -r V.Da ACRO ❑ F.RECHIEP �ATTOfiI�TE( ❑ FW DIR. POLICE CH REFERENCES PREPARED FOR ❑ i��cnrr.Tz~t.'r.i ❑ PZCDir,. C iLrME L7 L'TILDIi2. THE CITY OF SAN LUIS OBISPO E TT ❑ �_ Attention: Jerry M. Reiss - Vice Mayor 1. Vandenberg Air Force Base 83 Minolta photo-copiers .Contact: Sergeant Hofilena - Base Copier Manager (805) 866-0335 2. Edwards Air Force Base 164 Minolta photo-copiers Contact: Ms. Barbara Barcalona (805) 277-3436 3. Cal Poly State University S.an Luis Obispo 26 Minolta photo-copiers Contact: Randy - Purchasing (805) 756-2231 4. County of Santa Barbara . 220 Minolta and Konica photo-copiers; 80 facsimile machines (805) 568-2693 5. City of Pismo Beach 3 photo-copiers; 1 High Speed Duplicator Contact: Ms. Margaret Vicars - Finance (805) 773-4655 Prepared By Grant Berkefel d R E C E I V E IU C Nov 6I OTIVOLEAK SAN WlJ1S OB!$WO,CA Bakersfield 9 Ventura • Thousand Oaks 9 Santa Barbara • San Luis Obispo ELECTRONIC OFFICE EQUIPMENT MEETING AG i DA; DXrE //-9-I)a- ITEM # November 5, 1990 Honorable Members of the Council City of San Luis Obispo 990 Palm Street. San Luis Obispo, California Ladies and Gentlemen, Thank you for the opportunity to present our position regarding the bid for photocopiers. Enclosed you will find a comprehensive study which we hope will demonstrate to you that Canon and More Office Systems represent the soundest choice for the City of San Luis Obispo. In addition, we are prepared at this point to offer to the Council a Three Year Performance Guarantee. If, in the Council 's opinion, the equipment performs below .reasonable standards, More Office Systems will replace the equipment in question with an equal or higher rated copier at no charge. We are sure that this guarantee will aleviate any isolated concerns by some members of the review committee. We would appreciate a call before the City Council Meeting on Wednesday, November 7, to discuss what our position should be during the public hearing. Thank you for your fair consideration in this matter. S' cerely, 0 FIC SYSTEMS COPIESTO: ❑• Dies action ❑ FYI � . OICDDDIR RECEIVED Tito Molfi o ��0 UdRN.DIIP, e Manager WL � Q FWD NOV 6 1990 a K/Oxtc. O POUCECFL CITY COUNCIL 0 Maxr.TEAm [3 PEG Dim SAN LUIS OBISPO,CA JCD P.LE r0 U:IL DJR Authorized dealer for: Canon Mail: Post Office Drawer 5110, San Luis Obispo, California 93403 Santa Maria, Phone: (805) 922-0407 Panasonic San Luis Obispo, Phone: (805) 544-3038 C 0 S T A N A L I S Y S OVERVIEW: More Office Systems has served the City of San Luis Obispo since 1981 . The CAR report states that "the current equipment has performed at or above rated capacity since purchase" and this equipment has "more than exceeded their estimated useful life. " National statistics (Dataquest Inc . ) show that copiers in general (all brands) are* replaced, on the average, every 40 months. We have equipment presently in use at the City that has been serving you for over 100 months (Canon NP200 at the Police Dept ) . It is true that from time to time, in the last year, we have had ocassional delays in getting needed parts from the manufacturer. On ocassion we have had delays in getting a technician to the account but this should be balanced with the fact that there has not been any factory available training on these products for several years. All and all , we feel that More Office Systems has done a remarkable job servicing your present equipment. Your copiers have lasted more than 2 times the national average. We feel More Office Systems has had a great deal to do with this fact. COST FIGURES: The City is in agreement that More Office Systems proposed the lowest bid for photocopiers. There is also agreement that the Canon equipment proposed by More Office Systems meets all the specifications the City requested. More Office System ' s bid was for $43, 534.90 compared to Copytron ' s $54, 965. 27. This means that the City is being asked to spend 26% more with Copytron for similar products. IMPACT OF COST IN FINAL EVALUATION: The City has opted to give the following factors as much consideration as Cost (20% each ) . i Cost Analisys 2 of 3 ** Copy Quality (See special section in this packet) Ease of Operation (Please refer to the numerous reports included) ** User Maintenance (Please refer to attached reports) ** Service (See our special section in this packet ) Everyone will agree that all of these factors are highly subjective. A fifteen member committee was charged with the responsibility of rating each factor but it should be noted that half or less attended the demonstration in our office. National ratings and scores of local references directly contradict the committee 's findings. We feel that More Office Systems is being judged harshly on the basis of the current performance of 8 year old. equipment and request that the City Council gives Cost a higher consideration than 20%, consistant with common purchasing practices. COST OVER THREE YEARS: Several weeks ago the. City was ready to award the copier bid to Copytron on the basis of cost. The City took the original equipment cost and added the cost of maintenance for a period of three years and a total copy volume of approximately six and half million copies. In those calculations the City neglected to include the cost of toner in the Copytron bid. It was under those conditions that the Copytron bid was lower for three years and six and a half million copies. With minutes to spare More Office Systems was able to demonstrate to the City that their Copytron study was inaccurate. When the cost of toner was included the final figures changed drastically. In the latest summary of costs the City has decided to change the estimated volume for the next three years. The current estimate shows approximatedly 4 million copies in three years (compared to six and half million a few weeks ago when it was percieved that Copytron had a lower per copy cost for maintenance) . i Cost Analisys 3 of 3 If the City had chosen to be consistent in the method of evaluating costs it would show that More Office Systems is approximately $18, 000 less expensive than Copytron. Even with the lowered figure, the results show that costs remain in our favor for three years at about $12, 000. $11 , 500 or $18 ,000 More Office Systems has the best equipment for the lowest price. Research Test Reports show it, the sample copies clearly demonstrate it and our hundreds of satisfied users confirm it. MORE OFFICE SYSTEMS 11-5-90 C O P Y Q U A L I T Y OVERVIEW: A fifteen ( 15 ) member committee was charged with the responsibility to judge the copy quality of the copiers proposed in the recent City bid. Of these members, only about half attended a demonstration of the proposed Canon copiers in our office and a great deal of time was spent answering questions regarding performance and service of the city' s current 8 year old Canon copiers. The Minolta copiers were given a 5 while the Canon copiers were judged a 2. Enclosed you will find ample evidence to support a great concern in the manner in which this point value was given. SAMPLE COPIES: More Office Systems approached, on 11-5-90, the offices of Cal Poly University ' s Purchasing Dept . for the purpose of getting true, unbiased copy samples on Minolta and Canon equipment. A difficult sample original was used (pencil on lined paper) and 6 copies were made on Canon and Minolta copiers. All the copies were made without making any adjustments on the equipment: "just put it down on the glass and press the print button" The Minolta copier was one month old while the Canon copier was a one year old unit_ The results are enclosed and should speak volumes as to copy quality. Mr. Stoskopf, from the University, signed the back of one of the sets copied to verify the authenticity of this test . These signed copies are available for your inspection upon your request. ADDITIONAL PROOF AS OF CANON QUALITY: Enclosed you will also find the following awards : i "Manufacturer Of The Year' by NOMDA, the industry trade association. Literally thousands of office equipment dealers in strength. "Most Outstanding Copier Line" Buyers Laboratory. ( report included) . "Copier Of The Year: Canon NP6650" Buyers Laboratory. (see enclosed report ) . Please note that the strengths listed are the very same ones that the City is interested in: Copy quality, ease of use etc. "Gold Medal Award: NP6650' Hanson ' s Guidelines '#1 in placements, 1989" Dataquest Research a division of Dunn & Bradstreet. Please note that this makes it 8 years in a row for Canon as #1 in placements in the USA. "Outstanding Overall Performance" "Outstanding Copy Quality" NP6650 Datapro Research a division of McGraw-Hill Information Services MORE OFFICE SYSTEMS 11-5-90 SERVICE OVERVIEW: Service was given, in the decision process, equal consideration as cost (20% each) . It was understood that this area represented the vendor 's present and past ability to service similar installations. In the invitation to bid the City asked for references "having the same equipment proposed herein" . REFERENCES CHECK: More Office Systems was given a score of 3 with the comment "poor to good-inconsistant" . Copytron was give a score of 4. We asked the City to explain to us how they arrived at these conclusions. We were told "by checking the . references provided in the bid" . We would like to make the Council aware of the following discrepancies : DISCREPANCIES: A- CAL POLY AND COPYTRON: Our office checked with Mr. Ray Macias and his staff at Cal Poly' s Purchasing Office. He states that , to date they have not received a call from a City representative regarding Copytron or Minolta. You should also be aware that as of 7-19-90 (date of bid) the University had dust begun the process of awarding a bid to Minolta for 23 units and over 20 still needed to be installed. In addition the University does not have, then or now, any Minolta 8600s, as the Copytron reference page crearly states. We feel that this alone should disqualify them from consideration since it is a misrepresentation of references. B- VANDENBERG AFB AND COPYTRON: Our office tried to reach the referenced phone # at the Base. It was answered by First American Title. After trying for an hour we were unable to reach or find the person listed in the reference sheet. C- COUNTY OF SANTA BARBARA AND COPYTRON: For obvious reasons this reference will not give an adequate picture as to the quality of service in San Luis Obispo. D- MORE OFFICE SYSTEMS AND THEIR REFERENCES: More Office Systems has a large number of units at the University (approximatedly 80 total ) . Some of these are owned by the University, some by the departments, some leased etc. We offered them as a reference and stated that we have had a business relationship since 1983. We have several Canon NP6650 and NP4835 units at the University, all of them working flawlesly. On 11-2-90 we were informed by the University that they did not recall any recent inquiry from the City regarding references but were told: "rest assured that if . we were called we would have given you a glowing recommendation" . (Randy Stoskopf/Purchasing #756-2231 ) With regards to our other references we were told by the County of San Luis Obispo (Kathy Salazar) that they have not received any calls from the city regarding our company. With San Luis Obispo Coastal School District (Anthony Bridges) we were informed that he has recently moved to Fresno, therefore we do not know if he received a call or not. CONCLUSIONS: Based on the above information it is clear that .the Service rating for More Office Systems should be re-evaluated. Presently, More Office Systems is the largest copier distributor in the Central, Coast with a local Service Dept staffed by 17 full time technitians , compared to 3 presently employed by Copytron in San Luis Obispo (refer to Copytron ' s "Copier Performance and Service Proposal" ) . In addition Copytron has included equipment in their references that the users do not have. We again ask that they be disqualified on these basis. 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We are also very proud of the fact that we received gold and silver medals for all nine categories established for specific areas of dealer support,including product profitability,dealer relations,marketing and advertising support,and sales and service training assistance. At Canon,we're extremely thankful for this recognition because it shows, not only our commitment to our dealers, but our commitment to our customers as well.Through strong dealer support,we ensure that all of our customers receive the satisfaction from Canon products and services they deserve. Together with our dealers,we make doing business with Canon a rewarding experience for everyone. gill n W �z � yen � ' <�t. �� 9 i t THE CHOICE IS CANON Canon Us.A..Inc.,Onc Canon Riza.Lake Succr.¢:,NV.11042 - I 11 IN BUYERS LABORATORY INC. January 1990-Volume 12,Number 1 Throughout 1989,BLI subjected more than 50 copiers from various segments to its extensive three-month tests. As usual,test results varied: most models displayed good performance,a few flunked the tests and several proved to be outstanding. At this time each year,it's the outstanding performers that receive BLI's "Pick Of The Year" awards. The following copiers are among the award recipients of 1989: CANON U.S.A., INC.: Most Outstanding Copier Line O/ 1989 Canon U.S.A.,Inc. extended to 1 million copies(to date, 300,000 addi- One Canon Plaza tional copies have been logged);the NP-48355 under- Lake Success.NY 11042-1113 went a 150,000-copy test: the test period on the NT- 3825 ran for 90,000 copies;a 35.500-copy test was per- For the past two years, Konica Business Machines formed on the NP-1215; and the NP-1010 was tested U.S.A. has captured BLI's award for "most outstand- for 10,000 copies. ing copier line." And while BLI still feels that Kon- Here's a close-up of each of the new Canon copiers ica's copier line is outstanding,in a head-to-head com- and a brief overview of the performance of each in parison with the new Canon machines,the nod goes to BLI's tests: Canon's copiers because they offer advantages in three The NP-1010,retailing at$1,995,is recommended by areas: operation (overall ease of use), productivity Canon for copying volumes of up to 5,000 copies per (faster feeders and sorters) and output options(sorters, month. In testing, this 10-cpm desktop model proved _ stapler/sorters, finishers). These strengths are in addi- to be a nearly-ideal convenience copier: it was easy to tion to proven reliability,consistently good copy dual- use, its copy quality was consistently good,jamming i� useful and easy-to-use special features,and aurae- was minimal and no malfunctions occurred. Also,it is tive styling. Indeed, BLI feels that unlike previous equipped with several features that are very desirable to Canon copiers,these new Canons represent an absolute have in a convenience copier, among which area sta- commitment to quality from Canon. tionary platen, variable reduction/enlargement (70 to Throughout the year, the combined total number of 122 percent in 1 percent increments), automatic expo- copies produced with Canon machines under test in the sure and a sheet bypass that is one of the best units BLI lab exceeded 2 million: a I-million-copy test was com- has seen to date. Its other features include a preset en- pleted on the NP-8580(the test has been extended to 3 largement mode of 122 percent, three preset reduction million copies, and by year's end more than 300,000 modes(70,78 and 86 percent), 1 to 99 multicopy capa- additional copies were produced); the NP-6650 com- bility and an 8.1/2"x 14"maximum copy size. pleted a 365;000-copy test and its test period has been Canon's.NP-1215 is a 15-cpm desktop model that re- Buyers Laboratory,bce'/20 Railroad Avenue/Hackensack,NJ 076011(201)488-0464 �". ��,4 4 } Yw.i _ ,�.+{ 1�'� r3+� tt•er a•/ _.� 1 7COPIER - ;" -a:� !•d rY',�' .l t� i •� r REVIEW �_^.✓ U-MS LABORAIDBY INC: Jat►tiaty'i990-.voh e�2, tmbe�>t . . • • • • • PICKS OF THE • Throughout 1989, BLI subjected more than 50 copiers from various segments to its extensive three-month tests. As usual,test results varied: most models displayed good performance,a few flunked the tests and several proved to be outstanding. At this time each year, it's the outstanding performers that receive BLI's "Pick Of The Year" awards. The following copier is one of the award recipients of 1989: CANON NP-6650: Copier Of The Year For 1989 Canon U.S.A.,Inc. One Canon Plaza Lake Success,NY 11042-1113 The finest performance seen to date from a mid-volume copier is from Canon's NP-6650, a 50-cpm model that exhibited near flawless operation in a test that has so far been running for 665,000 copies (it was extended from an original 365,000-copy test to a 1-million-copy _ test). BLd feels it is the console duplexer of choice in the mid-volume arena, and its outstanding quality and :J performance unequivocally qualify it for the "copier of the year"award. Indeed, this outstanding console unit, which is recom- mended by Canon for copying volumes of up to 70,000 copies per month, offers quality from top to bottom: Canon NP-6650 remarkable durability (it has required only seven serv- ice calls in 665,000 copies; that's a meantime between service calls of 92,857 copies); impeccable copy quality; an excellent recirculating document feeder (RDF-In that can feed originals at the rate of 50 per minute; a control panel and message display that are clearly-marked, concise and facilitate use; many useful special features, such as automatic duplexing of up to 50 11"x 17"copies, margin shift,book copying,frame erase,zoom reduction/en- largement from 50 to 200 percent in 1 percent increments,and cover-sheet insertion; and a generous 2,550-sheet paper supply (2,000-sheet tray, two 250-sheet cassettes and a 50-sheet stack-feed bypass). Moreover, it can be equipped with an array of output options,such as Canon's innovative and reliable 20-bin stapler/sorter($2,500),a Buyers Laboratory Inc./20 Railroad Avenue/Hackensack,NJ 07601/(.201)48840404 • PLAIN PAPER COPIERS EXTENDED-TERM Canon NP-6650 TEST REPORT SHEET PAPER O DRY TONER (RECOMMENDED) STRENGTHS: Reliability/Standard RDF.[Ease,Of Use:4, Quality.:Optlonal StapierSorter Recommended Moodily Copying Volume 11 Manufacturer 11 u era orato 0 10,000 20,000 30,000 40,000 50,000 60,000 70,000 Manufacturer. Canon U.S.A.,Inc. GENERAL APPRAISAL; In an onitia]365,000- Lake Success,NY copy;test, Canon's NP-6650 performed so well Made in Japan .that.BLI:decided to extend this copier's test. ngge�ted retail price: $16,700 period Lot,000,000 copies. As with the previous. test, the.overall'performance.of Canons NP- *�--•,F"m=r' recommended monthly convi_ng 6W..'in BLP"'extended test (an additional 05,00 copies);proved:ta be the finest B1.I has volume: Up to 70,000 copies. from virtoallyanyenpier-Throt>gh-:, out the entire 1,000,000-copy test period, this:: BT Tc recommended monthly copying volume for console;model experienced only.14 maBunctions Qp ' um performance: 10,000 to 50,000 for a meantune..:between Isilures (MT.") of copies. X1,428 copies. 3n addition o ontstanding:relaa . M7rtp,'the lVPyb6S0 excels in many other ways. Test period duration: 1,000,000 copies in 15-1/2 For.example,4t::offers a.rapid 4.b second fast months. :::,co. ythe,h*bly-reliable$B-gm RDF II,a dearly-marltoed:camtrel pandihatfactes use, Tts Console,stationary flatbed exposing unit,dual TXl1� a seise tnessage d�►l8f►impeccabile::Overall .s cassette,single tray system,bond sheet paper, copy qutaltty,aid Canon's reliable and innova- dry toner, monocomponent developing, heat rive optional Stapler.Sorter.Mortover,itotfers and pressure fusing• some features notfound oitsome other copiers m its class,such.as:push-button color selection be Maximum image size: 10-13/16" x 16-3/4". Makes tween two colors(with the optional CD anit):and copies from 8-1/2"z 5-1/2"to 11"x 17". editing°:eapabilt'ties:that are enhanced by the Void area: 1/8" around three edges and 1/16" optional editing:board. Indeed, BLI feels the Canon .NP-6650 is currently the mid-volume across the bottom of the copies. copier orchoice and believes it is well worth con- :stderation_for,officiis with copying volumes of Features: Makes 1-999 copies. Standard recirculating 1o,000:to,50,000 copies per month. document feeder(RDF)and automatic duplex- Qua-1ty of conies: Line copy.-good. ing of up to 50 sheets of 11" x 17". Built-in Halftones-good' stack-feed bypass holds up to 50 sheets. Op- Solids-good. tionai push-button selection between two col- Light originals-good. ors.Variable reduction/enlargementfrom 50% Paste-ups-good to 200%in 1% increments. The control panel F'aseof main tenance• Good. on the NP-6650 is divided into three sections: -'Cost per cony; :See the last page of this report Main Danel: A back-lit LCD display shows the Estimated waste: Low. quantity and copy mode selected,the date and Copyright Buyers Laboratory Inc. 1990 (20 Railroad Avenue,Hackensack,NJ 07601) COPIERS 1005 - PLAIN PAPER COPIERS TEST REPORT Canon NP4835S SHEET PAPER O DRY TONER (RECOMMENDED) STRENGTHS; ;Rel�btltty f Yartety Of AUtomakted.Options t Ease Of Use J FeS@Of lJseMait[tetlattct>' Recommended Monthly Copying Volume ers orato 0 5,000 10,000 15,000 20,000 25,000 30,000 35,000 40,000 45,000 50,000 Manufac Canon U.S.A.,Inc. .. ..:::::. . Lake Success,NY TbeCanouNP-48355 Made in Japan pea lot ►ed excephonaltywell in BLI's tests,eas- JIprodpciag 155,000 pies in three months,,:*.AV . Suggested retail Rice: $7,295 :with only two :tumoradjustments :required. �Phakmaltcs"achievementevenmore impres- Manufacturer's recommended monthly cgR3 n" theNP48M tested was volume: Up to 50,000 copies. gipped with the optton.alAuto Stapler II(sta pkrandu(isetstaeke0 bichforcesthis35-cpm BLI's recommended monthly copying volume for machine operate Wider l0 cpm<in duplad '>. Qptimum performance: 10,000 to 35,000 stackmodel Moreover,a majority of the copies copes produced m the tests were multiple, duplezed ' :,sets. ' Test period duration: 155,000 copies in three months T �" abio aliea's . : C"s .... featua'rs, wetfeSi tr0l peas! Desktop,stationary flatbed exposing unit,dual tha yettafes toss{this control pttpei�which is tray system,bond sheet paper,dry toner,mono- esslnttsRy dame one u ou other carrent ;` i�s component developing, heat and pressure ;Canon isiedelsr3as findostry Staadard)ia1Dd fusing easy-to=road, interchangeable, .space-savurg ' "internal" treys. But what really sets the NP 483SSa fit.. rmacflingsinitsclassisits Maximum image size: 10-27/32"x 16-29/32". Makes P copies from 8-1/l"x 5-1/2"to i l"x 17". *#ty Af automated options, including: the, ontstandiag RDF=II,tbe.re&ble and innovative Void area: 3/32" across the lead edge, 3/32" Stapler!Sorter(wluchisthesameunit that'sused along one side and 1/16" acoss the wjfth other Canon machines);a fast RADF;a 20- trailing edge of the copies. :;Bre sorter, the amvei fent and compact Auto.: Stapler':II, and-an Anto..Stapler Folder. (The„' Features Makes 1-999 copies.Three-digit LED display16nowiug configurations are available, each of counts down as copies are produced and revers ;whish may be equipped with`the optional Paper to the quantity selected After about two min '.:bW VU RDF 1.and Stapler/Sorter; RDF-II Utes,the display resets to.. .1 and all selected a�20,Bm Sorg,RDF-II and Auto Stapler II;' features reset to power-up mode. Automatic RDF II'and Auto Stapler Folder;.RADF.and duplexing of up to 20 sheets of 8-1/2” x 11" F.Stapler/Sorter,RADF and 20-Bin Sorter.) paper or a single sheet of 8-1/2" x 5-1/2", use of theal'orementioaedstrengths,BIJ 8-1/2"x I I"or 11"x 17"paper. Built-in sheet rfeels'the Canon,NP. 4835S is well worth consid- bypass. Variable reduction/enlargement from ``eration for copping volumes of 10,000 to 35,000 - Copyright Buyers Laboratory Inc. 1990 (20 Railroad Avenue,Hackensack,NJ 07601) COPIERS 927 8 � M13 z <m 3 m >m N r� � M m M C vI y Zs CO = � > = _ >:<xW. (A3 ®C m0cn rrnnz -< �0 C) 2r' � � n rr, � .c,� > 30 m m -iO C Z : .. x: O s .... Rix:;;` rb `:,:..... s. O r� cn M O oo # _ <: Z 7m ;o :< n M F- Z > = O ~ tea.. � cM CCOpZ o > v Z � -� Fnr z cn _� rn -n rn 20rn �y ek:yy Z N Rti` axvw' I� Z n .Q ` Z C r —] > EnCn O m x 2N rn AN O rn .40 00 >0 :z = fin -1 � r -� _ :> " IN C) i 2 v 0 0 = 2 cn O Ca � `nch M K: a Z uy m a N n fn -CC "^:4s <r ads to. 3rz w = n Mcn u) � � � m O A -� 0 > 3 0 :z CL � MOM 1 ? cn rnzro > C. V N Q U.S. P`- SIN PAPER COPIF'l MARKET PLACEMENT 198.9 1989 PLACEMENTS 0/o CANON 23.0 -`e XEROX 15.2 _a SHARP 14.6 { MITA 8.4 RICOH 5.7 ` KONICA 5.3 ^� MINOLTA 5.1 LAN i E R 4.1 TOSHIBA 3. . SAVINA -- PANASONIC 2.; � OTHER 0..7 !I!II 11119891 3011 - c J i` Z ill) 7 y .., I! CANON y.ERUh NAlii' i 11! ; RICOH KUiJII;A 141NOLTA LANIER TUSHIBA SAVIN PANASONIF COPIER MANUFACTURER McGraw-HU1 Information Services Company 1805 Underwood Boulevard Delran,NewJersey08075 Telephone 609/764-0100 Telex4761231 February 7, 1989 Mr.Paul Fox Director of Sales Canon U.S.A. , Inc. One Canon Plaza Lake Success, NY 11042 Dear Mrs Fn_; Datapro' s office equipment testing laboratory recently completed its benchmark evaluations of dozens of leading copiers. I'm pleased to let you know that the following copiers have been selected as two of the year's outstanding copier models. Outstanding overall Performance NP-8580 Copier NP-6650 Copier Outstanding Copy Quality NP-8580 Copier NP-6650 Copier During the past year Datapro experts conducted hands-on evaluations of 74 different copier models from 13 vendors. Of these, only 10 merited awards for Outstanding Overall Performance, and only 14 merited awards for Outstanding Copy Quality. I'd like to extend my personal congratulations to you and to the employees of Canon for earning this well-deserved recognition. Sincerely, &V-e- Bruce R. Hollows President 7. 7 T, It, G 'ALI D,,,l D A Ina Wpm Copytron California Inc. 179 Granada#3 San Luis Obispo,CA 93401 Phone(805)544-8766 FAX(805)544-5521 November 7 , 1990 --------------------------- ows Action [I FYI if �adl C] RD DIR. -0 City of San Luis Obispo Fr.Y FJ ry DGZ. 990 Palm (YCL_M_</012.1G. CF" 7-J S a n Luis Obispo , :z] V CA 93403-8100 rY_1 L 1�,�D in LEr; Ott Attn : Peg Pinard Councilmember Dear Peg Pinard , I would like to introduce you to Copytron . Copytron was founded in 1964 , with four offices throughout California. Offices located in San Luis Obispo , Santa Barbara , Ventura and Bakersfield . Copytron -is the Authorized Dealer for Minolta and Konica Copiers , NEC Facsimile Systems , the Xerox 2510 and 2520 Engineering Copiers , and the Risograph High Speed Duplicator . We have been at the San Luis Obispo location for four years . Copytron SLO recently purchased a new office building in the Fiero Office Complex . We wi I I be moving within the next 30 days . All of our Technicians are factory trained on Minolta products . "The recommendation to put-chase Minolta Copiers is based on a review and evaluation process that includes recommendations from all of the affected departments in the City of San Luis 0 b i s p o:1 . Our Company would like to sincerely offer the City the best equipment to meet your needs . Copytron has . a long list of satisfied major account customers . By adhering to the recommendations of the Copier Review Board . based on "Key cost related factors , such as copy quality , ease' of operation , user performed maintenance , and ongoing service , the Minolta solution provide.s the best overall value and productivity investment for the. City" . Sincerely , /Z 6? - Grant' ll . Berkefeld COPYTRON CALIFORNIA INC . GRB:js NOV 71990 ONSPO.C Bakersfield e Ventura • Thousand Oaks • Santa Barbara • San Luis Obispo " Pml k of th Ye r As cited in 1988 by BUYER'S LABORATORY, INC. A St u y 99 Awarded Gold Star in 1984 by HANSON'S GUIDELINES. &&most Outstandimng" Chosen as Pick of the Year in 1986 by BUYER'S LABORATORY, INC. ii St Min CopyQuallmty'9 As cited in 1989 by DATAPRO RESEARCH. Aft MINOLTA Minolta A Hi,4% Minolta's Business Equipment Hanson's Guidelines EP 3502 Division has accumulated an 1984 Awarded Gold Star for Number of 1986 What To Buy For Business"Good unprecedented number of high "Best Buy"Award Ratings in one year. Value"Award ratings and awards for its 1988 Awarded Bronze Star for Number of innovative copier products. "Best Buy"Award Ratings in one year. EP 370 The awards listed here come 1987 What To Buy For Business"Good from the four major copier What To Buy For Business Value"Award industry`watchdogs": Buyer's 1988 Rated Second in Overall Copy Quality Laboratory, Datapro, Hanson's in User Survey EP 370Z 1988 Rated Among Top Five Vendors for and What To Buy For Business. Overall Reliability in User Survey 1987 Hanson's Guidelines"Worth Watching These independent companies 1988 Rated Among Top Five Vendors for 1987 What To Buy For Business"Good evaluate the copier industry Overall Copier Service in User Survey Value"Award from several different per- 1988 What To Buy For Business"Good spectives: all except Hanson's PRODUCT AWARDS Value"Award conduct laboratory tests to 1989 Cited for"Best in Copy Quality"in evaluate copier features and EP 50 Datapro Hands-On Testing reliability, and all supplement 1986 Hanson's Guidelines"Worth Watching" their findings with surveys of EP 41OZ actual users of the equipment. 1986 What To Buy For Business"Best Buy" Award 1987 What To Buy For Business"Good These companies then analyze Value"Award the data, publish their findings 1987 What To Buy For Business"Best Buy" Award1987 What To Buy For Business"Best Buy"and give awards to the product's Award manufacturer. EP 270 1988 What To Buy For Business"Good Value"Award Minolta Corporation is proud 1986 Hanson's Guidelines"Worth Watching" 1988 H lues Guidelines Bronze Medal to say that its copier products 1987 Hanson's Guidelines"Worth Watching" Award have consistently garnered special 1987 What To Buy For Business"Good 1989 Hanson's Guidelines Bronze Medal recognition from unbiased indus- Value"Award Award try experts. 1987 What To Buy For Business"Best Buy" Award EP 4152 MINOLTA CORPORATION, EP 300 1987 What Buy For Business"Worth Watching"Award BUSINESS EQUIPMENT 1983 Hanson's Guidelines"Worth DIVISION Consideration" 1987 What Buy For Business"Good A Value"Award 1984 Hanson's Guidelines"Best Buy"Award 1987 Hanson's Guidelines"Worth Watching' Buyer's Laboratory 1985 Hanson's Guidelines Bronze Medal 1986 Pick of the Year—"Most Outstanding EP 30012E Award Desktop Copier" 1983 Hanson's Guidelines"Worth Watching" 1988 Hanson's Guidelines Silver Medal 1988 Placed Two Models Among"Highest 1984 Hanson's Guidelines"Best Buy"Award Award Rated Machines Overall"in User Survey 1989 Hanson's Guidelines Bronze Medal EG 301 Award 1988 Pick of the Year—"Most Outstanding Desktop Copiers" 1980 Hansons Guidelines"Best Buy"Award 1981 Hanson's Guidelines"Best Buy"Award EP 425Z Datapro 1988 Hanson's Guidelines"Worth Watching' 1985 Rated Number 1 in 11 out of 12 EP 310 1988 Hanson's Guidelines"Worth Categories in User Survey Among Top 1980 Hanson's Guidelines"Best Buy"Award Consideration" Five Most Popular Copier Brands 1988 What To Buy For Business"Worth A 1981 Hanson's Guidelines"Best Buy"Award 1988 Singled out in Hands-On Evaluations Irk" for Copy Quality and Overall Results EP 320 1989 Hanson's Guidelines"Worth 1988 Special Merit Award for Vendor Service Consideration" 1983 Hanson's Guidelines"Worth 1988 Special Merit Award for Overall Consideration" 1989 Hanson's Guidelines Bronze Medal Vendor Satisfaction Award I id I tory 6f A*; r EP 450 EP 510 EP 850/870Z 1986 What To Buy For Business"Good 1980 Special Datapro Award In Low- 1986 What To Buy For Business"Worth Value"Award Volume Category Watching" 1987 What To Buy For Business"Worth EP 4502 EP 520 Watching" 1983 Hanson's Guidelines"Worth Watching" 1981 Hanson's Guidelines"Best Buy"Award 1987 Hanson's Guidelines"Worth Watching" 1984 Hanson's Guidelines"Best Buy"Award 1982 Hanson's Guidelines"Best Buy"Award 1988 What To Buy For Business"Good Value"Award for:or:Overall User Satisfaction,Copier 1984 o Honor Roll—Rated Number 1 EP Sao 1988 Hanson's Guidelines Gold Medal Award v Reliability and Copy Quality 1982 Hanson's Guidelines"Best Buy"Award 1988 Hanson's Guidelines Silver Medal 1985 Datapro Honor Roll—Rated Number 1Award for:Overall User Satisfaction and 1983 Hanson's Guidelines"Best Buy"Award Copy Quality 1989 Cited for"Best in Copy Quality"in EP530R/530Ri� Datapro Hands-On Testing 1985 Hanson's Guidelines"Best Buy"Award 1989 Hanson's Guidelines Bronze Medal 1985 Datapro Special Merit Award for 1982 Hanson's Guidelines"Best Buy"Award Award Copy Quality 1983 Datapro Honor Roll 1986 Hanson's Guidelines Bronze Medal 1983 Datapro Special Merit Award for Copy EP 3120 Award Quality 1988 What To Buy For Business"Worth 1986 Datapro Honor Roll 1983 Hanson's Guidelines"Best Buy"Award Watching" 1986 Hanson's Guidelines Honorable 1984 Datapro Honor Roll 1989 Hanson's Guidelines"Worth Watching" Mention 1985 Datapro Honor Roll 1989 Hanson's Guidelines"Worth 1987 Hanson's Guidelines Honorable Consideration" Mention EP 5502 EP 470Z 1984 Hanson's Guidelines"Worth Watching" EP 4300 1985 Hanson%Guidelines"Worth Watching" 1989 Hanson's Guidelines"Worth Watching" 1986 Hanson's Guidelines"Worth Watching" 1989 What To Buy For Business"Best Buy' 1986 What To Buy For Business"Best Buy" 57oZ Award Award EP 1987 Hanson's Guidelines"Worth Watching"1986 Buyer's Laboratory "Best Desktop 8" 1990 Hanson's Guidelines Gold MedalAward Copier of the Year"Award 1988 Hanson's Guidelines"Worth 1987 What To Buy For Business"Good Consideration" 4301 Value"Award 1988 Hanson's Guidelines Silver Medal EP 1987 Hanson's Guidelines Gold Medal Award Award 1989 Hanson's Guidelines"Worth Watching" 1988 Ranked Among"Highest Rated 1988 Ranked Among Highest Rated 1989 What To Buy For Business"Best Buy" Machines Overall"in Buyer's Machines Overall in Buyer's Award Laboratory User Survey Laboratory User Survey 1988 Hanson%Guidelines Bronze Medal 1989 Cited for"Best in Copy Quality"in EP 5400 Award Datapro Hands-On Testing 1989 What To Buy For Business"Best Buy' 1988 Datapro Honorable Mention1989 Rated"Best Overall"in Datapro Award y Laboratory"Best Simplex 1988 Buyer's Laborato Hands-On Testing Desktop Copier of the Year"Award 1989 Hanson's Guidelines"Worth EP 5401 Consideration" EP 4902 EP 6502 1989A What To Buy For Business"Best Buy' 1987 Hanson's Guidelines"Worth Watching" 1984 Hanson's Guidelines"Worth 1987 What To Buy For Business"Best Buy" Consideration" EP 8600 Award 1985 Hanson's Guidelines"Worth Watching." 1989 What To Buy For Business"Worth 1988 What To Buy For Business"Good1986 What To Buy For Business"Good Consideration" Value"Award Value"Award 1988 Buyer's Laboratory`Best Duplex TO BE CONTINUED... Desktop Copier of the Year"Award 1988 Hanson's Guidelines Silver Medal Award 1988 Hanson's Guidelines Gold Medal Award 1989 Hanson's Guidelines Gold Medal Award Major Independent Research organizations Buyer's Laboratory, Inc., 20 Railroad Avenue, Hackensack, New Jersey 07601. Telephone: 201-488-0404. Copier Review is an in-depth copier evaluation service, combining a monthly newsletter with copier fact sheets and detailed test reports. Burt Meerow, Publisher/Executive Director. Annual subscription rate $325. Datapro Research, 1805 Underwood Boulevard, Delran, New Jersey 08075. Telephone: 609-764-0100. A McGraw-Hill Information Systems Company. The Datapro Office Products Evaluation.Service is a comprehensive information tool, tracking the rapidly changing market for copiers and other office products. J. Richard Peck, Vice President-Editor In Chief. Annual U.S. rate for new subscriptions $754, renewal subscriptions $684. Hanson',Guidelines, 28 Jones Street, Setauket, New York 11733. Telephone: 516-941-9472. Published by Perceptual Evaluations, Ltd. Hansoms Guidelines, which rates the best copier buys for desktop and console model users, is based on computer-analyzed user experiences. Publisher: Richard E. Hanson. Copy rates for users: $45 for a single issue, $120 annually (3 issues), $195 for two years. What To Buy For Business, 350 Theodore Fremd Avenue, Rye, New York 10580. Telephone: 914-921-0085. What To Buy For Business, containing test and user survey results, is a complete guide to picking the current"best buys" for copiers and other business equipment. Publishers: John Derrick and Phillip Oppenheim. Published monthly (except January and April) for$145 per year or$95 per year for Charter subscribers. AlInk MINOLTA Minolta Corporation Business Equipment Division, 101 Williams Drive, Ramsey, New Jersey 07446-1293 Item number 8909815 Rm..1/90 ® / MINOLT/- The Innovators In copier Technology 1960 — First Minolta Copier Introduced 1966 — Reduction 1978 — Fiber Optics 1979 — Micro-Toning 1979 — Toner Recycling 1979 — Complete Self-Diagnostics 1980 — Enlargement 1983 — Zoom Lens 1983 — Automatic Paper Selection 1983 — Automatic Magnification 1986 — Three-Tiered Paper Stacker 1986 — 50% to 200% Zoom Range 1987 — Simul-Color i How different is the Minolta Micro-Toning System? The Minolta Micro-Toning System is a completely new two component developing system using a long-life micro-carrier in an original developing method. .1 Minolta micro-cbrrier particle. Conventional i • powder I carrier particle The long-life micro-carrier Minolta's micro-carrier was developed especially for fine Micro-Toning System. Its 20— 60-micron ultrafine particles are composed of the magnetic powder and carbon black dispersed in a resin. Since the charging characteristics are semipermanent, its service life has been notably extended and carrier replacement is rarely necessary. Compared with conventional iron particle carrier, Minolta micro-carrier has the following advantages: Minolta Conventional iron Advantages of the Characteristics micro-carrier particle carrier Micro-Toning System Composition Resin, magnetic Iron Easier handling. matter, carbon Cleaner. Grain size Up to 100 microns Finer• more delicate, 20-60 microns higher-resolution copies. Charging Slow to Quick to deteriorate Carrier replacement is not characteristics deteriorate needed so often. Electrical resistance High Low Moderate edge effect. Magnetic intensity Weak Strong Flux is soft, preventing scratching of photo- conductor drum. 3 I A comparison between Minolta's Micro-Toning System micro-carrier and convenlional iron powder carrier on a magnet roller. On the right:convemonal carrier,very coarse in texture.On the telt: Minolta micro-carrier very soft and line. Sleeve roller cc $IEEVE roller —^ PhOIOCOnd tiClOr \i Crum IOr \ — S +N NSN S — _ ^ Magnet roller Minolta's original developing method The Micro-Toning System uses an interior the original. A negative bias voltage is applied on multi pdar-magnet roller and an exterior sleeve the side of the sleeve roller so that toner will not roller. Invisible lines of magnetism are drawn on deposit on the negatively-charged areas. the surface of the sleeve roller, and carrier flux In the Micro-Toning System, a combination of about 1 millimeter in length forms on the sleeve factors leads to amore uniform, precise deposit of roller surface. toner on the latent image. These include: a softer, Toner is deposited on this micro-carrier flux, finer micro-carrier; better dispersion of toner within and carried to the developing position. Though the the micro-carrier; a weaker magnetic intensity to micro-carrier particle size is extremely small, the form softer flux. A "softer" image is obtained, to total area which the toner deposit can cover is give superb definition to halftones and fine lines. about 20 times that of iron particle carrier. In contrast, the two component system's use of Both the toner and the micro-carrier are higher magnetization causes stronger flux to form; charged in reverse polarity via frictional charging: which scratching the surface of the photoconductor the toner is positively charged and the micro- drum. Toner application is less precise and, as carrier is negatively charged. They attract each a result, halftones are reproduced coarsely. other electrostatically, so that the toner is thoroughly The one component system has a similar mixed and evenly dispersed with the'micro-carrier. drawback. Since the balance of magnetic forces is The latent image on the photoconductor drum critical, toner is deposited 100%above a certain is negatively charged, and this negative charge strength level, and none at all below a certain level. strongly attracts the positively charged toner to Hence, halftone reproduction is erratic. form a visible image. The photoconductor drum 'In case of a selenium drum,negative and positive charges are itself is also weakly negatively-charged in the to be transposed. portions corresponding to the white background of A co Pvufto COpytron California Inc. 179 Granada#3 San Luis Obispo,CA 93401 Phone(805)544-8766 FAX(805)544-5521 November 6, 1990 REFERENCES PREPARED FOR THE CITY OF SAN LUIS OBISPO 1. Vandenberg Air Force Base 83 Minolta photo-copiers Contact: Sergeant Hofilena - Base Copier Manager (805) 866-0335 2. Edwards Air Force Base 164 Minolta photo-copiers Contact: Ms. Barbara Barcalona (805) 277-3436 3. Cal Poly State University S.an Luis Obispo 26 Minolta photo-copiers Contact: Randy - Purchasing (805) 756-2231 4. County of Santa Barbara 220 Minolta and Konica photo-copiers; 80 facsimile machines Contact: Mr. James Belcher ..- Purchasing (805) 568-269.3 5. City of Pismo Beach 3 photo-copiers; 1 High Speed Duplicator Contact : Ms . Margaret Vicars - Finance (805) 773-4655 Prepared By Grant Berkefeld Bakersfield 9 Ventura . Thousand Oaks . Santa Barbara • San Luis Obispo Copyt►On California Inc. 179 Granada#3 San Luis Obispo,CA 93401 Phone(805)544-8766 FAX(805)544.5521 COMPARLSON BETWEEN THE Minolta EP 5400 Canon 4835S 1 . Multi Copy Speed 40 copies per minute 35 copies per minute 2. First COpy Time 5.5 Seconds 7 .0 Seconds 3. Preventive Maintenance Every. 160,000 copies Every 70,000 copies Cycle 4. Void Areas Small void area on Void area on all four leading edge sides 5. Paper Feed Three paper drawers , Two paper drawers , each .holding a full each holding 500 sheets ream ( 500 sheets ) of of paper. Only limited paper. Can load 81 x 11 , to holding two paper 81, x 14 , and 11 x 17 sizes all at once. 6. Manual By Pass Capacity 50 sheets Capacity SIngle sheet 7. Automatic Two-Sided 50 sheet capacity up to Only 20 sheets of Copying 11 x 17 81 x 11 paper. Only 1 copy of 8Z x 14 or 11 x 17 can be made. B_ Reversing Automatic 50 originals 30 originals . Document Feeder Capacity 9. Clam Shell Design for Yes - Can seperate the No - 6 seperate areas easily clearing paper top half of the copier where the paper may be from the bottom half, to that can only be get in and easily remove retrieved by turning a misfed paper jam knobs , and lifting levers . 0. Daily Cleaning Original Cover, Original Cover , Original Glass Original Glass , Corona Wire Assemblies Bakersfield • Ventura • Thousand Oaks • Santa Barbara • San Luis Obispo AdowdlikAdllk=ML AOL COpytron California Inc. 179 Granada#3 San Luis Obispo,CA 93401 Phone(805)544-8766 FAX(805)544.5521 COMPARISON BETWEEN THE Minolta EP 4300 Canon 1520 Canon 3825 Monthly Copy Volume up to 40,000 up to 10,000 up to 30,000 Multi Copy Speed 30 copies per min . 15 copies/min . 25 copies/min. Paper Feed Triple Cassettes Single Casset. Dual Casset. Total Paper Capacity 750 sheets 250 sheets 500 sheets Automatic Paper Selection Standard Not Available Standard Automatic Document 50 sheets 30 sheets 30 sheets Feeder Capacity Automatic Two-Sided Standard Not Available Optional Copying Capability 50 sheet capacity 10 sheet capacity Preventive Maintenance 80,000 for a mini 207000 10,000 for a mini Cycle 120,000 for a major 50,000 for a major Pause/Interrupt Yes No No Bakersfield a Ventura • Thousand Oaks • Santa Barbara • San Luis Obispo n Copytron California Inc. 179 Granada#3 San Luis Obispo,CA 93401 Phone(805)544-8766 FAX(805)544-5521 COMPARISON BETWEEN THE Minolta EP 8600 Canon 6650 Monthly Copy Volume Up to 100 ,000 copies Up to 70,000 copies ?. Multi Copy Speed 60 copies per minute 50 copies per minute 3. Preventive Maintenance Every 300 ,000 copies Every 80,000 copies 1. Pause/Interrupt Key Yes No i . Paper Cassettes Two paper drawers Two paper cassettes drawers holding 2 ,000 each holding 250 shhets sheets of paper , plus of paper plus a 2 ,000 27000 sheet large sheet large capacity capacity paper tray. paper cassette. 4,000 sheet total paper capacity. 6. Toner Yield 50,000 copies 21 ,400 copies Bakersfield • Ventura • Thousand Oaks • Santa Barbara • San Luis Obispo SAU#3x10 (67he"x 10") newspaper ad. 1 1 1 1 1 1 1 1 Ai wA,,rrr t , Y J I t A copier you can depend on. Now, you can have it all with A unit that sets the standard for the EP 4300 and 4301 copiers. excellence in reliability, perform- Quality engineered to the highest ance, and features.And wouldn't standards...Minoltds standards. it be nice if your copier was easy They'll handle your most ndin obs MINOLTA COPIER DOCUMENTy and easily. _ DEMONSTRATION 1WMINOLTA ORIGINAL MINOLTA TIE EP 4230 - 66 If you've been looking for a small, fast, • inexpensive copier that's loaded with ==> features your search is over. >>.;-:::;:_ = _:.. ` ' Our EP 4230 is just the copier you need. 99 P�. Productn-tti Anah'st - c♦ - i!' i T.tl�l 1; 17 � �• www��� • fir. _.._..-./ • THE EP 4230 COPIER SIECMCAnONS Type Desktop Copier,Stationary Platen Warmup Time 85 seconds Original Sheets,Books and 3-D Objects Power Requirement 120 V,60 Hz. MaidmumOriginal Size 11^x l7" Dimensions 271/4'(W)x 174!'(H)x 261/1'(D) Copy Size 544'x 81/i'to I l"x 17" Weight 126 lbs. First Copy Speed 7Seconds Color Copying SimuI-ColorIIT'Selecta-Color"(toner colors avai lable Magai[Ication 50%to 200%(7 pre-set or variable)in 4mth of 1% in Red,Blue,Green,or Brown) increments Special Features Job Memory,Automatic Page Size Selection,Automatic Copy Speed 23 CPM Magnification Selection,Erasing,Image Shift,Book Copy,One-Way Sizing,Frame Erase,Programmable Paper Feeding System 3-way paper feed.Automatic feeding from two 250-sheet Zoom Ratios,Automatic Start Function. Cassettes,and 30-sheet Stackable Bypass Tray.Optional 2000-sheet Large Capacity Cassette or 3 Tiered Cassette Options Simul-Color III;"Selecta-Color"Dual Original Feeding, (3 x 500 sheets)for 6 on-line feed sources. Automatic Duplexing,Editing,Minolta Intelligent Commander,Memory Cards,10-Bin Sorter,20-Bin Multiple Copy 1-99 copies Sorter,Large Capacity Cassette,Triple Paper Stacker, Sheet Bypass Integral Manual Feed Table(30 sheet capacity) Data Controller,Plug-in Counter,Color Units. Developing System MicroToning System. Automatic Toner Density Control(ATDC). Dr_ignuJ:petifrcat.Mbxtwchrtgn Lr=,&mu!-C.111;•Sd wUC -arev .d ..UAWwCuwm .0 19IMINOLTACORPoRATI0N ITS TIME TO CHANGE How would you describe an ideal -7 WHATYOU THINK copier?One that is fast,produces quality copies,has the ability to grab the reader's COPIERS CAN DO attention,and is packaged attractively and competitively? That's exactly how we would describe the EP 4230. At 23 copies per minute,this copier can quickly handle your office's output. With a Memory Card,call up With Simul-Color III,'you can produce the program you need quickly and eye-catching documents.In fact,you can easily.It's a real time saver.Programmed have three colors on a page in a single pass. sequences are stored right on the card p g "'& p using the Minolta Intelligent Commander... Add duplexing,and you've added a great 10 programs per card. deal of versatility. LOOKAT WHt��r�AI��TT{�THE EP 4230 FmmrialRnrewmdMmupemrAmlpu FinmrdalRecinnadMawgusntAwhw CAN Ol l MYOU - = _ ■ The ability to add color and edit — = - documents - _ _ _ ■ Large paper capacity,up to 2,500 sheets > _ - - ■ The widest zoom range in its class- =- _ 50%to 200% ■ Duplexing,book copying,overlay,and booklet-making capability ■ Program memory to repeat any copying sequence Three colors an a page...all in a single pass.Choose I' from five:Red,green,blue,brown,and black.Need to block out information?You can easily erase any section. Produce catalogues and manuals, right in your own office,with major it j ., cost savings.Copies come out ready for binding. T ���Ally; _ti `.��/�•,�r,%ice- �'1 ;�: �'"`�� Minolta Authorized Dealer Minolta Corporation Business Equipment Division :�l/j.. -�+�✓.`�✓.r - 101 Williams Drive,Ramsey,New Jersey 07446 MINOLTA ii 14m number 89098?8 THE EP4300 66 Not long ago, even if you had paid MCC the price you wouldn't have gotten the speed, features or reliability of our Ell 4'300. Aren't you glad you waited` 99 LETTER'." s.. �_ THE EP 4300 ZOOM COPIER SPECIFICATIONS Type Desk-Top Copier,Stationary Platen Toner Supply Automatic Toner Density Control System Original Sheets, Books,and 3-D Objects (ATDC) Maximum Original Size 11"x 17" Power Requirement 115V A.C.•60 Hz, Copy Size 51/2'x 81/2"to 11•'x 17" Dimensions 27'/2"(W)x 193/4'(H)x 253/4"(D) First Copy Speed Approximately 5 Seconds Weight 150 lbs. Magnification 50%to 200%(9 pre-set or variable)in.01% Color Copying Simul-Color II;- Selecta-Color' (one color unit increments included Red, Blue, Green or Sepia). Copy Speed 30 CPM Special Features Simul-Color II;- Selecta-Color;- Editing, Job Paper Feeding System 3-way plus manual.Automatic feeding from Memory, mage Shift, Feeding(with -Way P 9 Y Y P 9 Overlay, Image Shift. Book Copy, One-Way the 250-sheet Universal Paper Tray.250-sheet Sizing, Punch-Hole Erase, Frame Erase. Upper Cassette,and 250-sheet Lower Programmable Zoom Ratios. Cassette. Manual feeding by means of a Options ReversingAutomatic Document Feeder, Manual Feed Table. AutomatDocument Feeder, Cassettes, Multiple Copy Up to 99 copies(Count-Down Systems) Plug-in Counter. Minolta Intelligent Sheet Bypass Integral Manual Feed Table Commander, Memory Cards, 10-Bin Sorter, Duplexing System Built-in Duplexing Unit 20-Bin Sorter. Large Capacity Cassette,Triple Automatic Duplexing(up to 50 sheets) Paper Stacker, Data Controller,Additional Color Units. Developing System Micro-Toning System Warm-up Time 2.5 minutes Design ane spooiu;at an su%ecl m oinge wNrom noLce Simul-CVot IC Se;ecta-Co'or-aro trademarks of M.nuaa Cor tauon L 1988 MINOLTA CORPORATION �[ ` /µis%c• .'_` .. e Picking the right copier for your business Here are just some of the benefits !�� �•= � has often been a difficult decision. Do offered by the EP 4300. - Y you look for speed, features, or reliabil- ■ The 4300 can copy at 30 copies per ity? With the.Minolta EP 4300, you can minute, making short work of your have it all. long runs. ^,,�•''" The EP 4300 is a state-of-the-art cop- ■ Save on filing, postage, and copying ' ier in a compact size. With its easy to costs with duplexing—copy on both use control panel, this copier is both sides of a page, effortlessly and advanced and yet simple to operate. automatically. ■ With Minolta's Simul-Color II'- you can The EP 4300's Memory Card saves you time print different sections of your page Duplexing has become an and energy when performing routine copying in color—all in one pass—so your mes- important tool for grow- tasks,because each card stores up to 10 Sages really stand out. ing offices.Regardless if different programs. your originals are one or ■ Produce booklets right in your own two-sided,the EP 4300 office...great for creating manuals, effortlessly produces the catalogs, and directories, quickly copies you need. and easily. The EP 4300 Delivers Versatility ■ Create the image you want, because and Performance the EP 4300 has editing, a program- Designed to deliver years of relia- mable memory, and the widest zoom ble and dependable service, the 4300 range in its class. can easily handle your most demand- ing copying needs. With the Minolta Intelligent Commander, even complex commands are easily programmed. This copier is also available without With Simul-Color ll; duplexing as the Minolta EP 4301. highlight key information virtually here on The page.Choose he from ed, Exc llence In Mind 9ned With ♦' ���. blue,sepia,or green to suit your special needs. .••••�co�PcI No. il- ^"t^w _ Minolta Authorized Dealer 4;0 91•. [ r �w'p` :;.` w � Mlnolto Corporation Business Equipment Division _ k ':.� Y •a' NO. 101 Williams Drive,Ramsey,New Jersey 07446 MINOLTA Item number 8909-783 (Iptl F S -- - THE 541"Y' SERIES 1616 Want a happy and productive staff? Give them a copier that's fast, easy-to-use, has lots of features, and is high on reliability. A 5400 Series Copier is just what you need. 99 s-, Productivity Analyst i w • h'j 1 � d , 4 LerTEa '6r.�L.''-�" • Mus!'�cyr a. n.c TTERd * + r � uut q5."'Ky aF G 'e. •. r� 'i y Sy< �I i.L. -�e S. tt3 aaS w, $ + LCGaL y.�� > 7i '�' ra+ Ufa a .. ti•,.' iY<� Y THE 5400 SERIES SPECIFICATIONS Type Console.,Stationary Platen Warm-up Time IAns than 2.5 minutes Original Sheets,Books and 3-D Objects Power Requirement 120y,60 Hz. Ma>dmam Original Size 1 l"x 17 Dimensions 271fin"(W)x 381ha"(H)x'261/,"(D) Copy size 51/ x 8'/:"to I I"x 17" Weight 267 lbs. First Copy Speed Less than 5.5 Seconds Color Copying Simul-Color 11;'Selecta Color"Colors Available,;Iced, Magnification 50%to 200%(pre set or variable in.1%increments) Blue,Sepia and Green.Color copying is standard on the Copy Speed 40 CPM 5400 and optional on the 5401. Special Features Front Loading Paper Drawers,Simul Color l l" Paper FeediallSystem 4 way paper feed.Automatic feeding from the three (Optional on 5401),Selecta Color"(Optional on 5401), 500 sheet internal paper drawers.Manual feeding Automatic Paper Selection,Duplexing(5400 only), by means of a 50 sheet stackable bypass tray. Automatic Magnification Selection,Automatic Multiple Copy Up to 999 copies Exposure,Book Copy,Editing,Image Shift,job Sheet Bypass Integral Manual Feed Table(up to 50 sheets) Programming,Cover Mode,Auto Start Function and Programmable Zoom Settings, DapleiingSystem Built-in Duplexing Unit.Automatic Duplexing up to 50 options Automatic Document Feeder,Reversing Automatic sheets(not available on EP 540 1) Document Feeder,I0 Bin Sorter,20 Bin Sorter,Large Developing System Micro-'IbningSystem. CapacityCassette.MinoltaIntelIigent.Commander, Toner Supply Automatic 9bnerDensity Control System(ATDC) Data Controller and Additional Color Units. rInIM udarmrtwm mhjrtl4rlunAr•iNnl mxcr Simi rob I I.-S" UQ"-are"iMWW9M1W&0 mmtxmUM MINULTALYINIINIATIUN. THINK WHAT YOU CAN DO uniquetm tore of a - mtigne[eatareorthe EP 6400.Produce calx 1. r WITHTHETMESAVED - logs and directories right a ... You']I have time to spare with the EP 5400,be in your own office-wi cause it is incredibly fast-40 copies per rnin- major cost savings.Your ute.Everything about it is designed to make pages come out copied nn born sides ready for copying quick and easy-from its control panel binding.Talk about to its built-in memory. flexibility! Color makes messages ADDITIONAL FEATURES FOR stand out,and with Simul Color ll'copying =-=i in solar couldn't be YOUR CONVENIENCE easier.7vvrocolors ona page...in a single pass. Everything about the EP 5400 works to your ad- - d- ^i Choose from red,blue, vantage. Its compact-fitting almost anywhere green,sepia,and black. You can even erase a in your office.With its clamshell design,it is easy to service and maintain.This unit is de- signed with reliability in mind. It has three convenient front-loading The EP 5400 is an in- drawers each holding 500 sheets.You can telligent copier.It can edit and load the paper sizes you need and not erase portions of your original. bother with frequent paper changes. \ It can even remember your job THE 5400 SERIES MEANS proave gram steps,so you don't SPEEDAND PRODUCTIVITY Rated Best Buy in what ■TWO color copying in a single pass, f s., rib Buy For Business;this copier Simul-Color II" delivers exceptional value.It will ■ Large paper capacity,over 3,500 sheets, be the workhorse in your office. from invoice size to ll"x 17" The 5400 Series...Defining ■ Duplexing,book copying,overlay,and what fast,productive copiers booklet-making capability should be. is Cover(node-produce a cover in color or on colored paper stock "" ONLY FROM THE ■The widest zoom range in its "� t. MIND OF MINOLTA. class-50%to 200% For offices that require speed, but not duplexing,there's the EP 5401. _ Minolta Authorized Dealer MINOLTA Minolta Corporation Business Eq Ion.10 illiams Drive,Ramsey,New Jersey 07446 Iwm mumNrr On04 f" THEETY"' 8600 66 I can think of two good reasons why you need this workhorse of a copier. Saving time and saving money. Now many more reasons do you need? 99 PruductivityAnal�s[ r 1 J} t l � w t y l-` 44 AdONkL y7 TA ..-- THE EP 8600 COPIER SPECIFICATIONS Type Console,Stationary Platen Developing System Micro-lbning System. original Sheets,Books and 3-D Objects Automatic Toner Density Control(ATDC). Maxionnm ordOW Size 1 I"x 17" Wwrowup Time 8 minutes copy size 51/11'x 81/2"to 11"x 17" Power Requirement 120 V,60 Hz. First Copy Speed 5Seconds Dimensions 381/4"(W)x 39Ile(H)x27N/A"(D) Magnification 61%to 164%(4 pre-set or variable)in Yloth of 1% Weight 435 lbs. increments Special Features Dual Original Feeding,Large Capacity lbnerContainer, Copy Speed 60 CPM Built-in Large Capacity Universal Paper Trays,FuIly Automatic Duplexing,Overlay,50 LCD Help Screens, Paper Feeding System Maximum six-way paper feed. Fine Mode,Paper Dehumidifier Heater,Image Shift, Standard Dual Internal Trays(Tbp Tray-500 sheets, Book Copy,Frame Erase,Punch Hole Erase,Energy Bottom Tray-1500 sheets). Saving Mode,Automatic Start Function,Duplexing Plus optional 2000-sheet Large Capacity Cassette or Document Feeder. TabCassette(3 x 500 sheets)and Manual Feed Tale. options Minolta Intelligent Commander,Memory Cards,Job Table. Programming,Editing,20-Bin Sorter,40-Bin Sorter, Multiple Copy 1-999 copies Large Capacity Cassette,Triple Paper Stacker,Manual Feed Table. OeW adspxiCcwun vvtpv wdaagr�aerzr nca v Sr,ul C"tr IIIf'S hm G.:;r'am trWemark.cf Ahndle Curµrtauun-0 IYN!i All SOLTACOHI'OUTION AT LT PRODUCTMTY AT The EP 8600 is designed for max- 1j ; YOUR FINGERTIPS Unum productivity.The control panel is logically designed and easily understood. All over the country,offices are de- There is even a message display with help manding more from their copiers:Greater screens and easy to follow instructions. speed,higher volume,more features,and better quality.With that checklist,it's not No more hassles con- stantly replenishing toner. surprising that more offices are turning Now you can produce t0 the EP 8600. 50,000 copies before adding an ounce of toner. z : i With its superior paper handling capa- bility,the EP 8600 will v deliver years of depend- Produce epend- :sem` -�•�. Prodnceyonrewnbook- able service.And each f_ lets right in yrour own office. Copy will be Crisp and This Minolta first saves you print- clean.There lseven a ing and inventory costs. fine mode for photos and difficult to read originals. THE EP 8600 IS AN ADVANCED HIGH VOLUME COPIER Look what this outstanding copier The EP 8800 has delivers: features and op- © k, ■ A fast 60 copies per minute tions you need to ■ Six-way paper feeding with up to a get the most done in the shortest time.It 4,000 sheet capacity can store 4,000 sheets ■ rlbtally automatic duplexing,including and it can sort 2,000 booklet making capability sheets its bin sorter.Whethhererin ■ Extraordinary toner capacity...50,000 standard or duplex- copies before you have to add toner ing mode,this is a fast copier. 0 _ Minolta Corporation Business Equipment Division MINOLTA 101 Williams Drive,Pamsey.New Jersey 07446 Minolta Authorized Dealer Item number 88W.a:°.